Loading Element Entries

Using HCM Data Loader

Oracle Fusion Human Capital Management 11g Release 9 (11.1.9)
ORACLE WHITE PAPER

JANUARY 2016

Table of Contents
Loading Element Entries Using HCM Data Loader

Introduction

How to Use the Information in This Document

Example Dat Files

Element Entry

Considerations and Prerequisites for Element Entry

Loading Element Entry

Element Entry

Element Entry Value

Element Entry Dat File Example

Element Entry Errors

End Dating Recurring Element Entries

Deletion Support for Element Entry

Table of Figures
Figure 1: Create Element Entry ................................................................................................................................ 5
Figure 2: Manage Person Details ............................................................................................................................. 5

LOADING ELEMENT ENTRIES USING HCM DATA LOADER

Introduction
Whether implementing Oracle Fusion Payroll for the first time or providing regular updates, you can
create element entry records using HCM Data Loader.

For general information about preparing data for loading using HCM Data Loader or the HCM Data
Loader file format, see the HCM Data Loader Users Guide (MOS Doc ID: 1664133.1).

How to Use the Information in This Document

This document provides a separate section for each business object that it describes. Each section
covers the following topics:

Considerations and Prerequisites What to consider before attempting to load data.

Loading Describes the business object hierarchy. For each business object component, a table of
the attributes that are commonly supplied when creating new records is provided. These tables
have the following columns:

HCM Data Loader Attribute The attribute name to supply when providing your data in the
business object data (.dat) file. Attribute names with a *1 suffix are foreign-object references
that support the integration key types. As source keys are recommended where possible, the
document describes how to supply source key values. User key attributes are identified for
when you do not have the source key value.

User Interface Prompt The prompt seen on the user interface. The data that you supply in
the associated attribute derives this field value, which is not necessarily the same as the value
that you supply. For example, for the Location field on an Organization page you can supply
the Oracle Fusion surrogate ID, source key, or Oracle Fusion GUID to identify the location
uniquely. The value seen on the user interface will be the location name.
If the User Interface Prompt is prefixed with an asterisk (*), then the attribute is mandatory
when you create a new record.

Functional Description Additional information describing the attribute and how to supply
valid values.

Errors Identifies errors that may occur when loading data for the business object. Information
about resolving the error is provided.

Deletion Support Describes the extent to which the business object supports data deletion. Some
objects do not support deletion, while others may support deletion of child records only.

Translation Information on how to provide translation data for the translatable attributes in the
business object hierarchy.

1 | LOADING <BUSINESS OBJECT> USING HCM DATA LOADER

Example Dat Files

This document provides working dat file examples for loading and deleting data using HCM Data
Loader. To use the source key examples, change the source system owner to a lookup code you have
preconfigured in the HRC_SOURCE_SYSTEM_OWNER lookup.

For both user key and source key examples, ensure that any references to foreign objects refer to data
that exists in your test environment.

2 | LOADING ELEMENT ENTRIES USING HCM DATA LOADER

Element Entry
Element entries are used to capture earnings, deductions, absences, and basic benefit details for an employee
assignment. For example, you can create element entries for an employee's overtime hours or medical premium
deduction amount.
See the Manage Element Entries topic in the help documentation for further information on element entries.

Considerations and Prerequisites for Element Entry

Elements are an important feature for several Oracle Fusion HCM products, including Global Payroll, Global Human
Resources, Compensation, and Time and Labor.
Refer to the appropriate implementation guide to understand the prerequisite setup for each HCM product. For
example, if you are loading element entries for processing in Global Payroll, then refer to the Elements topic in the
Implementing Payroll guide for your country.
If you are not loading element entries for capturing compensation information, such as salary, refer to the Elements,
Balances and Formulas Task List in the Implementing Global Human Resources guide.

Loading Element Entry

Element Entry data must be supplied in the ElementEntry.dat file for processing by HCM Data Loader.
ELEMENT ENTRY HIERARCHY

Component

Functional Description

Discriminator

Element Entry

An element entry holds the actual payroll element and benefits granted to a worker.
These may be ongoing, recurring entries, such as salary, or single-period, nonrecurring
entries, such as a bonus.

ElementEntry

Element entry values are the individual values that are contained in the input values for
an element entry. They can be defaulted or entered by a user.

ElementEntryValue

Element Entry
Value

Element Entry
The Element Entry holds details of the payroll element and benefits granted to a worker.
The discriminator ElementEntry is used to load element entry records using HCM Data Loader. The following
ElementEntry attributes are commonly supplied when loading a new element entry.
ELEMENT ENTRY ATTRIBUTES

HCM Data Loader

Attribute
SourceSystemId /
SourceSystemOwner

User Interface Prompt

Functional Description

* Element

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes LegislativeDataGroupName, ElementName,
AssignmentNumber, and MultipleEntryCount.

* Assignment Number
* Sequence Number

EffectiveStartDate

* Effective Start Date

The start date of the element entry or the update to the element entry, if you are
supplying date-effective history.

3 | LOADING ELEMENT ENTRIES USING HCM DATA LOADER

HCM Data Loader

User Interface Prompt

Functional Description

EffectiveEndDate

Effective End Date

The end date of the element entry or the update to the element entry, if you are
supplying date-effective history. If left blank, this value is the end of time by
default.

AssignmentNumber

* Assignment

Specify the assignment number for the element entry. The feature creates the
entry in the appropriate employment record based on the element type definition.
For example, if the element is defined at assignment level, then the entry is
created for the assignment number passed in the batch. If the element is defined
at terms level, the entry is created for the terms associated with the assignment
number passed in the batch. If the element is defined at payroll relationship level,
then the entry is created for the terms associated with the assignment number
passed in the batch.

MultipleEntryCount

* Sequence Number

Supply the sequence number for the element entry. This is 1 if this is the first
occurrence of this element on this date.

CreatorType

Source

This is a derived value. It indicates whether the element entry was added through
the user interface, loaded by a batch, or created by an HCM product such as
Absence Management.

ElementName

* Element

The name of the element.

LegislativeDataGroupI
d *1

* not displayed

Provide a reference to the legislative data group. If you are using user keys, then
supply the attribute LegislativeDataGroupName.

Attribute

DateEarned

This object also supports source keys. If you supplied a source key when you
created the legislative data group, then you can supply it here by adding the
source key hint to this attribute. For example,
LegislativeDataGroupId(SourceSystemId).
EntryType

* Entry Type

Supply the value E.

User key attributes that need to be supplied only if no other key type is provided.
LegislativeDataGroup
Name

The name of the legislative data group. Supply this if no other key type is provided
to reference the legislative data group.

The attribute value supplied will derive the value seen in the field specified in the User Interface Prompt.
* Required
*1

The foreign object reference supports all four key types: Oracle Fusion surrogate ID, Oracle Fusion GUID, source key, and user
key.

4 | LOADING ELEMENT ENTRIES USING HCM DATA LOADER

Figure 1: Create Element Entry

Navigation: Payroll Administration Manage Element Entries

Figure 2: Manage Person Details

Navigation: Payroll Administration Manage Element Entries - Create

Element Entry Value

Element entries are used to capture earnings, deductions, absences, and basic benefit details for an employee.
They can be defined at payroll relationship, terms, and assignment levels.
The element entry values hold the necessary values for the element type. For example, a salary entry may capture
the salary value and the salary frequency. A tax entry may capture the employees work location, as this information
is critical to the tax calculation.
Customers can also capture costing details for the entry. Refer to the Implementing Payroll Costing feature for more
details on this feature.
The discriminator ElementEntryValue is used to load element entry value records using HCM Data Loader. The
following ElementEntryValue attributes are commonly supplied when loading a new element entry.

5 | LOADING ELEMENT ENTRIES USING HCM DATA LOADER

ELEMENT ENTRY VALUE ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

* Element
* Assignment Number
* Sequence Number

Functional Description
You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes LegislativeDataGroupName, ElementName,
AssignmentNumber, MutipleEntryCount, and InputValueName.

* input value name (the

name is displayed on the
UI)
ElementEntryId *

* Element
* Assignment Number
* Sequence Number

The unique reference to the element entry this value is for. If supplying user keys,
use the attributes LegislativeDataGroupName, ElementName,
AssignmentNumber, and MultipleEntryCount.
This attribute also supports the integration key types. If you supplied a source key
for the element entry, supply the same value here and append the source key hint
to the attribute name, for example, ElementEntryId(SourceSystemId).

EffectiveStartDate

* Effective Start Date

The start date of the element entry value or the update to the element entry value,
if you are supplying date-effective history.

EffectiveEndDate

Effective End Date

The end date of the element entry value or the update to the element entry value,
if you are supplying date-effective history. If left blank, this value is the end of time
by default.

LegislativeDataGroupN
ame

* not displayed

The name of the legislative data group.

ElementName

* Element

Provide the name of the element this value is for.

AssignmentNumber

* Assignment Number

Specify the assignment number for the element entry. The feature creates the
entry in the appropriate employment record based on the element type definition.
For example, if the element is defined at assignment level, then the entry is
created for the assignment number passed in the batch. If the element is defined
at terms level, then the entry is created for the terms associated with the
assignment number passed in the batch. If the element is defined at payroll
relationship level, then the entry is created for the terms associated with the
assignment number passed in the batch.

InputValueName

* Input Values names are

specified by the user when
creating the element.
These user-defined names
are displayed in the Entry
Values region

The name of the element input value defined by the user.

ScreenEntryValue

* value displayed

MultipleEntryCount

* Sequence

Sequence of the entry values.

The attribute value supplied will derive the value seen in the field specified in the User Interface Prompt.
* Required
*1

The foreign object reference supports all four key types: Oracle Fusion surrogate ID, Oracle Fusion GUID, source key, and user
key.

6 | LOADING ELEMENT ENTRIES USING HCM DATA LOADER

Element Entry Dat File Example

Creating Element Entries Using Source Keys
This file creates a recurring element entry:
ElementEntry.dat
METADATA|ElementEntry|SourceSystemOwner|SourceSystemId|AssignmentNumber|EffectiveStar
tDate|EffectiveEndDate|ElementName|LegislativeDataGroupName|MultipleEntryCount|EntryT
ype|CreatorType
MERGE|ElementEntry|VISION|1008_MISC_1|E1008|2015/01/01|4712/12/31|Misc Allowance|USA
LDG|1|E|H
METADATA|ElementEntryValue|SourceSystemOwner|SourceSystemId|ElementEntryId(SourceSyst
emId)|EffectiveStartDate|EffectiveEndDate|ElementName|LegislativeDataGroupName|Multip
leEntryCount|AssignmentNumber|InputValueName|ScreenEntryValue
MERGE|ElementEntryValue|VISION|1008_MISC_1_REASON|1008_MISC_1|2015/01/01|4712/12/31|M
isc Allowance|USA LDG|1|E1008|Reason|Away from home
MERGE|ElementEntryValue|VISION|1008_MISC_1_AMOUNT|1008_MISC_1|2015/01/01|4712/12/31|M
isc Allowance|USA LDG|1|E1008|Amount|500

Element Entry Errors

You may experience errors while loading element entries if the data is not provided as expected. Some of the more
commonly occurring errors are:
Error

Resolution

The value is not valid for the attribute

InputValueId.

The input value could not be identified, usually because not all attributes that identify it uniquely
were included. Ensure that ElementName, LegislativeDataGroupName, and InputValueName are
all specified.

End Dating Recurring Element Entries

To alter the last effective end date, also known as the logical end date, include the ReplaceLastEffectiveEndDate
attribute in your METDATA line and provide a Y value to indicate that the EffectiveEndDate supplied is a change to
the existing logical end date of your record. You must supply a record for the element entry and every element entry
value.
Changing the Logical End Date of an Element Entry
This file adjusts the logical end date of an existing element entry:
METADATA|ElementEntry|SourceSystemOwner|SourceSystemId|EffectiveStartDate|EffectiveEn
dDate|ReplaceLastEffectiveEndDate
MERGE|ElementEntry|VISION|1008_MISC_1|2015/01/01|4712/12/31|Y
METADATA|ElementEntryValue|SourceSystemOwner|SourceSystemId|ElementEntryId(SourceSyst
emId)|EffectiveStartDate|EffectiveEndDate|ReplaceLastEffectiveEndDate
MERGE|ElementEntryValue|VISION|1008_MISC_1_REASON|1008_MISC_1|2015/01/01|2015/12/31|Y
MERGE|ElementEntryValue|VISION|1008_MISC_1_AMOUNT|1008_MISC_1|2015/01/01|2015/12/31|Y

7 | LOADING ELEMENT ENTRIES USING HCM DATA LOADER

Deletion Support for Element Entry

You can delete element entry data using HCM Data Loader.
Care should be taken when using HCM Data Loader to delete records, as deleted records cannot be recovered. Do
not supply DELETE instructions in the same file as MERGE instructions.
Deleting an Element Entry
This file creates deletes an existing element entry:
METADATA|ElementEntry|SourceSystemOwner|SourceSystemId|EffectiveStartDate
DELETE|ElementEntry|VISION|1008_MISC_1|2015/01/01

8 | LOADING ELEMENT ENTRIES USING HCM DATA LOADER

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Loading Element Entries using HCM Data Loader
January 2016