Checklist AIMS

Asset integrity management system (AIMS) evaluation checklist
Overview
Documentation is
Y/N
Comments
Easy to read format and layout clear

Quick to reference check reference several aspects at random
Concise clear and to the point
Minimal narrative use of bullet points in checklists; use of tables and
flowcharts in preference to wordy explanations
Considerations
AIMS evaluation and considerations
1
Document control and preface
1.1
Document control register
1.2
Table of document name, document number, edition, version, date issued
1.3
Distribution list
1.4
Revision procedure
Contents
2.1
Plan structure diagram format
2.2
Table of contents
2.3
List of figures, charts and tables
Introduction
3.1
Purpose
3.2
Scope
Asset integrity management system (AIMS) evaluation checklist August 2012
Y/N
Comments
(N/A - not applicable)
Page 1 of 17

3.2.1
3.2.2
Comments
Integration or relationship of plans:
corrosion management inspection and repair
planned maintenance inspection
risk-based inspection
reliability-centred maintenance
Integration with other company plans
3.3
Objectives
3.4
Location details
General
4.1
The AIMS addresses the following main elements as a minimum:
Y/N
corrosion management inspection and repair (e.g. vessels,

pipelines, instrumentation)
safety critical elements (e.g. emergency shut down and

isolation equipment, fire protection and detection for plant
and equipment)
instrumented protective functions
planned maintenance inspection and repair, and fitness-forpurpose (e.g. mobile
plant)
well head and subsurface well integrity
4.2
The AIMS delegates duties, responsibilities, authorities and accountabilities with

respect to its development and implementation.
4.3
The AIMS demonstrates that any future development or activities can be addressed
4.4
All relevant personnel have access to relevant AIMS documentation and records
Page 2 of 17

4.5
Y/N
Comments
The AIMS incorporates or links to a quality management system as a mechanism for

assisting in meeting the AIMS performance standards or key performance indicators
(KPIs). KPIs should be readily available from the AIMS, such as:
percentage of programme completed
months of backlog
backlog of critical items
percentage emergency work
weekly schedule compliance
KPIs are regularly reviewed by supervisors and managers. Reports of outstanding

critical maintenance and other exception reports are approved by the manager
responsible for facility integrity
5
Facility or operation description
5.1
General
5.1.1
The facility or operation is sufficiently described to allow a clear

understanding of the purpose of the asset and its activities and the controls
in place to ensure that risks are managed to as low as reasonably
practicable
5.1.2
The description includes as a minimum, where applicable:
the physical controls in place to ensure that identified risks are

managed to as low as reasonably practicable
key parties and responsibilities
the geographical location and a site location plan
key crossings
environment description (e.g. oil, gas, sweet, sour)
flora and fauna
site meteorological conditions
geotechnical considerations
interaction with existing facilities
Page 3 of 17

5.1.3
lighting
water
fuel supply
power
communications
fire protection, suppression and detection
office and control rooms
processing, storage and handling areas
Policy leadership, commitment and strategy
6.1
General
6.1.2
Comments
There is an overview of key plant and utilities, including:
6.1.1
Y/N
There is a documented policy with strategic objectives for managing the

integrity of the facility that:
is clear, specific and useable by the workforce
defines objectives, strategies, plan, performance standards,

performance indicators and continuous improvement strategy
clearly identifies systems, assets and equipment to be monitored by

specific programmes, including on-line inspection
clearly defines the process of validation and verification against

regulatory requirements
Mechanisms are in place to ensure the accountability of senior

management for the achievement of asset integrity management, such as:
facility integrity is part of operators overall business management

system
top management regularly reviews the technical health of the facility

and effectiveness of its monitoring
every level of workforce has access to relevant integrity information and

regular briefings by management
Page 4 of 17

6.1.3
6.1.4
Integrity assessment procedures and guidelines are in place, such as

pipeline integrity management system
structural integrity management system
technical change management system
maintenance management manual
inspection and corrosion engineering manual
small bore piping integrity manual
safety critical function maintenance and testing management system
asset information system (documented asset register)
well head and subsurface well integrity management
Y/N
Comments
There is a documented maintenance strategy or plan that is derived from

the policy for maintenance of systems and equipment, and is clear and
actionable and includes:
risk-based decision making to set appropriate maintenance options (i.e.

preventive, predictive and run to failure)
reliability-centred maintenance concept applied (i.e. focus on systems

and equipment with safety consequences and frequent failure)
describes the resources provided to achieve the plan, and how they are
provided
describes how maintenance performance is monitored and measured
describes how technical support is provided, and from whom
defines safety critical elements
specifies the process for identifying safety critical elements and their
corresponding performance standards in preventing or mitigating the
initiation of a major accident event
Note: Safety critical elements are any part of the facility, plant or computer
programmes whose failure will either cause or contribute to a major
accident, or the purpose of which is to prevent or limit the effect of a major
accident
Page 5 of 17

6.1.5
6.2
Y/N
Comments
Periodic review of the AIMS are scheduled to ensure its relevance and that
objectives are met
Organisation and responsibility

6.2.1
All personnel involved in the AIMS are informed of their roles,

responsibilities and accountabilities such that:
the custodian of facility integrity is clearly identified, with job description

and authority
the roles, responsibilities and communication between the operations,

maintenance and technical integrity group are clear
the roles and responsibilities of other personnel such as support staff,

contractors and specialists are unambiguous
6.2.2
Key personnel have signed off on their understanding of their AIMS roles,
responsibilities and accountabilities
6.2.3
Responsibilities and accountabilities under the AIMS are reviewed regularly

and when with organisational changes are made
Page 6 of 17

6.2.4
6.2.5
6.3
Y/N
Comments
The AIMS responsibilities and accountabilities of all personnel align with

their skills and training:
key personnel involved in safeguarding the facility integrity are

identified
there is a procedure for identifying the training needs of these

personnel, and a training or skills matrix
there are competency requirements for personnel responsible for

specific areas of integrity safeguarding such as corrosion or erosion,
pressure system, pipework and safety critical elements
specific skills that are outsourced are identified, and the work output
and performance monitoring approach described
external accreditation required for specific skills of personnel (own and

contractors) is defined
there is a competency assessment procedure
personnel are trained in root cause analysis, HAZID, HAZOP and risk
management
training records are maintained and audited
Interface between key personnel is clearly defined
Employee involvement and communication

6.3.1
Front line maintenance technicians are consulted when assessing risk,

problem solving and devising maintenance work schedules and
procedures:
they are involved in task risk assessments (e.g. job safety analyses or
JSAs) and the provision of feedback to improve procedures
they are involved in devising work schedules as required
Page 7 of 17

6.3.2
Comments
Maintenance issues are discussed between the site-based

technicians or supervisors and office-based support staff
There is a daily communication protocol between site frontline staff and
office-based support staff
There is a mechanism for problems encountered on site by the technicians
to be discussed and resolved with office based support staff
Contact can be made:
daily for immediate issues
monthly for planning purposes
quarterly and annually for medium- and long-term planning
Planning: responsibility, hazard identification and risk management
7.1
General
7.1.1
Y/N
Plans and procedures are in place to achieve the strategic objectives of

safeguarding the facility integrity, such as:
clear identification of critical activities and threats to integrity
integrity management manual
plan and procedures for inspection, audits and change management
methodologies defined (i.e. risk-based inspections, reliability-centred

maintenance, instrumented protective function)
clear process for defining safety critical elements and their performance
standards, plans and procedures for each type of asset, equipment or
system (e.g. pipe work, pressure system, corrosion and erosion,
structures)
7.1.2
Assumptions made within the AIMS are justified and backed by relevant
information
7.1.3
Risk assessments are based on, and reference, appropriate standards

(e.g. risk-based inspection - API 581)
Note: See Part 3 of this guideline for simplified guidance on fitness-forpurpose and risk-based inspection
Page 8 of 17

7.2
Y/N
Comments
Objectives, plans and performance standards

7.2.1
The AIMS objectives, plans and standards are defined and verifiable, such
as:
pipeline integrity management system
structural integrity management system
technical change management system
maintenance management manual
inspection and corrosion engineering manual
small bore piping integrity manual
safety critical function maintenance and testing management system
asset information system
well head and subsurface well integrity management
7.2.2
The AIMS objectives, plans and standards reflect the responsibilities,

legislative requirements and AIMS commitments
7.2.3
Plans are updated to reflect changes in performance standards, or

outcomes of appraisals of the AIMS effectiveness
Safe operating procedures
8.1
Deferral of safety critical elements

8.1.1
There are procedures or documentation describing how deferrals are

authorised and justified, and ensuring:
any deferrals of safety critical items follow the change management

system of the SMS
when a deferral is approved, it is stipulated whether that work item is

still referenced as a backlog
Note: All work requests that have not been completed are backlog by
definition
Page 9 of 17
8.2
8.1.2
If maintenance of a safety critical element is deferred, the steps taken to

identify and implement additional measures to restore the integrity of the
barriers weakened by the deferral are described
8.1.3
Procedures and guidelines are in place for temporary measures or repairs,

and are subject to an engineering assessment and given a defined
life prior to implementation
When temporary measures are put in place, they must be limited to a
specified time period and authorised in accordance with change
management procedures, including a risk assessment.
Note: Any change in the design of safety critical systems or equipment
must be subject to change management system procedures and
authorisation levels
A work order is generated on the maintenance scheduling software to
record the defined life and to schedule when the temporary repair should
be inspected, maintained and replaced with a conventional repair within the
defined life
Y/N
Comments
Maintenance and repair

8.2.1
A program has been developed and implemented on site for the routine
inspection and maintenance of plant and equipment
8.2.2
Inspection and maintenance schedules are in place and are in line with
manufacturers and legislative requirements, work practices and
recommendations
Page 10 of 17

8.2.3
8.2.4
Y/N
Comments
Planned maintenance activities are conducted in line with procedures

contained within the AIMS and:
there is a mechanism to prioritise maintenance tasks, and any

differences between the priorities for corrective maintenance and those
for planned maintenance are identified
work orders are screened for matters such as scope, planning and
parts availability
risk assessment methodology is applied consistently to determine the

time frame within which safety critical work is to be completed
safety critical work that is not completed by the nominated required by

date is the subject of an exception report requiring management
approval
priority is given to corrective maintenance that is necessary to avoid

serious safety consequences
A process is in place to ensure that safety critical elements are identified

and maintenance scheduled accordingly, and scheduled maintenance is
prioritised with consideration for the safety and integrity impact of
equipment, such as:
critical function tests based on a checklist with acceptance parameters
safety critical element acceptance criteria laid out in written schemes of

examination (WSE)
performance measures in integrity manuals for security critical

elements or critical function testing
performance standards defining the minimum acceptable standards for

a safety critical element in terms of functionality, reliability or availability,
and survivability
failed functions not immediately repaired being the subject of a

management-of-change report for sign off by the operations person in
charge, with contingency measures in place for safe operation inclusive
of an appropriate risk assessment
separate reports for the backlog of safety critical elements and

equipment that is not safety critical
Page 11 of 17

8.2.5
Y/N
Comments
Procedures are in place for the periodic review of maintenance procedures

to ensure:
maintenance is being undertaken and equipment is safe and fit for

purpose before being returned to service
potential improvements to the maintenance process are identified
work is undertaken in accordance with documented procedures
safety critical procedures include a checklist to be filed on completion
the AIMS maintenance system includes performance monitoring

arrangements with agreed performance standards and performance
indicators
office support staff analyse, monitor and verify the maintenance

performance against appropriate key performance indicators, and these
prompt queries and discussion between site- and office-based staff for
compliance and continuous improvement
8.2.6
The AIMS plant and equipment register is used to record plant and
equipment inspections, maintenance, repairs or modifications
8.2.7
Operations vehicles and plant are inspected by operations-authorised

drivers or operators, and the results are recorded in a logbook
8.2.8
Plant or equipment found to be defective or dangerous is taken out of

service and tagged as out of service until such time as a qualified
technician has made suitable repairs or the equipment is replaced
8.2.9
Appropriate procedures and training are in place to ensure all maintenance

activities and tasks are conducted in line with the AIMS
8.2.10
There is a documented procedure to ensure that defective or dangerous

plant and equipment is reported
If equipment is allowed to continue operating when it is known to be
defective (e.g. a passing valve), there are procedures in place to identify
what other barriers and defences need to be implemented to compensate.
Note: A risk assessment is required to arrive at mitigating measures for
continued operation
Page 12 of 17

8.3
8.4
Y/N
Comments
Employee selection competency and training

8.3.1
A competency and skills matrix defines the competency criteria and safety
attributes of each position
8.3.2
Evidence of statutory competencies is required for relevant positions and

copies of certificates are retained on site
8.3.3
There is a process to capture the review of position specifications
8.3.4
All personnel are aware of their roles and responsibilities upon

commencement of employment
8.3.5
Employee competence is assessed as part of a periodic performance

review
8.3.6
Training programs are adequately funded and reviewed, and reassessed

periodically to ensure effectiveness
Workplace environment
8.4.1
The project management team has developed the AIMS to ensure and
promote a safe working environment
Inspection, testing, monitoring and reporting
9.1
General
Page 13 of 17

9.1.1
procedures for ensuring plant is checked before use
planned regime of workplace AIMS inspections
work activity observations
pre-operation inspections of vehicles and plant
inspections and testing of electrical equipment
inspections and testing of cranes and lifting equipment
inspections and testing of pressure vessels and pressure testing

equipment
inspections and testing of emergency, first aid, fire and spill control
equipment
inspections and testing of well integrity
Inspections follow an agreed format and are documented
9.1.3
A corrective action register prioritises, tracks and closes-out actions and

improvements
10
Audit, verification, review and improvement
10.1
Asset integrity audit
10.1.2
Comments
There are processes covering the inspection, testing and monitoring of site
activities, plant and equipment for the operation, including:
9.1.2
10.1.1
Y/N
The audit and review approach of the AIMS is demonstrated through:
key performance indicators used in daily and monthly operations

reports
monthly facility integrity reports
monthly facility technical change reports
validation and verification schemes
regular internal and external audits and reviews
The system and program of AIMS audits includes both internal and
independent audits
Page 14 of 17

10.1.3
The AIMS audits enable verification that the AIMS arrangements meet
specified performance standards and allow opportunities for system
improvement to be identified
10.1.4
The methodology for conducting AIMS audits is described, including:
10.1.5
10.2
scope and objectives
criteria for selection of audit teams and leaders
reporting requirements
Y/N
Comments
The AIMS audits are conducted by suitably competent personnel and the
AIMS personnel are involved, and:
there is a policy and procedure for facility integrity audit
the planning for audits is described, including whether they are based
on the status and importance of the activity
the selection of personnel to conduct each audit is described
independent competent persons are used for audits and verification
10.1.6
Corrective actions are prioritised, assigned responsibility, and allocated

expected completion dates
10.1.7
The AIMS audit findings are submitted in a formal report along with any
corrective action requests to appropriate project personnel
10.1.8
Follow-up actions on audit findings are monitored for suitable resolution

and timely close-out
10.1.9
The AIMS audit reports are disseminated to involved stakeholders and

authorities
Review and improvement

10.2.1
A process is in place to capture corrective actions and follow-up

requirements resulting from the audit or assessment, and ensure close-out
in a timely manner
10.2.2
The AIMS performance is benchmarked against other organisational,

operational and industry data
Page 15 of 17

11
Document and record control procedures
11.1
In general, the AIMS describes whether records are centrally kept and:
integrity records are maintained to demonstrate achievement of the performance

standards of the systems and equipment
records are maintained for non-compliances, deviations, deferrals, corrective

actions and remedial measures taken
the validation and verification results of specialist contractors are recorded
records accessible to relevant (i.e. site and office) personnel
the form in which the records are kept and what the retention time is
11.1.1
There is a document identification system that allows each document to be

uniquely identified
11.1.2
All documents developed utilise the document identification system
11.1.3
All documents are developed in line with an agreed format
11.1.4
All documents intended solely for the operation and developed by external
parties are reproduced (with consent of the external party) in line with the
agreed format and identification system
11.1.5
Where a document hierarchy exists, this is detailed within the document

control procedures
11.1.6
Document development is undertaken by personnel who are suitably

qualified and competent
11.1.7
All documents are subject to a defined review process that includes the
participation of relevant personnel
11.1.8
The review of documents is recorded either on the document master drafts

or by some other means (e.g. document review register)
11.1.9
All documents are subject to a defined authorisation process that includes

those peoples whose responsibility it falls under, as per the organisation
structure
Y/N
Comments
Page 16 of 17

11.1.10
The authorisation of documents is recorded either on the document final

draft or by some other means (e.g. document authorisation register)
11.1.11
Where applicable, documents include references to material gathered from

other documentation, either internal or external to the operations
organisation
11.1.12
An effective document change management process is in place to ensure

that:
changes to the operation (any internal or external factors or references)

are captured in the corresponding documents
dissemination of altered documentation is timely and effective
relevant personnel are made aware of changes to documentation
superseded or redundant documents are replaced at all locations on

site and within the organisation
11.1.13
The document control process captures all correspondence that will, or has
the potential to influence the AIMS aspects of the operation
11.1.14
Documents are marked as either controlled or uncontrolled as is

applicable, and this process is managed effectively
11.1.15
Documentation is archived in accordance with statutory requirements
Y/N
Comments
Page 17 of 17

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Checklist AIMS

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Asset integrity management system (AIMS) evaluation checklist

Easy to read format and layout clear

Document control and preface

Document control register

Table of document name, document number, edition, version, date issued

Plan structure diagram format

List of figures, charts and tables

Asset integrity management system (AIMS) evaluation checklist August 2012

AIMS evaluation and considerations

Integration or relationship of plans:

corrosion management inspection and repair

planned maintenance inspection

Integration with other company plans

The AIMS addresses the following main elements as a minimum:

corrosion management inspection and repair (e.g. vessels,

safety critical elements (e.g. emergency shut down and

instrumented protective functions

well head and subsurface well integrity

The AIMS delegates duties, responsibilities, authorities and accountabilities with

Asset integrity management system (AIMS) evaluation checklist August 2012

AIMS evaluation and considerations

The AIMS incorporates or links to a quality management system as a mechanism for

percentage of programme completed

backlog of critical items

percentage emergency work

weekly schedule compliance

KPIs are regularly reviewed by supervisors and managers. Reports of outstanding

Facility or operation description

The facility or operation is sufficiently described to allow a clear

The description includes as a minimum, where applicable:

the physical controls in place to ensure that identified risks are

key parties and responsibilities

the geographical location and a site location plan

environment description (e.g. oil, gas, sweet, sour)

flora and fauna

site meteorological conditions

interaction with existing facilities

Asset integrity management system (AIMS) evaluation checklist August 2012

AIMS evaluation and considerations

fire protection, suppression and detection

office and control rooms

processing, storage and handling areas

Policy leadership, commitment and strategy

There is an overview of key plant and utilities, including:

There is a documented policy with strategic objectives for managing the

is clear, specific and useable by the workforce

defines objectives, strategies, plan, performance standards,

clearly identifies systems, assets and equipment to be monitored by

clearly defines the process of validation and verification against

Mechanisms are in place to ensure the accountability of senior

facility integrity is part of operators overall business management

top management regularly reviews the technical health of the facility

every level of workforce has access to relevant integrity information and

Asset integrity management system (AIMS) evaluation checklist August 2012

AIMS evaluation and considerations

Integrity assessment procedures and guidelines are in place, such as

structural integrity management system

technical change management system

maintenance management manual

inspection and corrosion engineering manual

small bore piping integrity manual

safety critical function maintenance and testing management system

asset information system (documented asset register)

well head and subsurface well integrity management