INTERNSHIP AND THESIS

GUIDELINES

International Program
Faculty of Industrial Technology
Islamic University of Indonesia
Jogjakarta
August 2004

Preface
This guidelines book is designed to provide students with complete
information on procedures of conducting Internship, final research project and
writing proposal and thesis.
Even this book is designated to International Program Student of Faculty of
Industrial Technology, but this book is expected to become guide lines for all
scholars for conducting and reporting academic research activity for undergraduate
and postgraduate in all study programs. Hence, inconsistency in reporting and writing
format of academic research report will be avoided.
Finally, the write welcomes any critics and opinions to improve the first
edition of the internship and thesis guidelines.
Yogyakarta, August 2004

Ir. Ira Promasanti Rachmadewi, M.Eng

Director of International Program
Faculty of Industrial Technology
Universitas Islam Indonesia

Contents

PART I
INTERNSHIP PROGRAM
1.1. Introduction
Internship is a two-credit subject that must be taken by a student of International
Program. It is a required subject before writing the thesis. An internship is a program
that combines academic skills with career-related work experience to form a linkand-match education program between formal education and real-world problem.
The project conducted during the internship should be continued into final research
project. Hence, a student should thoroughly investigate a potential topic that can be
extended into final undergraduate research project.
During Internship Program, student should work as an employee. Students will learn
many things such as team-work project experience, communication skills,
professional behavior, and ability to plan and complete a project within time frame.
Some students usually get payment during the internship program. However, not all
companies/organizations will provide regular payment. But they offer valuable
learning and experiential opportunities.
Some students who successfully complete internships in companies/organizations are
eventually offered a regular job by that same host organization.
1.2. The Objective of the Internship Program
The objective of the Internship is to provide students with opportunity to implement
their knowledge and skills learned from the class into real-world problem. Students
are expected to have hands-on experiences for improving learning ability in the realworld working environment. An internship allows a student to acquire and apply
practical skills in field experiences while working toward career goals, which are
related to the goals of a supervising professional or agency. An internship bridges the
gap between formal education and real-world systems.
1.3. Internship Implementation
Internship must be conducted in an institution such as Manufacture Company or
Service Company as a host organization.
1.4. Internship Duration
o The period of time in conducting the Internship is at least 1 (one) month
depending on the activity offered by the institution where Internship is
conducted.
o The maximum of consultation and supervision is 6 months starting from the
date of the Internship being conducted. Three months extension is accepted
for an exception case with a strong reason. If the student can not submit an
Internship report within 6 months, s/he should start all Internship procedures
from the beginning.
o An Internship should be conducted during the short term
1.5. Internship Category
There are three kinds of activities that might be conducted during the Internship:
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For an Internship that is restricted by a certain period of time, the student

must present at the institution where s/he is conducting the Internship
everyday during the working hours. S/he must involve in the institutions
daily activities by being given a certain assignment related to the subject of
the work field.
For a Internship that is related to a project, the student is given a project that
must be completed. The student does not have to present at the institution
every day.
Joining an apprenticeship program held by a company.

Internship might be conducted by a group consisting of maximum of two students.

They are allowed to conduct the Internship at the same institution but they must write
different topics/projects.
1.6. Student Requirements for the Internship
The student should meet the following requirements in order to get a letter of permit
of conducting the Internship:
1. the student should have completed 100 credits (sks)
2. the student should pass international CAD/CAM certification
3. the student should complete Internship Intent Form (see Appendix A) and
submit it to IP management.
4. the student should have a supervisor appointed by IP management to
supervise the Internship.
5. the student should compose internship application letter (see Appendix B). to
organization including a student resume (see Appendix C).
6. the student should apply to a company/organization
7. After student get acceptance letter from a host organization/company, student
should filled out Internship Request Form (see Appendix D).
8. the student should have completed the administrative procedure and Register
to Internship Course.
9. the student should consult with appointed supervisor about possibilities of
internship project that will be explored.
10. the Student conduct Internship
11. the student should maintain journal of activities and documents related to
internship program. Thus, student will easily manage to write report and
prepare presentation.
12. the student should provide the host organization/company with Evaluation
Form (see Appendix E).
13. the student should write internship report submitted to International Program
(see section 1.10. for Report Outline)
14. the student should arrange and announce public presentation of internship
program in front of supervisor and at least 10 students. (see section 1.11. for
Presentation)
1.7.

Administrative Procedure

Pick up and fill the Internship form provided by international program management
along with
a. a copy of student card
b. a prove of IP tuition fee payment for all proceeding and current terms.
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c. a prove of Internship fee payment transferred to IP Bank account. (IP

management does not receive cash payment. All payment should be
transferred into IP bank account).
1.8. Internship Supervision
Student will be supervised by two supervisors. These are :
1. a lecturer who is appointed by the international program management.
Each problem emerging during the process must be consulted and
conducted under the supervision of the appointed lecturer.
2. a supervisor appointed by the company that will supervise activities in a
host company/organization.
1.9.

Internship Journal of Activities

During the Internship, a student should maintain a journal of activities carried out in
the institution where Internship is conducted. The journal contains assignments,
observations, schedules or data processing carried out during the Internship. The
journal describes the activities during the Internship chronologically. It must be
approved by the supervisor or the authoritarian of the host organization where the
student is conducting the Internship (see Appendix F).

1.10. Internship Report Outline

Internship report will be presented as normal bound hardcopy and digital form in a
PDF Format.
The Internship report is described as follows:
a. Preliminary Section consisting of :
Cover Page
Approval Page
Title page
Letter of Internship completion
Dedication Page
Acknowledgement
Abstract
Table of contents Page
List of Tables
List of Figures
List of Symbols/Abbreviations/Notation/Terminology
List of Appendices
b. Body Text consists of :
CHAPTER I: INTRODUCTION
CHAPTER II: COMPANY PROFILE
CHAPTER III: PRODUCTION/OPERATION MANAGEMENT
CHAPTER IV: TITLE OF INTERNSHIP PROJECT
CHAPTER IV: CONCLUSION AND SUGGESTION
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c. References
d. Bibliography
e. Appendices

1.10.1. Body Text

Internship text will be divided into chapters. Each new chapter should be started on a
new page. Internship Report Text should be able to report activities during the
Internship and project that has been investigated. The Content of Internship report
consists of :
CHAPTER I: INTRODUCTION
1.1. Background to the problem.
This section contains the general information of operational section that will
be carried out in the institution where field work is intended.
1.2.
Internship Program
It contains the date and other information related to the internship program. It
describes students position, the basic engineering areas and organization unit
where student will work for internship. It also briefly explains the
projects/activities that will be conducted during internship program.
1.3.
Objectives of the Internship Program.
This section contains the objectives that the students want to accomplish.
1.4.
Significances of the Internship Program.
It contains the benefits of the conducted Internship Program.
CHAPTER II: COMPANY PROFILE
This chapter contains the general description of the institution where the
internship program takes place. The general description covers
2.1. The companys vision and mission
2.2. Ownership,
2.3. Location
2.3. History
2.4. Organization structure
2.5. Products/Services
CHAPTER III: PRODUCTION/OPERATION MAANGEMENT
Production/Operation management taking place in the host organization
where the internship program is conducted is written in this chapter. It
explains the production/operation systems and their relationship to other units
in the host organization. It covers
3.1. Production/Operation Systems
This section contains information about:
Material Flow to produce services/products.
Demand Forecast
Inventory Management and Supply Chain Management
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 Material Handling
Resource Scheduling
Quality Control
3.2. Organization Management
It describes organization management:
Human resource Management
Financial Management
Marketing Management (Customer Relationship Management)
Maintenance
Other Management found in the host organization
3.3. Information Technology
This section explains about the implementation of information technology
(software, hardware, database and networking technology) to support
management. If the host organization adopts application software to support
management, student should explain the type of information systems,
management level, and how is the IT managed to accelerate organization
objectives.

CHAPTER IV: TITLE OF INTERNSHIP PROJECT

Student will be assigned a project by the department supervisor or the
internship supervisor of host organization. The Project should be thoroughly
investigated and analyzed. Thus, this section consists of the following
subsections:
4.1. Background
4.2. Objectives
4.3. Research Methodology (data collection, skills, technology employed to
do the project)
4.4. Results
4.5. Discussion
CHAPTER V: CONCLUSION AND SUGGESTION
5.1. Conclusion.
Summarize the usefulness of the internship/employment work in advancing
student understanding of the engineering profession, both technically and
organizationally. Summarize what has been learned from the experiences.
5.2 Suggestion.
This section contains the suggestions based on the weaknesses found in the
location where the internship program takes place.
1.11. Presentation
Presentation should highlight the internship report. At least, Microsoft Power
Point tool should be used for delivering presentation for 15 minutes long. It is not
allowed to use standard Overhead Projector.

1.11.1. Presentation Format

The following format is suggested:
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a. Title (1 slide) states Student Number, Student Name, the host Organization
and Job title during the internship
b. Introduction (1 slide) states a mission statement or a profile of the host
organization and state the department/unit that student conducted the
internship
c. Objective of Internship (1 slide)
d. Significance of Internship
e. Project Description : Background, Project Objectives, Methodology,
Results and Discussion (3 to 6 slides)
f. Conclusion (1-2 slides)
g. Graphic /Software Demo/Product/service Design(1 to 5 slides) that will
show any diagrams, photographs, pictures, product design or software that
has been obtained or developed during internship program.
1.11.2. Presentation Suggestions
Student should practice to deliver clear and smooth presentation.
Student should practice the timing of the presentation.
During practice, student can record the presentation to review and correct
presentation.
Student should focus in the content of presentation rather than the graphics:
animation, cartoons, sound effects, and other special effects detract away
from your message.
Student should maintain eye contact with the audience and speak in a clear,
loud voice.
Student should be prepared for questions.
Students should distribute applicable materials or handouts to the audience.

PART II
UNDERGRADUATE RESEARCH PROJECT
(THESIS)
2.1. Introduction
International Program FIT requires an independent study project or thesis in
fulfillment of the requirements of Strata One (S1) degree. The objective of this
requirement is to give students an opportunity to learn about a topic in depth through
independent study under the guidance of a supervisor who is knowledgeable in the
field. The nature of the work may be the review of an engineering topic of interest to
the student, an original research project, or a design project. In any case, the work
must involve additional learning of a substantive nature. The work must be
documented by either a thesis document or a final report graded by the supervisor.
Throughout this guide book, the term thesis will be used to refer final undergraduate
research project.
2.2. Procedure of Thesis
Student should complete administrative procedures
Student should identify the topic that s/he wants to investigate
If the thesis topic is a part of faculty member project or as a result of a
faculty member consultation, the faculty member will be the supervisor.
Student should submit a thesis proposal submitted to IP management
Thesis Committee will investigate its significance and originality.
If the proposal is approved, IP management consulted with Thesis
Committee will assign a supervisor for a thesis topic initiated by students.
IP management will provide a letter to the prospective supervisor for
his/her supervision assignment.
Student should pick up the notification letter and forward the letter to
designated supervisor
Supervisor(s) fills out SUPERVISION AGREEMENT form
Student must return the SUPERVISION AGREEMENT form to IP
management.
Student must consult with the designated supervisor for further study
If supervisor(s) approves the research proposal, student must return the
approved proposal to IP management and pick up PROPOSAL
AGREEMENT form.
Student must obtain the filled-in PROPOSAL AGREEMENT form from
the host company/organization where the research will be conducted.
Student must return the form to IP management
At the end of research Student must obtain a letter of research completion
signed by authorized company and assigned in-plant supervisor.
Write the thesis report consulted by supervisor
Get Supervisor Approval
Prepare for the oral defense
Oral defense
Revision if necessary
Binding the report
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 Submit the thesis to the faculty.

2.3. Administrative Procedures
A student is allowed to write a thesis after fulfilling the requirement below:
a. s/he must have taken all required subjects and has GPA not less than 2,00
b. s/he should pay the thesis supervision fee determined by the department
c. s/he is not taking a leave during the thesis writing.
d. s/he must have conducted field work
e. s/he must have conducted KKN
f. s/he must have not fewer than 2 subjects to be taken.
g. pay the thesis fee
h. fill in the form of study plan (KRS)
i. fill in the form available at the Academic Section of the Faculty and return
it there along with the following documents:
j. a copy of student card
k. receipt of thesis fee payment
l. a copy of transcript
m. a copy of the form of study plan (KRS)
2.4. Research Proposal
Preceding thesis, a student must submit a thesis proposal to IP management.
The following contents must be included in the proposal.
a. Cover Page
b. Approval Page
c. Title Page
d. Abstract
e. Table of contents
f. List of Tables
g. List of Figures
h. List of Symbols/Abbreviations/Notation/Terminology
i. List of Appendices.
j. Body Text
k. References consists of :
a. References
b. Bibliography
l. Appendices
Body Text consists of the following chapters:
1. Introduction
o Background of the Study (Why is the work important? What other
work has been done on the problem thus far? What are some of the
issues that concern the research you are proposing? Identify the
meaning of any key terms you will be using )
o Problem Statement
o Objectives (Objectives state the purpose of the research)
o Significance (It must state research benefits and research
contribution to subject area)
o Scope of Research (It contains the scope of research, limitations
and assumptions)
o Definition of Terms
2. Literature Review
o Theoretical Review
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o Related Works
o Hypotheses Formulation
State-of-the-art theory that is important to research problem must be
stated in this section. If some crucial assumptions in your approach exist,
they must be explained. Opinion, comparison, criticisms and other
account of the published literature, citing the leading articles, reports,
related works or books that have treated relevant aspects of the problem
should be explored in this section.
3. Methodology
o Research Method
o Research Instrument
Validity
Reliability
o Research Variables
o Research Procedures
o Technique of Data Analysis
This section explains how the problem is approached by providing a
detailed series of steps. Diagrams or drawings that show the sequence
of steps should be exposed. Materials, instruments, facilities, and
financial support required to carry out the research should be briefly
discussed
4. Plan of Works and Timetable
o A task breakdown and schedule of work should be explored. This
section will provide a means of measuring research progress in
relation to your allotted time. The schedule should be developed
carefully. If time estimates turn out to be poorly defined then it
may need to redefined research goals.
5. References or Bibliography.
o List the publications you have consulted in planning your research.
2.5. Organization of the Thesis
A thesis is composed by three main components: preliminary page, main text and
references.
Components of preliminary page are as follows:
m. Cover Page
n. Approval Page
o. Title page
p. Letter of Internship Completion
q. Dedication Page
r. Acknowledgement
s. Copyright Page
t. Abstract
u. Table of contents
v. List of Tables
w. List of Figures
x. List of Symbols/Abbreviations/Notation/Terminology
y. List of Appendices.
Body Text
References consists of :
z. References
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aa. Bibliography
Appendices
Index
There are several models of Body text:

Traditional Model

If research consists of a unified theme and study, the following format of body text
organization can be applied:
Introduction
Methodology
Results
Discussion
Conclusion
Summary (optional)

Alternative Models
Additional models may be adopted for various formats of multiple experiment
studies.
(1) Independent Experiments
General Introduction
Experiment A
Introduction
Methodology
Results
Discussion A
Experiment B
Introduction
Methodology
Results
Discussion B
Experiment C
Introduction
Methodology
Results
Discussion C
General Discussion
The general discussion should address the interrelation of the three
experiments (A, B and C) and their relation to the overall theme of the
study.
(2) Interdependent Experiments
General Introduction
Introduction A
Experiment A
Methodology
Results
Discussion A + Introduction to B
The discussion has a dual role: (a) to discuss the
13

previous experiment(s) and (b) to provide the background

for the next set of experiments.

Experiment B
Methodology
Results
Discussion B + Introduction to C
Experiment C
Methodology
Results
Discussion C
General Discussion
The general discussion is not an equal treatment of the
previous experiment A, B and C, because the discussion after

(3) Independent-Related Experiments

A series of experiments may be independent experiments but too closely related to be
treated as separate experiments.
General Introduction
Methodology
Common to experiment A, B and C
Specific to experiment A
Specific to experiment B
Specific to experiment C
Results
Experiment A
Experiment B
Experiment C
Discussion
Experiment A
Experiment B
Experiment C
General Discussion
The general discussion should address the interrelationships among
the experiments of A, B and C.
IPFIT Student selects one model consulted by supervisor.
The contents of each chapter of body text are the followings:
1. Introduction
a. Background of the Study (Why is the work important? What
other work has been done on the problem thus far? What are
some of the issues that concern the research you are
proposing? Identify the meaning of any key terms you will be
using )
b. Problem Statement
c. Objectives (Objectives state the purpose of the research)
d. Significance (It must state research benefits and research
contribution to subject area)
e. Scope of Research (It contains the scope of research,
limitations and assumptions)
14

f. Definition of Terms
2. Literature Review
a.
Theoretical Review
b.
Related Works
c.
Hypotheses Formulation
State-of-the-art theory that is important to research problem must
be stated in this section. If some crucial assumptions in your
approach exist, they must be explained. Opinion, comparison,
criticisms and other account of the published literature, citing the
leading articles, reports, related works or books that have treated
relevant aspects of the problem should be explored in this section.
3. Methodology
a. Research Method
b. Research Instrument
i. Validity
ii. Reliability
c. Research Variables
d. Research Procedures
e. Technique of Data Analysis
4. Experimental chapters
This chapter will vary based on the research. It is selected from one of the
models mentioned above.
5. Results
6. Discussion
7. Conclusion and Recommendation
Results chapter should be separated from discussion chapter in order to distinguish
between the real research information and writers opinion or analysis.
2.6. Final Research Project Exam
2.6.1. Comprehensive Exam
IPFIT students must pass a comprehensive written examination for the following
courses :
1. Engineering economics,
2. Operation research,
3. Production Planning and Control,
4. Production Systems,
5. Work and Systems Design,
6. Facility Layout,
7. Quality Control,
8. Production Process,
9. Product Planning and Design.
Comprehensive exams are meant to test students on breadth in Industrial Engineering
Field of study. Student should achieve at least C for graduation. This exam will be a
partial fulfillment of S1 degree in Industrial Engineering.
2.6.2. The Oral Defense
At the start of the exam candidate will be asked to give a twenty-minute presentation
to provide an overview of student thesis research. One hour oral defense duration
including presentation will be provided. Additional 15 minutes will be provided to
15

audience to inquire about research subject. Oral defense will be started after
candidate signs letter of agreement to accept results provided by Examination
Committee.
2.6.2.1. Oral Defense Procedures
A student should do the followings:
Fill out a defense request form (see Appendix I)
Provide a proof of defense fee payment transferred to IPFIT account
Students must have 525 institutional TOEFL Score attached to the returned
defense request form
These bundles of oral defense registration documents should be returned to IP
management.
IP management will arrange a schedule, room, invitation letter to Examination
Committees and facilities required for defense exam.
Student must announce the oral examination for inviting interested scholars to attend
the exam.
2.6.2.2. Oral Examination Announcement
IPFIT requires that students announce their thesis oral examination at least one week
prior to the exam (defense) date. Each college has an e-mail list set up to distribute
thesis/dissertation oral examination announcements. Students do not have to provide
the announcement on paper. In order to meet this requirement:
Prepare the announcement (see Appendix J).
Thesis Supervisor should approve the announcement for distribution.
Give the IP management secretary a copy of the announcement on disk or
send it to him/her via e-mail.
2.6.2.3. The Vote
Candidate passes oral defense if there is no more than one negative vote or
abstention. If minor corrections in style are a condition of acceptance of the thesis,
supervisor will inform candidate of the necessary corrections and candidate must
complete these corrections within one month of the date of the examination. Your
supervisor must notify the IP Management directly in writing that the required
corrections have been made.
If minor modifications are a condition of acceptance of the thesis, the Chair of the
Examination Committee will appoint a Subcommittee of the Examination Committee
to supervise the proposed modifications. You will be given a statement detailing the
modifications required, which must be completed within 1.5 months of the date of
the oral examination. If all members of the Subcommittee approve the completed
modifications, you will then have passed your Senate Oral. The Convener of the
Subcommittee must certify in writing to the IP Management, within 1.5 months of
the original examination that the modifications have been satisfactorily completed.
If there is more than one negative vote or abstention, or if major changes are
required, the examination must be adjourned. In the event of adjournment, the
Examination Committee must provide candidate, as soon as possible, with a written
statement that indicates the reasons for adjournment and the committee's
requirements for a reconvened oral examination.
If major changes are required, the examination must be adjourned and the
Committee reconvened after the changes have been made.
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2.7.

Grading and Honors

The Followings are thesis grading components:

Written Thesis Grade
o Creativity in selecting topics
o Quality of research background statement
o Quality of research objectives
o Significance of the thesis
o Quality of research methodology
o Quality of analysis of thesis results
o Consistency of Logic flow of the research
o Thesis organization
o Grammar and Diction
Oral Exam
o Quality and clarity of presentation
o Punctuation
o Ability in answering technical/theoretical questions
o Ability in comprehensively answering questions
The examination committee will provide grades based on the following scales:
A
AB+
B
BC+
C
C-

Excellent
Very Good
Good
Fairly Good
Almost Good
Fair
Almost Fair
Poor

=
=
=
=
=
=
=
=

4.00
3.67
3.33
3.00
2.67
2.33
2.00
1.67

Total grade of the thesis will be the average of components grades. Minimum thesis
grade for graduation is B-. This regulation applies:
A, A-,B+,B, B : Pass
C + , C, C: Oral Defense should be repeated
<C
: Fail
The results of thesis will be announced after submission of bound and digital form of
the thesis.
2.8. Thesis Submission
Immediately after exam, candidate will require to provide two bound copies of
corrected paper document thesis and 2 CDs of digital form thesis that content PDF
Format. The procedures of documenting the thesis into digital format are explained in
Part VII.
2.9. Thesis writing suggestions
The following suggestion for writing a thesis [1]:
Students should pay attention on three aspects :
17

o structure
o substance
o style
Students should keep good records of all data and information investigated
Students should understand what they are doing and why
Student should understand and clearly explain what they are going to tell
Student should always keep of hypothesis/objectives of the research while
writing the thesis
Student should strictly follow the thesis organization
In order to timely finish the thesis, write the chapter in the following order;
o Experimental Chapter
o Literature Review
o Conclusion
o Introduction
o Abstract
o Appendices may be written as students go along
Students should think clearly, plan, write carefully and revise
Students should maintain clarity, precision and brevity of the thesis
Students should smoothly flow the logic of ideas expressed in the thesis
Students should develop the thesis writing style by careful reading and
writing
Students should polish the thesis by repeated reading and revision
Students should let the supervisor and others to criticize the thesis report
Students should do best effort to submit a completed thesis

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PART III
MANUSCRIPT FORMAT
International Program Faculty of Industrial Technology implements the following
format in presenting the manuscript.
3.1.Paper
The IPFIT requires all final copies of the manuscript to be produced on white bond,
8 x 11 inch, minimum 80 grams, HVS. A letter-quality printer or laser printer
produces the best original from which to reproduce copies. Dot matrix printing is
unacceptable. Copies may be reproduced by offset printing or professional
photocopying.
3.2.Copy Quality
All copies of manuscript must be clean without shading, machine discoloration or
other errors caused by printers or photocopiers. The unclean manuscript is
unacceptable. Text must be straight on each page. Do not make final copies until the
manuscript is reviewed by the thesis editor. Copies of manuscript must not have
correction.
3.3. Number of Copies
IPFIT requires two copies of the thesis. One copy is provided to Facultys library. In
addition to paper print copies, IPFIT requires a digital form of the manuscript in PDF
format.
3.4. Typeface and Size (Font)
Times New Roman, Courier or CG Times with 12-point-size font is the acceptable
font size. Major division headings slightly larger (14 points) if desired. However,
Only three different sizes of font is suggested throughout the manuscript.
It is sometimes necessary to reduce the point size to fit a table or figure onto a page.
In these cases, the smallest point size allowed is 10.
To emphasis words or phrases, Italic form must be used instead of bolding the words
or phrases. Items of unique format, such as previously issued questionnaires or
surveys, may be included in an appendix.
3.5. Spacing
The manuscript must be written with double-spaced paragraph. Items that may be
single-spaced include references, lengthy quotations (40 words or more), long tables,
or table/figure titles that are more than one line. Other items that may be singlespaced are identified throughout this manual.
The paragraph must be arranged so that the first line of a paragraph should never be
the last line on a page. The last line of paragraph should not be the first line on a
page. Microsoft Words widow/orphan protect feature (From Format Menu) is used
to prevent the occurrence.
Two ways of arranging a paragraph:
Indent first line using the tab key or paragraph format
Align paragraph left and add extra space between paragraphs
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3.6. Margin
Margins must be at least 4 cm on the left and 2.5 cm on all other sides. For top
margins, use 2.5 cm for the entire document or use a 2.5 cm top on all new chapter
pages. All textual material, including page numbers, tables, figures and appendixes
must meet margin requirement. Oversized appendix material must be reduced in size.
Justified margin alignment is suggested. However, if uneven excessive word spacing
occurs, left margin alignment should be used.

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3.7. Headings
The titles of preliminary pages, chapter titles, Appendixes, Endnotes, List of
References, Index are considered chapter headings. All chapter headings must be
formatted the same way. The following format is applied:
Begin each heading on a new page.
Add adequate and consistent space below the heading to separate it from the text.
Set the type size 14 points.
Make the headings all capitals, centered, or set up your own style for all headings
with similar font, size, spacing and alignment.
3.8. Subheadings
Three level of subheading should be in consistent format both above and below
subheading to separate it from surrounding text. The following rules implemented for
set up subheadings :
First-level subheadings are centered and typed in upper- and lower-case letters.
Second-level subheadings are centered and typed in upper- and lower-case letters.
Third-level subheadings are aligned flush left and typed in upper- and lower-case
letters.
3.9. Page Numbers
Page numbering is started after copyright or abstract page . Preliminary pages use
Roman numeral. The body of text uses Arabic numbers. Page numbers must be
centered alignment at the bottom of all pages with no punctuation. Page Number
should be 2.5 cm aligned from the bottom edge of pages. If the word processor used
requires that page numbers be part of footer, as Microsoft Word does, the bottom
page margin should be set at 2.5 cm. The footer margin can then be set at 2.5 cm, and
a space will be maintained between the text and the page numbers.

21

The following pages use Roman numeral.

Approval Page (no page number)
Title Page (page i)
Copyright Page (page ii)
Abstract
Dedication Page
Acknowledgments
Table of Contents
List of Tables
List of Figures
List of Symbols or Abbreviations
Arabic Numbers are used to the following pages:
Introduction (page 1)
Body Text (continue Arabic Numbering)
Appendixes (continue Arabic Numbering)
End Notes (continue Arabic Numbering)
Index (continue Arabic Numbering)
3.10.Tables and Figures
All tables and figures must follow the format of the approved style manual being
used. Tables and Figures must be placed directly to the text that refers them without
interrupting the text sentences. Table and figure spacing must be consistent
throughout the document. Adequate and consistent space is needed to set tables or
figures off from surrounding text (usually two spaces [one double-space] both above
and below). Wide tables and figures may be placed landscape orientation with page
number portrait orientation.

3.10.1. Tables
Tables should be numbered consecutively. The caption should be center-margin
aligned and put at the top of the table. Wide Tables can be reduced to no smaller than
10-point font size t meet margin requirement. Page numbers, table titles and
numbers, and figure captions on these pages should remain 12 points. All tabular
information must have the same typeface as the rest of the text. Table caption should
be labeled Table numbered consecutively by Arabic number preceded by chapter
number with title expressing the information that it contains.
Table source and notes must be place at the left margin immediately below the table
to which they refer. Single-spaced format can be used in case of long tables. If the
title and notes of a table have more than one line, single-spaced format may be
applied.
A Table should fit on a page. Breaking up a table into several pages is avoided unless
it is really unable to fit it on a page. If a table should be broken up on separate pages,
22

repeating the table title or number or using the word continued is unnecessary.
Repeating column headings is the way to continue the table. Tables must have clear
format. Size and Style of tables must be consistent throughout the manuscript.

23

Table 2.1 Units for Magnetic Properties

Conversion from
Sym
Gaussian and
Quantity
bol
CGS EMU to SI a
magnetic flux

1 Mx 108 Wb = 108
Vs
B
magnetic flux
1 G 104 T = 104
density,
Wb/m2
magnetic
induction
H
magnetic field 1 Oe 103/(4) A/m
strength
m
magnetic
1 erg/G = 1 emu
moment
103 Am2 = 103 J/T
M
magnetization 1 erg/(Gcm3) = 1
emu/cm3
103 A/m
4M magnetization 1 G 103/(4) A/m
specific

1 erg/(Gg) = 1 emu/g
magnetization 1 Am2/kg
j
magnetic
1 erg/G = 1 emu
dipole
4 1010 Wbm
moment
J
magnetic
1 erg/(Gcm3) = 1
polarization
emu/cm3
4 104 T
, susceptibility
1 4
mass

1 cm3/g 4 103
susceptibility
m3/kg
permeability

1 4 107 H/m
= 4 107 Wb/(Am)
relative
r
r
permeability
w, W energy density 1 erg/cm3 101 J/m3
N, D demagnetizing 1 1/(4)
factor

24

3.10.2. Figures
Non tabular information is considered as a figure such as photographs, charts,
diagrams, graphs, maps. All figures must be labeled Figure and must be numbered
consecutively with Arabic numbers preceded by chapter number throughout the text
and appendixes. Legends (explanatory lists of symbols on a map/chart) are
considered part of the figure and should appear within it, if possible.
Each figure must have a caption. Captions are placed at the center margin below the
figure. Figure titles should not appear within the figure itself. Captions must have the
same typeface as the rest of the text in the manuscript. Captions exceeding one line
may be single-spaced.
Photographs must be developed with a matte finish on 8 x 11inch medium-weight
paper or dry-mounted on thesis paper.
Other items that cannot be computer-generated must either be xerographically
reproduced or dry-mounted on thesis paper. Glue, tape, or paste are not permitted as
these materials eventually deteriorate. All items must be perfectly aligned and
positioned.

The following sample figure is an example of acceptable figure formatting.

Figure. 2.1. Magnetization as a function of applied field.

25

3.10.3. Equations, Formulas and Symbols

All equations, formulas, and symbols must follow the format of the approved style
manual being used. Handwritten symbols are unacceptable. Symbols such as square
root signs, integral signs, Greek letters should be computer-generated or
mechanically drawn or typed. All equation, symbols and formula should be
maintained their consistency in spacing both above and below to set them off from
the text. Each equation or formula should be numbered in Arabic Numeral enclosed
with parentheses placed near the right margin of the page.
y=x+1
(4.1)
Referring an equation or a formula in the text, Number of equation / formula must be
mentioned such as Equation 4.1 (equation number 1 in chapter ), Equation 3.5.
3.10.4. Endnotes and Footnotes
If notes are necessary, endnotes are suggested rather than footnotes. Footnotes are
used sparingly. Endnotes are notes gathered in a separate section and placed before
the List of References. Footnotes are notes printed at the bottom of text pages.
Endnote numbering begins with 1 for each chapter. Chapter subheadings should be
added to the endnote section.
If endnotes are important, the heading ENDNOTES is center aligned without
punctuation at 5.08-cm (2-inch) top margin. The first note starts two double-spaced
beneath the text. If more than one page is necessary, continue on the following page
at the 2.54-cm (1-inch) top margin. Do not repeat the heading or use the word
continued.
3.10.5. Consistency
Consistency in spacing, capitalization, punctuation and sizing must be maintained
throughout the document such as 13 points sub heading for all chapters. Some word
processor software provides feature to set up styles. Using Style feature, consistency
can be maintained. In addition, style will generate table of contents without
identifying heading, subheading and the page numbers.
3.11.Corrections
Any report mistakes corrected by correction fluid or correction paper are
unacceptable. If the mistakes can not repaired then they must be crossed out. New
typewriter documents should be inserted.
3.12. Oversized Pages
All figures, charts, and other information should be arranged to fit the paper. If
material is not reducible, the oversized documents must be folded to it paper margin
so the folds will not be trimmed off or bound in during the binding procedure.
3.13. Double Side or Single Side Printing
Manuscript must use Single Side printing.

26

PART IV
PAGE FORMAT REQUIREMENTS
4.1.

Cover Page

Cover page of International Program Faculty of Industrial Technology should

mention the title, name and month and year of approval. (see Appendix )
4.2. Approval Page
Approval page is very important to clarify that the report of the Internship/thesis has
been authorized by Internship/thesis supervisors both from faculty and company)
(see Appendix )
4.3. Title Page
Title page must contain information listed in the following order:
Title of the Internship/Thesis
Students full name as in identity card or passport for international student;
UII Symbol
Name of International Program and Department where the student registered;
Name of the University; and
Month and Year of submission (Month and Year of submission of hard bound
copy of the Internship).
See example in Appendix.
4.4.

Letter of Internship Completion

This letter is provided by company stated that the student has done Internship at the
Company. It must state the following information:
Student Number and Name
Start Date of Internship
Finish Date of Internship
Department/Unit in the Company where student did the Internship
Project and Assignment conducted
Student Performance during Internship Activities (Excellent, Good, Fair)

4.5. Dedication
The student may include a statement of dedication. This statement should be brief
and centered vertically on the page. No heading is used on this page.
4.6. Acknowledgement
Acknowledgments of various parties such as organization, companies and individuals
who successfully support internship or thesis development should be mentioned in
this section. The word ACKNOWLEDGMENTS should be centered, without
punctuation, at the 5.08-cm ( 2-inch) top margin. Text begins two double-spaces
below the heading. Example can be seen in Appendix.
4.7.

Copyright Page
27

Copyright page may be included after the title page to acknowledge copyright
ownership. The year of publication and authors full name should be vertically and
horizontally centered on the page. No heading is used on this page. Example:
1996 Ira Promasanti Rachmadewi.
All Rights Reserved.

4.8. Abstract
For internship, an Abstract summarizes the internship place (company, government,
and location), goals, activities, and accomplishments. In addition, it describes the
key learning values achieved. These should be both technical and non-technical (for
example, you might describe such things as how your organization was structured,
how individuals worked together in your company, how technical employees
interacted with customers, what company initiatives you observed, etc.). The abstract
of thesis should be a short description of objectives, methodology, results and
conclusion.
It can not contain tables or figures of any kind. The heading ABSTRACT as the title
should be centered relative to the column, without punctuation, , in 12-point Times,
boldface type, centered relative to the column, at 5.08 cm (2 inches) top margin. The
abstract is to be in 10-point, single-spaced type, and may be up to 3 in. (7.62 cm)
long. The abstract can be written using single spacing. Example can be seen in
Appendix.
4.9. Table of Contents
The Table of Contents page must start on a new page. It should list all sections,
chapters and sub-headings. The heading TABLE OF CONTENTS is centered,
without punctuation, at the 5.08-cm (2-inch) top margin. The first listing begins two
double-spaces below the heading. Items listed must be worded exactly as they appear
in the manuscript, including any numbers used.
Table of Contents should list all pages started from table of Contents until Appendix.
Pages preceding the Table of Contents must not be listed. If more than one page is
necessary, continue on the following page at the 2.54-cm (1-inch) top margin. Do not
repeat the heading or use the word continued. Examples can be seen in Appendix.
4.10. List of Tables, List of Figures, List of Symbols/ Abbreviations/ Notation/
Terminology
This page should list all the tables, figures, symbols, abbreviations, notations,
terminologies found in the Body text including the page number. The table numbers
should be arranged according to the chapters. The format for lists is similar to the
Table of Contents. The heading is centered, without punctuation, at the 5.08-cm (2inch) top margin. The first listing begins at the left margin two double-spaces below
the heading (press Enter twice). Each table or figure in the manuscript, including
those in the appendixes, must be included in the List of Tables. Titles must match
those in the text. If more than one page is necessary, continue on the following page
at the 2.54-cm (1-inch) margin. Do not repeat the heading or use the word continued.
Examples can be seen in Appendix.

28

All Charts, Maps, Figures, drawings, photographs, diagrams should be listed in this
section including the page number. The title of Figures must be written using the
same words as those stated in the Contents. Example can be seen in Appendix.
4.11. List of Appendices
All appendices should be listed on this section. Example can be seen in Appendix.
4.12. Body Text
4.12.2. Introduction
Introduction is the first chapter of the manuscript that orients readers with the
thesis/internship materials.
4.12.3. Body
Formatting is detailed in Part III.
4.13. References
List of references contain references and/or Bibliography. All sources of information
that directly cited in body text must be listed in References section. All sources of
information that are not directly cited in body text but support the idea of analysis
must be listed in Bibliography section. The heading LIST OF REFERENCES is
centered, without punctuation, at the 5.08-cm (2-inch) top margin. The references
may be single-spaced. Double-spacing is used between citations. If more than one
page is necessary, reference page should continue on the following page at the 2.54cm (1-inch) top margin. Do not repeat the heading or use the word continued. The
citation style follow IEEE reference style (see Part V).
4.14. Bibliography
The heading LIST OF REFERENCES is centered, without punctuation, at the 5.08cm (2-inch) top margin. The references may be single-spaced. Double-spacing is
used between citations. If more than one page is necessary, reference page should
continue on the following page at the 2.54-cm (1-inch) top margin. Do not repeat the
heading or use the word continued. The citation style follow IEEE reference style
(see Part V).
4.15. Appendices
Appendices include all documents that part of research not directly written in the
body text. Appendices contain documents supporting the analysis. Copies of written
permission to use copyrighted material must also be included in an appendix. The
same paper size and quality, pagination, notes, margin and illustration requirements
apply to appendices. Appendixes are titled, lettered alphabetically, and separated by
buffer pages. The appendix letter and title should be capitalized and centered at the
5.08-cm (2-inch) top margin of each buffer page. Appendix page numbering must
continue consecutive pagination of the thesis.
4.16. Index
If Index is necessary, put the index at last Section after Appendices with consecutive
pagination of the thesis. Index can be generated by Word Processor then avoiding
tedious identification of term and page number.

29

PART V
REFERENCE STYLE
When developing research report, thesis cites information from other sources such as
published or unpublished research findings, journals, books, on-line library to
support, discuss and investigate its research significance. References are important to
inform the reader about what information and from what source information is
obtained. Several Reference Styles available such as MLA (Modern Language
Association) style, APA (The American Psychological Association ), Harvard Style,
Chicago/Turabian Style, Council of Biological Editor (CBE) Style, CGOS
( Columbia Guide to Online) Style, AMA (The American Medical Association) Style,
IEEE (Institute of Electrical and Electronics Engineers) Style. IPFIT adopts IEEE
reference style that is commonly used by Engineering Research Project Report.
The most significant difference between IEEE style and other styles is that IEEE
style uses numerical systems both in citation and list of references. IEEE style uses
numbers within the text of a paper in square bracket [1] to describe the source of
citation rather than using superscripts1 or in bracketed form (Rachmadewi, 1998). A
list of ordered number will enlist of references or bibliographies in the research
report.

30

4.1.
IEEE Citation
The following guidelines for referencing in text:
References must be numbered in the order in which they appear in text.
Use the same number in all subsequent references for the same reference.
Enclose each reference number using square brackets with a space before the
bracket and before punctuation, such as :
..based on objects investigated [15].
Author(s) name and the date of the reference should not mention in the text.
Instead of saying in reference [5] ., In [5] is sufficient.
Citing more than one source at a time can be written as follows :
Greatly preferred
Acceptable
[1],[2],[6]
[1,2,6]
[1] [5]
[1 5]
If there are more than six authors, et al. (without comma before et) is used
after the first authors name. Otherwise, write all names of authors in the
references.
4.2.
IEEE Reference List
At the end of main text, references or bibliographies must be enlisted. Guidelines of
listing references or bibliographies are as follows:
References must be listed in numerical order based on the order they were
cited and must not be in alphabetical order.
Indented reference entry should be on the line with the bracketed number.
The bracketed number lists only one reference.
Footnotes, phrases, words that are not part of the reference should not be
listed.
Important word the title of a book, a journal, or conference must be
capitalized.
Only the first word of an article, a paper, thesis, or book chapter must be
capitalized except for proper nouns, acronyms.
V of volume for a book title must be capitalized. However, not for
periodical volume.
Consistently use style for either spelling out the name of each periodical or
use accepted abbreviations.
Reference to a page range is indicted as: pp.111-222.
Reference to one page will be expressed as: p.111.
4.2.1. Book References
In referencing books, IEEE style applies the following rule:
[Citation Numbers] Author's Name, Title of book (in italics if typing, or
underlined if writing) [, edition, editors, translators]. Location: Publisher, Date.
Write only the author's initials followed by surnames.
"I.P. Rachmadewi", "A. Mansur"
Omit professional titles such as "Dr." or "Ph.D.";
Personal titles such as "Jr." or "III" can be included after surname and
comma. "L.J. Johnston, III", "J.F. Kennedy, Jr."
At date entry, only year is written ( not the month or day) such as :
31

1997, 2003
If there is no date, n.d. is written. (no date)
If a publication provides several dates, the most recent date is written.
Write full title of a book as it is written on the copyright statement.
Capitalize all words in title except phrases such as of, in, for.
An abbreviation number of edition is used to show the edition such as 2nd ed.
, 3rd ed., 4th ed. The edition should be written after Editor(s) or Translator(s) if
those exist.
If publication city is not obvious, country name can be used to show the
location of publishing. n.p is written if there is no place.

4.2.1.1. One Author

Examples of A single author is I.P. Rachmadewi, A. Mansur
[1] S. M. Hemmingsen, Soft Science. Saskatoon: University of Saskatchewan Press,
1997.
[2] D. Jones, Technical Writing Style. Toronto: Allyn and Bacon, 1998.
4.2.1.2. Two or More Authors/Editors

For each author, use initials followed by surname.

List the authors in the order given in the source.

Example :
[6] S. Bennett, S. McRobb, and R. Farmer, Object Oriented Systems Analysis And
Design Using UML. Berkshire: McGraw-Hill, 2002.
[7] H. Inose and J.R. Pierce, Information Technology and Civilization. New York:
Freeman, 1984.
Note that commas go between each name, and also that "and" comes before the
last name in the list.
4.2.1.3. Author with Editor or Translator

Ed/Eds (editor/multiple editors) or Trans (single or multiple translators)

initials will be used to identify Editor or translator role such as:
"I.P. Rachmadewi, Ed.", "I.P. Rachmadewi and A.Mansur, Trans."
[5] W. Heisenberg, The Physical Principles of the Quantum Theory, C. Eckhart and
F.C. Hoyt, Trans. Chicago: University of Chicago Press, 1930.
[6] A. Einstein, Letter of Alfred Einstein, J. H. Miller, Ed. 1952.
[7] W. Heisenberg, The Physical Principles of the Quantum Theory, C. Eckhart and
F.C. Hoyt, 2nd. ed. New York: Dover, 1949.
4.2.1.4. Corporate Author
An organization sometimes acts as the author. In such case, the top/laregest
organization is mentioned first followed by subdivision.
Example :
[5] Council of Biology Editors. Scientific Style and Format: The CBE Manual for
Authors, Editors, and Publishers, 6th ed. Chicago: Cambridge University Press,
1994.
4.2.1.5. No Author
If there is no author, a reference can directly write the title.
Example :
[5] An Anonymous Critique of Computer Culture, Chicago: University of Chicago
32

Press, 1997.
4.2.1.6. Editor or Translator but No Author
For a collection paper, only translator, editors or compilers appear. Thus, a reference
can directly write the editors/translators/compilers at author entry followed by their
roles.
Example :
[5] J.L. Spudich and B.H. Satir, Eds., Sensory Receptors and Signal Transduction.
New York: Wiley-Liss, 1991.
[6] S.A. Selber, Ed. Computers and Technical Communication: Pedagogical and
Programmatic Perspective. Greenwich, Connecticut: Ablex, 1997.
4.2.2. Article Reference
4.2.2.1. Book article
If a reference is cited from an article of edited book, the following style is
implemented :
[Citation Number] Author name[s], "article title (capitalize only the first word of the
title)," in book title (in italics if typing, or underlined if writing), editor names (if
any), publication location: publisher, year, pages.
Example :
[3] E.D. Lipson and B.D. Horowitz, "Photosensory reception and transduction," in
Sensory Receptors and Signal Transduction, J.L. Spudich and B.H. Satir, Eds.
New York: Willey-Liss, 1991. pp. 1- 64.
[4] J. Lacan. "The insistence of the letter in the unconscious," in Psychoanalysis
and Language, David Lodge, Ed., J. Rose, Trans., Ithaca, NY: Cornell
University Press, 1992, pp. 123-34.
4.2.2.2. Journal
[Citation Number] Author name[s], "article title," journal title , volume number, issue
number, month (abbrv.), pages, publication year.
Example :
[3] I.P. Rachmadewi, I.B. Turksen, Y.R. Lutz, and M.D. Fayer, "Ontologies design
of Integrated Supply Chain Management," Journal of Enterprise Modeling, vol.
53, no. 2, Feb., pp. 1144-1149.
[4] J. Allemang, "Social studies in gibberish," Quarterly Reviews of Doublespeak,
vol. 20, no. 1, pp. 9-10.
4.2.2.3. Periodical (semi frequent)
For popular monthly or bimonthly periodical, instead of stating volume and issues,
year and month of publication are used.
[Citation Number] Author name[s], "article title," periodical title , month (abbrv.),
pages, publication year.
Example :
[3] J. Fallows, "Network technology," Atlantic Monthly, Jul., pp. 34-36, 1994.
4.2.2.4. Periodical (frequent)
Day, month, year should be indicated for frequent periodical such as weekly,
biweekly and daily periodical.
[Citation Number] Author name[s], "article title,"periodical title, day number month
(abbrv.), pages, publication year.
Example :
33

[3] B. Metcalfe, "The numbers show how slowly the Internet runs today,"
Infoworld, 30 Sep., p. 34, 1996.
[4] J. Turner, "Disorder 'kills without warning,'" Business Week, 26 Jun., pp. F1-F2,
1998.
4.2.2.5. Conference Proceeding

Presenting paper published in conference proceeding is similar to edited articles

without publisher information since the proceedings are published by an
organization.
Example :
[7] I.P. Rachmadewi and I.B. Turksen, "Two Valued Fuzzy Systems Design for
Medical Diagnose ," in Proc. IEEE ICASSP '94, 1994, pp. 65-68.

Unpublished paper presented at a conference is cited as follow :

[Citation Number] Author name[s], "article title," presented at conference title.
conference location, year.
Example :
[8] I.P. Rachmadewi, "Ontology Design of e-Commerce," presented at 4th Int.
World Wide Web Conf. Boston, MA, 1998.
4.2.2.6. Reports (technical reports, internal reports, memoranda)
Reports are cited with writing number and month if available
Example :
[8] K. E. Elliott and C. M. Greene, "A local adaptive protocol," Argonne

National Laboratory, Argonne, France, Tech. Rep. 916-1010-BB, 1997.

4.2.2.7. Thesis or Dissertation

Master Thesis or PhD dissertation will be cited as follow:
NOTE:"Ph.D. dissertation," but "M.S. thesis."
Example :
[8] I.P. Rachmadewi, "Analysis and Design of Compositional Rule of

Inference," M.Eng Thesis. University of Toronto, Toronto, ON,

Canada, 1996.

4.2.2.8. Manual
Example :
[8] Bell Telephone Laboratories Technical Staff, Transmission System for

Communications, Bell Telephone Laboratories, 1995.

4.2.2.9. Class Notes

Example :
[8] "Security Management," class notes Management Information

Systems, Department of Industrial Engineering, Universitas Islam

Indonesia, Gasal 2003.

4.2.2.10. Lecture
Lecturer(s). Occasion, Topic: Lecture title. Location, date.
Example :
[8] I.P. Rachmadewi. Engg 251. Class Lecture, Topic: Security Management.
34

Conference Room I, Faculty of Industrial Tcchnology, Universitas Islam

Indonesia, Indonesia, Yogyakarta, 15 August 2003,
4.2.2.11. Patents
A Patent with patentee information is cited as follows :
[Citation Number] Author(s)/Inventor(s). Name/Title. Country where patent is
registered. Patent number, date.
Example :
[9] E.E. Rebecca. Alternating current fed power supply. U.S. Patent 7 897 777,
Nov. 3, 1987.
If there is no patentee information, Author(s)/Inventor(s) are omitted.
[9] Digital-to-Analog Converting Unit with Improved Linearity. US patent
5,162,800, Patent and Trademark Office, Washington, D.C., 1992.
4.2.2.12. Standards
[Citation Number] Author(s)/Inventor(s). Name/Title. Organization releasing the
standard., year.
Example :
[9] IEEE Std. 1596-1992, Scalable Coherent Interface (SCI). IEEE, 1992.
[10] Recommendation ITU-R BT.601, Encoding Parameters of Digital Television
for Studios. Int'l Telecommunications Union, 1992.
4.2.2.13. Pending Publication
If the author does not know where the article will be published, use the phrase
"submitted for publication."
Example :
[9] I.P. Rachmadewi, "Ontology design of Medical Record Systems," to be
published in International Journal of Enterprise Modeling, vol. 17, no. 1,
January. 2005.
[10] I.P. Rachmadewi, "Object Oriented Modeling of Medical Record Systems,"
submitted for publication.
4.2.2.14. Private Communication
Example :
[9] T. I. Wein (private communication), 1997.
4.2.3. References in Text
To refer statement in body text, use the citation number of reference followed by a
colon (:) and the page numbers.
Example :
Rachmadewi suggests that developing ontologies should be developed to represent
culture changes of organization [1:1314].
The [1] represents the number of citation in list of references. Whereas, [13-14]
shows the number of pages where the statement available.
4.2.4. Electronic Data Reference
4.2.4.1. Books
35

[ Citation Number ] Author. (year, Month day). Book title. (edition). [Type of
medium]. Vol. (issue). Available: site/path/file [date accessed].
Example:
[9] S. Calmer. (1999, June 1). Engineering and Art. (2nd ed.). [On-line]. 27(3).
Available: www.enggart.com/examples/students.html [May 21, 2003]
4.2.4.2. Journal
[Citation Number] Author. (year, month). Article title. Journal title. [Type of
medium]. Vol. (issue), pages. Available: site/path/file [date accessed].
Example:
[9] A. Paul. (1987, Oct.). Electrical properties of flying machines. Flying
Machines. [On-line]. 38(1), pp. 778-998. Available :
www.flyingmachjourn/properties/fly.edu [Dec. 1, 2003].
4.2.4.3. World Wide Web
[Citation Number] Author name[s], article title, [type of medium], Volume and
Issue Number (for on-line journal), page number (if available), year and moth of
publication, Available at internet service: a full internet address [date accessed].
Example :
[8] A. Harnack and G. Kleppinger, "Beyond the MLA Handbook: Documenting
Electronic Sources on the Internet." Kairos, [Online serial] 1 (2), (1996 Sum),
Available : http://english.ttu.edu.kairos/1.2/ [ 20 March 1996].
[9] P. Curtis, "Mudding: Social Phenomena in text-based virtual realities," [Online
document] Aug. 1992, [1996 Aug 30], Available:
parcftp.xerox.com/pub/MOO/papers/DIAC921992
4.2.4.4. Email
[Citation Number] Sender, (sender's E-mail address), "Re: subject of message," Email to Recipient (Recipient's E-mail address) day month year.
Example :
[8] I.P. Rachmadewi. (promasanty@fti.uii.ac.id), "Re: Teaching in the new
millennium," E-mail to J.Citizen (jcitizen@ozimale.net) 4 Jan 2000.
[9] D. Poelman (dirk_poelman@rug.ac.be), "Re: Question on transformerless
power supply," Usenet post to sci.electronics.design, July 4, 1997.
4.2.4.5. Newsgroup
[Citation Number] Author or Topic, Title, Complete network address, date when it
was updated [date accessed].
Example :
[9] G.G. Gavin. Climbing and limb torsion #3387, USENET: sci.climb.torsion,
Apr. 19, 2000 [Oct. 4, 2002].
If Author or Topic is not available, they can be omitted.
4.2.4.6. CD-Rom
Term CD-ROM is put after title and preceding publishers name.
[9] W.M. Newman and R.F. Sproull, Principles of Interactive Computer Graphics,
36

CD-ROM, McGraw-Hill, 1979.

37

PART VI
SUPERVISORY

4.1.
Supervisor Committee
The Thesis Supervisory Committee consists of Supervisor or Supervisors and at
least on additional member who have membership in the students Graduate Program.
The followings are the role of Thesis Supervisory Committee:
Assists in the development of the candidate's research plan and thesis
proposal,
Provides advice and criticism on the planning and writing of the thesis,
Decides, or the Supervisor(s) alone may decide at the program's discretion,
when the candidate's thesis is ready for examination.
A supervisor is a faculty member appointed by IP management for overseeing a
thesis research. This designation indicates that the faculty member has
the appropriate level of supervisory capability and also indicates a credit for such
supervision. The expertise of the faculty member that relates to the proposed research
topic will be the criteria of assignment. IPFIT requires that a supervisor should at
least hold PhD degree and relevant to a topic of the supervised thesis.
Co-Supervisors is a faculty member that assist a supervisor in supervising a thesis.
This designation is applied where two faculty members supervise a thesis that needs
combination of expertise. Usually co-supervisor has knowledge related to research
area that the supervisor need to be assisted but h/she has not achieved PhD degree.
These co supervisory arrangements allow faculty members without significant
supervisory membership to gain supervisory experience via a mentoring process of
working with senior faculty. Both faculty members receive equal credit for
supervision.
4.2.
SUPERVISOR COMMITTEE WITHDRAWAL
Supervisor committee is considered as dedicated assignment of faculty members
throughout thesis development. Hence, withdrawal or cancellation of supervisor
committee member during supervision of a thesis is strictly prohibited. The following
scenes may trigger the cancellation:
After the discussion with the student, the supervisor is unwilling to supervise
due to inappropriate research area to her/his expertise.
Supervisor is unable to continue in supervising since s/he has an official
assignment to leave university such as collaborative research exchange,
sabbatical leave or continuing education for relatively long period of time that
may insist students thesis completion plan.
If one of the above situations occurs then student may propose to IP management to
change supervisor committee member. The procedures are as follows:
Discuss with the supervisor for possible supervision cancellation
Fill out the SUPERVISION WITHDRAWAL form (see appendix).
38

Return the form to IP management. IP management will investigate the fact of

cancellation and provide approved or unapproved decision. IP management
will make approval based on the investigated facts:
o If supervisor resignation is initiated by student, the student must start
the procedure from the beginning as indicated by Procedure of Thesis
and administrative procedures (see Part II).
o If the resignation is initiated by a supervisor, the supervisor must
provide a supervisor that is going to substitute its role. The proposed
supervisor should be consulted with IP management. Advisory fee
deserved will be allocated to the new assigned supervisor.

39

PART VII
ELECTRONIC THESIS/INTERNSHIP REPORT
International Program, Faculty of Industrial Technology requires the thesis /
internship report must be in digital form called e-thesis in addition to normal bound
hardcopy after approval. The submitted e-thesis must be formatted in PDF with No
Document Security feature. The intention of e-thesis is for the publication over
internet.
The e-thesis is exactly the same as original paper document that has been approved
by Thesis Committee. E-thesis must contain two files:
Pre access File contains information about author, thesis committee, and brief
content of the thesis. All preliminary pages and introduction should be
included. This information will be published over internet. If the readers are
interested to have further study, they must contact to librarian for the full text
file.
Full Text File has all thesis information available from preliminary pages,
body text, reference and appendices. All the information must be in 1 file.
Non computer generated documents such as approval pages must be scanned.
The above files must be compiled into a CD with the following guidelines :
CD must be labeled with the following format :
o <student name><studentmember><ipuii><date><File Types>.pdf
o date of submission should be written in the form of ddmmyyyy (eq. 12
Oct 2004 will be written as 12102004)
o File Type will be PAF for Pre Access File or FTF for full Text File
Use the latest adobe acrobat generator with document security set to NO
E-thesis must be copied to HIGH QUALITY CD such as original Verbatim
IP requires 2 copies of CDs and 2 bound of the thesis.

40

APPENDICES

41

APPENDIX A
International Program
Faculty of Industrial Technology
I. Personal Information

Internship Intent Form

Name: ______________________________________________
Student Number: _____________________________________
Email: ______________________________________________
Topic for Internship:
(Topic is the most noticeable study area of project that will be explored during
internship program)
Information Systems
Product Planning and Design
Quality Management
Production Systems
Ergonomic
Date: ______________________________________________
II. Work Experience
a. Do you have previous work or volunteer experience in the related topic that
you will be explored during the internship program?
b. Do you have a current resume? If not, when will you have a resume?
c. Do you consider yourself as a self-starter?
d. Would you prefer an internship with a public organization or a private
company?
e. Would you prefer to complete your internship during the regular term or short
term?
f. Will you use this internship for career exploration?
g. Describe your ideal internship in 5 sentences or less.

42

APPENDIX B
Application Letter
Applicant Name
Mailing address
City, Province, and Postal Code
Telephone number(s), Mobile Phone Number
Email address
Date
Addressee's name
Title
Organization name
Mailing address
City, Province, Postal Code
Dear Mr. (or Ms. or Dr.) last name:
The opening paragraph will briefly explain skill and position/job that will be
applied for and where the information about the internship/job opening has been
obtained.
The body of application letter should be one or two short paragraphs that highlight
relevant points about applicants qualifications. Applicant can refer to her/his
resume for detail.
The last paragraph should restate interest in the applied position and initiate action
by requesting their consideration and possible interview. Close by thanking them.
Sincerely yours,
Your handwritten signature
Your name (typed)
Enclosure: resume

43

APPENDIX C
Writing a Resume
A Resume is very important part for attracting a potential employer in a brief. Then, a
resume should be concisely and clearly summarize accomplishments, educations,
work experience, and should highlight any strength.
A Resume style will depend on organization/ institution that will applied for. The
most important part of the resume is that a resume should be tailored to the position
of interest.
The followings are the common components that are stated in a resume for internship
or entry-level job seekers:
Personal Information
This part is intended to provide employer with information to contact the applicant.
Hence, an applicant should mention name, address (school and, if appropriate,
permanent addresses), phone number, mobile phone and e-mail address.
Job/Internship Objective
This section is optional. However, if applicant does not mention it in this section, s/he
can explain it in the application letter.
Summary of Qualifications
In this section applicants should highlight skills and experiences that can encourage
employer to read the resume with greater interest. Bulleted format will be
advantageous. If applicants have certificates of related skill qualifications, the
certificates should be attached.

Education
Since the applicants have not graduated, this section should state previous school(s )
attended including years of attendance. Honors and awards that have been achieved
during the attended school(s) should also be mentioned. Applicants should note
distinguished GPA. Applicants can also highlight the distinguished grade related to
the topic that applicants will investigate during the internship program.
Experiences
Applicants should mention all experiences of paid and unpaid works, research
support, and laboratory assistant, project-based experiences and other experiences
that can show applicants ability and skills relevant to the applied position.
This section should mention the organization/company name, job title, dates of
employment, and major accomplishments.
Organizations/Memberships/Affiliations
44

This section states professional or academic organization, student groups, formal or

informal organizations that applicants become a member. Applicants should state the
position of the membership. Controversial organization should not be mentioned.
References
The name of referees should not be listed. However, applicants can explain that
referees can be contacted upon request.

45

APPENDIX D

Internship Request Form

Name: _________________________________________________________
Student Number : _________________________________________________
Date:

_________________________________________________________

Phone: _________________________________________________________
E-mail: _________________________________________________________
Internship Host Agency/Organization: ________________________________
Agency/Organization Address:
________________________________________________________________
________________________________________________________________
Host Supervisor (including title): ______________________________________
Phone:_________________ E-mail:____________________________________
Address:__________________________________________________________
Complete the following questions in a typed attachment based on your expectations
of the internship.
1. What specific duties will you perform during the internship?
2. When does the internship begin?
3. What is Internship duration? .. Total time commitment?
4. What Department/Unit of Organization that you will get involved?
5. What is the level of supervision?
6. Are you going to work alone or to get involve in a team-work project?
4.

How will this internship enhance your career goals or strengthen your skills?

5.

Attach a job description written and signed by the internship host.

46

6.

Attach a schedule of activities included the time frame.

Students Signature:________________________________Date: _______________

Advisors Signature:________________________________Date: _______________

International Program Directors Signature: _________________________________

Date: _______________
Following the signed request form, you should register to Field Work course.

47

APPENDIX E

Internship Evaluation Form

This form is required for student assessment of doing internship program. The
student will not receive grade until this form is processed. Please complete and sign
the evaluation form. Then, Insert the form into a sealed and signed envelope.
Please return this form to:
International Program Director
Faculty of Industrial Technology
Universitas Islam Indonesia
Jl. Kaliurang km 14. Yogyakarta.
Phone : 0274-895287
Fax: 0274-895007
Thank you very much for your assistance.
Student Number : ___________ Student Name: _____________________
Evaluator Name: _____________________________________________________
Evaluator Title: ______________________________________________________
Organization/host Name: ______________________________________________
Address: ___________________________________________________________
E-mail: _______________________________ Date:________________________
Please consider the following questions in your evaluation:
1.

How well were the goals of the internship met?

2.

What were the interns primary strengths?

3.

What were the interns primary weaknesses?

48

4.

Was the intern able to do work well with other members of the organization?

5.

How well did the intern take on responsibility and manage time?

6.

How would you describe the interns professional progress during the internship?

7.

Would you consider hiring this person in the future?

49

APPENDIX F
Cover Page of Internship Report

PROJECT TITLE
A HOST ORGANIZATION NAME

Internship Report
Submitted to International Program
Faculty of Industrial Technology in Partial Fulfillment of
the Requirements for the degree of
Sarjana Teknik Industri
Universitas Islam Indonesia

By
Student Name

INTERNATIONAL PROGRAM
DEPARTMENT OF INDUSTRIAL ENGINEERING
FACULTY OF INDUSTRIAL TECHNOLOGY
UNIVERSITAS ISLAM INDONESIA
YOGYAKARTA
June 2003

50

APPENDIX G
Internship Title Page
PROJECT TITLE
A HOST ORGANIZATION NAME
Internship Report
Submitted to International Program
Faculty of Industrial Technology in Partial Fulfillment of
the Requirements for the degree of
Sarjana Teknik Industri
at
Universitas Islam Indonesia
By
Student Name
HOST ORGANIZATION NAME
HOST ORGANIZATION ADDRESS
Start Date of Internship
End Date of Internship
Report Date of Internship

:
:
:

Month and year of submission

year of submission Student Name
All rights reserved
The Author hereby grants Universitas Islam Indonesia permission to reproduce and
distribute in electronic paper or publications in whole or part
Date : _____________________
Certified by:
Date: ________________________
Accepted by:
Date: ________________________

Signature of Author : _____________________

_____________________________________
Name,
Supervisor
_____________________________________
Director Name
Director of International Program
Faculty of Industrial Technology

51

APPENDIX H
Approval Page

PROJECT TITLE
A HOST ORGANIZATION NAME
Internship Report
Submitted to International Program
Faculty of Industrial Technology in Partial Fulfillment of
the Requirements for the degree of
Sarjana Teknik Industri
at
Universitas Islam Indonesia
By
Student Name
Month and year of submission
Approved Date
Company of Internship
Submitted by (Name)
Date : _____________________
Approved by:
Date: ________________________

Accepted by:
Date : _______________________

:
:
:
Signature of Author : _____________________

_____________________________________
Supervisor Name
Supervisor
______________________________________
Director Name
Director of International Program
Faculty of Industrial Technology

52

APPENDIX I
COVER PAGE OF THESIS PROPOSAL

THESIS TITLE
A HOST ORGANIZATION NAME

Thesis Proposal
Submitted to International Program
Faculty of Industrial Technology in Partial Fulfillment of
the Requirements for the degree of
Sarjana Teknik Industri
at
Universitas Islam Indonesia

By
Student Name

INTERNATIONAL PROGRAM
DEPARTMENT OF INDUSTRIAL ENGINEERING
FACULTY OF INDUSTRIAL TECHNOLOGY
UNIVERSITAS ISLAM INDONESIA
YOGYAKARTA
June 2003

53

APPENDIX J
APPROVAL PAGE OF THESIS PROPOSAL
Faculty of Industrial Technology
International Program
Proposal for Thesis Research in Partial Fulfillment of
the Requirements for the degree of
Sarjana Teknik Industri
at
Universitas Islam Indonesia
Title
:
Approved Date
Expected Date of Completion
Company of Internship
Submitted by (Name)
Date : _____________________

:
:
:
:
Signature of Author : _____________________

Supervision Agreement
The program outlined in this proposal is adequate for an S1 Thesis. I agree to
supervise the research and evaluate the thesis report.
Date: ________________________

_____________________________________
Supervisor Name
Supervisor

Date : _______________________

______________________________________
Co-Supervisor Name (if any)
Co-supervisor

54

APPENDIX K
PROPOSAL AGREEMENT LETTER
Dean Faculty of Industrial Technology
Universitas Islam Indonesia
Jl. Kaliurang km 14. Yogyakarta.
Attention: International Program Director, Faculty of Industrial Technology
Subject

: Thesis Research Study of student Name (Student Number)

The attached proposal is (Title) (date) is a research that will be investigated by

(student name) (student number) in partial fulfillment of requirements of the degree
S1 degree Teknik Industri. As a part of the research, the student will use facilities of
(name of company) from (start date) until (end date).
We assign (name of supervisor from company) to supervise the student during the
research in our company. We understand that the student will also be supervised by a
IPFIT member who have full access to background, methodology and results of the
research. We also understand that the actual thesis document becomes the permanent
property of Faculty of Industrial Technology (FIT), and will be placed in the FIT library.
We provide a letter confirming that the thesis is within the approved scope, and does
not contain any confidential, propriety or offensive information from (name of
company), and that the thesis will be submitted sufficiently in advance of the date of
submission to permit review.
We also understand that all rights in the research results including any inventions made
by (name of student) are subject to the host agreement between Faculty of Industrial
Technology and (name of company).

Place : _________________________ Date : ______________________________

Authorized official of company

: ______________________________
Name, Title

Direct Supervisor of Student at

(Company Name)

: ______________________________
Name, Title

Student

: ______________________________
Student Name

55

APPENDIX L
COVER PAGE OF THESIS REPORT

THESIS TITLE

Thesis
Submitted to International Program
Faculty of Industrial Technology in Partial Fulfillment of
the Requirements for the degree of
Sarjana Teknik Industri
at
Universitas Islam Indonesia

By
Student Name

INTERNATIONAL PROGRAM
DEPARTMENT OF INDUSTRIAL ENGINEERING
FACULTY OF INDUSTRIAL TECHNOLOGY
UNIVERSITAS ISLAM INDONESIA
YOGYAKARTA
June 2003

56

APPENDIX M
THESIS APPROVAL OF SUPERVISOR

THESIS TITLE

Thesis
Submitted to International Program
Faculty of Industrial Technology in Partial Fulfillment of
the Requirements for the degree of
Sarjana Teknik Industri
at
Universitas Islam Indonesia
Approved Date
:
Company of Internship
:
Submitted by (Name)
:
Date : _____________________
Signature of Author : _____________________
Approved by:
Date: ________________________ _____________________________________
Supervisor Name , Title
Date : _______________________

______________________________________
Co-Supervisor Name, Title (if necessary)

57

APPENDIX N
THESIS APPROVAL OF EXAMINATION COMMITTEE

THESIS TITLE

Thesis
Submitted to International Program
Faculty of Industrial Technology in Partial Fulfillment of
the Requirements for the degree of
Sarjana Teknik Industri
at
Universitas Islam Indonesia
Defense Date
Company of Thesis
Submitted by (Name)
Date : _____________________

:
:
:
Signature of Author : _____________________

Approved by Examination Committee:

Date: ________________________ _____________________________________
Examination Committee Chair Name, Chair
Date: ________________________

_____________________________________
Member Name, Member

Date : ________________________

_____________________________________
Member Name, Member

Date : ________________________

_____________________________________
Co-Supervisor Name, Member

Accepted by:
Date: ________________________

_____________________________________
Director Name
Director of International Program

58

APPENDIX O
SAMPLE OF TITLE PAGE

THESIS TITLE

Thesis
Submitted to International Program
Faculty of Industrial Technology in Partial Fulfillment of
the Requirements for the degree of
Sarjana Teknik Industri
at
Universitas Islam Indonesia
By
Student Name
Month and year of submission
year of submission Student Name
All rights reserved
The Author hereby grants Universitas Islam Indonesia permission to reproduce and
distribute in electronic paper or publications in whole or part
Date : _____________________
Certified by:
Date: ________________________

Date: ________________________

Accepted by:
Date: ________________________

Signature of Author : _____________________

_____________________________________
Name,
Supervisor
_____________________________________
Name,
Co-Supervisor (if any)
_____________________________________
Director Name
Director of International Program

59

APPENDIX P
SAMPLE OF DEFENSE ANNOUNCEMENT
Announcing the Final Examination of Ira Promasanti Rachmadewi for the degree
of Sarjana Teknik Industri (Bachelor of Industrial Engineering)
Date: August 12, 2004
Time: 10:00 a.m.
Room: Conference Room 1
Thesis title: Modeling Integrated Supply Chain Management Systems

Write the abstract of the thesis here !

Committee in Charge:
Dr. Bachrun Sutrisno (Chair)
Dr. Iman Jati Widodo
Dr. Chaerul Saleh
Dr. Hari Purnomo
Approved for distribution by Bachrun Sutrisno, Committee Chair, on July 2004 15,
2004.
The public is welcome to attend.

60

APPENDIX Q
ABSTRACT PAGE
THESIS TITLE
By
Student Full name
Submitted to International Program, Department of Industrial Engineering,
Faculty of Industrial Technology, On (date of thesis submission)
in Partial Fulfillment of the Requirements
for the degree of Sarjana Teknik Industri (Bachelor of Industrial Engineering)
At Universitas Islam Indonesia
ABSTRACT
Write the single-spaced abstract text at maximum of 350 words.
Thesis Supervisor: Ira Promasanti Rachmadewi
Title
: Instructor of Industrial Engineering Department

61

APPENDIX R
SUPERVISION AGREEMENT
I hereby
Agree
Disagree to supervise a thesis research/internship and
evaluate the report of
Student Name :
Student Number : .
With the tentative Title : .
as :
Supervisor
Co-Supervisor
I provide consultation schedule with following arrangement:
Day
: ..
Time
: ..
Place
: ..
In case of changes of the above schedule, I will notify the student and provide
alternate day and time of supervision to replace the unattended schedule. The
following facilities will be available to maintain communication and appointment.
Email address : ..
Chatting
: ID : ...
Telephone Number :
Mobile Phone Number : ..
Yogyakarta,
Date :__________________________ ____________________________________
Supervisor Name,
Supervisor

62

APPENDIX S
SUPERVISION WITHDRAWAL
I hereby intend to resign from the position of:
Supervisor
Co-Supervisor
of
Internship
Thesis
that belongs to the following student :
Student Name
: .
Student Number : .
for the following reasons :

This decision first initiated by :

Student
Supervisor.
I suggest the student
to change the title
not to change the title.
I also recommend that the thesis should be supervised by :
1. .. or/and
2. ..
to replace my assignment.
I will not be responsible to any further extent of the content of the thesis.
Place : ____________________
Date : ____________________

________________________________________
Name
Supervisor

63