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SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
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Take a detail ed look at the confi guration steps withi n SAP ERP that are necessary to process an inter-company
tra nsaction from start to fi nish.
Key Concept
Many companies consist of multiple subsidiaries and each is regarded as a separate legal entity. S ome c ompanies
create t his t ype of dis tinct ion for legal and regulat ory reasons, while others simply want a clear separation of their
bus iness entities when it comes t o financial reporting. This ty pically translates into t he creation of multiple c ompany
codes within the S AP ERP sys tem. Any activity that takes place between these internal company codes is typic ally
referred to as int er-company . Inter-company bill ing is a proces s for invoicing business trans actions when the
organization that sells a product and the organization that delivers the product belong to different company codes wit hin
the same enterpris e.
Oft en, organizational and politic al factors can make it harder to keep ac curat e and timely tracking of inter-company
transact ions within your SAP ERP system. Fortunately, SAP ERP Central Component (SA P ECC) comes with a number of
standard piec es of func tionality that make the proces sing of inter-c ompany pos tings a whole lot easier and c leaner.
Specific ally, SAP ECC provides the tools to create a purchase order, convert it to a corresponding delivery note and billing
doc ument on t he supplying company codes side, and automat ically apply that billing document as a purchase order
pay ment at the rec eiving company code.
The use of the int er-company stoc k transfer proc ess in SAP ERP has a number of advantages. Foremos t, it enforces tight
int egrat ion between purchasing, delivery, and invoicing st eps. This great ly reduces the number of errors upon invoice receipt
at the receiving c ompany code, which is oft en one of the main pain points within the int er-company proc ess. Second, even
though s ome electronic data interchange (EDI)-related configuration is us ed in SAP ERP, the inter-company functionalit y
completely by passes the EDI server translat ions, keeping all the pos tings inside SA P ERP . This eliminat es the need for a
separate EDI server. One of the disadvantages to the inter-company functionality is the need to us e identical mat erial
numbers in both supplying and rec eiving company codes . Tak e that int o consideration when planning the implementat ion of
this functionality .
Following are the configurat ion s teps to process an inter-company transac tion.
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Fi gure 1
SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
Give your new delivery type the t echnical name of ZNLC (I use Z as t he first c harac ter t o be in the cus tomer name spac e).
The NLC is simply the first three characters of the s tandard delivery type that you are copying from NLCC (becaus e you
are limited t o four characters in total) and a description of y our c hoice. You can leave most of t he settings here unc hanged.
The key setting that you do need to modify is the NR int. assgt ., which c ontrols the int ernal number range assignment.
Ass ign a number range t hat has already been configured for other delivery types in your system. Fi gure 2 shows an
example.
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Fi gure 2
SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
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Fi gure 3
SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
Fi gure 4
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SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
You now assign the sales area, which c onsis ts of sales organizations , dis tribution channels, and divisions t hat are us ed on
the delivery document t hat is created at the supplying company code against the initial purchase order. Keep in mind t hat
you can only assign one sales area to each plant so c hoose carefully . Follow IMG menu path Materials Management >
Purchasing > Purchase Order > Set up S tock Trans port Order > Define Shipping Data for Plants to ac cess this
configuration step (Figure 5). Perform this step for each supplying plant that is involved in the inter-company s tock
transport process.
Fi gure 5
Fi gure 6
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SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
Loc ate delivery ty pe ZNLC and ass ign t he partner determination procedure of your choice. Figure 7 shows the assignment
of partner determination procedure ZLF. This is simply an example. Use the partner determinat ion procedure t hat has
already been configured in y our S AP ERP environment. Detailed partner det ermination proc edure configuration is outside of
the scope of this artic le.
Note
Refer to Manage B usiness Relationships Effortlessly with a Partner Determinat ion P rocedure by D. Rajen Iyer, posted
to the S CM hub of SAPex perts for a great guide on how to c onfigure partner det ermination.
Fi gure 7
Fi gure 8
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SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
billing type F2 to sales doc ument type DL (Figure 9). The reason you use sales document type DL is because y ou
ass igned it t o your cus tom delivery ty pe ZNLC in step 1 shown in Figure 2.
Fi gure 9
Figure 10
Nex t, click t he New Ent ries button at the t op of the screen and assign output type RD04 (Figure 11). Requirement routine
62 ensures that output is is sued only if the billing document is suc cessfully released t o acc ounting.
Figure 11
The next three steps cover E DI-related configuration. As I ment ioned before, t here is no need for an ac tual EDI s erver to
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SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
mak e this functionality work . You simply us e EDI configuration to handle some of the aut omation directly in SAP E RP.
Figure 12
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Figure 13
SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
You can refer to Figure 14 for an example of some of the c ommon sett ings that need to be pres ent on the vendor partner
profile. Work with your EDI administrator t o det ermine the spec ific settings t hat are applicable in your environment. Click
the create inbound parameter icon highlight ed in Figure 14 to add a new inbound parameter.
Figure 14
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SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
Finally, assign Message type INVOIC, Message code MM, and Process code INVL within the new inbound parameter
(Fi gure 15). Make sure to save your changes .
Figure 15
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Figure 16
SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
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Figure 17
SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
See It in Action
Now you are finished with the nec essary configuration steps and are ready to t ake t he inter-c ompany stock transport
process from start to finish. First, c reate a regular purc hase order at t he receiving plant with purchase order t ype NB. Us e
transact ion ME21N (create purchas e order). Figure 18 displays an example.
Figure 18
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SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
Nex t, create the delivery without your cust omer delivery t ype ZNLC at the supplying plant. Proceed to t ransaction code
VL10B (delivery due lis t purchase orders, fast display) to create the delivery. E nter the s hipping point of the supplying
plant on the initial sc reen of the transact ion and ex ecute the report. Select the purchase order t hat y ou created in t he
previous step and click the Background butt on (Figure 19).
figure 19
Now you need to goods issue the delivery document that youve c reated to represent the fact t hat t he goods have left t he
supplying plant. Use transac tion code VL02N (change delivery). Post the goods receipt against the same outbound delivery
doc ument at t he receiving plant using trans action code MIGO (goods receipt).
Finally, create the billing document at the supplying company c ode. Proceed to transaction code VF01 (c reate billing
doc ument ), enter t he outbound delivery document on the original screen of the trans action, and press the Ent er key. Make
sure that out put t ype RD04 is present at the header of the billing document as shown in Figure 20 by us ing menu path
Got o > Header > Output. Clic k the Furt her Data button and then selec t Send immediat ely as the dispatch time.
Figure 20
Onc e the billing document is succ essfully s aved and c reated, the sys tem automatically posts t he invoice receipt at the
rec eiving company code. You can s ee this by going to the P urchase Order History tab on t he original purchase order
through trans action ME23N (Display Purchase Order) as shown in Figure 21.
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Figure 21
SAPexperts | Achieve Complete Integration of Your Inter-Company Transactions within SAP ERP
Anton Karnaukhov
Ant on Karnauk hov is a s enior IT manager at Pacific Coast Companies, Inc., in S acramento,
California. He earned an MBA degree at Heriot-Watt Univers ity and a BS/BA degree with a
specialization in computer information syst ems at Wes tern Carolina University. Anton has more
than eight years of SAP implement ation and development experience focusing on business
int elligence and logist ics modules in the manufacturing and res ale indust ries.
See more by t his author
You may contact the aut hor at ant on.karnauk hov@paccoast.com.
If you have c omments about t his article or publication, or would lik e to submit an artic le idea,
please c ontac t the edit or.
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