Professional Documents
Culture Documents
only achieve improved performance, but to have a mechanism to continually improve the
business process.
B. Operating Process
One of the most useful systems to streamline business is having a Standard Operating
Process. Operating process lists the all the tasks that are essential for business success,
how to do these tasks, and who is responsible for the tasks listed. In a simple words
operations processes transform inputs to outputs (Meredith, 1998). Inputs can be anything
like raw like equipment, information, materials, etc. and output is products or services
and the level of customer satisfaction. Operational process is an essential activity to run
and add value in of business. There are certain inputs needs to be used by organizations
for effective operational process in the production of good and services, they are as
follows:-
Experienced employees, who ensures that clients are getting the best possible
experience
C. Supporting Process
A process that supports the day-to-day operations of an organization, such as
management, human resource, BAS preparation, accounting, health and safety,
maintenance, communication, technical support, sales etc. called as supporting processes.
The main objective of the support process is to support in the core process of business,
for effective & efficient functioning of operating process. It may be provided externally
without compromising the mission of the company, as these processes are carried out
internally because of the economic benefits, and minimize risks and provide specific
conditions for the functioning of other processes (Lin & et al., 2002). Such as include
Health & Safety, BAS preparation, accounting, recruitment, human resources
management, maintenance of equipment, technical support. Above all comes under
functional management.
A business process is a set of linked activities that create value by transforming an input
into a more valuable output. Both input and output can be artifact or information and the
transformation can be performed by human, machines, or both. Simultaneously, business
process demonstrates a strong linkage between corporate strategy and process
management. As business process is of utmost importance to take care of the required
coordination between operational and management levels. Business process adds value to
service, product and customers, therefore it is very important to understand the
dimensions of business processes (Schaper & et al., 2014). Once the activities of a
business process complete, the organization will accomplish their desired goal.
Inputs are made up of all of the factors which contribute either directly or indirectly
to add value and these are factors are management processes, operational processes
and supporting processes.
A business process can be decomposed into several sub-processes, which have their own
attributes, but also contribute to achieving the goal of the super-process. The analysis of business
processes typically includes the mapping of processes and sub-processes down to activity level.
Business process will allow the Everests Tour and Travels to more
effectively identify the loophole and find out strategic way by implementing a repeatable and
standardized business process with participation from each division.
The business process of the Everest Tours and Travels has been classified in below broad
categories: Figure 2:- Business Process Flow Chart of Everest Tours and Travels
Processes are assets of an organization, much like people, facilities, and information. Well
managed, they will pay off in terms of performance to the corporation. Processes, moreover, are
somewhat special in that they are the vehicles that synchronize the other assets and aspects of
change. The figure 2 summarizes the processes of our organization.
Vision
To be leading and preferred incoming Tour company in the tourism industry, providing efficient
and effective services to our customers.
Objectives
The Tour companys wishes to achieve in the next coming years:
Make tour company the number one destination for tour operate in Sydney.
Gross Margin of 35% or more.
Net After-tax Profit above 15% of Sales.
Mission
Provide customers the finest quality of experience at a cost that will enable to remain
competitive and expand relationships with hotels, restaurants, and travel agents within
Woolgoolga and Australia.
Doing agreement with hotels and restaurant of different places where visitors to be taken
Recruitment process
Payroll and Leave Management Process
Accounting Process
1. Organizational structure
In the era of fast changing world, to survive, what essential is competent employees. A
responsible and capable employee makes half work done. We must care about the core value
creator of an organization. In the initial phase the Everests Tour and Travels will have ten
employees.
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2. Recruitment Policy
Employees are an asset of the business and thats its important to hire skilled
workers/employees.Recruiters play an important role in the success of an organization. The level
of employees/workers skills and qualification will impact on delivery of service. It essentially
acts as a filter selects the best candidates. In a constantly changing business world, companies
need to hire people who are adaptable, loyal, knowledgeable, dependable and confident, thereby
creating a foundation for success. To hire it is required to have and follow a recruitment policy.
Having a recruitment policy will ensure to find the qualified and skilled employees. In order to
attract the best workers, the job needs to be advertised properly.
One of the popular methods of advertising the job is on the websites like www.seek.com.au,
www.indeed.com.au and www.gumtree.com. The details of the steps involved in hiring the
Employees have been mentioned in Appendix # 2. The flow chart of the recruitment process has
also been shown in the same Appendix.
Know the
Law
Think About
Hiring
Notice Boards
Contacts
Agencies
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People
Newspapers
Social Media
Choose
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Offer
Employment
Start
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Fig 3: The Recuriment of the Everests Tour and Travels
distributed within five working days after the last working day of the pay period.
Pay checks are directly deposited into individual employee checking or savings accounts.
All employees are required to submit a time sheet, which must be received by the manager,
the employee and submitted to the manager for signature and filing in the personnel file.
No advances on salaries or loans to employees will be made.
Discrepancies will be resolved using the regular meeting and listening employee grievance.
Any errors in the salary payment must be discussed and approved by manager before making
the amendments.
Payroll will be managed by computerized system. The MYOB accounting software will be
manager.
5. Payroll Procedure
Every employee must complete and submit a signed individual time sheet showing hours
The Managing director will determine the net salary payable after withholding the PAYG
deductions will be submitted to the proper entity on or before their due date.
Payroll details are punched in the MYOB accounting system, the amount will transfer into
the nominated account of the employee. The manager will also ensure that superannuation
Please refer Appendix # 3, 4, 5 and 21 for viewing the sample time sheet, sample payroll slip, the
payroll processing flow chart and Pay Slip.
6. Payroll Process
The decision to terminate an employee can be both emotional and frustrating. If not handled
properly, it can also result in expensive litigation. These days, wrongful termination lawsuits are
not idle threats.
In order to successfully defend against these types of claims, we have prepared specific, clear
and uniform guidelines for probation periods, opportunities to improve job performance,
availability of training and termination procedures. Termination procedure as follows:
1. A comprehensive record will be prepared of each employee, including any formal
performance appraisal or informal warnings, comments, poor work or misconduct. All the
documents and records will be maintained always as these may be the give valid evidence
to support for terminating the employee.
2. Preparing proper basis for termination with related documentation and the grounds for
termination should be clearly stated in the personnel manual.
3. Records show that all alternatives have been considered before taking the decision of
termination. Written records should be placed in the employee's file regarding pervious
warnings.
4. Once the decision has been made, management should conduct an exit interview.
5. Final step is to prepare a comprehensive release and termination document to further
protect the company against subsequent litigation.
Employees are clearly among a company's most valuable asset. If they are treated unfairly in the
hiring or termination process, however, they can become a large liability. Employment
agreements and personnel manuals will also prepare to define the rights and obligations of the
employer and employee to each other.
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Reservation of tour package
a. Procurement Process: The regular required to procure for business is getting service
from the restaurants and hotels of Woolgoopa and petrol and diesel for vehicles. We have
identified a standard procurement which we recommend to follow while purchasing the
materials. The procurement process will ensure you will have a track on your materials
and ensure timely payment to the supplies.
b. Purchase Process
Once the list of total numbers of tourist finalized, will ask for best quotations. After selection
of best bid, documentations and agreements will be done. Once the guest reaches to the
restaurant and hotel and get the service from the restaurants and hotels final payment will be
made. They will be get estimated time to get things ready.
c. Sales Process
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Whenever an inquiry is placed the first step is to take all the measurements of the inquiry placed
either online or walk by listen then carefully and answer their inquiry. Based on those
measurements and by understanding the customer needs the suggestions are given to the
customer. Then the customer selects a package and conformation of the package and the number
of people in a package will be decided. Based on the number of people, the kind of service they
want and after a few follow ups if there are any modifications required in the package that will
be done. The final itinerary will be prepared and disseminated to all. The half payment will be
done in the first stage of the tour and final payment after the completion of the tour. If there is
any query or suggestion after the service we welcomed that.
d. Payments Process
For all the services contracted, certain advance payment should be made to hold the
booking, on confirmed basis & the balance amount can be paid upon arrival in the office
(Everests Tour and Travels) or initial phase of the tour but definitely before the
commencement of the services. Management personnel hold the right to decide upon the
amount to be paid as advance payment, based on the nature of the tour package & the
time left for the commencement of the service.
Apart from above in some cases like Special Journeys, hotels or resorts bookings during
the peak season (X-Mas, New Year), full payment is required to be sent in advance.
e. Refund Process
In the event of cancellation of tour / travel services due to any avoidable / unavoidable
reason/s we must be notified of the same in writing. Cancellation charges will be
effective from the date we receive advice in writing, and cancellation charges would be as
follows:
60 days prior to arrival: 10% of the Tour / service cost
45 days prior to arrival: 20% of the Tour / service cost
15 days prior to arrival: 25% of the Tour / service cost
07 days prior to arrival: 50% of the Tour / service cost
Less than 72 hours or No Show: No Refund
In case of Special Trains Journeys and peak season hotel bookings a separate cancellation
policy is applicable (which can be advised as and when required).
Some cancellation and refund policies are out of our tender:
Refund for hotel payment will follow the hotels cancellation policy
In case you cancel the trip after commencement, refund would be restricted to a limited
amount only which too would depend on the amount that we would be able to recover
from the hoteliers/ contractors we patronize. For unused hotel accommodation, chartered
transportation & missed meals etc. The Everests Tour and Travels do not bear any
responsibility to refund.
1. General Ledger
Transactions
Post-Closing Trial
Analyse and
Balance
Classify
Closing (Nominal
Financial Statements
Accounts)
Journalize
(General Journal)
Posting (General
Ledger)
Financial
Statement
Preparation
(Income
Statement)
Trial Balance
Preparation
Without methods of monitoring your procedures, you cannot determine the systems
effectiveness. The primarily accounting system involves the processing of collecting, recording
and processing of business transaction so as to prepare financial report.
For general accounting system flowchart please refer Appendix #9
i.
Tax Records
Year-ends Records
Bank Records
Employees Records
The MYOB accounting software, the recommended accounting software for your business will
help you to keep the records electronically in its system.
Below are some process which we have identified for recording some Sales/Incomes and
Purchases/Expenses for your business.
ii.
5. The recorded sales in the MYOB and payment received in the bank statement
must be reconciled on a daily basis for keeping track of sales revenue and
maintaining internal control.
iii.
iv.
v.
Bank Reconciliation:
Bank reconciliation is a process performed by a company to ensure that the company's records
are correct and that the bank's records are also correct. Therefore, its a process whereby you can
compare the bank statement with the cash register maintained in the MYOB. Typically, these
balances should be equal and be agreeing. However, the time difference in recording the
transaction by the bank in the bank statement and the accountant in the MYOB will result in the
discrepancy between the balances in these two accounts. The major affecting transactions are
MYOB lets you import the bank statement. This lets you easy reconciliation of cash and bank
balance. We recommend carrying the reconciliation on a daily basis. Daily reconciliation helps to
avoid theft, embezzlement and fraud of cash.
customers. The customer attendant and reservation department will be at the behind of
reception and all the office staff have to be in office uniform. In the lounge space there
will couch, sit for visitors. Accounts department will be nearby the reservation
department. Appendix #18
C. Source Document
The importance of source document has been mentioned in the administration section.
MYOB lets you create a couple of source document online like purchase order, sales
order, sales invoice, pay slip. It also facilitated the creation of custom invoice. For
source documents on time sheet, a petty cash slip, petty cash ledger, please refer
Appendix # 7 & 8.
Marketing Process:
Marketing is central and ongoing business process in every business. An understanding
of the basic fundamentals of marketing is important to make your marketing activities
successful. Marketing cover almost all the activities for product development, pricing,
promotion to delivery of consumer and after sales service (Schaper & et al., 2014). As
your business is a start up, you will be to spend a significant amount of time and money
in the marketing activities. The end product of the marketing process is the marketing
strategies which will be revolved around 7Ps. For the steps involved in the marketing
process, please refer Appendix # 11.
II.
Operational Process:
The operation process involves the actual delivery of the service. Every business
undergoes some version of this operational process. Some companies know better about
their operation and do better than others, which is their competitive advantage. Each
component of your operations process must be managed, measured for efficiency, and
tested for effectiveness. Being start-up and small business, owner self is manageable
and will direct all other three staff in carrying the service as best as possible. The
manager will also monitor the performance of the staff to ensure that work is being
carried as per plan.
Sales Services:
Instill the employees about the meaning and importance of customer service
Promote and monitor the quality of service among the staff through training and by acting
Industrial Environment
Level of Competitions
The information about the above topics were searched by going through the data published by
the Australian Bureau of Statistics, Market Report, published by IBIS and other research
agencies, publication from NSW Department of planning. After thoroughly studying the
information from these sources, they missed out information were obtained from primary
sources. A questionnaire was used to collect information about customer taste and preference.
The secondary data were also utilized in collection details about the business operations in area
like product section, administration section, management section, financial section and process
sections. Appendix #20
1998). The business world is dynamic you must be very vigilant to changes happening in the
external environment. The constant monitoring of the external environment helps you to timely
change the strategies to achieve the organization goal and mission.
In the strategic management function, you need to monitor the changes happening in the external
environment like development in the housing industry, check the trends in the soft landscaping
industry and update with competitors offering (Armistead & et al. 1999). These regular
monitoring will ensure if your service offerings are well suited for the market, if your pricing and
marketing strategy are effective. Management must constantly monitor the prices of materials.
Any upward movement in the materials prices will demand management to change the product
pricing, product positioning and marketing strategies.
The changes and development taking place in the external environment may require to
change/update your organizations mission, vision, business objective and business strategies.
The steps involved in the strategic management process with flowchart have been mentioned in
Appendix # 15.
To achieve what you have objected aligning strategy you need keys to get success. Some are
mentioned below:
2.
Service: Our patrons are paying to have a good time. Their experience will suffer if
service is not of the highest caliber. Therefore friendliest servers by cheerful, skilled,
professional, attentive, courteous staffs.
3.
Marketing: We will need to target our audience early and often. While the tour is of
Woolgoolga, our target market is Asian people along with curious people, who want to
explore different experience.
4.
Management: We will need to have a firm grasp on good liaison with different
restaurants and hotels in a very effective cost. The experience of traveling to a new place
must be delivered in a fashion that it will not only inspire repeat business, but encourage
Dedicated to the quality experience and superior service backed by a unique sightseeing
for customer service.
6.
Highly trained and friendly staff with ongoing employee education and recognition
programs.
7.
8.
9.
Key Activities
1.
Value
Customer
Propositions
Relationships
tours 1.
1.
Personal
Unique
Customer
1.
Segments
Asian
1. Restaurants
Product formation
Uniqueness
touch
People
2. Hotels
2. Sale
of the tourist
2.
3. Travel agents
3. Service
destination
servers
people
4. Outsourcing
2. Service
3. Customization
3.
5. Marketing
Resources
1. Unique product
3. Quality
Friendlier 2.
Travel
lovers
Channels
1. Office
4. New place
explorer
2. Vichels
2. Website
3. Advertising
3.
4.
networking sites
Skilled
Curious
Social
employees
1.
2.
3.
4.
5.
5. Software
Cost Structure
Tour Operating
Marketing
Salaries
Rent
Utilities
Revenue Streams
1. Tour product selling
Another useful dimension in which the processes can be classified is as per the basic
classification of business processes.
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Appendix
check the existing database. This will save the time in finding the candidates
Advertise the position with the job description
Update the prospective candidates details on the hiring list
Carry interview of the candidates who best fit for the job
Select the candidate
Carry the reference check along with the police check. Ensure the selected candidates
Day
Start
Finish
Breaks
Total
Hours
Appendix # 6PSSales
Type of Package
Description
Price
Amount
B
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A
S
S
T
Research
ListPrimary
of Processes
Competitors
Suppliers
Secondary
Statistics
Government
Data
Service
Providers
It refers to whole components of the Business Plan.
Internet
Pay slip
Date of payment:<insert date>
Pay period: <insert date>to <insert date>
Employers name:<insert>
ABN:<insert>
Employees name:<insert>
Employment status:*<insert status e.g. full-time, part-time, casual>
Hourly rate: $00.00Annual Salary: $00,000
Bank details:*<insert employees bank details>
Annual leave entitlement:<xx days/hrs>as at<insert last date of current pay period>*
Personal/carers leave entitlement:<xx days/hrs>as at<insert last day of current pay period>*
You should modify this table according to your employees entitlements. You can add extra lines if required.
Entitlements
Wages for ordinary hours worked
<Insert any leave taken during the pay period>
Unit
Rate
Total
00 hours
$00.00
$00.00
00 hours*
$00.00*
$00.00
TOTAL ORDINARY HOURS = <xx> hours any leave taken should also be included here.
<Insert name of entitlement >
00 hours*
$00.00*
$00.00
00 hours*
$00.00*
$00.00
Gross payment
$00.00
Entitlements can include loadings, penalty rates, shiftwork allowances, overtime, allowances, incentive based payments,
termination entitlements and any other separately identifiable amount.
Deductions
Taxation
<Insert any other deductions>
Each deduction needs to be listed separately. You can add extra lines to this table if required.
Total deductions
$00.00-
Net payment
$00.00
$00.00$00.00-
$00.00
Note: Pay slips must be issued to employees within one working day of the day they are paid.
*The Fair Work Ombudsman acknowledges that the inclusion of information marked with an asterisk (*) is not a requirement under the Fair
Work Regulations 2009, effective 1 July 2009. This template is provided as a best practice model.