Professional Documents
Culture Documents
Software needed
For this lab you will need to use:
Microsoft Word 2010. To find Word 2010 in the lab machines go to the Start Menu, select All
Programs, then select Microsoft Office, and then Microsoft Word 2010:
w03hc1tulip.docx
tulip.xml
w04p1theatre.docx
w04p1patrons.xlsx
Mail Merge
See attached document: MailMerge.pdf
What to submit
When you are done with this lab and you have shown your work to the TA, upload the final versions of
w03hc1tulip.docx, and w04plticketletter.docxw and 04plmoonletter.docx to
Learn and submit your lab.
Track Revisions
The document you receive has a few comments and shows the last
few changes by the author. You will accept or reject the changes, and
then make a few of your own. You will turn on track changes to differentiate between your changes and the author's.
a. Open w03cltulip and save it as w03cltulip_Lastname
Firstname.
b. Scroll through the document and review the comment.
Return to the third page and reject the insertion of a
sentence about squirrels.
c. Accept all other tracked changes in the document. Keep
all comments.
Credit Sources
You are now ready to add the citations for resources that the author
used when assembling this report. The author sent some source citations as an external file, and she typed some of the source information at the end of the document. She did not format it appropriately
for use as a citation, nor did she insert citations in the appropriate
places in the document as a footnote or endnote.
a. Use the Source Manager tool to open the file tulips.xml,
and then copy the citations into the current list for this
document.
b. Scroll to the end of the document to view a list of sources.
Use the Source Manager tool to create new citations for
each source. After you create the citations, delete the
Sources paragraph heading and each source below it.
Figure References
The graphics in the document are quite informative, and you want to
add descriptive captions to them and to list them on a reference page.
a. Select the tulip picture on the left side of the first row,
and then assign the following caption below the photo:
Figure I. Angelique.
b. Assign captions to the remaining tulip photos on that
page using information in the comments fields. Delete
the comments after you create the captions.
c. Assign the caption Planting Depth Guide to the graphic
titled Planting Guide at a Glance.
Mail Merge
TROUBLESHOOTING: If you find it difficult to determine where to place the cursor, click
Show/Hide (iJ) on the Home tab to display formatting marks such as spaces.
Move the insertion point to the end of the last sentence of the second paragraph, just before
the ending period. Click Insert Merge Field arrow, and then click Date.
e. Click Preview Results. To correct the extra spacing around the address block, complete these steps:
Select the three lines that make up the address block.
Click the Page Layout tab.
Click the Spacing After arrow in the Paragraph group until 0 pt displays.
f. Finish the merge by completing these steps:
Click the Mailings tab, click Finish & Merge, and then click Edit Individual Documents.
Click From, type 1 in the first box, type 34 in the second box, and then click OK. There were four
records at the end of the list that did not contain addresses. You do not want to print those letters.
Save the new document as w04plticketletter_LastnameFirstname. Close the file.
g. Select w04p 1theatre_LastnameFirstname, and then save it as w04p 1theatre2_LastnameFirstname.
h. Filter the recipient list in preparation for creating letters to patrons attending the January production
by completing the following steps:
Click the Mailings tab, if necessary, and then click Edit Recipient List to display the Mail
Merge Recipients dialog box.
Click Filter to display the Filter and Sort dialog box. Click the Filter Records tab, if necessary.
Click the Field arrow, and then click Show.
Click the Comparison arrow, and then click Contains.
Type Moon in the Compare to box, and then click OK.
Click OK again to close the Mail Merge Recipients dialog box.
Click Last Record to determine how many pages yo ur merge will create. If the filter is set correctly,
your merge will create 12 letters.
J Click Finish & Merge, click Edit Individual Documents, click All, and then click OK.
k. Save the new document as w04plmoonletter_LastnameFirstname. Compare your letter to
Figure 4.35, and then close the document.
I. Save and close all documents, and submit based on your instructor's directions.
i.