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Effective Presentation

Gomatesh M. Ravanavar
Professor & Dean (Academic)
Index

• What is Presentation?
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• Why Presentation?
• How Presentation?
– 1. Planning and Preparation
– 2. Context
– 3. Structure
– 4. Content
– 5. Timing
– 6. Visual Aids & Supporting Materials
• Keep your Audience Interested
• 10 Tips on Becoming a Better Presenter
• 10 Most Common Presentation Mistakes
• Summary
• What next?

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What is Presentation?

• Sharing thoughts
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• Making few educated guesses

• Arriving at conclusions

• Posing few questions

• Showing a new / an improved version of model

• Thus adding to the knowledge

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Why Presentation?

• Help you become an extrovert


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• Learning environment will get enlarged

• You’ll see new meanings

• You may decide to be an achiever

• You may receive recognition, respect even admiration

• Thus a source for ‘GROWTH’ and ‘SUCCESS’

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How Presentation?

1. Planning and Preparation


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2. Context

3. Structure

4. Content

5. Timing

6. Visual Aids & Supporting Materials

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1. Planning and Preparation

• Know your subject


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• Know what you want to present

• Prioritise the information

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2. Context

What things should you bear in mind


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while designing the presentation?

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3. Structure

Introduction
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Main Body

Conclusion

The Rule of 3:
• Tell them what you are going to tell them
• Tell them
• Tell them what you have told them

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4. Content
• Collection of data
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• Relevant Information
(Essential, Nice to have, Supporting)
• Grouping the information
• Concise
• Keep it simple & straight (KISS)
• Convey information - not win awards

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Six to Eight Rule
for Slide Preparation
• 6-8 mm height for letters
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• 6-8 words in a sentence

• 6-8 sentence only

• All matter centered

• Bold format

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5. Timing

• Timing is important
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• Better to finish early
• Be organised

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6. Visual Aids & Supporting Materials

• Clear and easy to read


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• Not clustered
• Appropriate
• Have backup plans
• Don’t get carried away
• Memory hooks

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Keep your Audience Interested
• Make eye contact
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• Use body language
• Show you are happy to be there
• Move around
• Don’t read notes, present
• Use visual-aids
• Vary your presentation modes
• Get the audience involved
• Be a good listener
• Be yourself

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10 Tips on Becoming a Better Presenter

1. Know your topic


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2. Use key phrases about your topic
3. A picture tells the story (avoid more text)
4. Practice
5. Limit the number of slides
6. Avoid fancy fonts
7. Use contrast colors for text and background
8. Keep the look consistent
9. Speak to the audience
10. Always have a plan B

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10 Most Common Presentation Mistakes

1. You Don't Know Your Topic!


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2. ThE SliDes Are NOT YouR PreSentAtioN
3. Toooo Much Information
4. Poorly Chosen Design Template or Design Theme
5. Electrifying Color Choices
6. Poor Font Choices
7. Extraneous Photoes and Graphs
8. Too Many Slides
9. Different Animations on Every Slide
10. Hardware Malfunctions

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Summary

Focus on your Audience


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• Make your introduction interesting
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• Make the audience curious

• Indicate clearly what you intent to say

• Provide examples, explanations

• Have Through knowledge about the topic

• Don’t talk while the visual is shown

• Visuals aids alone do not make your presentation


professional

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And Remember….

• Designing the presentation is 90% of the work


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• Good delivery cannot make up for poor design

• Watch the presentation by Don McMillan

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What Next?

• Check out few websites for more learning materials:


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http://www.research.ucla.edu/era/present

• Attend advanced workshop:


http://www.1000ventures.com/business_guide

• Contact for 1-2-1 advice and support:

• Make presentation

• Take feedback… Improve… Achieve

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Thank You…!
&
Wish You Good Luck…!

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