BRM GOVT.

LAW COLLEGE

PRACTICAL PROJECT
ON
INFORMATION TECHNOLOGY LAW AND COMPUTER
APPLICATIONS

GROUP- C

1 | Page

What is MS Word? What are its uses?

Microsoft Office Word 2010 allows you to create and edit

personal and business documents, such as letters, reports,
invoices, emails and books.
By default, documents saved in Word 2010 are saved with
the .docx extension. Microsoft Word can be used for the
following purposes:

To create business documents having various graphics

including pictures, charts, and diagrams.

To store and reuse ready-made content and formatted

elements such as cover pages and sidebars.

To create letters and letterheads for personal and

business purpose.

To design different documents such as resumes or

invitation cards etc.

To create a range of correspondence from a simple office

memo to legal copies and reference documents.

2 | Page

VARIOUS FUNCTIONS OF MS WORD:

To Create a New Document:

Go to Start-> Click on Ms Office Menu-> Select Ms Word->Left
Click the icon to open Ms Word-> Click on the File Tab or MS
Office Button-> left Click on New- >Select Blank Document->
Left Create->Select Ok.

To Open an Existing File:

Go to Start-> Click on Ms Office Menu-> Select Ms Word->Left
Click the icon to open Ms Word-> Click on the File Tab or MS
Office Button ->left Click on Open- >Select the Existing File
from the recently open list or Browse the File to Select and
Open it.

To Save Document:
Press CTRL + S to open Save As Dialog Box-> Type the File
Name in the File Nmae Box-> Select File Type as Word
Document(.docx)-> Left Click Ok to save the file.

To Close a File:
Left Click on the X symbol on the Status Bar of the MS Word
Window.

To Print a File:
Go to MS Office Button in the MS Word window-> Select Print
option->Left Click on Print
3 | Page

VARIOUS BUTTONS AVAILABLE IN MS WORD AND ITS

USES:
Creates a new blank
document based on the
default template

Opens or finds a file

Saves the active file with

its current file name,
location and file format

Prints the active file - for

more print options go to
the File menu and select
Print

Print preview - Shows how

the document will look
when you print it.

Spelling, grammar and

writing style checker

Cut - Removes the

selection from the
document and places it on
the clipboard

Copy - Copies the selected

item(s) to the clipboard

Paste - Places the content

of the clipboard at the
insertion point

Format painter - Copies

the format from a selected
object or text and applies
to other objects or text

Undo - Reverses the last

command, use pull-down
menu to undo several
steps

Redo - Reverses the action

of the Undo button, use
the pull-down menu to
redo several steps

Displays the Tables and

Borders toolbar

Insert a table into the

document, or make a table
of selected text

Insert an Excel
spreadsheet into the Word
document

Columns - Changes the

number of columns in a
document

Displays or hides the

Drawing toolbar

Zoom - Enlarge or reduce

the display of the active
document

4 | Page

Select the style to apply

to paragraphs

Changes the font of the

selected text

Changes the size of

selected text and
numbers

Makes selected text and

numbers bold

Makes selected text and

numbers italic

Underlines selected text

and numbers

Aligns to the left with a

ragged right margin

Centers the selected text

Aligns to the right with a

ragged left margin

Aligns the selected text

to both the left and right
margins

Makes a numbered list or

reverts back to normal

Add, or remove, bullets in

a selected paragraph

Decreases the indent to

the previous tab stop

Indents the selected

paragraph to the next tab
stop

Adds or removes a
border around selected
text or objects

Marks text so that it is

highlighted and stands
out

Formats the selected

text with the color you
click
A pull down menu
with several
drawing options

Changes the pointer

to a selection arrow

Rotates the selected

object to any degree

A pull down menu

with several libraries
of shapes

Draws a line where

you click and drag.
Hold the Shift key
down to make the
5 | Page

Inserts a line with an

arrowhead where you
click and drag

line straight
Draws a rectangle
where you click and
drag. Hold down
Shift to draw a
square

Draws an oval where

you click and drag.
Hold down Shift to
draw a circle

Draws a text box

where you click and
drag

Create text effects

with Word Art

Add, modify, or
remove fill color
from a selected
object

Add, modify, or
remove line color

Formats the selected

text with the color
you click

Changes the
thickness of lines

Selects dash style

for dashed lines

Select arrow style;

placement and shape
of arrowhead

A pull down menu

offers shadow
choices

Add 3-d effects to

rectangles or ovals

6 | Page

VARIOUS SHORT CUT KEYS USED IN MS WORD:

Shortcut

Description

Ctrl + 0

Toggles 6pts of spacing before a

paragraph.

Ctrl + A

Select all contents of the page.

Ctrl + B

Bold highlighted selection.

Ctrl + C

Copy selected text.

Ctrl + D

Open the font preferences window.

Ctrl + E

Aligns the line or selected text to the

center of the screen.

Ctrl + F

Open find box.

Ctrl + I

Italic highlighted selection.

Ctrl + J

Aligns the selected text or line to justify

the screen.

Ctrl + K

Insert a hyperlink.

Ctrl + L

Aligns the line or selected text to the left

of the screen.

Ctrl + M

Indent the paragraph.

Ctrl + N

Opens new, blank document window.

Ctrl + O

Opens the dialog box or page for

selecting a file to open.

Ctrl + P

Open the print window.

Ctrl + R

Aligns the line or selected text to the

right of the screen.

Ctrl + S

Save the open document. Just like Shift

+ F12.

Ctrl + T

Create a hanging indent.

Ctrl + U

Underline the selected text.

Ctrl + V

Paste.

Ctrl + W

Close the currently open document.

Ctrl + X

Cut selected text.

7 | Page

Ctrl + Y

Redo the last action performed.

Ctrl + Z

Undo last action.

Ctrl + Shift + L

Quickly create a bullet point.

Ctrl + Shift + F

Change the font.

Ctrl + Shift + >

Increase selected font +1pts up to 12pt

and then increase font +2pts.

Ctrl + ]

Increase selected font +1pts.

Ctrl + Shift + <

Decrease selected font -1pts if 12pt or

lower; if above 12, decreases font by
+2pt.

Ctrl + [

Decrease selected font -1pts.

Ctrl + / + c

Insert a cent sign ().

Ctrl + ' + <char>

Insert a character with an accent (grave)

mark, where <char> is the character
you want. For example, if you wanted an
accented you would use Ctrl + ' +
e as your shortcut key. To reverse the
accent mark use the opposite accent
mark, often on the tilde key.

Ctrl + Shift + *

View or hide non printing characters.

Ctrl + <left arrow> Moves one word to the left.

Ctrl + <right
arrow>

Moves one word to the right.

Ctrl + <up arrow> Moves to the beginning of the line or

paragraph.
Ctrl + <down
arrow>

Moves to the end of the paragraph.

Ctrl + Del

Deletes word to right of cursor.

Ctrl + Backspace

Deletes word to left of cursor.

Ctrl + End

Moves the cursor to the end of the

document.

Ctrl + Home

Moves the cursor to the beginning of the

document.

8 | Page

Ctrl + Spacebar

Reset highlighted text to the default

font.

Ctrl + 1

Single-space lines.

Ctrl + 2

Double-space lines.

Ctrl + 5

1.5-line spacing.

Ctrl + Alt + 1

Changes text to heading 1.

Ctrl + Alt + 2

Changes text to heading 2.

Ctrl + Alt + 3

Changes text to heading 3.

Alt + Ctrl + F2

Open new document.

Ctrl + F1

Open the Task Pane.

Ctrl + F2

Display the print preview.

Ctrl + Shift + >

Increases the selected text size by one.

Ctrl + Shift + <

Decreases the selected text size by one.

Ctrl + Shift + F6

Switches to another open Microsoft Word

document.

Ctrl + Shift + F12

Prints the document.

F1

Open Help.

F4

Repeat the last action performed (Word

2000+)

F5

Open the Find, Replace, and Go To

window in Microsoft Word.

F7

Spellcheck and grammar check selected

text or document.

F12

Save As.

Shift + F3

Change the text in Microsoft Word

from uppercase to lowercase or a capital
letter at the beginning of every word.

Shift + F7

Runs a Thesaurus check on the selected

word.

Shift + F12

Save the open document. Just like Ctrl +

S.

Shift + Enter

Create a soft break instead of a new

paragraph.

9 | Page

Shift + Insert

Paste.

Shift + Alt + D

Insert the current date.

Shift + Alt + T

Insert the current time.

----------@@@@@-----------

10 | P a g e