3d.technical Proposal (3D Methodology)

Preparation of DER for Integrated Development Plan of Dhanush Sagar
Ganga Sagar of Janakpur for Tourism Development
TECHNICAL PROPOSAL
Government of Nepal
Ministry of Urban Development
DEPARTMENT OF URBAN DEVELOPMENT AND BUILDING CONSTRUCTION
Babarmahal, Kathmandu, Nepal
For
Preparation of Detail Engineering Report for Integrated Development

of Dhanus Sagar and Ganga Sagar of Janakpur as a Tourism Place
February 17, 2016
Submitted by:
Sustainable Development & Research Centre SDRC
(P) Ltd.
Ltd.
MorphoGenesis Consultant Pvt. Ltd. JV
Nayabazar, Kathmandu
Tel: 01-4360206
E-mail: sdrc_nepal@yahoo.com
SDRC & Morphogenesis JV

TECHNICAL PROPOSAL
Table of Contents
3
METHODOLOGY AND WORK PLAN...........................................................................5

3.1 BACKGROUND.................................................................................................................... 5
3.1.1
Project Background.......................................................................................................... 5
3.1.2
Project Site and Situation Analysis.......................................................................................5
3.2 UNDERSTANDING OF VISION, OBJECTIVES AND SCOPE OF WORKS.........................................7
3.2.1
Understanding the Vision of the Project.................................................................................7
3.2.2
Understanding of the Project Objectives................................................................................7
3.2.3
Objectives and Scope of the Consulting Services......................................................................7
3.2.4
Justification of the Project.................................................................................................. 9
3.2.4.1
3.2.4.2
3.2.5
Importance and advantage of Integrated Development Plan...................................................................9

Need and Benefits of Inventory of Pond......................................................................................... 10
Expected Output............................................................................................................ 10
3.2.5.1
3.2.5.2
3.2.5.3
Report.................................................................................................................................. 10
Maps.................................................................................................................................... 10
Detail Engineering Report.......................................................................................................... 10
3.3 APPROACH........................................................................................................................ 10
3.3.1
Literature Review and Analysis..........................................................................................10
3.3.2
Coordination with DUDBC, Municipal authorities and local stake holders....................................11
3.3.3
Data Collection............................................................................................................. 11
3.3.4
Plan Preparation........................................................................................................... 11
3.3.5
Field Visit.................................................................................................................... 11
3.3.6
Report Preparation........................................................................................................ 11
3.4 METHODOLOGY................................................................................................................ 12
3.4.1
Different Study and analysis Tools in Report Preparation.........................................................12
3.4.1.1
3.4.1.2
3.4.2
Management of the team............................................................................................................ 12

Preliminary Collection of secondary Data....................................................................................... 12
Preparation of Inventory.................................................................................................. 12
3.4.2.1
3.4.2.2
3.4.2.3
3.4.2.4
GPS Survey........................................................................................................................... 12
Location of existing physical infrastructures.................................................................................... 12
Delineation of the boundary of the pond......................................................................................... 12
Finding the availability of the water treatment plant and sewerage system................................................12
3.4.3
Preparation of Map........................................................................................................ 12
3.4.4
Development of Integrated Development Plan of the Pond as a tourism place................................13
3.4.5
Identification of Projects with tentative cost estimate...............................................................13
3.4.6
Detail Engineering Design of two prioritized Project...............................................................13
3.5 INNOVATIVENESS WITH THE APPROACH AND METHODOLOGY.............................................13
3.6 KNOWLEDGE TRANSFER & INSTITUTIONAL CAPACITY BUILDING........................................13
3.7 QUALITY ASSURANCE PLAN............................................................................................... 14
3.8 REPORT FORMATTING & TIME FRAME.................................................................................15
3.8.1
Inception Report (Three copies):........................................................................................15
3.8.2
Interim Report (Three copies):..........................................................................................15
3.8.3
Draft Final Report (Three hard copies and soft copies)............................................................15
3.8.4
Final Report (Seven hard copies and Five soft copies):............................................................16
3.9 ORGANIZATION, WORK PROGRAM AND STAFFING...............................................................18
3.9.1
General...................................................................................................................... 18
3.9.2
Project Organization...................................................................................................... 18
3.9.3
Work Program.............................................................................................................. 18
3.9.4
Proposed team composition and task assignments...................................................................18
3.9.5
Staffing Schedule........................................................................................................... 18
3.9.6
Curriculum Vitae........................................................................................................... 19

TECHNICAL PROPOSAL
List of Figure:
Figure 1 Google Earth of Project Area...................................................................................................................................6
Figure 2 Glimpse of Dhanush Pond........................................................................................................................................6
Figure 3 Transfer of Knowledge and Technology................................................................................................................14
Figure 4 Working Modality and Deliverables.....................................................................................................................17
Figure 5 Consultants Intensity of Interaction during the Course of the Assignment..........................................................18
List of Table:
Table 1 Relating Objectives, Scope and Activities.................................................................................................................7

List of Acronyms
CAD
CV
DHM
DUDBC
EIA
GIS
GON
GPS
IEE
RFP
SRN
TDC
ToR
Computer Aided Design

Curriculum Vitae
Department of Hydrology and Meteorology
Department of Urban Development and Building Construction
Environmental Impact Assessment
Geo-graphical Information System
Government of Nepal
Global Positioning System
Initial Environmental Examination
Request for Proposal
Strategic Road Network
Town Development Committee
Terms of Reference
TECHNICAL PROPOSAL

TECHNICAL PROPOSAL
3 METHODOLOGY AND WORK PLAN

The consultant's methodology and work plan for the consulting services to the project are described in this
chapter. It prefaces with our understanding of objectives and approach to carry out the tasks as per the Terms
of Reference.
3.1 BACKGROUND
3.1.1
Project Background
Urbanization is the most necessary index for development but the unplanned growth and haphazard
urbanization trending in Nepal is causing environmental degradation. Along with the development of modern
technologies, the living is very much easier but has adverse effect in the environment. For instant, people do
travel in private vehicles which is easier to use but the energy consumption and production of carbon
monoxide gas is higher. Similarly, the increasing factories has provided various daily needs to the population
but it consumes natural resources like water, trees etc. and produce harmful effluent. But the inability of
checking the production of harmful gases or the harmful effluent or inability to minimise the effect of them is
causing major problem. The toxic gases and liquids are left open in the environment and for the drainage,
water resources are the first choices to dump at. The pollution level of air is increasing along the development
of the city and similarly, the industrial waste and waste water are being mixed with river and ponds.
In the context of the Janakpur, one of the religious and cultural centres of Nepal, the pressure on the existing
infrastructure like roads, water supply, drainage, solid waste management and electricity are increasing with
growing incidence of overload and breakdown along with Urbanization. The consumption of natural
resources, along with population accumulation as a result of urbanization, has put the threat that what if all the
resources replenish? The alternative sustainable development is developing very slowly with respect to the
haphazard urbanization.
Moreover, the natural resources like pond have become places for discharging sludge, untreated effluents from
the factories and even damping solid waste. The cultural heritage of Janakpur has been degrading day by day
and the effective steps has to be implemented immediately to hault the environmental degradation especially
in the ponds.
On this regard DUDBC intends to procure consulting services for the preparation of Detail Engineering report
fot Integrated Development of Dhanus Sagar and Ganga Sagar of Janakpur as a Tourism Place in FY 072/273.
3.1.2 Project Site and Situation Analysis

Janakpur zone lies in Eastern Development Region of Nepal widespread in 9,669 sq km. Janakpur is the
administrative and capital city of Mithila region of Nepal. Janakpur is also the administrative headquater of
Dhanusa District Janakpur zone. Janakpur city has population of 113,980 in 2015 and is located with
coordinates 26o4343 N and 85o5530 East which is 123 km South East of Kathmandu, the capital city. The
major attraction of Janakpur is historical importance as it is the Birthplace of goddess Sita, wife of one of the
major Hindu god Rama.
Janakpur is known as paradise of ponds. It has glory of having nearly 115 ponds (Sagars, Sars and Kups).
These ponds are considered among the sacred ponds mostly visited by Hindus. These ponds are located in the
Laghu Parikrama (Circumambulating of a sacred place of tirtha as a rituals performance) route of Janakpur.
All the ponds have religious and mythological importance. During the Parikrama festivals, thousands of
pilgrims assemble at these ponds. The ponds have big significance. Therefore, it would not be wrong to say
that the culture of Janakpur is an Aqua Culture.
There is a tradition of dipping in these holy ponds on special occasions as per lunar calendar. The famous
among these are Ganga Sagar, Dhanusha Sagar, Ram Sagar, Ratna Sagar, Vihar Kund, Agni Kund, Gyan Kup,
Argaja (Angrag), Dasharath Sar, Gordhoi, Pap Mochani Sar etc. Ganga Sar is the holiest and the greatest of
them. Ten of thousands of people throng its ghats on every poomima (full moon day) and other festive
occasions for a dip into this pond which is as holy as River Ganges. The bathers and the receivers of holy
water from this pond are believed to be highly blessed as mentioned in Vrihad Vishnu Puran.

TECHNICAL PROPOSAL
The project area Dhanush Sagar and Ganga Sagar are 580 m South west from Bhanu chowk of Janakpur and
are located 200 m east of the famous Janaki temple.
Figure 1 Google Earth of Project Area
The analysis of problems and

possible solution of the project
area shall be done in situation
analysis and it shall be dependent
on coordination with Municipality
as well as existing DUDBC
reports, reconnaissance survey,
CBS data and municipality field
visit.
Since both the ponds possess
social and religious value,
development of the area in order
to attract local and international
tourist are deemed important.
Figure 2 Glimpse of Dhanush Pond

TECHNICAL PROPOSAL
3.2 UNDERSTANDING OF VISION, OBJECTIVES AND SCOPE OF WORKS

3.2.1
Understanding the Vision of the Project
To Prepare Detail Engineering Report for Integrated Development of Dhanus Sagar and Ganga Sagar of
Janakpur for development as a tourism place.
3.2.2 Understanding of the Project Objectives

We understand the objectives as setting out the overall process required by project
1. To examine the existing condition and prepare the inventory of the ponds.
2. To prepare the Integrated Development Plan of the ponds for future development from Tourism
point of view.
3. To prepare detailed engineering report (DER) of major infrastructures and services including
identification of projects (long term, middle term, short term)
4. To identify at least two prioritized project and prepare detail engineering design and cost estimation.
SDRC has an experience in the preparation of Integrated Development Plan of
infrastructure development plan including bus parks and Preparation of Master plan of different areas
nationwide and other relevant planning, design of such facilities; hence we take this project as an added
opportunity to present ourselves in the highway facility by giving consideration to cost effective design, full
functional and better performance.
3.2.3
Objectives and Scope of the Consulting Services
The objectives for the consultant's services stated in the ToR form the basis to our Approach and
Methodology. The project's logical framework hierarchy is thus summarized as follows (Table 1):
Table 1 Relating Objectives, Scope and Activities
Consulting
Objective
Component
of Study
Scope of
Works
To examine the existing condition and prepare the inventory of the ponds.
To prepare the Integrated Development Plan of the ponds for future development
from Tourism point of view.
To prepare detailed engineering report (DER) of major infrastructures and services
including identification of projects (long term, middle term, short term)
To identify at least two prioritized project and prepare detail engineering design and cost
estimation.
Study of existing Maps
Close coordination with local stakeholders
Prepare Inventory of Pond
Prepare DER of prioritized projects
Prepare Integrated Development Plan of infrastructures that will termed as short term,
mid-term and long term for future development from tourism point of view.
1.
Review and Data Collection:

1.1. Coordination with DUDBC and Municipality:
Work in regular coordination with DUDBC (division offices) and concerned municipality
and officials and pond development committee if any
1.2. Collection of Data
Collection of existing Maps and Drawings

TECHNICAL PROPOSAL
Hydrological and Meteorological Data

Gather relevant data from official records of concerned agencies regarding conservation of
the ponds.
2.
Study Related Documents :

2.1. Study Existing efforts by Pond Development Committee
2.2. Study problem and development issues
2.3. Analysis of the Information collected
3.
Preparation of Inventory:
3.1. Boundaries Demarcation of administrative units and showing changes 10 years
before and after and delineation of the boundary of the ponds in available
cadastral map
3.2. Marking location of existing physical condition
3.3. Showing location of the Dhanus Sagar and Ganga Sagar in cit map
3.4. Show length, breadth, depth of the pond
3.5. Availability and condition of drain, inlet and outlet of drain
3.6. Availability of water treatment plant
3.7. Disposal of household waste and small industrial effluent in the pond
3.8. Examine level of water in wet season and dry season
3.9. Year of construction and last maintenance of the pond and responsible agencies for
maintenance
3.10.
4.
Find out the priorities and needs of the local stakeholders from tourism point of
view.
Preparation of Maps
4.1. Collection of Maps
Topographic maps prepared by Survey Department / Finida 1:25000 scale
Municipal map prepared by Survey Department :1: 15000
GIS based Urban Base Map of Janakpur Municipality
Satellite Image / Arial Photographs or Digital Maps
Existing municipal maps prepared by various organizations.
4.2. Preparation of Maps
Prepare map of inventory and other findings in GIS format with appropriate
attributes
5.
Preparation of Integrated Development Plan of ponds

5.1. Close coordination with local stake holders for findings components to Integrated
Development Plan for future development in tourism point of view
5.2. The Integrated Development plan shall consist

TECHNICAL PROPOSAL
Improvement or construction of walk way

Construction of separate pedestrian path, bicycle path and motor road
Improvement of toilet and bathroom facilities, ghats
Improvement of catchment area
5.3. Visioning the Integrated Development Plan for 10 years period for infrastructure
development from tourism point of view.
6.
Identification of prioritized programs and Cost Estimate

6.1. Identification of the prioritized need of the programs in terms of period ( short term,
midterm and long term) with consultation of Municipality, DUDBC and local
stakeholders
6.2. Estimating the cost for any two of the prioritized programs with analysis of rate
using district rate of Dhanusa
7.
Detail Engineering Design of two Projects

7.1. Prioritization of at least two programs in consultation with DUDBC< Division
office, Municipality, local community and related local stake holders.
7.2. Surveying of the two project area
7.3. Design and cost estimate according to rate analysis using district rate of Dhanusa
Achievements
from the
Project
Reporting:
Inception Report
Interim Report
Final Draft Report
Final Report
Outputs:
3.2.4
Integrated Development Plan of Development of ponds
Detail Inventory of the ponds and showing them in Map
Detail Engineering Report including Identification of existing and proposed physical

infrastructure and services as well as duration of the project (short term, mid-term and
long term)
Cost Estimate of two prioritized projects
Justification of the Project
As discussed above, to halt the increasing haphazard urbanization and improve the scenario of the historical
and religious important ponds, the inventory of the pond and detail engineering report for the future
development of infrastructures shall play a vital role in upgrading of environmental situation of the Dhanush
Sagar and Ganga Sagar of Janakpur Municipality.

3.2.4.1
TECHNICAL PROPOSAL
Importance and advantage of Integrated Development Plan
From the Integrated development plan an overview of the programs shall be listed which will support on
overall sustainable development of the pond area. The management of the sewer and solid waste and provision
of important infrastructures like water supply, public toilets and bathrooms will help in development of the
pond area into an important tourism centre. The infrastructures also includes parks and recreational centre so
that the tourist coming to the area enjoy their time as long as possible. The electric lighting system for
lightning the area which will be incorporated in development plan shall assist to witness a spectacular view of
the pond for especial occasions like Chhath.
If all the proposed Development programs shall be implemented, the lifestyle of the local shall be uplifted
following the infrastructure development and the tourist visiting the area shall convey the message to visit the
area often in future.
3.2.4.2
Need and Benefits of Inventory of Pond
The inventory of the pond will shall focus in existing situation of the pond area. The planning cannot be done
without existing site analysis and for the analysis, inventory is very appropriate tool.
3.2.5
Expected Output
The major output of the project is the Integrated Development Plan of the development of ponds which also
includes detail inventory of the ponds and detail engineering report showing proposed physical infrastructure
and structures along with design and cost estimation of at least two prioritized projects.
3.2.5.1
Report
The report will contain the introduction, methodology of data design, explanation of terms and definitions and
standards followed for the project, data description, design and estimates.
The report will recommend the implementation of the detail engineering plans.
3.2.5.2
Maps
The maps will show the existing condition of the project area and differentiate it with proposed development
plan in terms of infrastructure development.
3.2.5.3 Detail Engineering Report
The Detail report of any two projects will act as BOQ for tender purpose for instant implementation.
3.3 APPROACH
Our approach to the consulting assignment is based on information given in the Terms of Reference,
understanding of objectives, comments on Terms of Reference together with our experience gained in relevant
field in the last 10 years of working in the country.
The Consultant will adopt the following approaches:
3.3.1
Literature Review and Analysis
The relevant literature review and analysis for following in the methodology shall be done. For the very
process not limiting the following literature, detailed analysis shall be done.
Integrated Development Plan 2012-2017
The vision and the mission should be clear. The vision should include the safe area, opportunity area, and well
run area. The budgets focusses on settling Five year strategic plan and in our scenario the tenure shall be 10
years. The analysis should include the public needs and the strategies shall focus the opportunity area.
Integrated Development Planning for Local Government (www.etu.org.za)
The Integrated development should have six major benefits viz. effective use of scarce resources, speeding up
of delivery, attracting additional funds, strengthening democracy through effective participation of important

TECHNICAL PROPOSAL
stakeholders, overcome the legacy of apartheid by integrating rural and urban areas and to extend services to
the poor and at last promoting coordination between local, provincial and national government.
Developing vision, objectives and strategies and project identification are the major phases of the Integrated
Development plan.
Bagmati Action Plan 2009-2014
The methodology for the plan formulation process are secondary data and intensive field survey works.
Processing by GIS and statistical tools are important tools including series of meetings and discussions with
government agencies and stakeholders. Several community consultations and interviews with locals as well as
several workshops for disseminating the process of developing action plan and getting feedbacks are
important too.
3.3.2 Coordination with DUDBC, Municipal authorities and local stake holders
Coordination with the Client, collaborations and participations of the municipality and local community is the
most for successful implementation of different components of this project. Hence, following approach is
proposed for the coordination, collaborations and participation of the stakeholders:
Coordination meeting with the DUDBC-Division Office and municipality authority
Meeting at municipal level with local representatives, representatives of political parties, local
authorities, representatives of the public etc..
Meeting with the pond development committee if exist.
3.3.3
Data Collection
Preparation of Integrated Development Plan will be based on field visits and maps collected. This will be
supported by extensive field survey work. The collection also include municipal profiles, maps/ schematic
network diagrams, water supply network, sewerage, electricity and telecommunication system along pond
area.
3.3.4
Plan Preparation
One of the output of the study as a recommendation will be the plan for implementing Integrated
Development Plan of the ponds. This plan will be a roadmap for municipal office to implement for
infrastructure development, management. Following approach will be adopted in preparing the plan:
Study of existing data and documents
Preparation of Inventory of the Pond
Preparation of Integrated Development Plan of the pond
Detail Engineering design of two project
3.3.5
Field Visit
For the completion of the project, field visit and close coordination meetings with the local stakeholders,
municipality and the local community is essential.
3.3.6 Report Preparation

The study will produce the following reports with the stipulated contents
1. Inception Report : the Inception Report shall content Detailed / revised work plan and schedule and
methodology to carry out the works, list of maps and data availble from various stakeholders.
2. Interim Report : the interim report shall be consisting al field activities, data and photographs, and
preliminary findings.
3. Final Draft Report : the draft report shall content Inventory and Integrated Development Plan
4. Final Report : The final report shall deliver the Inventory, IDP and DER of the ponds.

TECHNICAL PROPOSAL
3.4 METHODOLOGY
Based on the approach mentioned above, our methodology has been designed as a set of carefully considered
and interconnected series of tasks, whose outputs combine to achieve the project objectives, as stated in the
ToR. These objectives are related to activities detailed as tasks and task groups in Table 1.
3.4.1
Different Study and analysis Tools in Report Preparation
The following are the study and analysis tools for completion of work to be performed by the consultant to
fulfil the TOR requirement are given below:
Under the desk study the consultant will perform the following activities:
3.4.1.1
Management of the team
The team leader of project will plan and manage the work making the schedule of tasks to complete the
assignment in stipulated time. We will mobilize staff immediately after signing of the contract and receiving
the notice to proceed from DUDBC.
The Team Leader will work closely and in full cooperation with DUDBC. He will maintain proper
coordination with project stakeholders and other authorities and bodies as required in approval or consultation
on different aspects of the project.
3.4.1.2 Preliminary Collection of secondary Data
Following secondary maps and data will be collected from the authorized sources. These secondary maps and
data will be used as ancillary data for the mapping and reporting purposes:
Collection of topographic maps prepared by Survey Department / Finida
Collection of Municipal maps prepared by Survey Department
Collection of GIS based Urban map of Janakpur Municipality
Collection of existing data, maps prepared by different organizations
3.4.2 Preparation of Inventory

3.4.2.1
GPS Survey
3.4.2.2 Location of existing physical infrastructures

The inventory of the pond shall consist of GPS survey along with data collection for the boundary, length,
breadth and depth of the pond. The survey shall also clarify the existing condition of drain, and its inlet and
outlet.
3.4.2.3 Delineation of the boundary of the pond
The inventory shall compare the existing GPS boundary with the boundary of the pods available in the
cadastral map and hence find out the encroachment in the pond if any.
3.4.2.4 Finding the availability of the water treatment plant and sewerage system.
The inventory shall clarify the availability of the water treatment plant if any and recommend in Integrated
Development plan for provision of water treatment. The inventory shall also find out the existing waste water
treatment and solid waste disposal in the pond. If any effluent found to be mixed in the pond, the corrective
measures shall be included in Integrated Development Plan.
3.4.3
Preparation of Map
The maps shall be produced showing the inventory of the existing infrastructures and conditions at the project
area.
The maps shall be prepared in GIS format and the proposed infrastructures for development shall also be
presented in map for Integrated Development.

TECHNICAL PROPOSAL
3.4.4 Development of Integrated Development Plan of the Pond as a tourism place

The integrated Development Plan shall consist of improvement or construction of the walk way, construction
of separate pedestrian path, bicycle path and motor road as well as improvement of toilet and bathroom
facilities.
The components of the integrated development plan shall be finalized after consulting with DUDBC, Division
office, local community and other related stakeholders.
The Infrastructure development shall also include the provision of water treatment and management of solid
waste as well as Sewer and drainage.
The plan also include the maintenance schedule and recommend the responsible agency for the maintenance.
The programs for Integrated Development plan shall be listed accordance with prioritized need viz. short term,
midterm and long term programs
3.4.5
Identification of Projects with tentative cost estimate
After consultation with the local stake holders, the detail cost estimate of any two programs of the Integrated
Development Plan shall be prepared by the consultant on the basis of rate analysis of the district.
3.4.6
Detail Engineering Design of two prioritized Project
The detail engineering design and cost estimate of the two prioritized projects shall be carried out after
finalized in consultation with DUDBC, Division Office, Municipality, local community and local stake
holders. The design shall be prepared in coordination with the Architect and modifications shall be made if
any required in accordance to the consultations. The drawings for detail design shall be prepared in autocad
format.
3.5 INNOVATIVENESS WITH THE APPROACH AND METHODOLOGY

The approach and methodology discussed earlier has proposed several innovative methods and tools to be
used for the study. The consultant has experience in developing Integrated Development Plan and has been
using innovative technology adapted to Nepalese society. The innovative tools and methods to be used for the
project are summarized as under.
Use of Arc GIS 10 software for preparation of spatial analysis and mapping.
Use of GPS
Use of Total Station for DER
International literature related to planning and spatial planning will be studied and use on preparation
of integrated development plan
Use of eco-friendly materials for the programs for example paving in the circumference of the pond.
3.6 KNOWLEDGE TRANSFER & INSTITUTIONAL CAPACITY BUILDING

Human Resources are one of the most important aspects for the successful implementation of any project and
therefore it is very important to train the staff in the contest of Nepalese consulting industries which is still in
the learning curve. Further, while working with experts it is necessary to keep newly engineers to pace with
rapidly changing international technology.
The main objective is to promote transfer of knowledge and attitude between the experts, organization of
DUDBC, and Consultant enhancing the capabilities of each party so as to provide guidance for undertaking
similar works in future.

TECHNICAL PROPOSAL
The Consultant proposes to enhance the capacities of the DUDBC-Division Office and the stakeholder
community using Integrated Development Plan for tourism development in the pond.
The
The Provision
Provision of
of
Technology
Technology Transfer
Transfer
is
is an
an Absolute
Absolute
Obligation
Obligation of
of Every
Every
Consultant
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to
to an
an Organization
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is
is aa Skills
Skills Acquisition
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and to
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Transfer is
is aa
very
very Important
Important Outcome
Outcome
of
of the
the Project
Project because
because itit
will
will Ensure
Ensure that
that DUDBC
DUDBC
can
can Adapt
Adapt Efficiently
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to
Emerging
Emerging Roles
Roles and
and
Increasing
Increasing Responsibility
Responsibility
Technology
Technology Transfer
Transfer is
is both
both an
an
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and an
an Organizational
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the
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of an
an
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and the
the Administrative
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and
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assist an
an Organization
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Discharge its
its Stated
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Mission
TECHNOLOGY
TRANSFER
Technology
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Transfer is
is aa
Planned
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Process, which
which
includes
includes the
the accurate
accurate
Identification
Identification of
of Organizational
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roles,
roles, Functions
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and Skills
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associated with
with Role
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with
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Figure 2 Transfer of Knowledge and Technology
3.7 QUALITY ASSURANCE PLAN

The quality assurance and control will be implemented in each step of the mapping process. The
quality control measures/plan has been mentioned in every step of the methodology as shown below:
After the completion of mapping works, a separate quality assessment survey work will be undertaken
to assess the planimetric accuracy of the final mapping product. The accuracy will be in compliance
of 1:2,500 and 1:5,000 mapping scales. The accuracy assessment will be conducted suing Total
Station for prioritized project area for planimetric accuracy.
Besides the proposed experts, a team of dedicated and experienced supporting staff will be engaged to support
field works, data management, analysis and mapping works. The Consultant commits to engage full fledge
team with additional support staff for the assignment and that the team members are qualified and have similar
experiences in previous projects.
In order to perform the services at the site as well as in office successfully, backup team will be indefensible.
The backup team will help the consultants team with logistic support as well as technical support to its
professionals of various disciplines to ensure prompt and efficient delivery of quality services.
Along with our firms quality management resources, better office environment, we will follow following
activities to assure quality of the study in the assignment.
Specific task will be carried by specific personnel
We ensure field visit by team leader and team member
GIS method will be used for data computing, map preparation and spatial analysis.(if applicable)
Regular interaction with DUDBC personnel
Participation of DUDBC technical staffs as part of transfer of technology during study process.
Research work will be participatory: support group will be formed at Municipality and division office
for getting support during data collection and planning.

TECHNICAL PROPOSAL
Part of survey team will remain at field unless presentation will carry out in various places so that
field verification to be made
The following bounding will be adapted by the consultant to meet the quality plan
1. Commitment of supervision by senior staff
We, the consultant, assure to engage senior staff proposed in the manning schedule of technical
proposal for the overall supervision, monitoring and planning process for the study period.
Regular checking of assign task will be done by senior staff.
2. Commitment to engage a full team in the field
We, the consultant, assure to involve all proposed experts in the manning schedule of technical
proposal for the overall supervision; monitoring and planning process for the study period.
Transfer of knowledge/technology regarding the study will be also the major approach to the
study. From the technology transfer both client and consultant are benefited and it ensures
quality report preparation. Following activities ensures the transfer of knowledge/technology.
3. Consultant has fully operation office
We, the consultant have peaceful working office building which layout is attached in coming
page
4. Involvement of DUDBC, DDC, Municipality Staff during study period
We, the consultant ensure regular interaction and involvement of personnel of DUDBC,
DUDBC division office, concerned DDC and VDC, stakeholder in planning process. Regular
meeting and interaction will be made with DUDBC, DUDBC division office DDC and VDC
personnel.
5. Consultation with stakeholders at Centre/District/ Local level during planning period
The consultant will work in close consultation with stakeholder at central, district and local
level. Regular interaction and meeting will be conduct with stakeholder during study.
6. Presentation of draft report in DUDBC
After the submission of draft report according to working schedule, Consultant will presentation
draft report in DUDB
7. Timely submission of study reports
As proposed in time schedule, the consultants assure that all the required report will be
submitted timely and in required number.
3.8 REPORT FORMATTING & TIME FRAME

Within the scope of this consultancy service, the consultant has to prepare and submit reports on the following
headings:
The following reports will be submitted
3.8.1 Inception Report (Three copies):

Inception Report will be prepared and submitted within 14 days from the date of signing the contract
agreement for the consulting services. This Report shall be submitted after the main experts have familiarized
themselves with the site condition, have assessed the extent of work and have made up their mind regarding
the general direction to be followed for successful implementation of the project. This may include some
modification in the methodology, schedule and timings of activities suggested in this Technical proposed.
3.8.2 Interim Report (Three copies):

The Interim report will be prepared and submitted within 6 weeks from the date of work order issued. The
report shall include the field activities, data and photographs and preliminary findings.
3.8.3 Draft Final Report (Three hard copies and soft copies)
The draft report will contain inventory map, integrated development plan and prioritized projects after
consultation in the site and shall be submitted within 9 weeks from the date of signing the contract agreement
for the consulting services. We will incorporate the feedback in final report.

TECHNICAL PROPOSAL
3.8.4 Final Report (Seven hard copies and Five soft copies):
The Final Report shall be submitted after incorporating the comments from the Client and the Stakeholders.
The report shall be delivered in 7 sets of hard and 5 sets of soft copies at the Client's office. The Volume of
Final Report will be same as Draft Report. The Final Report all complete shall be submitted within 3 months
from the signing the contract agreement for the consulting services.

Contract award
Logistic Arrangement
Team Consolidation
Collection of TOR
mentioned Map
Collect and review

related documents
Discussions with
local stakeholders
Preparation of
Inventory of the pond
Prioritization of the infrastructures

and preparation of Integrated
Development Plan
Data
Presentation of draft report in

DUDBC Municipal
Submission of Draft
Report
Final Presentation in
Municipality and
DUDBC
Final report
Submission
Figure 3 Working Modality and Deliverables
Draft Report
Prioritization of two DER Projects
Final
Report
Preparation of Design Estimate
Incorporate Comments on
Draft Report
3 Weeks
Field Visit
Field Report
Acquisition of Topographic Map from

Survey Department
Acquisition of Satellite map
GPS
Survey,
Collection
Inception Report
TECHNICAL PROPOSAL

TECHNICAL PROPOSAL
Department
Department of
of Urban
Urban Development
Development and
and
Building
Building Construction
Construction
(THE
(THE CLIENT)
CLIENT)
Stakeholders
Stakeholders
Municipality
Municipality Office,
Office, pond
pond
development
development committee
committee
THE CONSULANTS
Study Team
Line Agencies,
Private
organisations,
NGOs/CBOs,
political
organisations
Division
Division office
office
Figure 4 Consultants Intensity of Interaction during the Course of the Assignment
3.9 ORGANIZATION, WORK PROGRAM AND STAFFING

3.9.1
General
The organization structure including activity and staffing schedules have been prepared to concur with the
requirements of the proposed approach and methodology as described in Sections 3.3 and 3.4 above.
3.9.2 Project Organization

The Consultant's Team Leader will be responsible for the activities in connection with the consulting
services for the project. He will manage and control overall performance of the Consultant's
personnel and will ensure close co-ordination with the concerned personnel. In this line, the
Consultant proposes a project management structure for the proposed assignment with a clear line of
command as well as the working relation between the stakeholders concerned.
3.9.3
Work Program
The work schedule, presented in Form 3H, has been prepared based on the instruction given in the RFP. The
proposed schedule presents logical sequence of tasks on which the inputs of the proposed professional staffs
are based, and their respective task responsibilities.
It is proposed that the whole job be finished in 4 months and the schedule has been prepared accordingly.
3.9.4
Proposed team composition and task assignments
The Consultant proposes a very competent and experienced team of professional staffs to undertake this
assignment, as listed in Form 3E. The proposed staffs possess outstanding quantitative and qualitative
backgrounds.
3.9.5
Staffing Schedule
To execute the services in line with the proposed work schedule, the Consultant has proposed key professional
staffs to the project according to the staffing schedule shown in Form 3G. The allocated time for each staff
has been logically distributed. However, the Consultant also presumes that there might be changes on the
schedule during the project execution. If such situation arises, the Consultant will refine its staff schedule
accordingly in consultation with the Project.

3.9.6
TECHNICAL PROPOSAL
Curriculum Vitae
The Curriculum Vitae of professional staffs proposed for this Project in the format suggested by the RFP with
their proposed position, name, detail tasks assigned, key qualifications, education, employment records, detail
professional experience with particular reference to kind of experience required for this Project and language
proficiency are presented in Form 3F.

3d.technical Proposal (3D Methodology)

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Preparation of DER for Integrated Development Plan of Dhanush Sagar

Ganga Sagar of Janakpur for Tourism Development

Babarmahal, Kathmandu, Nepal

Preparation of Detail Engineering Report for Integrated Development

February 17, 2016

SDRC & Morphogenesis JV

Preparation of DER for Integrated Development Plan of Dhanush Sagar

METHODOLOGY AND WORK PLAN...........................................................................5

Importance and advantage of Integrated Development Plan...................................................................9

Management of the team............................................................................................................ 12

SDRC & Morphogenesis JV

Preparation of DER for Integrated Development Plan of Dhanush Sagar

SDRC & Morphogenesis JV

Preparation of DER for Integrated Development Plan of Dhanush Sagar

Computer Aided Design

SDRC & Morphogenesis JV

Preparation of DER for Integrated Development Plan of Dhanush Sagar

3 METHODOLOGY AND WORK PLAN

3.1.2 Project Site and Situation Analysis

Preparation of DER for Integrated Development Plan of Dhanush Sagar

Figure 1 Google Earth of Project Area

The analysis of problems and

Figure 2 Glimpse of Dhanush Pond

SDRC & Morphogenesis JV

Preparation of DER for Integrated Development Plan of Dhanush Sagar

3.2 UNDERSTANDING OF VISION, OBJECTIVES AND SCOPE OF WORKS

Understanding the Vision of the Project

3.2.2 Understanding of the Project Objectives

Objectives and Scope of the Consulting Services

Study of existing Maps

Close coordination with local stakeholders

Prepare Inventory of Pond

Prepare DER of prioritized projects

Review and Data Collection:

Preparation of DER for Integrated Development Plan of Dhanush Sagar

Hydrological and Meteorological Data

Study Related Documents :

Preparation of Integrated Development Plan of ponds

SDRC & Morphogenesis JV

Preparation of DER for Integrated Development Plan of Dhanush Sagar

Improvement or construction of walk way

Identification of prioritized programs and Cost Estimate

Detail Engineering Design of two Projects

Final Draft Report

Integrated Development Plan of Development of ponds

Detail Inventory of the ponds and showing them in Map

Detail Engineering Report including Identification of existing and proposed physical

Cost Estimate of two prioritized projects

Justification of the Project

SDRC & Morphogenesis JV

Preparation of DER for Integrated Development Plan of Dhanush Sagar

Importance and advantage of Integrated Development Plan

Need and Benefits of Inventory of Pond

Literature Review and Analysis

Preparation of DER for Integrated Development Plan of Dhanush Sagar

Coordination meeting with the DUDBC-Division Office and municipality authority

Meeting with the pond development committee if exist.

Study of existing data and documents

Preparation of Inventory of the Pond

Preparation of Integrated Development Plan of the pond

Detail Engineering design of two project

3.3.6 Report Preparation

SDRC & Morphogenesis JV