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III. Ofcial ballots and other election forms and supplies | The Philippine Online Chronicles

III. O cial ballots and other election forms

and supplies
Written by Administrator

Tuesday, 27 April 2010 - Last Updated on April 27, 2010

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28. What is an o cial ballot?

In the AES, an o cial ballot refers to the paper ballot, whether printed or generated by the
technology applied, that faithfully captures or represents the votes cast by a voter recorded
or to be recorded in electronic form.60
O cial ballots come in Election Form No. A6.61
29. What shall the ballot contain?
The ballot shall contain all the names of the candidates for every vacant position, both at
the national and local levels.
The names of all candidates for every vacant position shall be arranged alphabetically and
printed uniformly. There shall correspond to each of the names of the candidates a blank
oval, which the voter shall completely shade to signify his/her vote.
30. What are the types of security measures that could be adopted by the COMELEC to
prevent use of fake ballots?
Some of these safeguards include, but are not limited to, bar codes, holograms, color
shifting ink and microprinting.62 As mentioned above, an o cial ballot comes as Election
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Form No. A6.63

31. When will the o cial ballots be distributed to the BEI?
The o cial ballots, along with the forms, documents and supplies to be used for the
election, shall be distributed early in the morning of election day. However, COMELEC may
authorize earlier distribution of these documents.64

32. Can the o cial ballots be reproduced?

No. The o cial ballots cannot be reproduced.65

33. Aside from the o cial ballots, what are the other election forms and supplies?
Early in the morning of election day, the BEI shall get the following forms, documents and
supplies from the following:66
a. From the City/Municipal Treasurer

CEF NO. DESCRIPTION

RATE OF DISTRIBUTION

ELECTION FORMS
A3

Poster Indicating the Clustered Precincts

Piece

Numbers
A6

O cial Ballots

Piece per voter

A12

Paper Seal

75

Pieces

A14

Certi cate of Receipt of O cial Ballots, Other

Pieces

30

Pieces

Forms
and Supplies by BEI

A27

O cial Receipt of Election Returns

ENVELOPES FOR VOTING AND COUNTING

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A15

For Rejected ballots, Half of Torn Unused

Pieces

30

Pieces

Pieces

10

Pieces

10

Pieces

O cial Ballots and Other Half of Torn Unused

O cial Ballots
A17

For Election Returns

OTHER ENVELOPES

A18-A

For Main Memory Card, i-button Security Key,

PINs, Initialization Report, Audit Log, and
Precinct Statistical Report
OTHER FORMS

A30/A31 Temporary Appointment of Chairman/Poll

Clerk/Third Member/Support Sta
A35

Certi cate of Challenge of Protest and

Decision of the BEI

A39

Oath of Voter Challenge for Illegal Acts

10

Pieces

A40

Oath of Identi cation of Challenged Voter

10

Pieces

Bond Paper (long)

30

Pieces

Ballot Secrecy Folder

22

Pieces

Thumbprint Taker

Piece per precinct in a cluster

Seal with Stell Wire for Ballot Box

Piece

Indelible Stain Ink

Bottles per precinct in a

SUPPLIES

cluster
Instruction to Voters

Piece per clustered precinct

Marking Pens

1 or

Box/es

2
Ballpen

Pieces

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b. From the Election O cer

CEF

DESCRIPTION

NO.

RATE OF
DISTRIBUTION

Book of Voters, which must be (i) duly sealed, and (ii)in the custody of the
poll clerk, third member and the support sta , if any
Precinct Computerized Voters List (PCVL) and

1 Copy

supplemental PCVL, if any, for posting outside the

precinct and which must be duly certi ed by the
Election Registration board)
Election Day Computerized voters List (EDCVL/List of Voters with Voting

2 Copies

Record) and supplemental EDCVL, if any, which must be (i) duly certi ed by
the Election
Registration board; and (ii) one (1) of EDCVL must be in the custody of the
poll clerk, third member and the
support sta , if any.
A5

Copies of Appointment and Oath of O ce of the BEI

&

and Support Sta

A5
A

34. What shall the BEI do after receiving O cial Ballots and other election forms and
supplies?
The BEI shall carefully check the di erent election forms (which include the o cial ballots),
documents and supplies and the quantity actually received.
The BEI shall then sign a Certi cate of Receipt (Election Form No. A14) in three (3) copies,
the original of which shall be delivered to the City/Municipal Treasurer, who shall transmit
the same to the ERSD, Comelec, Manila, immediately after election day.67

35. How many o cial ballots shall be provided to each BEI?

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Only one piece of ballot per voter shall be provided to the BEI.68

36. Are there election documents that may be reproduced?

Yes. Only the following forms may be reproduced when needed:
a. Temporary Appointment of Chairman/Poll Clerk/Member;
b. Certi cate of Challenge of Protest and Decision of the BEI;
c. Oath of Voter Challenged for Illegal Acts; and
d. Oath to Identify a Challe
nged Voter.69

60 Republic Act No. 8436 (1997), as amended by Republic Act. No 9369 (2007), Section 2 (3).
61 COMELEC Resolution No. 8786 (4 March 2010), Section 18.
62 Republic Act No. 8436 (1997), as amended by Republic Act No. 9369 (2007), Section 13.
63 COMELEC Resolution No. 8786 (4 March 2010), Section 18.
64 COMELEC Resolution No. 8786 (4 March 2010), Section 18.

65 O cial ballots are not among the election forms that may be reproduced as enumerated in COMELEC
Resolution No. 8786 (4 March
2010), Section 19.
66 COMELEC Resolution No. 8786 (4 March 2010), Section 18.

67 COMELEC Resolution No. 8786 (4 March 2010), Section 18.

68 COMELEC Resolution No. 8786 (4 March 2010), Section 18.
69 COMELEC Resolution No. 8786 (4 March 2010), Section 19.

Administrator (18317 Posts)

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