STRATEGIC PERFORMANCE MANAGEMENT SYSTEM (SPMS)

ENGINEERING AND TECHNICAL SERVICES DIVISION (ETSD)

QUALITY PERFORMANCE STANDARD
MFO 1: Weather, Climate and Flood Forecasting/Warning and other Related Services
PAP: Construction/Repair/Rehabilitation of Typhoon damaged weather station and facilities
Engineering, Maintenance and Technical Services
1) Established, repaired, and installed environmental monitoring and observing stations including field mechanical and electrical power generating
systems, motor vehicles and other facilities.
2) Established, updated and implemented WMO Technical Regulations General Meteorological Standards and Recommended Practices.
DETERMINING THE DIMENTIONS TO RATE PERFORMANCE
Depending on how success indicators are stated, you can rate a performance along the dimensions of quality efficiency and/or timeliness using the
listed elements above as guidelines. The rating needs to be discussed within the unit and between the supervisors and staff (i.e. raters and rates) to
clarify the expected outputs at the beginning of the performance monitoring period. Because performance is measure within a scheduled monitoring
period, all accomplishments always involve the dimension of time. As such performance always rated on either efficiency/or timeliness
OPERATIONAL DEFINITION
CATEGORY

DEFINITION

EFFECTIVENESS/QUALITY

The extent to which actual performance compares with targeted performance. The degrees to which
objectives are achieved and the extent to which targeted problems are solved. In management,
effectiveness relates to getting the right things done.

EFFICIENCY

The extent time to which time or resources is used for the intended task or purposes. Measures
whether targets are accomplished with a minimum amount or quantity of waste, expense, or
unnecessary effort.

TIMELINESS

Measures whether the deliverable was done on the requirements of the law and/or
clients/stakeholders. The-related performance indicators evaluate such things as project completion
deadlines, time management skills and other time-sensitive expectations.

ESTABLISHING THE RATING SCALE

On each dimension of quality, efficiency, and timeliness, rate performance using a numerical scale ranging from 1 to 5 with 1 as the lowest and 5 as
the hihest. The table below explains the meaning of each rating
RATING
DESCRIPTION
NUMERICA
L

ADJECTIVAL

OUTSTANDING

VERY SATISFACTORY

SATISFACTORY

UNSATISFACTORY

POOR

Performance represents an extraordinary level of achievement and commitment in terms of

quality and time, technical skills and knowledge, ingenuity, creativity and initiative. Employees at
this performance level should have demonstrated exceptional job mastery in all major areas of
responsibility. Employee achievement and contributions to the organization are marked
excellence.
Performance exceeded expectations by 30% and above of planned targets.
Performance demonstrated was exceptional in terms of quality, technical skills, creativity and
initiative, showing mastery of the task. Accomplishments were made in more than expected but
related aspects of the target.
Performance exceeded expectations. All goals, objectives and targets were achieved above the
established standards.
Performance exceeded expectation by 15% to 29% of the planned targets
Performance met expectations in terms of quality of work, efficiency and timeliness. The most
critical annual goals were met.
Performance met 90% to 114% of the planned targets. However, if it involves deadlines required
by law, it should be 100% of the planned target
Performance failed to meet expectations, and/or one or more of the most critical goals were not
met.
Performance only met 51% to 89% of the planned targets and failed to deliver one or more
critical aspects of the target. However, if it involves deadlines required by law, the range of
performance should be 51% to 99% of the targets.
Performance was consistently below expectations, and/or reasonable progress towards critical
goals was not made. Significant improvement is needed in one or more important areas.
Performance failed to deliver most of the targets by 50% and below.

For the rating to be objective, impartial, and verifiable, you need to indicate the operational definition or meaning of each numerical rating
under each relevant dimension (i.e., quality, efficiency, or timeliness) per performance target or success indicator

PERFORMANCE OUTPUT

A. Office of the Chief

1)

2)

Manages, coordination and supervision of activities concerning engineering and technical services for the agency including maintenance of
PAGASA facilities and equipment;
Direct the functions, operations, programs, activities and services of the Division;
Implements plans and programs for field station infrastructure, facilities and equipment modernization;
Implements periodic preventive maintenance of field stations equipment, facilities and instruments; and
Provide updated standards and guides on meteorological instruments and methods of observation in accordance with established international
and/or regional techniques and procedures for meteorological observing services
MANAGEMENT AND SUPERVISION
RATING
QUALITY
5
100% of disputes, issues and concerns are 100%
satisfactorily resolved.
4
85%-99% of disputes, issues and concerns are 85%99% satisfactorily resolved.
3
75%-84% of disputes, issues and concerns are 75%84% satisfactorily resolved.
2
60%-74% of disputes, issues and concerns are 60%74% satisfactorily resolved.
1
Below 60% of disputes, issues and concerns are 60%
satisfactorily resolved.
REPLY TO QUERRIES
RATING
QUALITY
5
Approved by the Division/Section Chief upon 1st
submission of draft reply letter.
4
Approved by the Division/Section Chief upon 2nd
submission of draft reply letter with 1 minor revision.
3
Approved by the Division/Section Chief upon 2nd
submission of draft reply letter with 1-2 minor errors.
2
Approved by the Division/Section Chief upon 3rd
submission of draft reply letter with 1-2 minor errors.
1
Approved by the Division/Section Chief upon 3rd

EFFICIENCY

TIMELINESS
100% settled within 3 days.
85%-99% settled within 5 days.
75%-84% settled within 7 days.
60%-74% settled within 10 days.
Below 60% settled more than 10
days.

EFFICIENCY

TIMELINESS
Replies to queries within an
average of 10 days.
Replies to queries within an
average of 11 to 14 days.
Replies to queries within 15 days.
Replies sent delayed by an
average of 1 to 7 days.
Replies sent delayed by an

submission of draft reply letter with major revisions.

3)

3)

PREPARATION/SUBMISSION OF REGULAR REPORTS (ACCOMPLISHMENTS REPORTS, BUDGET REPORTS)

RATING
QUALITY
EFFICIENCY
TIMELINESS
5
Regular Reports prepared and submitted with no
No wastages.
Shall be completed within 2 days.
grammar error
4
Regular Reports prepared and submitted with 1-3
With 1 to 2 wastages.
Shall be completed within 3 days.
minor grammar errors
3
Regular Reports prepared and submitted with 4-6
With 3 to 4 wastages.
Shall be completed within 4 days.
minor grammar errors
2
Regular Reports prepared and submitted with 1-2
With 5 to 6 wastages.
Shall be completed within 5 days.
major grammar errors
1
Regular Reports prepared and submitted more than 2
With more than 6 wastages.
Shall be submitted within more
major grammar errors
than 5 days.
PREPARATION OF MONTHLY REPORTS
RATING
QUALITY
5
100% prepared and submitted to the planning officer
4
100% prepared and submitted to the planning officer
3
2
1

4)

average of 8 or more days.

90-99% prepared and submitted to the planning officer

80-89% prepared and submitted to the planning officer
70-79% prepared and submitted to the planning officer

EFFICIENCY
Accomplished
10% lapses

TIMELINESS
within 2 days
within 2 days and 4 hours

25% lapses
35% lapses
50% lapses

within 3 days
within 4 days
within 5 days

PREPARATION/SUBMISSION OF SO TO, IT, DV, LIQUIDATION REPORTS and CASH ADVANCES, PR, and RIS
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
Preparation of SO, TO, IT, DV, Liquidation Reports and
No wastage
Shall be completed:
Cash Advances, PR and RIS with no grammar errors.
SO & TO within 1 hour
IT & DV within 1 hours
Liquidation Reports and Cash
Advances within 1 hour
PR & RIS within 1 hour
4
Preparation of SO, TO, IT, DV, Liquidation Reports and
With 1 to 2 wastages.
Shall be completed:
Cash Advances, PR and RIS with 1-3 minor grammar

SO & TO within 2 hours

errors.

IT & DV within 2 hours

Liquidation Reports and

Cash Advances (3)
days within 2 hours

4)

Preparation of SO, TO, IT, DV, Liquidation Reports and

Cash Advances, PR and RIS with 4-6 minor grammar
errors.

Preparation of SO, TO, IT, DV, Liquidation Reports and

Cash Advances, PR and RIS with 7-10 major grammar
errors.

Preparation of SO, TO, IT, DV, Liquidation Reports and

Cash Advances, PR and RIS more than 10 major
grammar errors.

PREPARATION OF DISBURSEMENT VOUCHER OF TRAVELS

RATING
QUALITY
5
100% acted upon with no error
4
100% acted upon with 1-3 minor errors
3
100% acted upon with 4-6 minor errors
2
100% acted upon with 7-9 minor errors
1

4)

Below 50% acted upon with major error

With 3 to 4 wastages.

With 5 to 6 wastages.

With more than 6 wastages.

EFFICIENCY
No wastage
With 1-2 wastages
With 3-4wastage
5-6 wastages
7 and more wastages

PREPARATION OF SPECIAL ORDER, TRAVEL ORDER & JUSTIFICATION

RATING
QUALITY
EFFICIENCY
5
100% of SO, TO and Justification prepared and
Accomplished
submitted to the section chief without error on its first
submission
4
90-99% of SO, TO and Justification prepared and
With 1-10 wastage
submitted to the section chief without error on its first

PR & RIS within 2 hours

Shall be completed:

SO & TO within 3 hours

IT & DV within 3 hours

Liquidation Reports and

Cash Advances
within 3 hours

PR & RIS within 3 hours

Shall be completed:

SO & TO within 4 hours

IT & DV within 4 hours

Liquidation Reports and

Cash Advances (3)
days 4 hours

PR & RIS within 4 hours

Shall be completed:

SO & TO within more than 5

hours

IT & DV within more than 5

hours

Liquidation Reports and

Cash Advances (3)
days within more than 5
hours

PR & RIS within more than

5 hours.
TIMELINESS
Acted upon within 3 hours or less
Acted upon within 4 hours
Acted upon within 5 hours
Acted upon within an average of
6-8 hours
Acted upon beyond 1 day

TIMELINESS
1 working day
1 day and 2 hours

3
2
1

4)

5)

submission
80-89% of SO, TO and Justification prepared and
submitted to the section chief without error on its first
submission
70-79% of SO, TO and Justification prepared and
submitted to the section chief without error on its first
submission
Below 70% of SO, TO and Justification prepared and
submitted to the section chief without error on its first
submission

PREPARATION OF DAILY TIME RECORD OF ETSD PERSONNEL

RATING
QUALITY
5
100% DTRs verified with no error

With 11-20 wastage

1 day and 4 hours

With 21-30 wastage

1 day and 6 hours

With more than 30 wastage

2 days

EFFICIENCY
No wastage

TIMELINESS
Verified within 10 minutes or less
Verified
less
Verified
less
Verified
less
Verified

100% DTRs verified with 1-3 minor errors

1-2 wastages

100% DTRs verified with 4-6 minor errors

3-4 wastages

100% DTRs verified with 7-9 minor errors

5-6 wastages

100% DTRs verified with major

7 and more wastages

CLERICAL, SECRETARIAL AND LIASON WORKS AND SERVICES

RATING
QUALITY
5
Documents received, logged and submitted for
signature/approval within the day with no missing
documents.
4
Documents received, logged and submitted for
signature /approval within 2 days with no missing
documents.
3
Documents received, logged and submitted for
signature /approval within 3 days with missing
documents.
2
Documents received, logged and submitted for
signature /approval within 4 days with missing
documents.
1
Documents received, logged and submitted for
signature /approval within more than 5 days with

EFFICIENCY

within 11-15 minutes or

within 16-20 minutes or
within 16-20 minutes or
beyond 25 minutes

TIMELINESS
Documents submitted for approval
within the day.
Documents submitted for approval
2 days after received.
Documents submitted for approval
3 days after received.
Documents submitted for approval
4 days after received.
Documents submitted for approval
more than 4 days after received.

missing documents.
6)

HUMAN RESOURCE DEVELOPMENT (ATTEND TRAININGS, WORKSHOPS, CONFERENCES, MEETINGS, ETC.)

RATING
QUALITY
EFFICIENCY
TIMELESS
5
Attend training, workshops, conferences, meetings,
100% Completed
Completed as set schedule
etc.
4
Attend training, workshops, conferences, meetings,
90% completed
Completed as set schedule
etc.
3
Attend training, workshops, conferences, meetings,
80% completed
Completed as set schedule
etc.
2
Attend training, workshops, conferences, meetings,
70% completed
Completed as set schedule
etc.
1
Attend training, workshops, conferences, meetings,
60% completed
Completed as set schedule
etc.

6)

MEETING, SEMINARS, CONFERENCE ATTENDED

RATING
QUALITY
5
Attended with no absences/excuses.
4
Attended with 3 absences/excuses.
3
Attended with 4 absences/excuses.
2
Attended with 5 absences/excuses.
1
Attended with more than 5 absences/excuses.

7)

EFFICIENCY
Arrived on time.
With 1-3 times late.
With 4-6 times late.
With 7-9 times late.
With more than 9 times late.

MONITORING OF DOCUMENTS PARTICULARLY PR, RIS, DV, LIQUIDATION REPORTS, ETC.

RATING
QUALITY
EFFICIENCY
5
In-coming, out-going and other important documents,
whether for filing or dissemination properly listed in
specific logbooks for easy tracking and routed to
concerned person/division without delay and missing
documents.
4
In-coming, out-going and other important documents,
whether for filing or dissemination properly listed in
specific logbooks for easy tracking and routed to
concerned person/division with 1 delay and no missing
documents.
3
In-coming, out-going and other important documents,
whether for filing or dissemination properly listed in
specific logbooks for easy tracking and routed to
concerned person/division with 1 delay and 1 missing
document.

TIMELINESS
No absent
3 times absent
4 times absent
5 times absent
More than 5 times absent

TIMELINESS
Completed within 1 hour

Completed within 1.5 hours

Completed within 2 hours

8)

9)

In-coming, out-going and other important documents,

whether for filing or dissemination properly listed in
specific logbooks for easy tracking and routed to
concerned person/division with 2 times delay and 2
missing documents.
In-coming, out-going and other important documents,
whether for filing or dissemination listed in specific
logbooks for tracking and routed to concerned
person/division with more than 2 times delay and
more than 2 missing documents.

Completed within 3 hours

Completed more than 3 hours

RENDERS TECHNICAL ASSISTANCE TO TELEPHONE/WALK-IN/ VISITING CLIENTS

RATING
QUALITY
EFFICIENCY
5
Attended to request for information/technical
100% of the request for
assistance or referred to the proper office/employee
information assistance or
concerned, accomplished with no error
referral to the proper
office/employee concerned
attended to
4
Attended to request for information/technical
90-99% of the request for
assistance or referred to the proper office/employee
information assistance or
concerned, accomplished with 1-3 minor errors
referral to the proper
office/employee concerned
attended to
3
Attended to request for information/technical
80-89% of the request for
assistance or referred to the proper office/employee
information assistance or
concerned, accomplished with 4-6 minor errors
referral to the proper
office/employee concerned
attended to
2
Attended to request for information/technical
70-79% of the request for
assistance or referred to the proper office/employee
information assistance or
concerned, accomplished with 5-10 minor errors
referral to the proper
office/employee concerned
attended to
1
Attended to request for information/technical
60-70% of the request for
assistance or referred to the proper office/employee
information assistance or
concerned, accomplished with 1-2 major errors
referral to the proper
office/employee concerned
attended to

TIMELINESS
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
10 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
15 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
30 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within a
day
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within a
day

FILING OF NOTED SPECIAL ORDERS/ MEMOS

RATING
QUALITY
5
100% Photo copied and filed to folders within 4 hours

TIMELINESS
within 4 hours

EFFICIENCY
No wastage

4
3
2
1

90-99% Photo copied and filed to folders within the

day
80-89% Photo copied and filed to folders within the
day
70-79% Photo copied and filed to folders within the
day
Below 70% Photo copied and filed to folders within 3
days

With 1-3 wastage

within 1 day

With 4-6 wastage

Within 1 day and 4 hours

With 7-10 wastage

within 2 days

With more than 10 wastage

within 3 days

B. Meteorological Equipment and Telecommunications Technology Services Section (METTSS)

Undertakes installation, maintenance and repair of the Agencys Weather Surveillance Radars, Upper-Air sounding equipment, Automatic
Weather Station, Met. satellite receving facilities and basic meteorological instruments and equipment;
Provide technical services for the maintenance of the Agencys meteorological telecommunications system(s) and facilities;

Provides technical assistance to other offices/branches primarily in the installation, repair and maintenance of various telecommunications
systems and other related electronics and communications equipment;
Undertakes designs, development and maintenance of the agencys network infrastructure and other services pertaining to ICT; and
Formulates, updates and implements an effective and efficient agency Information System Strategic Plan.

1)

REPAIR AND MAINTENANCE WORKS OF METEOROLOGICAL INSTRUMENTS /EQUIPMENT AND TELECOMMUNICATIONS EQUIPMENT
INCLUDING SUPPORT FACILITIES
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of targeted work planned repair and
With no breakdown within 6
100% of targeted plan completed
maintenance works
months.
1 week
completed with no breakdown within 6 months.
before deadline.
4
85%-99% of targeted work planned repair and
With 5% breakdown within 6
85%-99% of targeted plan
maintenance
months.
completed
works completed with 5% breakdown within 6 months.
before deadline.
3
75%-84% of targeted work planned repair and
With 10% breakdown within
75%-84% of targeted plan
maintenance
6 months.
completed before deadline.
works completed with 10% breakdown within 6
months.
2
60%-74% of targeted work planned repair and
With 20% breakdown within
60%-74% of targeted plan
maintenance
6 months.
completed before deadline.
works completed with 20% breakdown within 6
months.
1
Below 60% of targeted work planned repair and
With more than 20%
Below 60% of targeted plan
maintenance
breakdown within 6 months.
completed before deadline.
works completed with more than 20% breakdown
within 6 mons.

1)A

CLEAN, CALIBRATION, REPAIR AND MAINTENANCE OF BASIC METEOROLOGICAL INSTRUMENTS (SYNOPTIC AND AGROMET)
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
Cleaned/ Repaired/ Calibrated and Maintenance of Meteorological
100% Preventive and Corrective
Instrument/ Equipments in the field station
Maintenance of Meteorological
w/in 3 working days
Basic Instrument
4
Cleaned/ Repaired/ Calibrated and Maintenance of Meteorological
85-99% Preventive and Corrective
Instrument/ Equipments in the field station
Maintenance of Meteorological
w/in 5 working days
Basic Instrument
3
Cleaned/ Repaired/ Calibrated and Maintenance of Meteorological
75-84% Preventive and Corrective
Instrument/ Equipments in the field station
Maintenance of Meteorological
w/in 7 working days
Basic Instrument
2
Cleaned/ Repaired/ Calibrated and Maintenance of Meteorological
60-75% Preventive and Corrective
Instrument/ Equipments in the field station
Maintenance of Meteorological
Completed within 2 weeks
Basic Instrument
1
Cleaned/ Repaired/ Calibrated and Maintenance of Meteorological
50-60% Preventive and Corrective
Completed within 3 weeks
Instrument/ Equipments in the field station
Maintenance of Meteorological

Basic Instrument

1)B

CLEAN, REPAIR, CALIBRATION OF BASIC METEOROLOGICAL INSTRUMENTS THAT COULD BE USED FOR THE REPLACEMENT AT
DIFFERENT STATION
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
Cleaned, repaired, calibrated basic meteorological instruments that
100% Completed
w/in 2 working days
could be used for the replacement at different station
4
Cleaned, repaired, calibrated basic meteorological instruments that
85-99% Completed
w/in 3 working days
could be used for the replacement at different station
3
Cleaned, repaired, calibrated basic meteorological instruments that
75-84% Completed
w/in 5 working days
could be used for the replacement at different station
2
Cleaned, repaired, calibrated basic meteorological instruments that
60-75% Completed
Completed within 3 weeks
could be used for the replacement at different station
1
Cleaned, repaired, calibrated basic meteorological instruments that
50-60% Completed
Completed within the Month
could be used for the replacement at different station

2)
URGENT REQUEST/UN SCHEDULED REPAIR AND MAINTENANCE WORKS OF METEOROLOGICAL INSTRUMENTS /EQUIPMENT AND
TELECOMMUNICATIONS EQUIPMENT
INCLUDING SUPPORT FACILITIES (INTERVENING)
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of unplanned/urgent repair and maintenance
No breakdown within 6
Completed 4 weeks upon
works
months.
request /notice
completed with no breakdown within 6 months.
4
85%-99% of unplanned/urgent repair and maintenance With 5% breakdown within 6
Completed 6 weeks upon
works
months.
request/notice
completed with 5% breakdown within 6 months.
3
75%-84% of unplanned/urgent repair and maintenance With 10% breakdown within
Completed 8 weeks upon
works
6 months.
request/notice
completed with 10% breakdown within 6 months.
2
60%-74% of unplanned/urgent repair and maintenance With 15% breakdown within
Completed 10 weeks upon
works
6 months.
request/notice
with 15% breakdown within 6 months.
1
Below 60% of unplanned/urgent repair and
With 20% breakdown within
Completed more than 10 weeks
maintenance works
6 months.
upon request/notice
completed with 20% breakdown within 6 months.
3)

FABRICATION OF WIND MAST, ANTENNA MAST AND OTHER SUPPORT FACILITIES

RATING
QUALITY
EFFICIENCY
5
Fabrication works completed with 100% acceptability
Completed within 15 days.
and satisfaction based on quality standard.
4
Fabrication works completed with 90% acceptability
Completed within 18 days.

TIMELINESS
100% completed within the set
deadline.
90%-99% completed within the

3
2
1

3)A

4)

and satisfaction based on quality standard.

Fabrication works completed with 85% acceptability
and satisfaction based on quality standard.
Fabrication works completed with 80% acceptability
and satisfaction based on quality standard.
Fabrication works completed with below 80%
acceptability and satisfaction based on quality
standard.

Completed within 21 days.

Completed within 24 days.

Completed more than 24

days.

FABRICATION OF STAINLESS WIND MAST AND LIGHTNING ARRESTER FOR WING MAST
RATING
QUALITY
EFFICIENCY
5
Fabrication of Stainless Wind Mast and Lightning Arrester
completed with 100% acceptability and satisfaction based 100% Completed
on quality standard.
4
Fabricated of Stainless Wind Mast and Lightning Arrester for wind
85-99% Completed
mast pole
3
Fabricated of Stainless Wind Mast and Lightning Arrester for wind
75-84% Completed
mast pole
2
Fabricated of Stainless Wind Mast and Lightning Arrester for wind
60-75% Completed
mast pole
1
Fabricated of Stainless Wind Mast and Lightning Arrester for wind
50-60% Completed
mast pole
PLANNED INSTALLATION OF EQUIPMENT, INSTRUMENT AND OTHER SUPPORT FACILITIES
RATING
QUALITY
EFFICIENCY
5
100% of planned installation works completed with no Savings of 10% of project
back job.
cost.
4

3
2
1

85%-99% of planned installation works completed

with no back
job.
75%-84% of planned installation works completed
with 1 back job.
60%-74% of planned installation works completed
with 2 back jobs.
Below 60% of planned installation works completed
with more
than 2 back jobs.

Savings of 8% of project
cost.
Savings of 6% of project
cost.
Savings of 4% of project
cost.
Savings of less than 4% of
project cost.

set deadline.
80%-89% completed within the
set deadline.
70%-79% completed within the
set deadline.
Below 70% completed with the
set deadline

TIMELINESS
w/in 3 working days
w/in 5 working days
w/in 7 working days
Completed within the Month
Completed within the Month

TIMELINESS
100% of planned installation
works completed 1 week before
deadline.
85%-99% of the planned
installation
works completed 1 month after
deadline.
75%-84% of the planned
installation works completed 2
months after deadline.
60%-74% of the planned
installation works completed 3
months after deadline.
Below 60% of the planned
installation works completed more
than 3 months after deadline.

4)A

5)

INSTALLATION OF NEW AND NEWLY CALIBRATED METEOROLOGICAL BASIC INSTRUMENTS

RATING
QUALITY
EFFICIENCY
5
Installed of New and Newly Calibrated Basic Meteorological
Instruments: Mercurial Barometer, Barograph, Tipping Bucket
100% installed of Meteorological
Raingauge, Thermograph, Hygro-Thermograph,
Basic Instrument
AssmanPsychrometer, Totalizing Anemometer, 8 Standard
Raingauge and Ultrasonic Wind Equipment at PAGASA Stations
4
Installed of New and Newly Calibrated Basic Meteorological
Instruments: Mercurial Barometer, Barograph, Tipping Bucket
85-99% installed of Meteorological
Raingauge, Thermograph, Hygro-Thermograph,
Basic Instrument
AssmanPsychrometer, Totalizing Anemometer, 8 Standard
Raingauge and Ultrasonic Wind Equipment at PAGASA Stations
3
Installed of New and Newly Calibrated Basic Meteorological
Instruments: Mercurial Barometer, Barograph, Tipping Bucket
75-84% installed of Meteorological
Raingauge, Thermograph, Hygro-Thermograph,
Basic Instrument
AssmanPsychrometer, Totalizing Anemometer, 8 Standard
Raingauge and Ultrasonic Wind Equipment at PAGASA Stations
2
Installed of New and Newly Calibrated Basic Meteorological
Instruments: Mercurial Barometer, Barograph, Tipping Bucket
60-75% installed of Meteorological
Raingauge, Thermograph, Hygro-Thermograph,
Basic Instrument
AssmanPsychrometer, Totalizing Anemometer, 8 Standard
Raingauge and Ultrasonic Wind Equipment at PAGASA Stations
1
Installed of New and Newly Calibrated Basic Meteorological
Instruments: Mercurial Barometer, Barograph, Tipping Bucket
50-60% installed of Meteorological
Raingauge, Thermograph, Hygro-Thermograph,
Basic Instrument
AssmanPsychrometer, Totalizing Anemometer, 8 Standard
Raingauge and Ultrasonic Wind Equipment at PAGASA Stations
INFORMATION SYSTEM/APPLICATIONS DEVELOPMENT
RATING
QUALITY
5
100% targeted Information System Development
- Logical Concept established
- Drawn Flow Chart

85%-99% Info Systems Development

- Established concept
- Flow Chart being made

EFFICIENCY
No modifications and
program compilation errors
- No comments from enduser.
- Complied with logical
concept
- Full feature functionality
Minimal modifications and
program compilation errors
- Complaint with logical
concept
- Features/functions are
generally acceptable

TIMELINESS

w/in 3 working days

w/in 4 working days

w/in 5 working days

Completed within 2 weeks

Completed within 3 weeks

TIMELINESS
100% completed before the
assigned deadline

100% completed on the required

period/date

6)

7)

75%-84% targeted Info Systems Development

- Concept established
- Flow charting in progress

65%-74% targeted Info Systems Development

- Concept on pencil sketch
- Flow charting on pencil sketch

Below 65% targeted Info Systems Development

- No concept and no flow chart

ICT PREVENTIVE/CORRECTIVE MAINTENANCE

RATING
QUALITY
5
100% targeted maintenance on ICT equipment and
communication network, internet connection/ services,
storage capacity (server)
4
90%-99% communication network, internet
connection/ services, storage capacity (server)

- Minimal comments from

end-user
There is considerable
modifications in the
development
- Partial compliance with
the concept
- Features/functions needs
corrections
- Program compilation
reflects substantial errors.
Concept and objectives
needs to be reconciled
- Modifications in the
programming/ encoding
There is a need to reevaluate programming
approach

EFFICIENCY
No downtime in the
operations office work
services
Downtime period is
experience for one (1) day

85%-89% communication network, internet connection/ Down period is experienced

services, storage capacity (server)
up to three (3) days

80%-84% communication network, internet

connection/ services, storage capacity (server)

Downtime is expected up to
five (5) days

Below 80% communication network, internet

connection/ services, storage capacity (server)

Downtime is expected up to
ten (10) days

ICT PERSONNEL FOR OPERATIONS DUTY

RATING
QUALITY
5
100% communication network/system are operational
development of program
4
96%-99% communication network/system are
operational

EFFICIENCY
No requisition of parts
Purchase of spare parts
needed

Submitted weeks after the

scheduled deadline

Submitted a month or so after the

scheduled deadline
None submission of proposed
Information Systems including
concept proposal

TIMELINESS
Maintenance being done on time
as schedule
Delayed in
preventive
day
Delayed in
preventive
days
Delayed in
preventive
days
Delayed in
preventive
days

the conduct of
maintenance for (1)
the conduct of
maintenance for (3)
the conduct of
maintenance for (5)
the conduct of
maintenance for (10)

TIMELINESS
Regular checking of network being
done every day as per plan
Delayed render maintenance for
(1) day

3
2
1
8)

9)

INSPECTION/SURVEY/VISITATION OF FIELD STATIONS

RATING
QUALITY
5
100% planned stations to be inspected/visited

10)

90-99% of planned stations to be inspected/visited

80-89% of planned stations to be inspected/visited

70-79% of planned stations to be inspected/visited

Below 70% of planned stations to be inspected/visited

PREPARATION OF MONTHLY REPORTS OF METTSS ACTIVITIES

RATING
QUALITY
5
100% prepared and submitted to the planning officer
4
100% prepared and submitted to the planning officer
3
2
1

9)A

91%-95% communication network/system are

operational
85%-90% communication network/system are
operational
Below 85% communication network/system are
operational

90-99% prepared and submitted to the planning officer

80-89% prepared and submitted to the planning officer
70-79% prepared and submitted to the planning officer

With pending job

Delayed render maintenance for

(2) day
Delayed render maintenance for
(3) day
Delayed render maintenance for
more than (3) day

EFFICIENCY
Inspected/visited with very
satisfactory feedback
Inspected/ visited with
satisfactory feedback
Inspected/visited with good
feedback
Inspected/visited with fair
feedback
Inspected/visited with not
satisfied feedback

TIMELINESS
Conducted ahead of schedule
planned
Conducted 100% of schedule
planned
Conducted 7 days delayed of
schedule planned
Conducted 15 days delayed of
schedule planned
Conducted 1 month delayed of
schedule planned

EFFICIENCY
Accomplished
10% lapses

TIMELINESS
within 2 days
within 2 days and 4 hours

25% lapses
35% lapses
50% lapses

within 3 days
within 4 days
within 5 days

PREPARATION OF MONTHLY ACCOMPLISHMENT REPORT OF BMIU ACTIVITIES

RATING
QUALITY
EFFICIENCY
5
100% Prepared and Submitted to the Planning Officer
Accomplished
4
100% Prepared and Submitted to the Planning Officer
10% Lapses
3
90-99% Prepared and Submitted to the Planning Officer
25% Lapses
2
80-89% Prepared and Submitted to the Planning Officer
35% Lapses
1
70-79% Prepared and Submitted to the Planning Officer
50% Lapses
PREPARATION OF DISBURSEMENT VOUCHER OF TRAVELS OF METTSS

TIMELINESS
within 2 days
within 2 days
within 3 days
within 4 days
within a day

RATING
5
4
3
2
1

QUALITY
no error
1-3 minor errors
4-6 minor errors
7-9 minor errors

EFFICIENCY
No wastage
With 1-2 wastages
With 3-4wastage
5-6 wastages

Below 50% acted upon with major error

7 and more wastages

100%
100%
100%
100%

acted
acted
acted
acted

upon
upon
upon
upon

with
with
with
with

10)A PREPARATION OF SPECIAL ORDER, TRAVEL ORDER & JUSTIFICATION

RATING
QUALITY
EFFICIENCY
5
100% of SO, TO and Justification prepared and
Accomplished
submitted to the section chief without error on its first
submission
4
90-99% of SO, TO and Justification prepared and
With 1-10 wastage
submitted to the section chief without error on its first
submission
3
80-89% of SO, TO and Justification prepared and
With 11-20 wastage
submitted to the section chief without error on its first
submission
2
70-79% of SO, TO and Justification prepared and
With 21-30 wastage
submitted to the section chief without error on its first
submission
1
Below 70% of SO, TO and Justification prepared and
With more than 30 wastage
submitted to the section chief without error on its first
submission

TIMELINESS
Acted upon within 3 hours or less
Acted upon within 4 hours
Acted upon within 5 hours
Acted upon within an average of
6-8 hours
Acted upon beyond 1 day

TIMELINESS
1 working day
1 day and 2 hours
1 day and 4 hours
1 day and 6 hours
2 days

10)B PREPARATION OF TRAVEL ORDER, DISBURSEMENT VOUCHER, ITINERARY OF TRAVEL, COMPLETE STAFF WORK AND
JUSTIFICATION
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% TO, DV, TEV, CSW and Justification prepared and submitted
Accomplished
1 working day
to the Section Chief without error of its first submission
4
90-99% TO, DV, TEV, CSW and Justification prepared and
With 1-10 wastage
1 day and 2 hours
submitted to the Section Chief without error of its first submission
3
80-89% TO, DV, TEV, CSW and Justification prepared and
With 11-20 wastage
1 day and 4 hours
submitted to the Section Chief without error of its first submission
2
70-79% TO, DV, TEV, CSW and Justification prepared and
With 21-30 wastage
1 day and 6 hours
submitted to the Section Chief without error of its first submission
1
Below 70% TO, DV, TEV, CSW and Justification prepared and
With more than 30 wastage
2 days
submitted to the Section Chief without error of its first submission
11)

RENDERS TECHNICAL ASSISTANCE TO TELEPHONE/WALK-IN/ VISITING CLIENTS

RATING
QUALITY
EFFICIENCY

TIMELINESS

12)

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with no error

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 1-3 minor errors

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 4-6 minor errors

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 5-10 minor errors

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 1-2 major errors

PREPARATION OF DAILY TIME RECORD OF METTSS PERSONNEL

RATING
QUALITY
5
100% DTRs verified with no error

100% of the request for

information assistance or
referral to the proper
office/employee concerned
attended to
90-99% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
80-89% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
70-79% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
60-70% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to

Attended to request for

information assistance or referred
to the proper office/ employee
concerned, accomplished within
10 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
15 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
30 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within a
day
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within a
day

EFFICIENCY
No wastage

TIMELINESS
Verified within 10 minutes or less
Verified
less
Verified
less
Verified
less
Verified

100% DTRs verified with 1-3 minor errors

1-2 wastages

100% DTRs verified with 4-6 minor errors

3-4 wastages

100% DTRs verified with 7-9 minor errors

5-6 wastages

100% DTRs verified with major

7 and more wastages

within 11-15 minutes or

within 16-20 minutes or
within 16-20 minutes or
beyond 25 minutes

13)

FILING OF NOTED SPECIAL ORDERS/ MEMOS

RATING
QUALITY
5
100% Photo copied and filed to folders within 4 hours
4
3
2
1

14)

90-99% Photo copied and filed to folders within the

day
80-89% Photo copied and filed to folders within the
day
70-79% Photo copied and filed to folders within the
day
Below 70% Photo copied and filed to folders within 3
days

EFFICIENCY
No wastage

TIMELINESS
within 4 hours

With 1-3 wastage

within 1 day

With 4-6 wastage

Within 1 day and 4 hours

With 7-10 wastage

within 2 days

With more than 10 wastage

within 3 days

HUMAN RESOURCE DEVELOPMENT (ATTEND TRAININGS, WORKSHOPS, CONFERENCES, MEETINGS, ETC.)

RATING
QUALITY
EFFICIENCY
TIMELESS
5
Attend training, workshops, conferences, meetings,
100% Completed
Completed as set schedule
etc.
4
Attend training, workshops, conferences, meetings,
90% completed
Completed as set schedule
etc.
3
Attend training, workshops, conferences, meetings,
80% completed
Completed as set schedule
etc.
2
Attend training, workshops, conferences, meetings,
70% completed
Completed as set schedule
etc.
1
Attend training, workshops, conferences, meetings,
60% completed
Completed as set schedule
etc.

15)
OTHER INTERVENING FUNCTIONS (DRAWING, ESTIMATE, IMPLEMENTATION/MONITORING OF INFRA PROJECT, WEATHER
INSTRUMENTS INSTALLATION
AND ACT AS SDO)
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of the unscheduled/ emergency repair works are 120% acceptability
Within 120% of estimated time
completed with 100% acceptability and satisfaction
schedule
4
3
2
1

85-99% of the unscheduled/ emergency repair works

are completed with 85-99% acceptability and
satisfaction
75-84% of the unscheduled/ emergency repair works
are completed with 75-84% acceptability and
satisfaction
60-74% of the unscheduled/ emergency repair works
are completed with 60-74% acceptability and
satisfaction
Below 60% of the unscheduled/ emergency repair

100% acceptability

Within 100% of estimated time

schedule

80% acceptability

Within 80% of estimated time

schedule

70% acceptabilty

Within 70% of estimated time

schedule

60% acceptability

Within 60% of estimated time

works are completed with below 60% acceptability and

schedule
satisfaction
15)A OTHER RELATED SERVICES (PREVENTIVE MAINTENANCE/HOUSEKEEPING/EXTENSION SERVICE
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of Services Accomplished with 10% savings generated
100% of rendered services Accomplished
100% accomplished without errors
as schedule
4
100% of Services Accomplished with savings generated
100% accomplished with 1-2errors
More than 90%services Accomplished as
(but corrected)
schedule
3
100% of Services Accomplished without savings wastage on
More than 90% accomplished with
More than 80% services Accomplished as
resources
1-2 errors
schedule
(but corrected)
2
100% of Services Accomplished with wastages on resources
More than 90% accomplished with
More than 70% services Accomplished as
3 errors
schedule
(but corrected)
1
No maintenance/ housekeeping conducted
No maintenance/ housekeeping
No maintenance/ housekeeping conducted
conducted

C.

Mechanical, Electrical, Infrastructure and Engineering Section (MEIES)

Coordinates the planning, management and supervision on matters concerning the maintenance, repair and rehabilitation of the agencys
critical support facilities and equipment, power generators, air-conditioning and refrigeration and other office equipment;
Fabricates wing masts and similar support facilities for basic meteorological instruments and spare parts and related products necessary and/or
requires for the maintenance of facilities;
Provides technical services for the repair and/or maintenance of the Agencys service vehicles;
Undertakes planning, design and implementation of infrastructure programs and projects of the Agency.

1)
PLANNED REPAIR AND MAINTENANCE WORKS OF MECHANICAL/ELECTRICAL GENERATING SYSTEM, MOTOR VEHICLES AND OTHER
SUPPORT FACILITIES
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of targeted work planned repair and
With no breakdown within 6 100% of targeted plan completed
maintenance works
months.
1 week before deadline.
completed with no breakdown within 6 months.
4
85%-99% of targeted work planned repair and
With 5% breakdown within 6
85%-99% of targeted plan
maintenance
months.
completed
works completed with 5% breakdown within 6 months.
before deadline.
3
75%-84% of targeted work planned repair and
With 10% breakdown within
75%-84% of targeted plan
maintenance
6 months.
completed before deadline.
works completed with 10% breakdown within 6
months.
2
60%-74% of targeted work planned repair and
With 20% breakdown within
60%-74% of targeted plan
maintenance
6 months.
completed before deadline.
works completed with 20% breakdown within 6
months.
1
Below 60% of targeted work planned repair and
With more than 20%
Below 60% of targeted plan
maintenance
breakdown within 6 months.
completed before deadline.
works completed with more than 20% breakdown
within 6 mons.
2)

URGENT REQUEST/UN SCHEDULED REPAIR AND MAINTENANCE WORKS OF EQUIPMENT INCLUDING VEHICLES (INTERVENING)
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of unplanned/urgent repair and maintenance
No breakdown within 6
Completed 4 weeks upon
works
months.
request/notice
completed with no breakdown within 6 months.
4
85%-99% of unplanned/urgent repair and maintenance With 5% breakdown within 6
Completed 6 weeks upon
works
months.
request/notice
completed with 5% breakdown within 6 months.
3
75%-84% of unplanned/urgent repair and maintenance With 10% breakdown within
Completed 8 weeks upon
works
6 months.
request/notice

2
1

completed with 10% breakdown within 6 months.

60%-74% of unplanned/urgent repair and maintenance
works
with 15% breakdown within 6 months.
Below 60% of unplanned/urgent repair and
maintenance works
completed with 20% breakdown within 6 months.

With 15% breakdown within

6 months.

Completed 10 weeks upon

request/notice

With 20% breakdown within

6 months.

Completed more than 10 weeks

upon request/notice

3)
PLANNED INSTALLATION OF EQUIPMENT, INSTRUMENT SHELTER AND OTHER SUPPORT FACILITIES AND OTHER SUPPORT
FACILITIES
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of planned installation works completed with no Savings of 10% of project
100% of planned installation
back job.
cost.
works completed 1 week before
deadline.
4
85%-99% of planned installation works completed
Savings of 8% of project
85%-99% of the planned
with no back
cost.
installation
job.
works completed 1 month after
deadline.
3
Savings of 6% of project
75%-84% of the planned
75%-84% of planned installation works completed
cost.
installation works completed 2
with 1 back job.
months after deadline.
2
Savings of 4% of project
60%-74% of the planned
60%-74% of planned installation works completed
cost.
installation works completed 3
with 2 back jobs.
months after deadline.
1
Below 60% of planned installation works
Savings of less than 4% of
Below 60% of the planned
completed with more than 2 back jobs.
project cost.
installation works completed more
than 3 months after deadline.
Note: Including carpentry and plumbing works and etc.
Note: When rated, the number of back jobs will prevail over output.
4)

SCHEDULED REPAIR/REHAB OF INFRASTRUCTURE FACILITIES (IMPLEMENTATION BY CONTRACT)

RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of the scheduled repair/rehab implemented with
Projects completed within the set
no variation order.
deadline.
4
3

85%-99% of the scheduled repair /rehab implemented

with 1 variation order.
75%-84% of the scheduled repair / rehab implemented

Projects completed 4 months

after set deadline.
Projects completed 6 months after

2
1

with 2 variation orders.

60%-74% of the scheduled repair / rehab
implemented with 3 variation orders.
Below 60% of the scheduled repair / rehab
implemented with more than 3 variation orders.

set deadline.
Project completed 7 months after
set deadline.
Projects completed more than 7
months from set deadline.

5)

UNSCHEDULED/EMERGENCY REPAIR OF INFRASTRUCTURE FACILITIES (IMPLEMENTATION BY ADMINISTRATION)

RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of the unscheduled/emergency repair works are
Savings of 10% of project
Project completed :
completed with 100% acceptability and satisfaction.
Less than P50,000.00 15
cost.
days
P50,000.00 - P350,000.00
1.5 months
4
85%-99% of the unscheduled / emergency repair
Savings of 8% of project
Project completed :
works are completed with 85%-99% acceptability and
cost.
Less than P50,000.00 1
satisfaction.
month
P50, 000.00 P350, 000.00 2
months
3
Savings of 6% of project
Project completed :
Less than P50,000.00 2
75%-84% of the unscheduled /emergency repair works cost.
are completed with 75%-84% acceptability and
months
satisfaction.
P50, 000.00 P350, 000.00 3
months.
2
Savings of 4% of project
Project completed :
Less than P50,000.00 3
60%-74% of the unscheduled /emergency repair works cost.
are completed with 64%-74% acceptability and
months
satisfaction.
P50,000.00 P350,000.00 4
months
1
Below 60% of the unscheduled /emergency repair
Savings of less than 4% of
Project completed :
works are completed with below 60% acceptability and project cost.
Less than P50,000.00 more
satisfaction.
than 3 months
P60,000.00 P350,000.00
more than 4 months
Note: For far flung areas like BASCO, ITBAYAT, CALAYAN & PAGASA ISLAND standards may vary due to season and availability of materials and
manpower.
Additional of at least 1 month for the delivery of construction materials.

6)

PREPARATION OF PLANS, DESIGNS AND ESTIMATES FOR NEW INFRA PROJECTS

RATING
QUALITY
EFFICIENCY
5
Prepared all plans, design and specifications and
estimates with no revisions.

TIMELINESS
Completed:
Above P350,000.00 P 1 M 15 days

 Above P1M - 1 month

4

Prepared all plans, design and specifications and

estimates with 2 revisions.

Prepared all plans, design and specifications and

estimates with 3 revisions.

2
Prepared all plans, design and specifications and
estimates with 4 revisions.
1

Prepared all plans, design and specifications and

estimates with more than 4 revisions.

Completed:
P 350,000.00 P 1 M - 25
days
Above P 1M - 1.5 months
Completed:
P 350,000.00 P 1 M - 30
days
Above P 1M - 2 months
Completed:
P 350,000.00 P 1 M - 35
days
Above P 1M 2.5 months
Completed:
Above P 350,000.00 P 1 M 40 days
Above P 1M - more than 2.5
months

Note: Per project.

7)

PREPARATION FABRICATION OF INSTRUMENT SHELTER AND OTHER SUPPORT FACILITIES

RATING
QUALITY
EFFICIENCY
5
Fabrication works completed with 100% acceptability
Completed within 15 days.
and satisfaction based on quality standard.
4
Fabrication works completed with 90% acceptability
Completed within 18 days.
and satisfaction based on quality standard.
3
Completed within 21 days.
Fabrication works completed with 85% acceptability
and satisfaction based on quality standard.
2
Completed within 24 days.
Fabrication works completed with 80% acceptability
and satisfaction based on quality standard.
1
Fabrication works completed with below 80%
Completed more than 24
acceptability and satisfaction based on quality
days.
standard.

TIMELINESS
100% completed within the set
deadline.
90%-99% completed within the
set deadline.
80%-89% completed within the
set deadline.
70%-79% completed within the
set deadline.
Below 70% completed with the
set deadline

8)

9)

REQUEST FOR CARPENTRY /PLUMBING WORKS AND ETC.

RATING
QUALITY
5
Acted upon within:
Minor repair -1 day.
Major repair 5 days
4
Acted upon within:
Minor repair - 2 days.
Major repair 10 days
3
Acted upon within:
Minor repair - 3 days.
Major repair 15 days
2
Acted upon within:
Minor repair - 4 days.
Major repair 20 days
1
Acted upon within:
Minor repair more than 4 days.
Major repair more than 20 days.
PROJECT MONITORING
RATING
QUALITY
5
100% meet project specifications and time schedule.
4
3
2
1

10)

EFFICIENCY
No back job.

No back job.

90%-99% completed within the

set deadline.

With 1 back job.

80%-89% completed within the

set deadline.

With 2 back jobs.

70%-79% completed within the

set deadline.

With more than 2 back jobs.

Below 70% completed with the

set deadline

EFFICIENCY

90%-99% meet project specifications and time

schedule.
80%-89% meet project specifications and time
schedule.
70%-79% meet project specifications and time
schedule.
Below 70% meet project specifications and time
schedule.

PREPARATION OF PLANS AND ESTIMATES FOR REPAIR/REHAB INFRA PROJECTS

RATING
QUALITY
EFFICIENCY
5
Prepared all plans, design and specifications and
With no revision.
estimates with 100% acceptability and satisfaction.
4

Prepared all plans, design and specifications and

estimates with 90%-99% acceptability and
satisfaction.

With 1 revision

Prepared all plans, design and specifications and

With 2 revisions.

TIMELINESS
100% completed within the set
deadline.

TIMELINESS
Report shall be completed
day.
Report shall be completed
days.
Report shall be completed
days.
Report shall be completed
days.
Report shall be completed
than 4 days.

within 1
within 2
within 3
within 4
more

TIMELINESS
Completed:
Below P 50,000.00 5 days
Above P 50,000.00 - 10 days
Completed:
Below P 50,000.00 - 7 days
Above P 50,000.00 - 15 days
Completed:

 Below P 50,000.00 10 days

Above P 50,000.00 - 20 days

estimates with 80%-89% acceptability and

satisfaction.

11)

12)

Prepared all plans, design and specifications and

estimates with 70%-79% acceptability and
satisfaction.

With 3 revisions.

Completed:
Below P50,000.00 15 days
Above P 50,000.00 25 days

Prepared all plans, design and specifications and

estimates with below 70% acceptability and
satisfaction.

With more than 3revisions.

Completed:

Below P50,000.00 - more

than 15 days

Above P 50,000.00 - more

than 25 days

EFFICIENCY
No traffic violations.

TIMELINESS
Always available and on time.

With 1-2 traffic violation.

1-3 times late.

With 3 -4 traffic violations.

4 - 6 times late.

With 5-6 traffic violations.

7-9 times late.

With more than 6 traffic

violations.

More than 9 times late.

EFFICIENCY
Accomplished
10% lapses

TIMELINESS
within 2 days
within 2 days and 4 hours

25% lapses
35% lapses
50% lapses

within 3 days
within 4 days
within 5 days

EFFICIENCY
inspected/surveyed/visited
with very satisfactory
feedback
inspected/surveyed/visited
with satisfactory feedback

TIMELINESS
Conducted ahead of schedule
planned

UNSCHEDULED AND SCHEDULED TRANSPORT SERVICES

RATING
QUALITY
5
Rendered scheduled and unscheduled transport
services with no excuses/refusal.
4
Rendered scheduled and unscheduled transport
services with 1-2 time excuses/refusal.
3
Rendered scheduled and unscheduled transport
services with 3-4 times excuses/refusal.
2
Rendered scheduled and unscheduled transport
services with 5-6 times excuses/refusal.
1
Rendered scheduled and unscheduled transport
services with more than 6 times excuses/refusal.
PREPARATION OF MONTHLY REPORTS/ MEIES ACTIVITIES
RATING
QUALITY
5
100% prepared and submitted to the planning officer
4
100% prepared and submitted to the planning officer
3
2
1

13)

90-99% prepared and submitted to the planning officer

80-89% prepared and submitted to the planning officer
70-79% prepared and submitted to the planning officer

INSPECTION/SURVEY/VISITATION OF FIELD STATIONS

RATING
QUALITY
5
100% planned stations to be
inspected/surveyed/visited
4

90-99% of planned stations to be

inspected/surveyed/visited

Conducted 100% of schedule

planned

3
2
1
14)

16)

Inspected/visited with good

feedback
Inspected/visited with fair
feedback
Inspected/visited with not
satisfied feedback

PREPARATION OF DISBURSEMENT VOUCHER OF TRAVELS OF METTSS

RATING
QUALITY
EFFICIENCY
5
100% acted upon with no error
No wastage
4
100% acted upon with 1-3 minor errors
With 1-2 wastages
3
100% acted upon with 4-6 minor errors
With 3-4wastage
2
100% acted upon with 7-9 minor errors
5-6 wastages
1

15)

80-89% of planned stations to be

inspected/surveyed/visited
70-79% of planned stations to be
inspected/surveyed/visited
Below 70% of planned stations to be
inspected/surveyed/visited

Below 50% acted upon with major error

7 and more wastages

PREPARATION OF SPECIAL ORDER, TRAVEL ORDER & JUSTIFICATION

RATING
QUALITY
EFFICIENCY
5
100% of SO, TO and Justification prepared and
Accomplished
submitted to the section chief without error on its first
submission
4
90-99% of SO, TO and Justification prepared and
With 1-10 wastage
submitted to the section chief without error on its first
submission
3
80-89% of SO, TO and Justification prepared and
With 11-20 wastage
submitted to the section chief without error on its first
submission
2
70-79% of SO, TO and Justification prepared and
With 21-30 wastage
submitted to the section chief without error on its first
submission
1
Below 70% of SO, TO and Justification prepared and
With more than 30 wastage
submitted to the section chief without error on its first
submission

RENDERS TECHNICAL ASSISTANCE TO TELEPHONE/WALK-IN/ VISITING CLIENTS

RATING
QUALITY
EFFICIENCY

Conducted 7 days delayed of

schedule planned
Conducted 15 days delayed of
schedule planned
Conducted 1 month delayed of
schedule planned
TIMELINESS
Acted upon within 3 hours or less
Acted upon within 4 hours
Acted upon within 5 hours
Acted upon within an average of
6-8 hours
Acted upon beyond 1 day

TIMELINESS
1 working day
1 day and 2 hours
1 day and 4 hours
1 day and 6 hours
2 days

TIMELINESS

17)

18)

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with no error

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 1-3 minor errors

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 4-6 minor errors

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 5-10 minor errors

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 1-2 major errors

PREPARATION OF DAILY TIME RECORD OF METTSS PERSONNEL

RATING
QUALITY
5
100% DTRs verified with no error

100% of the request for

information assistance or
referral to the proper
office/employee concerned
attended to
90-99% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
80-89% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
70-79% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
60-70% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to

Attended to request for

information assistance or referred
to the proper office/ employee
concerned, accomplished within
10 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
15 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
30 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within a
day
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within a
day

EFFICIENCY
No wastage

TIMELINESS
Verified within 10 minutes or less
Verified
less
Verified
less
Verified
less
Verified

100% DTRs verified with 1-3 minor errors

1-2 wastages

100% DTRs verified with 4-6 minor errors

3-4 wastages

100% DTRs verified with 7-9 minor errors

5-6 wastages

100% DTRs verified with major

7 and more wastages

within 11-15 minutes or

within 16-20 minutes or
within 16-20 minutes or
beyond 25 minutes

HUMAN RESOURCE DEVELOPMENT (ATTEND TRAININGS, WORKSHOPS, CONFERENCES, MEETINGS, ETC.)

RATING
QUALITY
EFFICIENCY
TIMELESS
5
Attend training, workshops, conferences, meetings,
100% Completed
Completed as set schedule
etc.
4
Attend training, workshops, conferences, meetings,
90% completed
Completed as set schedule

3
2
1
19)

FILING OF NOTED SPECIAL ORDERS/ MEMOS

RATING
QUALITY
5
100% Photo copied and filed to folders within 4 hours
4
3
2
1

20)

etc.
Attend training, workshops, conferences, meetings,
etc.
Attend training, workshops, conferences, meetings,
etc.
Attend training, workshops, conferences, meetings,
etc.

90-99% Photo copied and filed to folders within the

day
80-89% Photo copied and filed to folders within the
day
70-79% Photo copied and filed to folders within the
day
Below 70% Photo copied and filed to folders within 3
days

80% completed

Completed as set schedule

70% completed

Completed as set schedule

60% completed

Completed as set schedule

EFFICIENCY
No wastage

TIMELINESS
within 4 hours

With 1-3 wastage

within 1 day

With 4-6 wastage

Within 1 day and 4 hours

With 7-10 wastage

within 2 days

With more than 10 wastage

within 3 days

ACT AS SDO IN THE IMPLEMENTATION/MONITORING OF INFRA PROJECT

RATING
QUALITY
EFFICIENCY
5
100% of the unscheduled/emergency repair works are
120% acceptability
completed with 100% acceptability and satisfaction
4
3
2
1

85-99% of the unscheduled/emergency repair works

are completed with 85-99% acceptability and
satisfaction
75-84% of the unscheduled/emergency repair works
are completed with 75-84% acceptability and
satisfaction
60-74% of the unscheduled/emergency repair works
are completed with 60-74% acceptability and
satisfaction
Below 60% of the unscheduled/emergency repair
works are completed with below 60% acceptability and
satisfaction

TIMELINESS
Within 120% of estimated time
schedule

100% acceptability

Within 100% of estimated time

schedule

80% acceptability

Within 80% of estimated time

schedule

70% acceptabilty

Within 70% of estimated time

schedule

60% acceptability

Within 60% of estimated time

schedule

C. Meteorological Guides and Standard Section

Undertakes quality control of surface synoptic, upper-air, marine, aeronautical, agrometeorological, precipitation and weather radar observation
data in accordance with national/regional/international standards for real-time and other uses by the Agencys major units;
Coordinates and monitors status of station operations and recommends solutions and alternatives to maintain field station operations;
Provide updated guidelines and procedures on weather data acquisition and reporting and weather instruments and methods of observation in
accordance with WMO standards.

1)

DATA RECEIVED/INDEXED/ DISTRIBUTED ACTIVITIES ( BOTH SYNOP, AGROMET, CLIMAT & RAIN STATIONS)
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
Received/ Indexed/ Distributed to Quality controllers
100% of submitted reports
Indexed/ distributed to quality
assigned, submitted reports from field stations
monthly from field stations
controllers assigned within 1-2
(Synoptic, Agromet, Climat Station) w/ no errors
days upon receipt
4
Received/ Indexed/ Distributed to Quality controllers
85-99% of submitted reports w/in 3 working days
assigned, submitted reports from field stations
from field stations
(Synoptic, Agromet, Climat Station) w/ 2- 4 minor
errors
3
Received/ Indexed/ Distributed to Quality controllers
75-84% of submitted reports w/in 5 working days
assigned, submitted reports from field stations
from field stations
(Synoptic, Agromet, Climat Station) w/ 5- 7minor
errors
2
Received/ Indexed/ Distributed to Quality controllers
60-75% of submitted reports Completed within the month
assigned, submitted reports from field stations
from field stations
(Synoptic, Agromet, Climat Station) w/ major errors
1
Received/ Indexed/ Distributed to Quality controllers
50-60% of submitted reports Completed within the month
assigned, submitted reports from field stations
from field stations
(Synoptic, Agromet, Climat Station) w/ major errors

2)

QUALITY CONTROLLED ACTIVITIES

RATING
QUALITY

EFFICIENCY

TIMELINESS

5
4
3
2
1

100% accuracy of received data assigned stations are

quality controlled
90%-99% accuracy of received data assigned stations
are quality controlled.
80%-89% accuracy of received data assigned stations
are quality controlled.
70%-79% accuracy of received data assigned stations
are quality controlled.
Below 70% accuracy of received data assigned
stations are quality controlled.

Quality control
days
Quality control
days
Quality control
days
Quality control
days
Quality control
than 6 days

completed in 3
completed in 4
completed in 5
completed in 6
completed in more

Note: To include Synoptic Form 1001 & 1201, AGROMET Forms 8008, 8007, 8007-A, Rain/CLIMAT Forms 1051

3)
RE-ORIENTATION / BRIEFING ON ERRONEOUS REPORTS AND AS RESOURCE PERSON REGARDING WEATHER OBSERVATION IN
ACCORDANCE WITH WMO STANDARD
RATING
QUALITY
EFFICIENCY
TIMELINESS
5
100% of station field personnel briefed/oriented on
Briefings conducted before set
erroneous observed data are very satisfied
schedule.
4
90-99% of station field personnel briefed/oriented on
Briefings conducted on the set
erroneous observed data with a satisfactory feedback
schedule.
3
80-89% of station field personnel briefed/oriented on
Briefings conducted after the set
erroneous observed data with a good feedback.
schedule.
2
70-79% of station field personnel briefed/oriented on
Briefings conducted 1 month after
erroneous observed data with a fair feedback.
the set schedule.
1
Below 70% of station field personnel briefed/oriented
Briefings conducted more than 1
on erroneous observed data.
month after set schedule.
4)

5)

INSPECTION / VISITATION OF FIELD STATIONS

RATING
QUALITY
5
100% planned stations to be inspected/visited
4

90-99% of planned stations to be inspected/visited

80-89% of planned stations to be inspected/visited

70-79% of planned stations to be inspected/visited

Below 70% of planned stations to be inspected/visited

EFFICIENCY
Inspected/visited with very
satisfactory feedback
Inspected/ visited with
satisfactory feedback
Inspected/visited with good
feedback
Inspected/visited with fair
feedback
Inspected/visited with not
satisfied feedback

TIMELINESS
Conducted ahead of schedule
planned
Conducted 100% of schedule
planned
Conducted 7 days delayed of
schedule planned
Conducted 15 days delayed of
schedule planned
Conducted 1 month delayed of
schedule planned

RENDERS TECHNICAL ASSISTANCE TO TELEPHONE/WALK-IN/ VISITING CLIENTS WITH REGARDS TO WEATHER OBSERVATION

RATING
5

6)
FOR

QUALITY
Attended to request for information/technical
assistance or referred to the proper office/employee
concerned, accomplished with no error

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 1-3 minor errors

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 4-6 minor errors

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 5-10 minor errors

Attended to request for information/technical

assistance or referred to the proper office/employee
concerned, accomplished with 1-2 major errors

EFFICIENCY
100% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
90-99% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
80-89% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
70-79% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to
60-70% of the request for
information assistance or
referral to the proper
office/employee concerned
attended to

TIMELINESS
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
10 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
15 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within
30 minutes upon request
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within a
day
Attended to request for
information assistance or referred
to the proper office/ employee
concerned, accomplished within a
day

UPDATE OF WMO TECHNICAL REGULATION/ TABLES OF METEOROLOGICAL STANDARD AND PRACTICES ( MASSO, SPECIAL TABLE
HIGH ELEVATION STATION, AGROMET MANUALS & AGROMET TABLES)
RATING
QUALITY
EFFICIENCY
5
100% of the targeted number of technical
No errors committed.
regulation/tables of meteorological standards were
completely and satisfactorily updated.
4
90% -99%of the targeted number of technical
With 1-5 minor errors
regulation/tables of meteorological standards were
committed.
completely and satisfactorily updated.
3
80% -89%of the targeted number of technical
With 6-10 minor errors
regulation/tables of meteorological standards were
committed.
completely and satisfactorily updated.
2
70% -79%of the targeted number of technical
With 1-5 major errors
regulation/tables of meteorological standards were
committed.
completely and satisfactorily updated.

TIMELINESS
Completed before the set
deadline.
Completed on the set deadline
Completed 1 month after the set
deadline
Completed 2 months after the set
deadline

7)

PREPARATION OF MONTHLY REPORTS/ MGSS ACTIVITIES

RATING
QUALITY
5
100% prepared and submitted to the planning officer
4
100% prepared and submitted to the planning officer
3
2
1

8)

9)

Below 75% of the targeted number of technical

regulation/tables of meteorological standards were
completely and satisfactorily updated.

90-99% prepared and submitted to the planning officer

80-89% prepared and submitted to the planning officer
70-79% prepared and submitted to the planning officer

With more than committed

Completed more than 2 months

after the set deadline

EFFICIENCY
Accomplished
10% lapses

TIMELINESS
within 2 days
within 2 days and 4 hours

25% lapses
35% lapses
50% lapses

within 3 days
within 4 days
within 5 days

PREPARATION OF SPECIAL ORDER, TRAVEL ORDER & JUSTIFICATION

RATING
QUALITY
EFFICIENCY
5
100% of SO, TO and Justification prepared and
Accomplished
submitted to the section chief without error on its first
submission
4
90-99% of SO, TO and Justification prepared and
With 1-10 wastage
submitted to the section chief without error on its first
submission
3
80-89% of SO, TO and Justification prepared and
With 11-20 wastage
submitted to the section chief without error on its first
submission
2
70-79% of SO, TO and Justification prepared and
With 21-30 wastage
submitted to the section chief without error on its first
submission
1
Below 70% of SO, TO and Justification prepared and
With more than 30 wastage
submitted to the section chief without error on its first
submission
PREPARATION OF DISBURSEMENT VOUCHER OF TRAVELS/ UTILITY BILLS OF MGSS
RATING
QUALITY
EFFICIENCY
5
100% acted upon with no error
No wastage
4
100% acted upon with 1-3 minor errors
With 1-2 wastages
3
100% acted upon with 4-6 minor errors
With 3-4wastage
2
100% acted upon with 7-9 minor errors
5-6 wastages

TIMELINESS
1 working day
1 day and 2 hours
1 day and 4 hours
1 day and 6 hours
2 days

TIMELINESS
Acted upon within 3 hours or less
Acted upon within 4 hours
Acted upon within 5 hours
Acted upon within an average of
6-8 hours

1
10)

11)

Below 50% acted upon with major error

7 and more wastages

PREPARATION OF DAILY TIME RECORD OF MGSS PERSONNEL

RATING
QUALITY
5
100% DTRs verified with no error
4
100% DTRs verified with 1-3 minor errors

EFFICIENCY
No wastage
1-2 wastages

TIMELINESS
within 10 minutes or less
within 11-15 minutes or

100% DTRs verified with 4-6 minor errors

3-4 wastages

100% DTRs verified with 7-9 minor errors

5-6 wastages

100% DTRs verified with major errors

7 and more wastages

Verified
Verified
less
Verified
less
Verified
less
Verified

EFFICIENCY
No wastage

TIMELINESS
within 4 hours

With 1-3 wastage

within 1 day

With 4-6 wastage

Within 1 day and 4 hours

With 7-10 wastage

within 2 days

With more than 10 wastage

within 3 days

FILING OF NOTED SPECIAL ORDERS/ MEMOS

RATING
QUALITY
5
100% Photo copied and filed to folders within 4 hours
4
3
2
1

12)

Acted upon beyond 1 day

90-99% Photo copied and filed to folders within the

day
80-89% Photo copied and filed to folders within the
day
70-79% Photo copied and filed to folders within the
day
Below 70% Photo copied and filed to folders within 3
days

within 16-20 minutes or

within 16-20 minutes or
beyond 25 minutes

HUMAN RESOURCE DEVELOPMENT (ATTEND TRAININGS, WORKSHOPS, CONFERENCES, MEETINGS, ETC.)

RATING
QUALITY
EFFICIENCY
TIMELESS
5
Attend training, workshops, conferences, meetings,
100% Completed
Completed as set schedule
etc.
4
Attend training, workshops, conferences, meetings,
90% completed
Completed as set schedule
etc.
3
Attend training, workshops, conferences, meetings,
80% completed
Completed as set schedule
etc.
2
Attend training, workshops, conferences, meetings,
70% completed
Completed as set schedule
etc.
1
Attend training, workshops, conferences, meetings,
60% completed
Completed as set schedule
etc.

13)
OTHER INTERVENING FUNCTIONS (DRAWING, ESTIMATE, IMPLEMENTATION/MONITORING OF INFRA PROJECT, WEATHER
INSTRUMENTS INSTALLATION
AND ACT AS SDO)

RATING
5
4
3
2
1

QUALITY
100% of the unscheduled/ emergency repair works are
completed with 100% acceptability and satisfaction

EFFICIENCY
120% acceptability

TIMELINESS
Within 120% of estimated time
schedule

85-99% of the unscheduled/ emergency repair works

are completed with 85-99% acceptability and
satisfaction
75-84% of the unscheduled/ emergency repair works
are completed with 75-84% acceptability and
satisfaction
60-74% of the unscheduled/ emergency repair works
are completed with 60-74% acceptability and
satisfaction
Below 60% of the unscheduled/ emergency repair
works are completed with below 60% acceptability and
satisfaction

100% acceptability

Within 100% of estimated time

schedule

80% acceptability

Within 80% of estimated time

schedule

70% acceptabilty

Within 70% of estimated time

schedule

60% acceptability

Within 60% of estimated time

schedule

Prepared by:
LOPE H. DACANAY JR.
Planning Offices, ETSD

PANFILA E. GICA
Chief, MGSS

JESSIE B. ARCE
Chief, MEIES

ARNEL R. MANOOS
OIC, METTSS

Recommending Approval

Approved by:

EDWIN F. MANRESA
OIC, ETSD

CATALINO L. DAVIS
Chair, Performance Management Team