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Strengthening the Lines of Defense: Comparative Analysis of Post-Audit with PreAudit Scheme and Purely Post-Audit Scheme in Audit of Government Agencies
Willen Blanca S. Hui
Prince Joy T. Mappala
Royce Jane C. Mayo
Fatima Mae D. Tumbali
Mareshah Joyce L. Rivera
Adviser: Giged T. Battung,CPA,DBM
mareshahrivera@gmail.com
09368260606
St. Paul University Philippines
TuguegaraoCity,Cagayan 3500
ABSTRACT
Corruption in the government is preventable in audit. The 1987 Constitution made the
Commission on Audit (COA) the guardian of public funds with exclusive authority to
define the scope of its audit. COA had been interchangeably shifting from the use of
post with pre-audit scheme and purely post-audit scheme. COA Circular No. 2009-002
had reinstituted Selective Pre-Audit but later on repealed by COA Circular no. 2011-002.
The research compared the implementation of Post-Audit with Pre-Audit scheme and
purely Post-Audit scheme in audit of national government agencies in Tuguegarao City.
Questionnaires, interview guides and documentary analysis were employed in this
study. The results of the study revealed that there was high implementation of both
schemes. One hundred percent (100%) of the respondents agreed that the Post-audit
with Pre-Audit eliminated irregular, unnecessary, excessive expenditures but 86%
commented that this had caused delay in services of government agencies. Fifty seven
percent (57%) of the respondents commented that Post-Audit had greater control over
tomorrow's costs but 43% argued that it could not detect and prevent corruption
because the audit is only done after payment of transactions. The analyses of the
Annual Audit Reports of the national agencies from 2010 to 2013 had shown that there
was 140% increase of irregular, unnecessary and excessive expenditure when pre-audit
scheme was no longer used. Though there was a decrease in number of government
agencies having weak internal control but there was 17% increase in the number of
agencies having a weak internal control over their cash. It is recommended that PreAudit scheme should not be lifted and must be utilized to the fullest as an effective
system to reduce excessive, irregular and unnecessary expenditures.
Keywords: Corruption, Pre-Audit Scheme, Post-Audit Scheme, Internal Control,
Expenditures
Conceptual Framework
INPUT
PROCESS
OUTPUT
-Comparative Analysis of
Pre-Audit Scheme and
Post-Audit Scheme
-Strengths
and
Weaknesses of Pre-Audit
and Post-Audit schemes,
Identified.
-Profile
of
the
respondents in terms of:
a. Age
b. Gender
c. Civil Status
d. Number of years in
profession as auditor
e. Agency/Agencies
audited in the past 6
years (2008-2013)
-State Audit Code of the
Philippines
(P.D.
No.
1445) as amended by
2009 Revised Rules of
Procedure
of
the
Commission on Audit
-COA Circular No.201102 Lifting of Pre-Audit
scheme
-COA Circular No.81-162
Delineating the Duties
and Responsibilities with
respect to Pre-Audit and
Post-Audit accounts
-Gualberto J. DelaLlana
vs. COA G.R. No.180989
-Auditors Report
2008-2013
from
- SWOT Analysis
- Benchmarking
-Documentary Analysis
-Differences
and
Similarities of Pre-Audit
and Post-Audit Scheme
-Effectiveness of PreAudit
and
Post-Audit
schemes, Identified.
Frequency
3
2
2
7
Percentage
43%
28.5%
28.5%
100%
Frequency
1
1
5
7
Percentage
14%
14%
72%
100%
Percentage
100%
86%
71%
Eliminate
funds
29%
wasting
of
Frequency
Causes delay in services of
6
government agencies
Higher possibility of red
tapes and collusions
Percentage
86%
43%
14%
29%
Table 4 shows the weakness of pre-audit according to respondentauditors. The table presents that pre-audit causes delay in the service of
government agencies having a percentage of 86%. Being in the beginning of
every transaction, Pre-Audit checks and account for any irregularities that
could be time consuming for the agency.
Table 5.Frequency and Percentage of Distribution of the Strengths of Post-Audit
According to Respondent-Auditor
Frequency
Greater
control
over
4
tomorrow's costs through
implementation of savings
initiatives
Percentage
57%
43%
Identification of potential
undercharge exposure and
problem areas
57%
43%
Table 5 shows the frequency and percentage of distribution of strengths of postaudit according to respondent auditor. The table implies that post-audit contributes to
greater control over tomorrows cost through implementation of saving initiatives and
Frequency
1
Percentage
14%
43%
14%
unhampered
and
hence
unabated
CORRUPTION
2010
27.6B
2011
13B
2012
29.9B
2013
66.2B
(53%)
130%
122%
2010
320B
2011
355B
2012
461.7B
2013
474B
11%
30%
3%
10
suspensions, and charges increase 11%, 30% and 3% towards the subsequent years
from the year of implementation of Post-Audit.
Table 9. Documentary Analysis as to the Increase (Decrease) of Unliquidated
Cash Advances/Unsettled Funds
Unliquidated
Cash Advances/
2010
14.6B
2011
14.4B
2012
28B
2013
32.7B
-1%
94%
17%
2011
68%
2012
68%
2013
69%
Unqualified
Opinion
11%
16%
8%
13%
Adverse
Opinion
13%
15%
24%
18%
1%
1%
Qualified
Opinion
Unable
to 1%
conduct audit
Table 10 shows the percentage of qualified opinion, unqualified opinion, adverse
opinion, disclaimer, and unable to conduct audit as to the total rendered opinion. For the
year 2010 where Selective pre-audit is still in effect, qualified opinion has the greatest
percentage with 74%. The table also manifests a decreasing percentage of qualified
opinion starting 2011 up to 2013. For the adverse opinion, the table shows a reverse
percentage indicating an increasing trend starting 2011 up to 2013. Shifting from Preaudit which could eliminate irregular, unnecessary, excessive, unconscionable and
11
CONCLUSIONS
In the light of the aforementioned findings, the conclusions are hereby arrived at.
Pre-audit scheme has greatly helped the government in terms of eliminating
irregular, unnecessary, excessive, unconscionable, extravagant expenditures. It
prevented the occurrence of corruption before it could actually happen. Lifting pre-audit
resulted to increase in the occurrence of irregular, unnecessary, excessive,
unconscionable, extravagant expenditures, unliquidated cash advances, disallowances,
suspensions and charges, thus Pre-Audit could have saved a lot of money for the
improvement and welfare of the marginalized and less privileged. Corruption is
preventable in audit.
Recommendations
Based from the findings and conclusions of the study, the following are
recommended.
First, Pre-audit must be reinstituted on the audit of national government agencies
because it is an effective scheme to eliminated irregular, unnecessary, excessive,
unconscionable and extravagant expenditure. Second, having found out that there is
only a minimum of 8 working hour related to pre-audit, the Commission on Audit must
conduct additional training and seminars to have a better understanding of the pre-audit
scheme. Third, based on the findings of the study, auditors didnt utilize CAAT on the
conduct of pre-audit while auditors didnt utilize CAAT and Risk-Based Audit on the
conduct of post-audit. The Commission on Audit must generate an effective CAAT and
utilize Risk-Based audit to compensate the delay that pre-audit caused on the service of
the government. The used of risk-based audit selection is rapidly gaining wide-spread
acceptance at all levels of government. Federal, state and local government audit
organizations are developing systems for assessing risk and training their auditors to
employ these techniques at both the strategic and engagement planning process (Riskbased audit target selection can increase the probability of conducting valueadded audits, Zacchea 2003). Also, CAATs can improve the effectiveness of audit (The
effect of technology on auditing in government: A discussion of the paperless
audit, Shumate, Brooks 2001)
Fourth, Government agencies must strengthen its internal control on cash
advances. There must be a strict implementation policy on granting cash advance. No
cash advance shall be given unless for a legally specific purpose and no additional cash
advances shall be allowed to any official or employee unless the previous cash advance
given to him/her is first settled or a proper accounting thereof is made. Lastly,
12
respondent-auditors must be fully oriented with the right ethics towards audit whether
pre-audit or post-audit is in effect.
REFERENCES
1. Zachea,N. (2003) Risk-based audit target selection can increase the probability
of conducting value-added audits
2. Dotel R. (2015, January) Using audit procedures in revenue audit. International
Journal of Government Auditing p.11-15
3. Shumate, Brooks (2001) The effect of technology on auditing in government: A
discussion of the paperless audit. The Journal of Government Financial
Management
4. Aikins (2012) Determinants of Auditee Adoption of Audit Recommendations:
Local Government Auditors Perspectives
5. Gualberto J. DelaLlana vs. The Chairperson, Commission On Audit, The
Executive Secretary And The National Treasurer, G. R. No. 180989
6. Frequency Counts, http://www.sal.tohoku.ac.jp/ling/corpus3/3freq.htm
BIONOTES
Prince Joy Mappala is currently a 5th Year Student of Accountancy at St. Paul
University Philippines. He had won 3rd place in General Information Quiz bee in the year
2013 in the same institution and 1 st place in a case analysis in RFJPIA in 2105. He also
developed the GABI BASED PANCIT which is a community based product in the town
of General Balao, Solana.
Fatima Mae D. Tumbali is currently a 5thYear Student of Accounting at St. Paul
University Philippines. She had served as an auditor inthe School of Accountancy and
Hospitality Management in the year 2014-2015. Later in 2015 she organized a
community based project with the product VEGGIE LONGGANISA.
Willen Blanca S. Hui and Royce Jane C. Mayoare currently 5th Year Students of
Accounting at St. Paul University Philippines.
Mareshah Joyce L. Rivera is a 4th year student of Accounting at St. Paul University
Philippines. She is currently the auditor of The Paulinian Student Government and the
Vice President for Finance in Junior Philippine Institute of Accountants in the same
institution.