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shall be used for all other taxes, fees, charges and other revenues where
method is impractical. The income account is credited upon collection of the
cash
or its equivalent.
All collecting officers shall deposit intact all their collections with AGDB daily or not later than
the next banking day and shall record all the deposits made in the Cash Receipts Record.
Only National Government Agencies maintain one set of books:
1. Regular Agency books this shall be used to record the regular transactions of the
agency
like the receipt and utilization of Notice of Cash Allocation (NCA), and
collections
of income and other receipts which the agency are authorize to use. This
shall
consist of journals and ledgers, as follows:
Journals:
Cash Receipts Journal (CRJ)
Cash Disbursement Journal (CDJ)
Check Disbursement Journal (CkDJ)
General Journal (GJ)
Ledgers:
General Ledger (GL)
Subsidiary Ledgers (SL)
Receipt and Collection Process
1. The Collecting Officer (CO)receives payment from creditors and issues Official Receipt.
2. The CO records collections in Cash Receipt Record.
3. The CO deposits collections.
Types
1.
2.
3.
4.
5.
6.
2.
10101010
40202170
xxx
xxx
30101010
10101010
xxx
xxx
10101010
10301010
xxx
xxx
10301010
40202050
xxx
xxx
10101010
10301010
xxx
xxx
10104010
10101010
xxx
xxx
5Release of NCA by DBM after request is made to the Bu of Treasury to use the deposited
collections as augmentation of MOOE.
Cash MDS, Trust
Cash-Treasury/Agency Deposit Trust
10101060
10104010
xxx
xxx
50213040
10101060
xxx
xxx
10101010
40202040
xxx
xxx
3.
xxx
50203010
10102020
xxx
xxx
10101010
10102020
xxx
xxx
30101010
10101010
xxx
xxx
D. Cash from another agency to implement its project (Inter-agency Transferred Funds). Under
existing regulations, the collections made by an Implementing Agency (IA) of cash from a
source agency (SA) to implement the latters project shall be remitted by the recipient
agency, the IA, to the BTr. The IA shall request the necessary NCA from the DBM)
1. Receipt of the check from the SA.
Cash collecting officers
10101010
xxx
20201050
xxx
10104010
10101010
xxx
xxx
10104060
10104010
xxx
xxx
10605140
xxx
10104060
20201010
xxx
xx
xxx
xxx
xxx
20201050 xxx
10104060
xxx