DEPARTMENT OF INFORMATION TECHNOLOGY

MINI PROJECT
ON

E-COPS
PRESENTED BY

E-COPS
Submitted as partial fulfillment
1

for the award of the Degree

BACHELOR OF TECHNOLOGY
in

Information Technology
Jawaharlal Nehru Technology University, Hyderabad.
Department of Information Technology

DEPARTMENT OF INFORMATION TECHNOLOGY

CERTIFICATE
This

is

to

certify

that

the

project

work

Titled

--------------------------------------------------------------------------------------------------------------------------------------------------- is a bonafide work of Ms.-----------------, Ms. ----------------- and

Ms. ------------------ who carried out the work under our guidance and supervision, as a partial
fulfillment for the award of Bachelor of Technology Degree in Information Technology by
Jawaharlal Nehru Technological University, Hyderabad.
The contents of this report have not been submitted to any University / Institute for the award of any
other Degree / Diploma.

-----------------------,

Name ------------------------,

Head of the Department,

Project guide

Information Technology,
(Official Stamp)
(Official Stamp)
2

CERTIFICATE

This

is

to

certify

that

the

project

work

Titled

--------------------------------------------------------------------------------------------------------------------------------------------- submitted by
Ms. -----------------, Ms. ----------------- and Ms. ----------------- is examined and adjudged
sufficient as partial fulfillment for the award of the Bachelor of Technology in Information
Technology, by Jawaharlal Nehru Technological University, Hyderabad from Scient Institute of
Technology.

External Examiner: ____________________________________________________

(Signature with date)

Internal Examiner: _____________________________________________________

(Signature with date)

Head of the Department: ________________________________________________

(Signature with date)

ACKNOWLEDGEMENT
It is indeed a pleasant task to thank the people who have contributed towards the successful
completion of this project.
It is my sincere obligation to thank xxxxxxxxx, Head of Information Technology Department,
xxxxxxxx, who has extended positive support and precious suggestions to make the project work
a success.
I am very thankful to our project guide xxxxxxxxxx who has been inspiring guide and committed
caretaker for her unflinching devotion. The encouragement and support by her, especially in
carrying out this project motivated me to complete this project.
My heart full thanks to my parents and friends for their moral support. I thank the security and
all the employees of CMC Ltd who have made a contribution towards the successful completion
of this project.

DECLARATION
4

This is to declare that the project entitled E-COPS submitted by me in partial

fulfillment of the requirements for the award of the degree of B.Tech, in the
department of information technology, xxxxxxxx, is a bonafide record of the
project work carried out by me in CMC Ltd, during the period June 2009 and I
have not submitted that it previously at any other university for the award of any
degree or diploma.
Date:

ABSTRACT
Project Title: ECOPS
Introduction:

This feature is made available to public for interaction with police

indirectly. This system registers the complaints from people through online and is
helpful to the police department in catching criminals. In this system any person
can give any complaint anytime. The aim of this project is to develop an E-cops
reporting and management system which is easily accessible to the public, police
department and the administrative department.

Purpose:
Generally many crimes seen by the public will not reach to the
police due to many reasons like fear, lack of time, ignorance. Due to this reason
many cases are not even reaching the police station. Though some cases are
registered they are not investigated properly due to lack of evidences and
cooperation of the public. This software helps the public to report about the crimes
to the police with out any fear in correct time. This is helpful to police in solving
the cases .This is also helpful for higher authorities of police to have an overview
about the progress of the investigation.

Problem Definition:
The normal public in India are afraid to give an complaint in
police station because they are filled with a false fear about the police
department. An online complaint registering system will solve the fears of public
and will also help the police department in catching criminals.

Proposed System:
An online solution is very useful as the solution is inherently
distributive. This distributive characteristic of the online solution helps in getting
the different police stations to share information and get in contact with one
another. Information about the criminals and the police is also made available to
the people in this system.

INDEX
1. INTRODUCTION
6

SCOPE
EXISTING SYSTEM
PROPOSED SYSTEM
HARDWARE & SOFTWARE REQUIREMENTS

2. PROJECT ANALYSIS
STUDY OF THE SYSTEM
PROJECT FEATURES
3. PROJECT DESIGN
DATA FLOW DIAGRAMS
UML DIAGRAMS
DATA BASE TABLES
OUTPUT SCREENS
4. CONCLUSION
5. BIBLOGRAPHY

INTRODUCTION
Objective
7

Scope
Existing System
Proposed System
Software Requirement Specification
System Environment

OBJECTIVE:
Generally many crimes seen by the public will not reach to the
police due to many reasons like fear, Lack of time, Ignorance. Due to this reason
many cases are not even reaching the police station. Though some cases are
registered they are not investigated properly due to lack of evidences and
Cooperation of the public. This software helps the public to report about the crimes
to the police with out any fear in correct time. This is helpful to police in solving
the cases .This is also helpful for higher authorities of police to have an overview
about the progress of the investigation.
ECOPS is an online reporting service to which the internet user can
report crimes committed on or through the Internet. The impact of IT and
communications is traversing at a fast pace. As information for the department is
crucial, an enterprise IT tool for enhancing the performance of the police officials
became necessary called ECOPS or E-Computerized Operations for Police
Services, the main purpose is to maintain information, monitor and enhance the
performance of the department.
The focus of ECOPS is to computerize the activities of controlling
crime, administration and support services across the state in an integrated fashion
so as to enable the division heads and senior officers to obtain the relevant
information. Besides, it is also envisaged to reduce dependence on paper and help
in automatic maintenance of registers and generation of reports, data analysis,
better planning and coordination, speedy detection of crimes and monitoring the
prosecutions.

SCOPE OF THE PROJECT:

An online solution is very useful as the solution is inherently

distributive. This distributive characteristic of the online solution helps in getting
the different police stations to share information and get in contact with one
another. With respect to ECOPS, going forward, the aim is to develop new
technologies that include designing new techniques to fight crime and improve
criminal justice. Plans are afoot to embed multi-purpose technologies such as
traffic management, mobile data techniques, warrants, personnel scheduling, gang
activity analysis, field reporting, human resource development of police personnel,
etc.
For the police, initiatives such as ECOPS are designed to improve
their long-term relations with the citizens due to effective feedback and faster
exchange of critical information between various departments and police stations.

EXISTING SYSTEM:
The normal public in India are afraid to give an
complaint in police station because they are filled with a false fear
about the police department. An online complaint registering system will solve
the fears of public and will also help the police department in catching criminals.

PROPOSED SYSTEM:
An online solution is very useful as the solution is inherently
distributive. This distributive characteristic of the online solution helps in getting
the different police stations to share information and get in contact with one
another. Information about the criminals and the police is also made available to
the people in this system.

Software Requirement Specification:

9

 The User Interface should be user friendly to the user who uses the
home page by which he/she can easily register.
The Operations should take place transparently.

System Environment:
Client
Hardware Platform: P III or above with
RAM of 256MB or above.
And 20GB or above of HD.

Software Platform: Java Enabled Browser

Operating System: Any OS
Server
Hardware Platform: P III or above with
RAM of 256MB or above.
And 20GB or above of HD.

Software Platform: Java, JDBC & JSP.

Operating System: Windows 2000 and above.
Backend

: Oracle 9i

PROJECT ANALYSIS
10

STUDY OF THE SYSTEM

Generally many crimes seen by the public will not reach to the
police due to many reasons like fear, Lack of time, Ignorance. Due to this reason
many cases are not even reaching the police station. Though some cases are
registered they are not investigated properly due to lack of evidences and
Cooperation of the public. This software helps the public to report about the crimes
to the police with out any fear in correct time. This is helpful to police in solving
the cases .This is also helpful for higher authorities of police to have an overview
about the progress of the investigation. An online solution is very useful as the
solution is inherently distributive. This distributive characteristic of the online
solution helps in getting the different police stations to share information and get in
contact with one another.
With ECOPS, the exchange of information with in police stations
and other senior police officers in the departments is faster. It also streamlines the
workflow in police department machinery. A central database permits the police
units to operate more efficiently leading to speedy detection of crime and
prosecution monitoring. The senior police officers of the state can access the
reports, which allow them to take quick and timely decisions. Crime analysis
reports will enable the senior police officers to observe the crime trends and to
guide the investigating officers. The technological benefits of ECOPS are to
maintain information, monitor and enhance the performance of the department, to
take a critical look at the existing system, processes and procedures of the
department so as to identify and remove the redundancy.
ECOPS is envisaged to reduce the fair amount of paper work and
helps in the automatic maintenance of registers and generation of reports, data
analysis, better planning and coordination, timely decision and speedy detection of
crime and prosecution monitoring. All these factors have contributed to a higher
moral of the police officials at all the levels in police department. The case
registered at one police station can be tracked at any police station. This reduces
the discretionary dependence of police. Once the case is registered the
investigation and follow up activities relating to the case cannot be delayed. The
grievances handling is more efficient. Now, the citizens will have access to senior
officers through the web. ECOPS introduced transparency and accountability in the
whole system.

11

Need for Computerization

Duplication of work avoided
Paper work is drastically reduced
Retrieval and access of data is easy
High-Level Project Goals
Improve efficiency in police department
Availability of online police service to citizens
Availability of data to senior officials for quick decision making
Better administration

12

PROJECT FEATURES:
MODULES:
User
Administrator
Police Department

User:
User can send the complaints to police and they can view the
complaint report. User can perform these tasks only when he logins to his account
otherwise he has to register his new account. Police send the status report to the
users based on their investigation. The user can check the status of their
complaints with the help of complaint id given. The user can register his
complaints to the police and view the thieves information.

Administrator:
Higher authorities like VIPS, CP, and DCP can view the complaints
which are sent by the public. The administrator has to login with their account
in order to perform his actions. They can send alert messages to the police
department regarding any future complications. The administrator can also
send cautions to the users. Unlike police who can view complaints specific to
his area the administrator can view the complaints universally.

Police Department:
Basing on the complaints given by the public, police can view them
and take appropriate action timely. The police has to login with their account
to view the complaints and to send the status of the complaints to the users.
They can update the status of the complaint basing on the progress of
investigation. They will also receive alerts from the higher authorities
regarding warnings and can take action in advance.

13

PROJECT DESIGN

DIAGRAMS
CONTEXT DIAGRAM:

Register
Complaints
USER

E-COPS

Feedback

Send Caution
& Alert

View thieves
Info
Login

login
Feedback

feedback
POLICE

ADMIN

view
Caution
Complaint &
Alert

This context diagram gives the overview of the entire project.

The modules in this project, user, administrator and the police are interrelated
with one another. They can pass the information required to one another.

14

DATA FLOW DIAGRAMS

LEVEL -1 DIAGRAM

Complaints Database

Register
Complaint

USER

View Status
View Thieves
Status DB
Thieves Database
Crime Img DB

User login process is the Level-1 DFD shown in figure. Here user
has to enter into the registering complaint area. Any one register the complaint so there
is user id and password for it. After entering the complaint and pressing submit it will be
send to the complaint database .If his complaint has been successfully entered in to the
database he is allotted with a self generated no which is used for the further purposes.
The user can view the status of his compliant in the status menu by
entering the self generated no given by the system and the details of the thieves
present in the various locations to make him self cautious .By just selecting the location
and the thieves id he can view the details of the thieves with his photo and reward
announced on him by the police.

15

LEVEL-2 DIAGRAM:

P Login database
Login

Police
Dept
View Caution

View
Suggestion

Caution DB

Crime DB

Police login is Level-2 DFD as shown in figure. In this level,

different police officers of different locations were provided with their particular user id
and password using which they have to login in. The entered user id and password
were validated and if correct they were made to login. Here they can view the alert
message given by the administrator and also the caution by the administrator to the
particular complaint. Police officers can see the complaints belonging to their locality
only.

16

LEVEL-3 DIAGRAM:

Login DB
Login
ADMIN

View
Problem

Send
Caution

Send
Status

send
Alerts

Caution DB
Complaints DB

Alerts
Status DB

Level-3 DFD diagram is for administrator .Here he consists of

login page .Where he has to login using user id and password provided to him. After
entering user id and password they are validated and if correct they made to enter into
the page. Here he has two tasks they are sending alert messages and caution for the
particular complaint to the police. In the caution first he has to select the location and
then the complaint id and then he has to send the status and caution to the particular
complaint. The entered alert, status, and caution were sent to the respective databases.

17

DATABASE TABLES
TABLENAME: COMPLAINTS

This database table gives the details of the complaints and describes its
various fields.
S. No

Column Name Data type

Description

Remarks

cid

Number(20)

Complaint
Identification
Number

Primary
Key

Loc

Varchar2(20)

Description

Varchar2(1000) Complaint

Crime type

Varchar2(20)

Type of Crime

Email

Varchar2(30)

Email ID of user

C date

date

Date of complaint
When recorded

Location of
Crime

18

TABLENAME: THIEVES

This database table gives the thieves information and explains its various
fields.
S. No

Column

Data type

Description

Remarks

name
Primary Key
1

T id

Number(20)

Thief ID

Name

Varchar2(20)

Name of the criminal

Alias

Varchar2(30)

Other name of the criminal

name
4

DOB

date

Date of birth of the criminal

Address

Varchar2(40)

Address of the criminal

Reward

Number(20)

Prize money announced by

police on the criminal

Status

Varchar2(30)` Status of the criminal given

by the police

TABLENAME: ALERT

This database table has the field for alert message.

19

S. No Column name Data type

Description
1
Alert
Varchar2(60) Alert message given

Remarks

By the Administrator

TABLENAME: CRIMEIMG

This database table has the fields for the thief identification.
S. No Column name Data type
1
T id
Number(20)
2

Photo

Description
Remarks
Thief identification

Number
Varchar2(30) Path of the photo
stored

TABLENAME: CAUTION

This database table has the fields for the caution given by the
administrator.
S. No
1

Column name Data type

cid
Number(20)

Description
Complaint Identification

Number
Admin Caution Varchar2(30) Caution given by the

Remarks

Administrator to the
given complaint

TABLENAME: LOGIN

This database table has the fields for the user to login.
S. No Column name Data type
1
User id
Number(20)

Description
Administrator
20

Remarks
Primary

Identification
2
3

Pwd

Number
Varchar2(30) Password given to the

P name

Administrator
Varchar2(30) Name of the

Key

administrator

TABLENAME: PLOGIN

This database table has the fields for the police to login.
S. No Column name Data type
1
User id
Number(20)
2
3

Description
Police Identification

Pwd

Number
Varchar2(30) Password given to the

P name

Police
Varchar2(30) Name of the police

Remarks
Primary
Key

TABLENAME: STATUS

This database table has the fields to view the status.

S. No Column name Data type
1
cid
Number(20)

Description
Complaint
Identification

Status

Number
Varchar2(20) Status of the complaint
Given by the police
21

Remarks

TABLENAME: CRIMEDB

This database table has the fields to give suggestion to the police.
S. No Column name
1

Data type

Description

Cid
Crime
Type of crime such
as type

Crime Type Descriptio

Varchar2(30)
n
Alias
name

Suggestion
Name

Remarks

robbery, and any cases

Email
COMPLA
can be registered
INTS
Suggestion given to the
C date
Varchar2(300) Police dept for particular

crime
T id
DOB

User id
THIEVES
POLICE

Addres
s

ENTITY RELATIONSHIP DIAGRAM

Pwd

E
Name
R Diagrams
the entities. An ER diagram is
Rewarrepresent the relationship between
ADMIN
d
composed of
Status
User
1. Entity is shown by rectangle.
id
2. Attribute is shown by oval.

Pwd

3. Relationships with rhombus.

Name

4. Optional is shown by circle.

5. Compulsory with dash.
6. Primary key with underscore.
Loc
22

COMPLAINTS

THIEVES
TID
NAME
ALIASNAME
DOB
ADDRESS
REWARD
STATUS
PATH

CID
CDATE
EMAIL
LOC
DESCRIPTION
CRIME TYPE

Insert ()
View ()

View ()
Select ()

ADMINISTRATOR
NAME
USERNAME
PASSWORD

POLICE DEPT
NAME

UML DIAGRAMSUSERNAME
PASSWORD

Select () DIAGRAMS:
CLASS

Select ()

A class diagram shows a set of classes, interfaces, and collaborations and their
STATUS
relationships.
CAUTION
CID
STATUS
CID
ADMIN CAUTION
Insert ()
Insert ()
1
1
23

*
1

1
1

1
1
1

ACTIVITY DIAGRAMS:
An activity diagram is a special
kind of a state chart diagram that shows the flow from
COMPLAINTS
activity to activity within a system. Here we are having four forms they are
Complaints, User, Administrator, Police.

CID

LOC

CRIME

1 .COMPLAINTS

SUBMIT

24

DESCRIPTION

2. USER
USER

LOGIN

3. POLICE
SEND COMPLAINTS

GETS COMPLAINT ID

VIEW STATUS & MESSAGES

25

POLICE

LOGIN

VIEW COMPLAINT

VIEW CAUTION

SEND STATUS

4. ADMINSTARTOR

26

ADMIN

LOGIN

ALERT

SEND ALERT

CAUTION

SELECT LOC
SELECT COMPLALINT

ENTER CAUTION AND STATUS

Class Diagram:
The class diagram is used to refine the use case diagram and
define a detailed design of the system. The class diagram classifies the actors defined
27

in the use case diagram into a set of interrelated classes. The relationship or
association between the classes can be either an "is-a" or "has-a" relationship.

Admin
username
password
complaint_id
user_complaint
complaint_status

+1

+*

login()
viewcomplaint()
viewstatus()
logout()

+1

Police
username
password
complaint_id
user_complaint
rep_id
report
complaint_status
login()
viewcomplaint()
sendstatus()
sendreport()
viewreport()
logout()

User
+*
username
password
complaint_id
user_complaint
complaint_status
login()
reg()
lodgecomplaint()
viewstatus()
logout()

Sequence Diagram:

A sequence diagram represents the interaction between

different objects in the system. The important aspect of a sequence diagram is that it is

28

time-ordered. Different objects in the sequence diagram interact with each other.

Admin

Police

User

login
Registration,login

login

lodge Complaint

View Complaint

View Complaint
Send Status

notify

notify

29
View Status

View Status

Use Case Diagram:

The use case diagram is used to identify the primary elements and
processes that form the system. The primary elements are termed as "actors" and the
processes are called "use cases." The use case diagram shows which actors interact
with each use case.

30

Login

Registration

Lodge Complaint

Admin

View User Complaint

View Complaint Status

User

Send Status
Police Personell

Send Reports

View Report

Logout

Collaboration Diagram:
A collaboration diagram groups together the interactions between
different objects. The interactions are listed as numbered interactions that help to trace
the sequence of the interactions. The collaboration diagram helps to identify all the
possible interactions that each object has with other objects.

31

1: login
7: View Complaint
12: View Status

Admin

2: Registration,login
11: View Status

3: login
6: View Complaint
8: Send Status

5:
9: notify

4: lodge Complaint
Police

User
10: notify

SCREEN SHOTS
Screen 1(Home page)

Screen2 (thief info)

Screen4 (login)

32

Screen3 (contact us)

Screen10 (police login)

Screen11 (police
welcome page)

Screen5 (user login)

Screen14 (admin login)

Screen6 (register)

Screen15 (admin
welcome page)

Screen5 (user login page)

Screen12
Screen13
(complaint (update status)
details)
Screen7 (complaint form)

Screen9 (complaint status)

Screen8 (complaint id)

Tree showing links b/w screen shots

Screen 1
This is the home page we get when we run the project. This page
links us to about us, home, and login, alert messages, thieves info and contact us.
Login is used by the people, police department and administrator. Alert messages is
the one in which we have the messages given by police and administrator to the
people. People can view the information about the thieves in the thieves info and
about the police in contact us. When we click on thieves info we get screen2, and
when we click on contact us we get screen3, when we click login we get screen4.

Screen 2

33

This screen is about thieves information. When we click on

particular photo we get the details of that thief. The people and the police
department can get the information from this page.

Screen3

This screen gives the information about the police department.

Here we have police id, name, designation, location and their phone numbers. The
people can contact the police with help of this information.

Screen4

This screen is about login. When we place the mouse pointer over
this we get three options people, police department and administrator. They login
for different purposes. They should have their own user name and pass word to
login. If the user doesnt possess then he/she should register the account and have
to login.

Screen5
This screen appears when we click people login. If they are new
users then they have to click on NEW USER REGISTER to register their
accounts which links to screen6. If the user is already registered then there is no
need of registering, they can directly login.
34

Screen 6
When the user wants to register a new account then they have to fill
these fields for registering. This registration form contains the fields like name,
password, age, gender, address, telephone number and email. Once they get
registered then they can forward any type of complaints to specified station.

Screen7
User can give a complaint to the police department after login.
When they click on give complaint then we get this screen as complaint form.
Complaint form has to be filled up by the users and to be send to particular station.
The user has to fill the fields such as subject, location, date , description and has to
submit the form.

Screen8
When we submit the complaint form the user get the complaint id
which is very useful. By this complaint id users can directly view the status of their
complaint.

Screen9
With the help of complaint id given to them, the user can check
the status of their complaints.

35

Screen10
This screen is about the police department login. They have their
own username and password with their specified location. And then they can view
the complaints given to them. The complaints are shown to the police with their
ids. The police then up dates the status of the complaint based on the progress of
the investigation. When they login to specified location they get screen12 with
various fields.

Screen11
When police login to their particular location they get various
options like complaints, alert messages, cautions, thieves info, messages and
logout. Police can view the complaints and also can send the status back to the
user. Alert messages can be viewed by the police that are sent by the admin and
also different police stations. Cautions are mainly given by the administrators to
the police department.

Screen12
The police can view the complaint details of the complaints given to
them. With the help of this they understand the position of the crime occurred.
36

Screen13
This screen is used by the police to post the status of the complaint
to the user. The status of the complaint is based on the progress of the
investigation.

Screen14
This screen shows administrator login. They have their own
username and password to login. When they login screen15 appears.
Administrators are the people who view the complaints of the people and also
verifies about the police who are taking up the case and the status of the
complaints. They can login to verify the cases which have been registered and their
investigation.

Screen15
When administrator login they have various options like
complaints, alert messages, cautions. Administrators are the higher authorities.
Admin can view the complaints universally unlike police. They can give alert
messages to the police and also for public. They give cautions to the police
regarding the complaints they received.

37

CONCLUSION
The technological benefits of ECOPS are to maintain
information, monitor and enhance the performance of the department, to take a
critical look at the existing system, processes and procedures of the department so
as to identify and remove the redundancy.
The case registered at one police station can be tracked at any
police station. This reduces the discretionary dependence of police. Once the case
is registered the investigation and follow up activities relating to the case cannot be
delayed.
All these factors have contributed to a higher moral of the police
officials at all the levels in police department. This project result in great
improvement in the organizations functioning by reducing the effort spent by the
general people.

GOALS:

Improve efficiency in police department

Availability of online police service to citizens
Availability of data to senior officials for quick decision making
Better administration and co-ordination
Speedy detection of crimes
Duplication of work avoided
Retrieval and access of data is easy
Paper work is drastically reduced
Automatic maintenance of registers

38

BIBILIOGRAPHY
References and Web Resources
Java user site: www.java.com.
Java at Sun Microsystems., Inc - java.sun.com
Java Virtual Machine Specifications, 2nd Ed. - Java.Sun.com
Java Virtual Machine - Wikipedia
http://java.sun.com/products/jsp/
http://en.wikipedia.org/wiki/JavaServer_Pages
http://en.wikipedia.org/wiki/Java_Database_Connectivity
http://jakarta.apache.org/tomcat/tomcat-5.5-doc

39