INVITATION

BOARD MEETING
CREEKSIDE HOMEOWNERS ASSOCIATION, INC.

On Tuesday, April 12, 2016, beginning at 7:00 p.m. the Board of Directors of the Creekside
Homeowners Association, Inc., (Board) will be holding a Board meeting. The Board meeting
will be held at Sprague High School in the Commons (cafeteria).
The sole purpose of the Board meeting is to hold an informational session for the owners
regarding the upcoming vote on proposed increases in the Creekside Homeowners Association,
Inc.s (Associations) maximum annual assessments. No other Board business will be
conducted at this meeting.
The informational period may, but is not required to, include the following:

a presentation of information by the Board regarding the proposed increases in the

Associations maximum annual assessments;
a question and answer session, led by the Board, to address owners questions regarding
the proposed increases, as well as, the Creekside Golf Clubs proposal for using an
increase in the assessments for a social membership in the Golf Club; and
an opportunity for owners to express their opinions for or against the proposed increases
in the maximum annual assessments.

No vote on the proposed increases to the Associations maximum annual assessments will
occur during the Board meeting. The vote on the proposed increases to the Associations
maximum annual assessments will occur at the 2016 Owners Special Meeting on May 3,
2016.

NOTICE
2016 OWNERS SPECIAL MEETING
CREEKSIDE HOMEOWNERS ASSOCIATION, INC.
SPECIAL MEETING DATE, TIME, AND LOCATION
The 2016 Owners Special Meeting for the Creekside Homeowners Association, Inc.
(Association), will be held on Tuesday, May 3, 2016, beginning at 7:00 p.m. The meeting
will be held at Sprague High School in the Pantheon (auditorium).
PURPOSES OF SPECIAL MEETING
The purpose of the 2016 Owners Special Meeting is two-fold. The first purpose is to bring to a
vote the proposal requested by a petition of the owners. This proposal seeks an increase of the
Associations maximum annual assessments by $60.00/month for developed Lots and
$30.00/month for undeveloped Lots.
The second purpose of the meeting is to bring to a vote two additional proposals submitted by
Association president, Don Wildfang, pursuant to his authority under Article III, Section 3 of the
Bylaws of Golf Course Estates at Creekside Homeowners Association, Inc. (Bylaws). The
first presidential proposal is for an increase in the Associations maximum annual assessments
by $20.00/month for developed Lots and $10.00/month for undeveloped Lots. Alternatively, if
the first presidential proposal fails, the second presidential proposal is for an increase in the
Associations maximum annual assessments by $10.00/month for developed Lots and
$5.00/month for undeveloped Lots. The purpose of an increase in the maximum annual
assessments proposed by President Wildfang is to provide a fund to pay for legal fees associated
with resolving Association matters.
If none of the three proposals pass, then no dues increase above the five percent (5%) limit set by
the Declaration will be authorized.
RIGHTS AND RESPONSIBILITIES OF THE PARTIES
Article XI, Section 4 of the Declaration of Covenants, Conditions, and Restrictions of Golf
Course Estates at Creekside (Declaration) governs increases in the Associations maximum
annual assessments. In order for an increase to be levied above the maximum annual
assessments, it must first be approved by the owners at an Association meeting called for that
purpose. Once a quorum of owners has been established, at least two-thirds (2/3) of the
owners present, in person or by proxy, must vote in favor of any proposed increase in the
amount of maximum annual assessments.
While the affirmative vote of the owners is required to increase the Associations maximum
annual assessments, owners cannot direct the Associations Board of Directors (Board) how to
spend the money. Only the Board is authorized to allocate and determine how Association funds

will be used. (Bylaws, Article VI). The Boards allocation and use of funds must be within the
purposes of assessments provided in Article XI, Section 2 of the Declaration.
QUORUM
In order for a vote to occur at the 2016 Owners Special Meeting, a quorum of the owners must
be present in person or by proxy at the meeting. Pursuant to Article III, Section 7 of the
Bylaws, the quorum requirement for the meeting is twenty percent (20%) of all Lots.
PROXIES
Pursuant to Article III, Section 9 of the Bylaws, proxies will be allowed at the 2016 Owners
Special Meeting. Accordingly, prior to convening the meeting on Tuesday, May 3, 2016,
registration will begin at 5:00 p.m. to afford the Association adequate time to verify proxies
submitted for the meeting. In order to be valid for the meeting, all proxies must be
presented to the secretary of the Association not later than 6:45 p.m. on May 3, 2016. Any
proxies presented after the stated time will be disregarded.
INSTRUCTIONS FOR COMPLETING AND SUBMITTING PROXY
Proxies must be signed by at least one owner. Not all owners need to sign a proxy. For owners
who are trusts, the proxy must be signed by all of the trustees of the trust. For owners who are
limited liability companies, the proxy must be signed by a member or manager as identified by
the Oregon Secretary of States website or by CMIs records. For owners who are other entities
the proxy must be signed by an officer or other authorized representative as identified by the
Oregon Secretary of States website or by CMIs records.
Please fill in your name, the name of your proxy holder, your Lot number and/or address, and
execute the proxy in the spaces provided on the enclosed proxy form and return the form to the
Association. You may return your executed proxy form at one of the following locations:
1. Mailed or dropped off at CMI, 2105 SE 9th Avenue, Portland, OR 97214. Weekdays 8:00
a.m. to 6:00 p.m.
2. E-mailed to Nancy LaVoie at CMI at nancyL@communitymgt.com.
3. Dropped off in person at the 2016 Owners Special Meeting sign-in table at Sprague High
School not later than 6:45 p.m. on May 3, 2016.
If you will be dropping your proxy off at CMIs office, then your proxy must be received by
6:00 p.m. on May 2, 2016, (one day before the 2016 Owners Special Meeting) for it to be
counted.
If you have any questions, please contact the Associations Community Manager, Nancy
LaVoie, at nancyL@communitymgt.com or 503-233-0300.

REMINDER REGARDING ELIGIBILITY FOR VOTING

2016 OWNERS SPECIAL MEETING
CREEKSIDE HOMEOWNERS ASSOCIATION, INC.
Pursuant to Article II, Section 4 of the Bylaws of Golf Course Estates at Creekside Homeowners
Association, Inc. (Bylaws), the voting rights of owners who are delinquent in payment of their
assessments are suspended until the delinquency is cured.
No member shall be entitled to cast any vote in any matter coming before the
association if at any time the member is delinquent in the payment of any
assessment which has been levied by the association against such members
lot. For the purposes of this paragraph, unless the member and the board of
directors of the association have agreed to defer the payment of an
assessment, a member shall be deemed delinquent in the payment of the
assessment if the same is not paid in full within 30 days after the association
mails or otherwise delivers a statement for the assessment to the member.
(Bylaws, Art. II, Sect. 4.)
Payment of delinquent assessment amounts may be made until 6:45 p.m. on May 3, 2016, in
order to make the owner eligible to vote at the 2016 Owners Special Meeting. Payments made
on May 3, 2016, must be made in person, by check, at the registration table at Sprague High
School.

PROXY
OWNERS SPECIAL MEETING
CREEKSIDE HOMEOWNERS ASSOCIATION, INC.
The person (or persons) signing this PROXY (Owner) owns the Lot(s) listed below and is a member of the Creekside
Homeowners Association, Inc. (Association).
The Owner appoints
, or, in the absence of such appointment or in the event
such appointee is not in attendance at the meeting, appoints Don Wildfang or, in his absence, the Secretary of the Association, or
in his absence, the Vice-President of the Association, as my proxy (Proxy Holder). The Proxy Holder is only authorized to act
as indicated below at the 2016 OWNERS SPECIAL MEETING of the Creekside Homeowners Association, Inc., to be held on
May 3, 2016, at 7:00 PM.
CHOOSE ONE OR MORE OF THE FOLLOWING PROPOSALS:
G
G

For
PROPOSAL I.
LIMITED POWER: $60.00/MONTH ASSESSMENT INCREASE
Against
Owner authorizes Proxy Holder to vote as instructed herein regarding an increase of the Associations maximum
annual assessment by an additional $60.00 per month ($720.00 for the year) for each Lot on which construction of
improvements has been commenced, and an additional $30.00 per month ($360.00 for the year) for each Lot on
which construction of improvements has not been commenced.

G
G

For
PROPOSAL II.
LIMITED POWER: $20.00/MONTH ASSESSMENT INCREASE
Against
Owner authorizes Proxy Holder to vote as instructed herein regarding an increase of the Associations maximum
annual assessment by an additional $20.00 per month ($240.00 for the year) for each Lot on which construction of
improvements has been commenced, and an additional $10.00 per month ($120.00 for the year) for each Lot on
which construction of improvements has not been commenced.

G
G

For
PROPOSAL III.
LIMITED POWER: $10.00/MONTH ASSESSMENT INCREASE
Against
Owner authorizes Proxy Holder to vote as instructed herein regarding an increase of the Associations maximum
annual assessment by an additional $10.00 per month ($120.00 for the year) for each Lot on which construction of
improvements has been commenced, and an additional $5.00 per month ($60.00 for the year) for each Lot on which
construction of improvements has not been commenced.

CONDITIONS AND LIMITATIONS:

1.

This PROXY is not effective unless it is delivered to the Association by 6:45 p.m. on May 3, 2016.

2. This PROXY is irrevocable except by actual notice by the Owner to the presiding officer prior to the meeting that
this PROXY is revoked. Unless sooner terminated, this PROXY terminates automatically upon the final adjournment of the 2016
Owners Special Meeting.
3. This PROXY may not be used if the Owner is present at the 2016 Owners Special Meeting. If the Owner is present,
he or she, and not the Proxy Holder may vote.
DATED this

day of

, 2016.

OWNER(S):
______________________________________________
PRINT NAME

__________________________________________________
PRINT NAME

______________________________________________
SIGNATURE

__________________________________________________
SIGNATURE

ADDRESS: _______________________________________________________________