Before we go ahead and create an Organizational Structure, lets have a quick look at the

terminology used in the organization structure.

Structures in SAP HCM
1. Organizational structure.
2.

Enterprise structure.

3. Personnel structure

1.

Pay scale structure

Applicant structure
Wage type structure

Organizational structure: It contains organizational objects /elements. These are called

building elements.

Organizational objects / elements are:

Organizational objects
Organizational unit
Job
Position
Person
Cost center
Task
Task group

Org. key
O
C
S
P
K
T
Ts

If we create any organizational object, System will assign a eight digit numeric number, which is
called unique Number.
1. Organizational Unit: Represents a functional unit in your enterprise, Human Resources
department, for example. According to how tasks are divided up within an enterprise, this could
be a department, group or project team, plant, for example. Organizational units differ from other
units in an enterprise such as personnel areas, company codes, business areas etc. These are
used to depict structures (administration or accounting, for example) in the corresponding
components.
Kinds of organizational units
A). Main Organizational unit / Root organizational unit: Whatever the organization we
create for the first time is called Main organizational unit.
B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.
2. Job: Jobs, in contrast, are classifications of functions in an enterprise (administrator, for
example), which are defined by the assignment of characteristics. Jobs serve as job descriptions
that apply to several positions with similar tasks or characteristics.
Jobs are used as templates to create Positions that means to say without a job we cant
create a position.

Example:

Manager
Engineer
Consultant
Designer
Administrator

3. Position: Represents a post that can be occupied by a person (employee) in the staff
assignments of an organizational unit, purchasing administrator, for example. Positions differ from
jobs. A job is not concrete but rather the basis for the creation of various positions with similar
tasks and characteristics. . Positions are created based on jobs; it means to say without a job we
cant create a Position.
Job
Manager

Engineer

Consultant

Designer

Position
HR manager
Marketing manager
Finance manager
Plant manager
Production engineer
Site engineer
Software engineer
SAP HR consultant
FI/CO consultant
SD consultant
Software designer
Web designer

1.

Person: An individual, who is listed as an employee in Personnel Administration. A position

can be occupied partially, hundred percentage.

2.

Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions.
Activity which is performed within an organizational unit

1. Task group: It is a group of tasks which can be assigned either a job or a position.
* HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE*
Organizational structure can be created in three procedures.
1. Simple Maintenance
2. Expert Mode / Detailed Maintenance
3. Organization and Staffing
Comment: If we create organizational Structure in any procedure, the same structure reflects in
other two procedures.

If we create organizational structure in Simple maintenance and Organization and Staffing the
relationship between the objects are assigned by the system. Where as in detailed Maintenance
the user has to assign the relationship code.
The relationship between two objects is expressed in three digit numeric characters.
Each and every relation can be expressed in two ways.
1. Top down which is indicated with B
2. Bottom up which is indicated with A
For example:
TATA group of business---Btop down.
TATA mobiles business-- -Abottom up
In the above Organizational units i.e. BTATA group of business shows its relationship towards A
i.e. TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards B i.e. TATA
group of business. That means to say TATA mobiles reports to TATA group of business / TATA
group of business is the line supervisor of TATA mobiles.
So we come to know that the lower level organizational object is A
So we come to know that the higher-level organizational object is B
The relationship codes can be seen through transaction code OOVK table name is T778V
The relationship codes:
Relationship
code

Relationship bottom up
Indicates with A

Relationship top down

Indicates with B

Is a subdivision of
Reports (line) to
Belongs to
Is subordinate to (disc.)
Is subordinate to
Substitutes for
Describes
Holder
Successor
Substitute
Cost center assignment
Manages...
Staffing requirement
Cost distribution

Is subdivided into
Is line supervisor of
Incorporates
Is disc.supervisor of
Is supervisor of
Is substituted by
Is described by
Holder
Successor
Substitute
Cost center assignment
Is managed by...
Staffing requirement
Cost distribution

*
001
002
003
004
005
006
007
008
009
010
011
012
013
014

015
017
018
019
020
021
022
023
024
025
026
027
028
029
030
031
032
033
034
035
036
037
038
039
040
041
042
043
044
045
046
047
048
049
050
051
052
053
054
055
056
057
058
059
060
061
062

Is identical to
Is carried out by
Previous org. assignment
Planned org. change
Is a specialization of
Is equipped with
Requires
Reserves
Takes place in
Is attended by
Is held by
Has a prebooking for
Imparts
Presupposes
Is a specialization of
Requires
Fulfils
Is planned for
Was attended by
Is previous job of
Is organized by
Designated as successor
Has potential for
Supplies
Was cancelled by
Is an equivalent job
Interests and preferences
Dislikes
Consists Of
Created
receives
Contains
Application by
Is developed by
Assesses
Is a session of
Attends session
Still requires
Uses (for attendee)
Uses (for bus. event)
Person has cost center
Has attendee apprsl model
Has event apprsl model
Employee pool
Capacity assignment
Equals
Requirement description

Is identical to
Carries out
Previous org. assignment
Planned org. change
Is a generalization of
Is contained in
Is required by
Is reserved by
Is location of
Takes part in
Is the instructor for
Is prebooked for
Is imparted by
Is presupposed by
Is a generalization of
Is required by
Is fulfilled by
Can attend
Attended events of type
Is subsequent job of
Organizes
Designated as successor
Is a potential of
Is supplied by
Has cancelled
Is an equivalent job
Interests and preferences
Is dislike of
Is part of
Was created by
Was created for
Is an element of
Application for
Develops
Is assessed by
Is main event of
Is attended by
Is still required by
Is used by (attendee)
Is used by (bus. event)
Persons on cost center
Is at'ee apprsl model for
Is event apprsl model for
Employee pool
Person assignment
Equals
Requirement description

063
064
065
066
067
068
069
070
071
072
077
080
081
083
088
089
090
101
108
200
201
202
204
207
208
209
210
220
221
222
223
224
225
226
227
228
230
231
232
240
250
262
263
264
280
281
282

Requires
Requirements definition
Planned assignment
Reserve pool assignment
Exclusive
temp.assignment
No shift planning
Is temporarily done by
Responsible for cost plan
Parallel temp.assignment
Shift planning by
Passes through
Assigned to exposure grp
Higher duty holder
Is Key Position of
Dotted Line Reports to
Dotted Line Reports to
Is responsibility of
Country reassgmt to
Is assigned to
Replaces
Assigned role
Notification agent
Possible roles
Is identical to
Is identical to
Is filled by
Substitutes with profile
Belongs to
Is object reference of
Belongs organizationally
Is assigned (valid.per)
Is object type of
Is event of
Is method of
Triggers
Terminates
Is part of
Assignment exists
Has element
Existence depends on
Is responsible for
Reports to
Belongs (not uniquely) to
Belongs (uniquely) to
Belongs to system
Belongs to function
Is an element of

Defines demand for

Requirements definition
Planned assignment
Reserve pool assignment
Exclusive temp.assignment
No shift planning
Works temporarily as
Responsible for cost plan
Parallel temp.assignment
Shift planner for
Is passed through by
Exposure group contains
Higher duty holder
Incorporates Key Position
Dotted Line Supervises
Dotted Line Includes
Is responsible for
Country reassgmt from
Is assigned to
Is replaced by
Role incorporates
Notification agent
Possible roles
Is identical to
Is identical to
Has employment contract
Substitutes with profile
has
Contains objects
Incorporates SAP objects
Incorporates(for valid.)
Is container instance of
Has event
Has method
Is triggered by
Is terminated by
Contains
Assignment exists
Is an element of
Defines
Is responsibility of
Is superior of
Incorporates (not unique)
Incorporates (uniquely)
Uses function
Has combination
Has object

283
290
291
292
293
299
300
301
310
311
312
313
314
315
400
401
601
605
606
607
620
700
701
710
711
712
750
751
752
753
754
755
756
900
903
962
963

Sends message
Has administrator
Partner agreement
Maintains brokers
Has user for commissions
Is supported by...
Is financed by...
Increases
Is responsible for
Substitutes for
Belongs to (reclassif.)
Reclassified from
Is to be financed by
Responsible for Financing
Is child of
Is assigned
Represents
Is an Element Of
Is attribute ref. for
Is described by
Is assigned
Is responsible for
Is assigned
Fulfils
Requires
Imparts
Vacant position in
Is responsibility of
Fills
Publishes
Publishes in
Application by
Has applicant
Manager to manager
Belongs to (alternative)
Reports to (alternative)
Belongs to (preferred)

Receives message
Is adminstrator for
Partner agreement
Brokers are maintained
Is user for commissions
Supported
Finances...
Is increased by
Is responsibility of
Is substituted by
Incorporates (re-valuatn)
Reclassified into
Is earmarked for
Responsible for Financing
Is parent of
Is assigned
Is Represented By
Includes Element
Refers to attributes of
Descriptive element of
Is assigned
Is responsibility of
Is assigned
Is fulfilled by
Is required by
Is imparted by
Incorporates vacant pos.
Is responsible for
Will be filled by
Published by
Publishes
Application for
Applied for position in
Manager under manager
Incorporates(alternative)
Is superior (alternative)
Incorporates (preferred)

Simple maintenance:
How to create organizational structure in Simple maintenance?
PathSAP easy accesshuman resourcesOrganizational managementExpert mode
Simple Maintenance
Text
Create

Transaction code
PPOC_OLD

Change

PPOM_OLD

Display

PPOS_OLD

Enter PPOC_OLD in the command field Or Go through the path

Press enter you will get a screen Create Organizational Unit

Here in the above screen enter Organizational unit abbr.

Name of the root organizational unit and its validity period.

After entering abbreviation and name of the unit, enter foundation day of the unit.
Press enter or Press F8 or clicks on create.

Then you will get a screen, which contains unique number organizational key

In the above screen we can see the organizational unit, which we have created.
You can see o which specifies org. key (org. unit) and Unique No i.e. 50017316
Through this number we can identify this org. unit.
This organizational unit is known as Main / Root organizational unit.
HOW TO CREATE SUB ORGANIZATIONAL UNIT:
We can create sub organizational units.
Select SSS1 and Press F7
You will get the following screen in which enter abbreviation and name of org. units.

Here too, enter abbreviation of the sub organizational units and name.
Press enter

Like the above procedure we can create many organizational Units.

How can we see this organizational structure in a structural procedure?
Select the root organizational unit i.e. SSS1

Click on -

or

Again click on

to get only abbreviation codes

HOW TO CREATE JOBS:

Now we are at a screen known as organizational structure/ change

Change the screen, so click on Staff Assignments or F8

Now we are into a screen know as Staff Assignments/ change

Now you can see a screen, known as Staff Assignments / Change, where we can create jobs.
So Press F9

In the above screen we have defined jobs abbreviations and text,

Then press enter.
Here we cant see these jobs in organizational structure, but we can get a message on status bar
like

Like this we can create many jobs as per our client requirement
HOW TO CREATE POSITIONS
Be sure that you should be at screen Staff assignments / change:

Select the Organizational unit in which you want to create position

Click on

or F8

Now I have selected corporate office

Here, enter job i.e. mgr1.

Press enter so that this job will transfer under position field.

Here you can create a position

Here we can create 999 positions at a time, but here I have created only one position.
Save.

Click on plus mark so that you can see the position

Like this we can create many positions as per our client requirement
For more information you can see the positions list

HOW TO CREATE A CHIEF

Be on the same screen Staff Assignments/ Change
Select the position to whom you are making as a chief i.e. I am selecting CEO 50017335
Click on Edit chief positionCreate.

Press enter
Now you can see the chief position
Chief position icon is

REPORTING STRUCTURE
It shows who is boss and who is subordinate and who reports to whom.
Select the organizational units in which you are creating the reporting structure.
For example I am selecting corporate officeclick on Go to and click on reporting structure.

Here we will get screen in which we are going to create a reporting structure.

Now select any position to whom you are making boss. I am selecting Position No 50017327
click on elevate

Select the position who is immediate subordinate to him. i.e. I am selecting position no 50017328
Press enter.

Like this you can create reporting structure.

For more information you can see the total structure

HOW TO CREATE A TASK

Click on Go to click on Task Maintenance

Select customer task under task type and click on create or F5

Here write abbreviation and name of the task and press enter and save so that system will
assign a unique number

Like this we can create many tasks as per our requirement

HOW TO ASSIGN A TASK TO A POSITION
Select the position to which we are assigning a task
For example select position no 50017327 and click on task profile or F6

Here you can see position, job and Organizational Unit.

Select the position and click on Assign task or F8enter the abbreviation of task which we have
created

Press enter
Again Press enter

Now here we can see the task, which we assigned to a position.

ACCOUNT ASSIGNMENT
In account Assignment we have to assign company code, controlling area, personnel area,
personnel sub area and business area to a position.
Select the position to which we are maintaining the account assignment feature, click on Go to
click on Account Assignmentselect the position click on account assignment feature or Shift
F7

How to assign a cost center to a position

Select the position and Press F7

Now we can see cost center how it is assigned to a position

Which will reflect in Organizational Assignment (0001) infotype

How to maintain infotypes

Organizational infotypes are:
Note: Business area, cost centre and controlling area will be created by the Fi/co consultants.
1. Where do we create these Organizational objects?
Transaction code OOOT

1. Where do we maintain number ranges to objects?

Transaction code OONR Table t77Iv

Where do we see info types in IMG?

Transaction code OOIT table name t778t
IT

Info type Name

1000
1001
1002
1003
1004
1005
1006
1007
1008
1009
1010
1011
1012
1013
1014
1015
1016

object
Relationships
Description
Department/Staff
Character
Planned Compensation
Restrictions
Vacancy
Acct. Assignment Features
Health Examinations
Authorities/Resources
Work Schedule
work area
Employee Group/Subgroup
Obsolete
Cost Planning
Standard Profiles

1017
1018
1019
1021
1023
1024
1025
1026
1027
1028
1029
1030
1031
1032
1033
1034
1035
1036
1037
1038
1039
1040
1041
1042
1043
1044
1045
1046
1047
1048
1049
1050
1051
1060
1061
1062
1063
1070
1201
1205
1206
1207
1208
1209
1210
1211
1212
1213
1214
1216

PD Profiles
Cost Distribution
Quota planning
Prices
Availability Indicators
Capacity
Deprec. Meter/Validity
Business Event Info
Site-Dependent Info
Address
Business Event Type Info
Procedure
Room Reservations Info
Mail Address
Scale
Name Format
Schedule
Costs
Billing/Allocation Info
External Key
Shift Group
NICHT MEHR VERWENDEN
Business Event Blocks
Schedule Model
Appraisal Model Info
Results Specification
Valuation
Requirements Attributes
Processing Modules
Proficiency Description
Requirements Attributes
Job Evaluation Results
Survey Results
Business Event Demand
Web Link
Knowledge Link
Info business event grp
Application area
WF Object Method
WF Workflow Definition
WF Work Item Text
Customer Task,replaces TS
SAP Organizational Object
Cost Data
WF Container Definition
WF Container Texts
WF Event Binding
WF Role Binding
WF Other Binding
Function Area Assigned

1217
1218
1220
1221
1222
1240
1250
1251
1252
1253
1254
1260
1270
1403
1404
1500
1501
1502
1503
1504
1505
1506
1507
1516
1517
1518
1519
1520
1600
1601
1610
1612
1613
1620
1630
1631
1632
1633
1650
1651
1652

Classification/Lock Ind.
WF Def. Responsibility
Activity Profiles
Excluded Activities
General Attribute Maint.
Existence Dependency
Prof.Gen.: Authorizations
Prof.Gen.: Specifications
Profile Gen.: Org. Levels
Profile Gen.: Variants
User Variables/Activ.Grps
CIC Profile
CO Group assignment
Exposure: LTA
Exposure: Task
BS element management
Pay scale valuation
Allowance valuation
Service type/category
Budget Updates
Budgeting Rule
Reclassification rule
Teaching hours
Funding Status
Excel Communication
Assignment FM designation
Integration FM
Original budget
Organizer ID (F)
Statutory Specifications
US Job Attributes
WC State and Code
WC State, Code, Attribute
Job Attributes (D)
NQF Unit standard
NQF Qualifications
NQF Outcomes
Equity Attributes (ZA)
Grade (FR)
Grades (BE)
Occupational Categories

How to write a description to an object i.e. we have to maintain the infotypes:

1. Select the object to which you are going to write the description, Shift +F4
Here I am selecting

Shift +F4

Select description option.

And click on
Write the description like

Press enter and save.