Instructions for Exporting QuickBooks data

Where did my worksheet go?

When you export data to a new workbook, your new worksheet containing exported data g
the new worksheet is placed in front of the last active sheet where it will be named "SheetX

How do I make sure this tips sheet isn't exported with the QuickBooks report in the final w
Before exporting, on the Export Report Basic tab, deselect the option to include the instruc

How can I customize and update my worksheet?

You can set up Excel links between 2 or more worksheets. (See Microsoft Excel Help for de
feature to setup links between a QuickBooks summary report and your customized sheet.
>> Choose one sheet as your source worksheet into which you'll export QuickBo
customize your data and link the data between that sheet and the source works
>> Export your source data to an existing worksheet and overwrite the current
>> Create Excel links between a QuickBooks data worksheet and another works

Troubleshooting: Why don't my links work correctly after exporting data?

Be aware that any difference in the structure of the current report from the report that you
in the links between worksheets. If you are seeing wrong data in your customized workshee
>> Moved or deleted elements, or changed the structure of the report in some w
You might have moved or deleted items from item list which gets use
You might have moved or deleted accounts from accounts list which g
>> You are using a report related to accounts and have account(s) with no activ
TIP: Choose display All rows (available for most of the reports), Select
>> Deleted exported data sheet which serves as data source.

orting QuickBooks data

ntaining exported data goes to Sheet 1. When you export to an existing workbook,
it will be named "SheetX" using the next available number in the series.

ks report in the final workbook?

on to include the instruction worksheet.

crosoft Excel Help for details about linking in Excel.) You can use this
your customized sheet.
hich you'll export QuickBooks data. Then create another worksheet where you can
eet and the source worksheet.
nd overwrite the current data so that the new data is used by any Excel links and formulas.
sheet and another worksheet in the workbook.

from the report that you used when setting up links, can cause mismatch
our customized worksheet, then you may have:
re of the report in some way? For example:
m item list which gets used in a report like Inventory Valuation report.
rom accounts list which gets used in a report like Profit and Loss standard report.
account(s) with no activity associated and did not choose to display "All rows".
ost of the reports), Select Modify report->Display->Advanced->Display Rows->All rows

Sample Nonprofit -MAC

Sample Chart of Accounts with Functional Expense Categories

Account
10000 Wells Fargo - Checking
10005 Goldman Sachs - Mutual Funds
11000 Accounts Receivable
12000 Undeposited Funds
15000 Furniture and Equipment
18000 Marketable Securities
18600 Other Assets
18700 Security Deposits Asset
20000 Accounts Payable
27200 Other Liabilities
27220 Payroll Tax Liabilities
27270 Health Bene Payable
30000 Opening Balance Equity
31300 Perm. Restricted Net Assets
31500 Temp. Restricted Net Assets
32000 Unrestricted Net Assets
43300 Direct Public Grants
43310 Corporate and Business Grants
43320 Discounts - Long-term Grants
43330 Foundation and Trust Grants
43340 Nonprofit Organization Grants
43400 Direct Public Support
43410 Corporate Contributions
43430 Donated Prof Fees, Facilities
43440 Gifts in Kind - Goods
43450 Individ, Business Contributions
43460 Legacies and Bequests
44400 Government Contracts
44410 Agency (Government) Contracts
44420 Federal Contracts
44430 Local Government Contracts
44440 Medicare and Medicaid Payments
44450 State Contracts
44500 Government Grants
44510 Agency (Government) Grants
44520 Federal Grants
44530 Local Government Grants
44540 State Grants
44800 Indirect Public Support
44810 Affiliated Org. Contributions
44820 United Way, CFC Contributions

Accnt. #
10000
10005
11000
12000
15000
18000
18600
18700
20000
27200
27220
27270
30000
31300
31500
32000
43300
43310
43320
43330
43340
43400
43410
43430
43440
43450
43460
44400
44410
44420
44430
44440
44450
44500
44510
44520
44530
44540
44800
44810
44820

Page 3 of 10

Account
45000 Investments
45030 Interest-Savings, Short-term CD
45050 Other Investment Revenue
46400 Other Types of Income
46430 Miscellaneous Revenue
47200 Program Income
47230 Membership Dues
47240 Program Service Fees
49000 Special Events Income
49010 Special Events Contributions
49020 Special Events Sales (Nongift)
6 Program Expenses
60005 Salaries-Pgm
60010 Payroll Taxes-Pgm
60015 Health Benefits-Pgm
60020 Workers Compensation-Pgm
60300 Awards and Grants - PGM
60900 Business Expenses - PGM
60920 Business Registration Fees - PG
62100 Contract Services - PGM
62110 Accounting Fees - PGM
62130 Fundraising Fees - PGM
62140 Legal Fees - PGM
62150 Outside Contract Services - PGM
62600 Facilities and Equipment - PGM
62610 Depr and Amort - Allowable - PG
62630 Donated Facilities - PGM
62640 Equip Rental and Maintenance 62650 Janitorial Services - PGM
62660 Mortgage Interest - PGM
62660* Property Insurance - PGM
62665 Real Estate, Personal Prop Tax
62690 Rent, Parking, Utilities - PGM
65000 Operations - PGM
65010 Books, Subscriptions, Reference
65020 Postage, Mailing Service - PGM
65030 Printing and Copying - PGM
65040 Supplies - PGM
65050 Telephone, Telecommunications 65100 Other Types of Expenses - PGM
65110 Advertising Expenses - PGM
65120 Insurance - Liability, D and O
65130 Interest Expense - General - PG
65160 Other Costs - PGM

Accnt. #
45000
45030
45050
46400
46430
47200
47230
47240
49000
49010
49020
6
60005
60010
60015
60020
60300
60900
60920
62100
62110
62130
62140
62150
62600
62610
62630
62640
62650
62660
62660*
62665
62690
65000
65010
65020
65030
65040
65050
65100
65110
65120
65130
65160

Page 4 of 10

Account
65165 Staff Development - PGM
66300 Travel and Meetings - PGM
66310 Conference, Convention, Meeting
66320 Travel - PGM
7 Management & Admin
70005 Salaries-M&A
70010 Payroll Taxes-M&A
70015 Health Benefits-M&A
70020 Workers Compensation-M&A
70300 Awards and Grants
70300* Awards and Grants-M&A
70900 Business Expenses
70920 Business Registration Fees
70900* Business Expenses-M&A
70920* Business Registration Fees-M&A
72100 Contract Services
72110 Accounting Fees
72130 Fundraising Fees
72140 Legal Fees
72150 Outside Contract Services
72100* Contract Services-M&A
72110* Accounting Fees-M&A
72130* Fundraising Fees-M&A
72140* Legal Fees-M&A
72150* Outside Contract Services-M&A
72800 Facilities and Equipment
72810 Depr and Amort - Allowable
72830 Donated Facilities
72840 Equip Rental and Maintenance
72850 Janitorial Services
72870 Mortgage Interest
72870* Property Insurance
72880 Real Estate, Personal Prop Tax
72890 Rent, Parking, Utilities
72800* Facilities and Equipment-M&A
72810* Depr and Amort - Allowable-M&A
72830* Donated Facilities-M&A
72840* Equip Rental and Maintenance-M&
72850* Janitorial Services-M&A
75000 Operations
75010 Books, Subscriptions, Reference
75020 Postage, Mailing Service
75030 Printing and Copying
75040 Supplies

Accnt. #
65165
66300
66310
66320
7
70005
70010
70015
70020
70300
70300*
70900
70920
70900*
70920*
72100
72110
72130
72140
72150
72100*
72110*
72130*
72140*
72150*
72800
72810
72830
72840
72850
72870
72870*
72880
72890
72800*
72810*
72830*
72840*
72850*
75000
75010
75020
75030
75040

Page 5 of 10

Account
75050 Telephone, Telecommunications
75100 Other Types of Expenses
75110 Advertising Expenses
75120 Insurance - Liability, D and O
75130 Interest Expense - General
75170 Other Costs
75170* Staff Development
78300 Travel and Meetings
78310 Conference, Convention, Meeting
78320 Travel
8 Fundraising
80005 Salaries - FR
80010 Payroll Taxes - FR
80015 Health Benefits - FR
80020 Workers Compensation - FR
80300 Awards and Grants - FR
80900 Business Expenses - FR
80920 Business Registration Fees - FR
82100 Contract Services - FR
82110 Accounting Fees - FR
82130 Fundraising Fees - FR
82140 Legal Fees - FR
82150 Outside Contract Services - FR
82800 Facilities and Equipment - FR
82810 Depr and Amort - Allowable - FR
82830 Donated Facilities - FR
82850 Janitorial Services - FR
82880 Mortgage Interest - FR
82890 Rent, Parking, Utilities - FR
85000 Operations - FR
85020 Postage, Mailing Service - FR
85030 Printing and Copying - FR
85040 Supplies - FR
85100 Other Types of Expenses - FR
85110 Advertising Expenses - FR
85130 Interest Expense - General - FR
85180 Other Costs - FR
85185 Staff Development - FR
88300 Travel and Meetings - FR
88320 Travel - FR

Accnt. #
75050
75100
75110
75120
75130
75170
75170*
78300
78310
78320
8
80005
80010
80015
80020
80300
80900
80920
82100
82110
82130
82140
82150
82800
82810
82830
82850
82880
82890
85000
85020
85030
85040
85100
85110
85130
85180
85185
88300
88320

Page 6 of 10

Type
Bank
Bank
Accounts Receivable
Other Current Asset
Fixed Asset
Other Asset
Other Asset
Other Asset
Accounts Payable
Other Current Liability
Other Current Liability
Other Current Liability
Equity
Equity
Equity
Equity
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income

Page 7 of 10

Type
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense

Page 8 of 10

Type
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense

Page 9 of 10

Type
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense

Page 10 of 10