QASIB ENGLISH APPENDIX

Executive Summary QASIB Proposed Solution Modules (Technical part)

Executive Summary QASIB Proposed Solution Modules (Technical part)

Company is seeking to evolve its work environment by implementing an industry standard ERP
System. Company is aiming at controlling its operations in a manner that ensures enhanced processes
for efficient and flexible operations in addition to lowering costs.
Quality Horizons (hereafter referred to as QH) is a SR10 Million consulting firm with more than 5 years
of experience providing Information Technology (IT) consulting and services to commercial
organizations. Moreover, QH produces Software Systems for large organizations. QH employs 60 IT
and business consulting professionals, with headquarters in Riyadh and branches in Jeddah,
Dammam and Amman. These professionals specialized in project management, systems analysis &
design, systems architecture, system development & certification, Software assurance, acceptance
management, training, and web-based technologies & development.
The main business advantage of our proposed solution, in addition to providing an effective and
modular solution, is that it is built as a platform that is customizable, scalable and re-usable for other
business solutions. This is ensured through utilizing Oracle Technologies, QASIB ERP with the latest
web desktop tools; combined with powerful products and tools with open architecture standards.
The project will be completed in (?) working days (weekends and holidays excluded). For more
information about the project plan, team and deliverables, please refer to Project Management section
of this proposal.
The proposed ERP solution is based on utilizing Oracle Technologies “ QASIB ERP ” – English/Arabic
edition with some necessary customization to fit the specific needs of Company. For more information
about QASIB ERP please refer to Introduction to QASIB ERP.
The methodology that was used to build the ERP system defines the following:
Total comprehension with new management practices to insure that the system helping in maximizing
the management practice level, and insuring that operational transactions are at the highest level of
performance.
Consortium with best practice behavior ،All system modules including financial and managerial, which
deal with financial and managerial concepts in a smart modern way, support the organizational entity
at best level that fits the entity’s purpose of existence. In addition, it will insure to elevate the entity
and employees performance with minimum efforts and expenses. To achieve these goals, the system
design objective for the managerial and financial aspects will integrate both functions together as:
Automatic integration between the accounting system and financial transactional systems
Automation of most of financial transactions to reduce human errors, this will insure the highest
financial accuracy.
Daily transaction document management will reduce the error factor through the control of
management operations, which acts as Transactions Control Engine that dictate the starting and
ending transaction points, and all required managerial levels to pass through. This build in system
consort with the best management practice behavior and document management concept, in a way
to insure transaction total quality control

This proposal does not include any integration effort with any third party software. Such integration
can be discussed during the business requirements phase, and will be dealt with as a future
engagement.

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Organization Structure & Policies
The Organization Structure & Policies Series of QASIB ERP provides the core functionality that powers
the entire solution. The modules within the series combine features that help improve efficiency and
increase productivity, while ensuring accuracy and security of critical business information.
The main advantages for the Organization Structure & Policies are:
• Configures the Financial and Human Resource system with a simple setup screens
that steps through the set-up procedures.
• Initiates tasks quickly and easily using the intuitive navigation and user interface.
• Builds online to-do lists and routine checklists for multi-step tasks.
Human Resources Management System
As human resource management has become increasingly important to the success of any
organization the size and the job duties of the human resources staff are determined by the firm’s
organizational philosophy, goals and skills of its workforce. In an effort to enhance morale and
productivity, and help organization increase performance and improve its business results, QH has
adopted a flexible training system that befits the organizational entity in line with HR regulations at
various levels. The system helps trace all HR transactions records at any time.
The system is comprised of several sub-systems:
• Recruitment system
• Personnel Management
• Employees Training & Development
• Personnel Loans
• Payroll & Incentives
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Financial Management
Financial Management
One of the most critical business decisions a company will ever make is choosing and implementing an
accounting system. The system should provide the functionality, and flexibility to serve and grow with
the company. The mission of the system is to provide the clients with the “best fit” for their
accounting software needs and budget.
Financial Management–QASIB ERP® provides the integrated tools needed to master financial data
and processes. With instant access to accurate, up-to-the-minute financial information, informed
operational and strategic decisions can be made at a moment’s notice.
The proposed financial and accounting system (FAS) strength lies in its ability to:
• Distribute all financial and accounting function according to the beneficiaries’ privileges.
• Avoid any overlapping among privileges and responsibilities within procedure.
• Divide the system into sub-systems to acquire comprehensive and harmony functions.
• Ease the flow of data among sub-systems
• Ease the flow of data between the “systems” itself as one unit from one side and
other systems that are composing the proposed system of Materials Planning
Management from other side.
The FAS is designed to contain Complete & Built-in- Account Structure, The Structure befits to:
• Comply with all possible activities at the Organization
• Curtail blueprint and General Ledger accounts process that are designed in line with
accounting and scientific bases, so the structure will definitely permit the system to:
• Handle all organization’s activities and accounting system (commercial, service, and
industrial)
• Amend the accounts nominations and recalculate in line with prospective of the
people running the Financial Management and their goals.
• Implement the automated and smart accounts addition process in a sound method
and without man-intervention.
• Set up monitoring procedures on the automatic accounting directing, through
controlling the accounts opening
• Speed-up the implementation of procedures and no need to wait to open the account
to complete the procedures.
The completion any function in other system hangs on data of particular accounts that includes:
• General ledger
• Receivable accounts system
• Payable accounts system
• Fixed Assets system
• Cash Flow Management system
• Cashier system
 Materials Management Systems Inventory System

Materials Management Systems Inventory System

Ensure maximum cost-effectiveness procurement; optimum readiness to deliver requested and Key Objectives
required materials; effective handling and utilization of assets; optimum capital tie-up in the Manage, track and control stock levels, process inventory receipts and shipments.
warehouse; effectively manage fixed assets in an inventory basis.

Fixed Assets System Key Features

• Multi inventories
Key Objectives  
Manage, track, and control fixed assets of the organization and ensure effective handling and • Multi locations in one inventory
utilization  
• Multi company
 
Key Features • Real time accurate information
• Ability to read bar codes and generate them as well as printing the labels  
  • Online balances
• Ability to categorize fixed assets  
  • Support batches, shipments  and barcodes
• Automatically calculate the daily depreciation of fixed assets  
  • Store specifications for materials & inventory locations
• Enables a highly informative quantitative and qualitative overview of the available  
fixed assets • Composite & component materials
   
• Ability to renumber fixed assets • Support samples items and item cards
   
• Ability to add to or exclude from fixed assets based on privilege • Link materials with stores
 
Key Functions • Materials open balances, samples, issue request, and suspending & activation
• Define fixed assets properties and their special characteristics  
  • Stores transactions (issue, receive, transfer, change location, return &destroy )
• Define acquisition and custody of fixed assets  
  • Store materials balances and suspending & activation
• Define location of fixed assets  
  • Stock taking & settlements
• Define fixed assets open balances entries
  Key Functions
• Fixed assets transactions • Setup item cards in store
   
• Fixed assets inventory (inventory entry & settlements) • Request material issue
   
• Generate fixed asset depreciation voucher • Transaction stores
 
Standard Reports • Adjustment items balance
• Fixed asset profile and assets classifications report  
  • Stock taking store
• Fixed asset listing reports based on location and department
  Standard Reports
• Fixed assets depreciation reports • Items bin card detailed information reports including (alternatives, reorder limit,
  expiration) for both product and service items.
• Fixed asset transactions with generated journals reports  
  • Main and sub warehouses profile reports including (locations, departments, activation
• Fixed assets book value on certain date reports status, item balances)
 
• Warehouse daily and historical transactions reports
 
• Items transaction reports for specific or all warehouses
 
• Transaction type based reports for specific or all warehouses .

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 Purchasing Systems Office Management System

Purchasing System Office Management System

Key Objectives Key Objectives

• Ensure total compliance with purchasing policy and budget • Ensure effective and communication in the organizations
   
• Manage, track, handle, control, and record all purchasing activities, actions, and • Handle, follow up and document incoming and outgoing internal and external mail
decisions in an integrated way with financial and accounting system, budget system,  
cost accounting, inventory system, assets system, and personnel management • Ensure effective filing and retrieving documents
   
• Automate all purchasing processes including quotation evaluation to minimize human • Document and follow up minutes of meetings
interference and maximize accuracy and compliance.
Key Features
Key Features • Totally integrated with personnel and task management systems as well as other sys
• Automatic or manual quotation and bid evaluation based on preset criteria and tems for follow up and evaluation purposes
standards to select the best financial offers and alternatives  
  • Ability to track and follow up incoming and outgoing mail to insure effective
• Budget and policy based purchasing system correspondence and productivity
   
• Support effective planning and scheduling of purchase requests when stock levels fall • Ability to track actions and decisions regarding incoming mail
below the reorder level  
  • Ability to track and follow up actions and decisions regarding minutes
• Full integration with the financial accounting & cost accounting systems via cost  
centers, cost objects and account assignment. • Ability to identify delays of actions
 
• Support contracting & agreements Key Functions
  • Incoming internal and external mail
• Link materials with vendors  
  • Outgoing internal and external mail
• Continuous transaction processing from the request to purchase order suggestions  
and purchase orders up to entering receipt of goods and invoice verification • Filing and retrieval of documents
Key Functions  
• Purchase request • Schedule of meetings and minutes of meetings
   
• Bid and quotation evaluation • Diary organization
   
• Purchase request accumulation • Memo, decisions, and announcements circulation and follow up
 
• Bank letter of credit registration and transaction Standard Reports
  • Details of incoming mail report
• Purchase order  
  • Details of outgoing mail report
• Internal & external invoices  
  • Schedule of meetings report
• Sample item note  
  • Meeting’s agenda report
• Receipt & test vouchers  
• Minutes of meeting report
Standard Reports
• Accumulated purchase requests and approval transaction reports
 
• Purchase orders detailed reports including purchase type and status
 
• Item delivery cycle reports Inspection document, delivery notes, & invoice
 
• LCs listing reports for purchase orders and/or purchase invoices
 
• Return purchase detailed reports .

Administrative Affairs Systems

8 Consist of four subsystems to effectively organize, manage, control, track, and record 9
all managerial and administrative activities in the firm
 Library Systems Public Relations System

Library System Public Relations System

Key Objectives Key Objectives

• Ensure secure and effective utilization of items (books, journals, magazines, • Ensure effective handling and treatment of the organization’s visitors and guests
periodicals, etc…) in the library  
  • Manage all indoor and outdoor advertisement, publications, news release, interviews
• Organize and manage all the library transactions and activities with key individuals, press conferences, brochures, and events

Key Features Key Features

• Search by a single or a group of entries such as author, topic, subject, publisher, • Plan, schedule, and follow up all public relations activities
language, year, country, and title  
  • Totally integrated with the personnel management system as well as other systems
• Ability to follow up and track scheduled publications, memberships, and subscriptions  
  • Ability to provide notification for scheduled greetings, compliments, and ceremonies
• Automatic notification of expired lending period
  Key Functions
• Integrated with personnel management system • Define visitors and guests schedule
   
• Policy based entry and lending system • Define arrangements for guests and visitors (travel, tickets, transportation,
accommodation, visa, and all other required arrangements)
Key Functions  
• Define, classify, and register library items • Define and schedule indoor and outdoor advertisements
   
• Define, create, issue, modify, and delete library member cards • Schedule of publications (magazines, reports, brochures, newsletters, etc…)
   
• Follow up lending and return of library items • Schedule distribution of publications (magazines, reports, brochures, newsletters, etc…)
   
• Define and locate library items • Define news release, interviews, and press conferences, and events
 
• Define reserved items Standard Reports
  • Publication inventory report
• Define restricted for internal use items  
  • Publication schedule report
• Define number of copies of each item  
• Publication distribution and circulation report
Standard Reports  
• Library inventory report • Guests and visitors schedule report
   
• Library items and their locations and types report • Advertisement schedule report
   
• Detailed lent items report • Events schedule report

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 Commerce Relations Management Systems QASIB Systems

Commerce Relations Management System QASIB Systems

Key Objectives
System Administration
Manage, track, follow up, and store all commercial activities of the organization  
This system represents the core of QASIB, and the main controller of all sub systems and procedures.
Key Features Where all system’s codes, rules and policies are defined, of which it manages the system’s behavior
• Integrated with project management and purchasing systems as well as other related based on the organization’s vision and its business needs. It has the capabilities of customizing the
modules system regarding organization’s needs.
 
• Ability to analyze all contracts, quotations, and agreements received from suppliers System Administration > System Settings
based on a predefined criteria to identify the most suitable one
  Key Objectives:
• Serves the organization whether it is providing service\products or receiving services\ • Manipulate a large amount of data and primary inputs to carry out work procedures
products • Assist the user to deal with enormous quantity of data
• Provide basic information of daily procedures utilizing a dynamic mechanism
Key Functions
• Setup commercial contracts See full-size image
 
• Setup financial guarantee letters Key Features:
  • Ability to define and use Hijri calendar and correlating it with Gregorian calendar.
• Define bids and quotations • Ready set of countries, nationalities and cities with the ability of modification.
  • Ability to define currencies and currencies units and denominations.
• Bids, quotations, and contract analysis and selection
Key Functions:
Standard Reports • Defines job descriptions, job classifications based on international standard
• Detailed contracts and agreements report classifications.
  • Defines general accounts.
• Contracts and agreements transactions reports • Defines system’s languages.
 
• Quotations detailed reports including financial and technical whether issued or Standard Reports:
received by the organization • System setup report
  • Codes auditing reports
• Quotations analysis and prioritizing report

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 System Administration QASIB Systems

System Administration > Authority Settings Organization Administration > Organizational Policies Settings

Key Objectives: Key Objectives:

Determine, control, and follow up authorities, duties, roles, and privileges of system’s users based on Govern and control all organizational activities, processes, issues, and decisions to be in total
the job description for each user. compliance with the established organizational policies and work regulations.

See full-size image See full-size image

Key Features: Key Features:

• Ability to specify the main duties and procedures for each system • Contains a complete set of policies and regulations covering all organizational
• Capability to add and modify privileges per users and system’s login information. activities and issues including but not limited to HR policies, financial policies,
purchasing policies, sales policies, and work regulations that can be easily customized
Key Functions: to meet organization’s needs.
• Manage employees’ authority matrix • Ability to create salary scale in smooth and efficient manner.
• Ability to develop career path plans.
Standard Reports: • Ability to develop job descriptions and job classification
• Users information and granted privileges reports
• System basic functions and authorized users reports Key Functions:
• Setup fiscal year and fiscal periods
• Setup salary scales in a multi-subsidiary, multi-country, and multi-currency approach.
• Setup career path plans
• Setup organizational policies and work regulations covering a wide range of areas
Organization Administration such as:
Whereas the system administration manages and controls the behavior of the system, the
organizational settings manages and controls the behavior of the organization. The system represents • Overtime
the art of organizational development as it manages and controls all aspects of the organization such • Penalties
as the organizational structure, organizational policies and regulations, job descriptions and job • Violations & misconduct
classifications. • Employees evaluations points
• Mandates
• Delegations
Organization Administration > Organizational Structure Settings • Vacations (all types)
• Transfer
Key Objectives: • Recruitment
Manage and control organizations’ basic information, organization’s activities, organizational • Promotion
structure, as well as the objectives, duties, and responsibilities of all organizational units. • Termination
• Incentives
See full-size image • Punctuality
• Purchasing
Key Features: • Sales
• Ability to develop effective organizational structure. • Allowances
• Ability to improve and update objectives, duties, and responsibilities of organizational • Salary raise and increment
units (organizational manual). • And More
• Ability to set and update organization’s basic information and activities.
Standard Reports:
Key Functions: • Job description manual
• Setup the organizational structure, business units, banks, inventories, material • Salary scale matrix
categories and sales territories. • Career path plans
• Define all external parties (stakeholders)  related to the organization, and determine • Organizational policies and work regulations reports
organization’s groups and shares
• Define organizational unit’s geometric locations.

Standard Reports:
• Organizational manual.
• Organization’s vision, mission, and basic information.

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 Work Engine Financial & Accounting Systems ( General Ledger)

Workflow Engine Financial& Accounting Systems > General Ledger

Key Objectives: Key Objectives:

• A well knitted built-in mechanism to enhance collaborative work among organizational • Ensure accuracy and precision of accounts balances and transactions.
units and exchange or share information with other systems.  
• Provide executive with a real-time view of tasks status for effective follow up. • Provide on-line real-time query and reports of the financial statement

See full-size image See full-size image

Key Features: Key Features:

• Improve the efficiency of collaborative work by allowing team members to share a
common view of tasks and their status where each member can have real-time view  
of what is going on.
• Reduce costs and risks by automating person-to-person and system-to-system
processes. Processes can span over organizations and geographical locations.  
 
• Efficiently handle unexpected situations by allowing the authorized person to securely  
and dynamically modify the definition of a running process in order to take into
account events that were not planned.
• Take benefit from several qualities of services that the integration provides such
as transactions, role-based authentication and life cycle management, connection with linking  and allocation over the accounts
external information systems  
 
• Generate progress reports to follow up with work status  
 
• Notify users by email and a popup screen when a task received in his/her inbox.
• Enclose attachments to each task
• Manage and maintain employees delegations and authorizations (partial or full
authorization)
• Developed to meet current and future financial management needs
• Dynamic and reliable integration with QASIB sub-ledger modules
• Designed to provide high level efficiency and accuracy
• Capability of handling most complex financial needs in an easy way
• Unlimited hierarchy levels for the chart of accounts with standard financial
categorization for accounts details
• Unlimited hierarchy levels for the cost centers with a dynamic and predefined 
• Supports various types of journal entries (Standard, Reversing, Templates)
• Auto generation of journals based on templates or recurring journals with the ability
to override journal/accounts amounts.
• Auditing and posting of journal are done through the built-in work-flow module
• Compliance  with the organization fiscal year setup with the ability to  control periods
status as (open, closed) to manage the posting and JE entries

Key Functions: Key Functions:

• Define electronic activities (documents, tasks, data, and users) • Charts of accounts
   
• Define time constraints for each task/procedure to be completed for effective • Accounts to business unit
monitoring and follow up  
• General voucher
Standard Reports:  
• Work-Flow transaction status reports • Periodical transaction
   
• Work-Flow procedures delegations Reports • Closing fiscal periods
   
• Detailed work-flow transaction history reports grouped by employee, action taken, • Generate closing journal
or status  
• Fiscal year closing

Financial & Accounting Systems Standard Reports:

• Chart of accounts report (accounts detail listing)
• Process and manage all financial and accounting procedures and activities  
  • Journal entries auditing report
• Follow up with customers and suppliers with a high degree of precision and accuracy  
  • Trail balance reports (multiple levels)
• Provide all financial data required by top management rapidly and accurately  
  • Income statement reports
• Consolidate all financial transactions of a business in order to summarize financial  
activity by account number changes to asset and liabilities and to profit and net worth • Balance sheet reports
 
16 • Cash flow reports 17
 
 Financial & Accounting Systems (Account Payable) Financial & Accounting Systems (Accounts Recievable)

Financial& Accounting Systems > Accounts Payable Financial& Accounting Systems  > Accounts Receivable

Key Objectives: Key Objectives:

• Improve the management of payables for better cash flow and effectively responds • Manage & improve customer relations by keeping track of sales information and
to business cycles outstanding balances
   
• Maintain detailed information about vendors and track their related historical • Analyze receivables activities for effective cash management and minimal bad debts
transactions  
  • Provide a clear vision of sales, customers’ balances and payments forecasting.
• Provide a clear vision of expenditures, suppliers’ balances and payments forecasting
See full-size image
See full-size image
Key Features:
Key Features: • Maintain complete customer information including a set of indicators to control
• Maintain complete vendor information including a set of indicators to control vendor customer credit limits, credit period, currency, corresponding language and much more.
credit limits, credit period, currency, corresponding language and much more.  
  • Support multiple and full-fledged customer’s address profile which can be utilized
• Support multiple and full-fledged vendor’s address profile which can be utilized for for billing, shipping and any other user defined type.
billing, shipping and any other user defined type.  
  • Provide an efficient way to log customer transaction of credit Notes, debit notes,
• Provide an efficient way to log vendor transaction of credit notes, debit notes, adjustments and payments.
adjustments and payments.  
  • Accept invoices transaction as received from sales module and post  the transformed
• Integration with general ledger and purchasing modules. JE to general ledger module accordingly.
   
• Payments can be implemented on accounts payables transactions or on purchase • Payments can be implemented on accounts receivables transactions or on sales
invoice as received from purchasing system. invoice as received from sales system.
   
• Ability to implement partial payment of vendor invoices and/or allocate one payment • Ability to implement partial payment of customer invoices and/or allocate one
to different invoices based on their due dates and amounts. payment to different invoices based on their due dates and amounts.
   
• On-line inquiry of vendor balances with a drill-down feature to show transactions • On-line inquiry of customer balances with a drill-down feature to show transactions
history. history
 
Key Functions: • Ability to implement customer to vendor consolidation
• Categorize vendors to a user defined category with a direct link to the GL accounts
  Key Functions:
• Classify vendors with different ranks and even can be flagged as black listed • Categorize customers to a user defined category with a direct link to the GL accounts
   
• CR settlement voucher • Organize customer records quickly and efficiently by classifying them into groups
and assigning them ranks for statistical and reporting purposes
Standard Reports:  
• Vendor detailed/Listing profile report • DB settlement voucher
 
• Vendor statement of account Standard Reports:
  • Customer detailed/Listing profile report
• Debit &credit aging reports  
  • Customer statement of account
• Payments forecasting for reports  
  • Debit &credit aging reports
• Posted payment allocation report.  
  • Payments forecasting for reports
• Un-posted transactions auditing report  
• Posted payment allocation report.
 
• Un-posted transactions auditing report

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 Financial & Accounting Systems (Budgeting) Financial & Accounting Systems (Cash Management System)

Financial& Accounting Systems > Budgeting Financial& Accounting Systems > Cash Management System

Key Objectives: Key Objectives:

Budgeting is a practice to convert organizational plans into financial figures in order to control  
and monitor unjustified spending by regularly comparing expenses with revenues and acting on the
variations. The budgeting system will effectively accomplish this objective by providing management  
with real-time view of the business planned expenses and revenues and on-line monitoring and
tracking of the actual expenses/revenues amounts against the planned ones.
• Manage bank information and bank accounts
• Facilitate follow up and record banking transactions
• Reconcile bank statement using the entered bank statements and the bank
transactions generated by cashier system and identify any variation

See full-size image See full-size image

Key Features: Key Features:

• On-line comparison query for actual against planned for current or previous years. • Automatically conclude and calculate Adjustments with the ability to modify the
  result manually.
• Fully integrated with general ledger module  
  • On-line query for bank statement, reconciliation result and adjustment suggestions.
• Support various types of budget accounts  
  • Maintain banks, branches and bank accounts and link them to the related GL accounts.
• Budget can be a standalone or a subsidiary of a main budget  
  • Easily and rapidly log bank statement as received from bank identifying each
• Unlimited number of budgets based on organizational units (departments) and transaction with its proper type.
active fiscal years.
  Key Functions:
• Multi level budget accounts for each budget and linking them to the related GL • Bank transaction correspondence
accounts.  
  • Bank statement registration
• Ability for authorized user to transfer and reallocate between budget accounts  
  • Bank transaction matching
• Ability to frequently review and update budget amount with fully controlled
change tracking. Standard Reports:
• Detailed and listing of bank information reports.
Key Functions:  
• Planned budget setup • Bank statement report.
   
• Budget journal scope setup • Bank reconciliation and adjustment result reports
 
• Planned budget voucher
 
• Budget approach

Standard Reports:
• Budget profile and detailed accounts report
 
• Budget performance and comparison reports
 
• Budget transaction auditing report
 
• Budget transaction journal report

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 Financial & Accounting Systems (Cashier System) Financial & Accounting Systems (Cash Flow)

Financial& Accounting Systems > Cashier System Financial& Accounting Systems > Cash flow

Key Objectives: Key Objectives:

Manage and record all cash and check payments transactions as they are received or issued by the
organization cashier.
See full-size image
Key Features:
• Fully integrated with cash management system, accounts receivables, accounts
payables and general ledger to process payments and generate GL journals.
• Facilitates payment processing, providing a single platform for seamless
communication between banks, cashiers and corporations to process all payments
and receipts
 
• Provide a comprehensive view to enable management predicts cash requirements
and maximize returns
• Log all receivables and payables payments in safe or deposited at bank
• Log employee payments transaction as they are received from payroll system.
 
• Process all payments issue and received requests
 
• Support cash box catering and compensation
Manage, monitor and control the cash being received and spent during a defined period of time
(quarterly, biannually, or annually) or cash tied to a specific project to identify the total cash flow
of the organization  
Key Features:
• Fully integrated with the accounts payable, accounts receivable, and general ledger.
 
• Manage cash in-flow and cash out-flow quarterly, biannually and annually
• Group and ungroup cash in-flow and cash out-flow as needed and required
Key Functions:
• Cash in-flow and cash out-flow from operational activities
 
• Cash in-flow and cash out-flow from financing activities
• Cash in-flow and cash out-flow from investment activities
Standard Reports:
• Cash in-flow reports
 
• Cash out-flow reports

Key Functions:
• Transfer payables check and depositing into bank
 
• Receivables check payments issuing and printing
 
• Casher custody reconciliation
 
• Cash boxes transaction
 
• Payment orders
 
• Check transaction
 
• Direct bank deposit
 
• Cash receipt order
 
• Cash box stock taking

Standard Reports:
• Cash boxes and cashers listing reports
 
• Check payments auditing reports.
 
• Cash box / petty cash transaction log reports

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 Financial & Accounting Systems (Financial Statement Analysis) Human Resources Systems

Financial& Accounting Systems > Financial Statement Analysis
Key Objectives:
Provide accurate, precise, and informative financial analysis covering financial ratios, common size
analysis, changing prices, and international consideration based on income statement, balance sheet,
statement of retained earnings, and the statement of cash flow to support the management in making
effective, informative, and fact-based decisions.
Human Resources Systems
• Manage and process all human resources activities and affairs utilizing a very well
integrated mechanism
• Track and manage employee’s financial and administrative information in a
multi-country, multi-region, multi-company, multi-branch, and multi-currency
approach utilizing its ability to adapt based on the defined policies and regulations
of the organization as well as the country and the region.

Key Features:
• Accurate, precise, and informative statements for the top level management. Human Resources Systems > Recruitment System
 
• Well integrated with the financial system to instantly receive required financial data Key Objectives:
for the analysis
  Manage and control in a very efficient way all recruitment activities from the identification of
• Ability to provide income statement, balance sheet, earning statement, cash flow vacancies to the hiring whether it is local or international hiring, by the organization itself or by
statement. recruiting agency.

Key Functions: See full-size image

• Income statement analysis
  Key Features:
• Balance sheet analysis • Totally integrated with personnel system and payroll system
   
• Retained earnings statement analysis • Track new employees documents
   
• Cash flow statement analysis • Track visa status and travel arrangements if needed
   
• Detailed financial analysis • Process job applications and selecting candidates for employment
 
Standard Reports: • Handle recruitment of citizens, expatriates, and international
• Income statement report  
  • Handle recruitment by the organization itself or by a recruiting agency
• Balance sheet report  
  • Store, maintain and retrieve all applications serving as an application repository for
• Retained earnings statement report the organization
 
• Cash flow statement report Key Functions:
  • Define job applications classification criteria
• Detailed financial analysis report  
• Define job applications selection criteria
 
• Setup vacancies in the organization
 
• Schedule and manage interviews
 
• Define local and international recruiting agencies
 
• Receive job application
 
• Define travel and arrival arrangements

Standard Reports:
• Applicants information and status reports
 
• Visa request application status reports
 
• Recruitment status reports
 
• Vacancies status reports
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 Human Resources Systems (Personnel Management System) Human Resources Systems (HR Training and Development System)

Human Resources Systems > Personnel Management System Human Resources Systems > HR Training and Development System

Key Objectives Key Objectives

Ensure the integrity, reliability, consistency, and accuracy of employees’ financial and administrative
information as well as actions and decisions that affect employees positively or negatively
See full-size image
Key Features
• Constantly track the updates of employee’s profiles and transactions that affects
employees such as promotions, salary raise, incentives, bounces, violations,
misconducts, penalties, deductions, leaves, absences, end of service earnings and
settlement, medical treatments, social insurance, …etc.
 
• Track and follow up employees’ leaves, attendance, absence, mandates, and overtime
 
• Totally integrated with the financial systems
• Contains a well-knitted, fully integrated, unique, automated performance appraisal
system that is based on specific criteria for every job to ensure fairness and equity
by scientifically minimizing human interference.
• Track and update employees’ information automatically and simultaneously in
accordance with other systems transactions
• Systematically affect other systems according to specific criteria
Plan, budget, follow up, and control all employees’ training activities whether they attend in-house or
public training programs to ensure a positive impact of training on employees as well as the
organizational performance
See full-size image
Key Features
• Provide an interactive mechanism to define training needs of employees and the
required training
 
• Prepare training plans and training budgets
 
• Evaluate training activities (training programs, symposiums, or conferences) based
on intended goals and objectives
• Integrated with the personnel management system
 
• Integrated with the budgeting system as well as general ledger system
• Automatically and simultaneously update employee profile based on attended
training programs
• Automatically produce invoices or vouchers

Key Functions Key Functions

• Employee’s profiles • Setup training plan
   
• Compensation settlement • Setup training budget
   
• Employee’s family information • Registration in approved training programs
   
• Document receiving and delivering • Withdraw from training programs
   
• Absence registration • Training evaluation
 
• Attendance records Standard Reports
  • Training plan report
• Leave records  
  • Training budget report
• Setup and define employee’s evaluation elements and criteria  
  • Available and scheduled training programs reports
• Setup performance appraisal  
  • Employee training registrations reports
• Medical insurance transaction  
  • Training evaluation report
• Social insurance transaction  
  • Training activities report
• End of service settlement
 
• Overtime assignment request
 
• Records of all actions and decisions that affect employees

Standard Reports
• Detailed employees profile reports
 
• Monthly attendance reports
26   27
• Employee infraction and disciplinary action reports
 
• Monthly transactions reports
 Human Resources Systems (Personal Loans System) Human Resources Systems (Payroll and Incentives System)

Human Resources Systems > Personal Loans System Human Resources Systems > Payroll and Incentives System

Key Objectives Key Objectives

Budget, organize and track employees’ loans based on specific and standard criteria and policies to Calculate and produce a very accurate and precise payroll as well as  incentives in an integrated way
ensure fairness and equity in handling and evaluating requests and granting loans as well as ensuring with HR and Financial systems
the collection of the organization’s dues
See full-size image
 
Key Features
See full-size image • Automatically produce and print employee’s salary slip
 
Key Features • Tracking and process all calculations of employee’s rewards, salaries increments,
• Integrated with personnel management system, payroll, and general ledger to and compensations
automatically update related employees information  
  • Ability to modify social security salaries
• Schedule loan payments based on various factors and process payments transactions  
  • Automatically creates vouchers for financial related transactions
• Dynamic mechanism to process employees’ loans with related sponsors.  
  • Capability to automatically calculate and post overtime, mandates, and  disciplinary
• Track loan payments, monitor and process all payments from the employee or actions
the sponsors  
• Calculate and process annual allowances
Key Functions  
• Setup loans budget • Ability to modify employee’s allowances and deductions
   
• Evaluate loan requests • Track social security payments for all employees dynamically
 
• Grant loans Key Functions
  • Calculate payroll and all related financial elements
• Setup collection schedule  
• Treat and calculate incentives
Standard Reports
• Employees loan requests report Standard Reports
  • Monthly payroll reports based on employee, contract type and\or department
• Employees granted and recorded loans report   
  • Allowances and deductions reports
• Loans budget report
 
• Loans status report

28 29
 Human Resources Systems (Mandates System) Human Resources Systems (Vacations System)

Human Resources Systems > Mandates System Human Resources Systems > Vacations System

Key Objectives Key Objectives

• Ensure effective and efficient mandate and business trips management in an Plan, schedule and processes all types of vacations according to the approved policies to ensure
integrated with the financial and accounting systems as well as the human resources efficient utilization of human resources and practical schedules of tasks.
management systems.
  See full-size image
• Provide accurate records and follow up of all actions and decisions regarding
mandates covering mandates objectives, tasks to be accomplished, duration, Key Features
costs, payments, transactions, visas, tickets. • Ability to create automatic related vouchers
 
See full-size image • Integrated with organizational policies and work regulations as well as the country
labor law
Key Features  
• Dynamic mechanism and an interactive integration with personnel management • Integrated with financial and accounting systems and human resources systems
system  
  • Integrated with employees’ tasks and assignments to ensure effective
• Automated integration with financial system regarding expenses and payments accomplishment of tasks
   
• Handle all options and cases of mandates arrangements regarding travel • Process all types of vacations
arrangement, accommodation arrangement, duration, and other related expenses  
  • Follow up and track vacation utilization
• Process all types of mandates transactions (request, start. modify, cancel, and close)
Key Functions
Key Functions • Define vacation types
• Log mandate request  
  • Define vacations plan
• Track mandate status  
  • Define vacations schedule
• Setup mandate specification  
  • Process vacations according to plan, schedule, tasks assigned, and regulations
• Follow up mandates
Standard Reports
Standard Reports • Vacations plan
• Mandate transactions reports  
  • Vacations schedule
• Mandate status reports  
  • Vacations status
• Mandates records reports  
• Vacations records

30 31
 Materials Management Systems Materials Management Systems ( Inventory System)

Materials Management Systems Materials Management Systems > Inventory System

Ensure maximum cost-effectiveness procurement; optimum readiness to deliver requested and Key Objectives
required materials; effective handling and utilization of assets; optimum capital tie-up in the Manage, track and control stock levels, process inventory receipts and shipments.
warehouse; effectively manage fixed assets in an inventory basis
See full-size image
Materials Management Systems > Fixed Assets System
Key Features
Key Objectives • Multi inventories
Manage, track, and control fixed assets of the organization and ensure effective handling and  
utilization • Multi locations in one inventory
 
See full-size image • Multi company
 
Key Features • Real time accurate information
• Ability to read bar codes and generate them as well as printing the labels  
  • Online balances
• Ability to categorize fixed assets  
  • Support batches, shipments  and barcodes
• Automatically calculate the daily depreciation of fixed assets  
  • Store specifications for materials & inventory locations
• Enables a highly informative quantitative and qualitative overview of the available  
fixed assets • Composite & component materials
   
• Ability to renumber fixed assets • Support samples items and item cards
   
• Ability to add to or exclude from fixed assets based on privilege • Link materials with stores
Key Functions  
• Define fixed assets properties and their special characteristics • Materials open balances, samples, issue request, and suspending & activation
   
• Define acquisition and custody of fixed assets • Stores transactions (issue, receive, transfer, change location, return &destroy )
   
• Define location of fixed assets • Store materials balances and suspending & activation
   
• Define fixed assets open balances entries • Stock taking & settlements
 
• Fixed assets transactions Key Functions
  • Setup item cards in store
• Fixed assets inventory (inventory entry & settlements)  
  • Request material issue
• Generate fixed asset depreciation voucher  
• Transaction stores
Standard Reports  
• Fixed asset profile and assets classifications report
 
• Fixed asset listing reports based on location and department
 
• Fixed assets depreciation reports
 
• Fixed asset transactions with generated journals reports
 
• Fixed assets book value on certain date reports

32 33
 Materials Management Systems ( Purchasing System ) Administrative Affairs Systems ( Office Management System )

Materials Management Systems > Purchasing System Administrative Affairs Systems

Key Objectives Consist of four subsystems to effectively organize, manage, control, track, and record all managerial
• Ensure total compliance with purchasing policy and budget and administrative activities in the firm
 
• Manage, track, handle, control, and record all purchasing activities, actions, and Administrative Affairs Systems > Office Management System
decisions in an integrated way with financial and accounting system, budget system,
cost accounting, inventory system, assets system, and personnel management Key Objectives
  • Ensure effective and communication in the organizations
• Automate all purchasing processes including quotation evaluation to minimize  
human interference and maximize accuracy and compliance. • Handle, follow up and document incoming and outgoing internal and external mail
 
See full-size image • Ensure effective filing and retrieving documents
 
Key Features • Document and follow up minutes of meetings
• Automatic or manual quotation and bid evaluation based on preset criteria and
standards to select the best financial offers and alternatives See full-size image
 
• Budget and policy based purchasing system Key Features
  • Totally integrated with personnel and task management systems as well as other
• Support effective planning and scheduling of purchase requests when stock levels systems for follow up and evaluation purposes
fall below the reorder level  
  • Ability to track and follow up incoming and outgoing mail to insure effective
• Full integration with the financial accounting & cost accounting systems via cost correspondence and productivity
centers, cost objects and account assignment.  
  • Ability to track actions and decisions regarding incoming mail
• Support contracting & agreements  
  • Ability to track and follow up actions and decisions regarding minutes
• Link materials with vendors  
  • Ability to identify delays of actions
• Continuous transaction processing from the request to purchase order suggestions
and purchase orders up to entering receipt of goods and invoice verification Key Functions
• Incoming internal and external mail
Key Functions  
• Purchase request • Outgoing internal and external mail
   
• Bid and quotation evaluation • Filing and retrieval of documents
   
• Purchase request accumulation • Schedule of meetings and minutes of meetings
   
• Bank letter of credit registration and transaction • Diary organization
   
• Purchase order • Memo, decisions, and announcements circulation and follow up
 
• Internal & external invoices Standard Reports
  • Details of incoming mail report
• Sample item note  
  • Details of outgoing mail report
• Receipt & test vouchers  
• Schedule of meetings report
Standard Reports  
• Accumulated purchase requests and approval transaction reports • Meeting’s agenda report
   
• Purchase orders detailed reports including purchase type and status • Minutes of meeting report
 
• Item delivery cycle reports Inspection document, delivery notes, & invoice
 
• LCs listing reports for purchase orders and/or purchase invoices
 
• Return purchase detailed reports
34 35
 Administrative Affairs Systems ( Library System ) Administrative Affairs Systems ( Public Relations System )

Administrative Affairs Systems > Library System Administrative Affairs Systems > Public Relations System

Key Objectives Key Objectives

• Ensure secure and effective utilization of items (books, journals, magazines, • Ensure effective handling and treatment of the organization’s visitors and guests
periodicals, etc…) in the library  
  • Manage all indoor and outdoor advertisement, publications, news release, interviews
• Organize and manage all the library transactions and activities with key individuals, press conferences, brochures, and events

See full-size image See full-size image

Key Features Key Features

• Search by a single or a group of entries such as author, topic, subject, publisher, • Plan, schedule, and follow up all public relations activities
language, year, country, and title  
  • Totally integrated with the personnel management system as well as other systems
• Ability to follow up and track scheduled publications, memberships, and subscriptions  
  • Ability to provide notification for scheduled greetings, compliments, and ceremonies
• Automatic notification of expired lending period
  Key Functions
• Integrated with personnel management system • Define visitors and guests schedule
   
• Policy based entry and lending system • Define arrangements for guests and visitors (travel, tickets, transportation,
accommodation, visa, and all other required arrangements)
Key Functions  
• Define, classify, and register library items • Define and schedule indoor and outdoor advertisements
   
• Define, create, issue, modify, and delete library member cards • Schedule of publications (magazines, reports, brochures, newsletters, etc…)
   
• Follow up lending and return of library items • Schedule distribution of publications (magazines, reports, brochures, newsletters, etc…)
   
• Define and locate library items • Define news release, interviews, and press conferences, and events
 
• Define reserved items Standard Reports
  • Publication inventory report
• Define restricted for internal use items  
  • Publication schedule report
• Define number of copies of each item  
• Publication distribution and circulation report
Standard Reports  
• Library inventory report • Guests and visitors schedule report
   
• Library items and their locations and types report • Advertisement schedule report
   
• Detailed lent items report • Events schedule report

36 37
 Administrative Affairs Systems ( Commerce Relations Management System ) Planning & Projects Management Systems

Administrative Affairs Systems > Commerce Relations Management System Planning & Projects Management Systems

Key Objectives • Provide a mechanism to develop strategic, annual, operational, departmental,
Manage, track, follow up, and store all commercial activities of the organization   and project plans as well as following up and identifying variations
 
See full-size image • Ensure effective utilization of financial and human resources, accomplishment and
delivery with the specific time, and effective project management
Key Features
• Integrated with project management and purchasing systems as well as other
related modules Planning System
 
• Ability to analyze all contracts, quotations, and agreements received from Key Objectives
suppliers based on a predefined criteria to identify the most suitable one • Provide a mechanism to prepare, execute, track, and follow up a variety of plans
   
• Serves the organization whether it is providing service\products or receiving • Convert all organizational objectives into specific measurable tasks assigned to
services\products employees with specific time, cost, and resources
• Compile all the organization’s sub plans into one organizational plan
Key Functions
• Setup commercial contracts
  Key Features
• Setup financial guarantee letters • Integrated with the project management system, purchasing system, personnel
  management system, and the budget system as well as other related modules
• Define bids and quotations  
  • Handle all types of plans whether they are strategic plans, operational, tactical,
• Bids, quotations, and contract analysis and selection or projects plans
 
Standard Reports • Ability to develop and follow up a one- day plan as well as a five-year plan
• Detailed contracts and agreements report  
  • Ability to have a plan be either developed by the person responsible of managing it
• Contracts and agreements transactions reports and having it approved by a supervisor, or developed by a supervisor and assigned
  for an employee to manage it
• Quotations detailed reports including financial and technical whether issued or
received by the organization Key Functions
  • Setup general and specific goals and objectives
• Quotations analysis and prioritizing report  
• Setup tasks and activities for every goal and objective
 
• Define required resources for every task and activity
 
• Schedule tasks and activities
 
• Define cost and time
 
• Assign tasks and activities to individuals and departments
 
• Develop detailed implementation program
 
• Follow up execution and identify variations

Standard Reports
• Detailed plan report
 
• Detailed implementation program report
 
• Detailed schedule
 
• Progress report

38 39
 Project Management System Maintenance & Safety System

Project Management System Maintenance and Safety System

Key Objectives Key Objectives
• Ensure managing all types and all aspects of projects in a very effective and • Ensure effective maintenance of the organization’s internal fixed assets based on
efficient way categories and types of assets.
   
• Ensure accomplishing projects within the specified scope, time, cost, and resources. • Ensure effective maintenance of external projects based on categories and types of
 
• Provide management with a tool to prevent negative variation of time, cost, and assets
scope through a real-time view of the progress of the project.
Key Features Key Features
• Based on the best practice and standards of project management • High level of integrity with other systems such as planning, fixed assets, and
  inventory systems
• Policy based system to ensure compliance with the organizational policies and  
work regulations • Track and control the execution of maintenance procedures over equipments or assets
   
• Integrated with the financial and accounting systems, human resources systems, • Monitor the quality of maintenance
and the planning system
 
• Detailed scheduling of idle vs. busy resources • Preventive maintenance procedures
   
• Ability to overlap resources among multiple projects • Ability to issue and implement safety standards
   
• Display tabular as well as graphical reports Key Functions
  • Define maintenance procedures and maintenance plan
• Perform a certification of completion transaction  
  • Define different types / scopes of maintenance projects as well as specifying
• Generate work orders related to certain activities for the individuals who are maintenance project’s components and requirements.
responsible for executing the work within the project  
  • Define preventive maintenance planning
• Generate invoices and vouchers through communicating directly with the financial
modules
  Standard Reports
• Manage and distribute requests between projects • Maintenance procedures and scheduling reports
   
• Ability to track each task in a project or all project’s tasks • Maintenance projects detailed information reports
 
Key Functions • Maintenance transactions and work orders reports
• Define different types / scopes of projects as well as specifying project’s  
components and requirements • Maintenance projects invoices and payments reports
   
• Setup project details and follow up • Maintenance contract and their related project detailed reports
 
• Setup tasks and define whether they are related to a certain activity within the
project, a result of implementing certain requirements of a project, assigned or
created using the workflow system
 
• Define project stages, and relate them to plans and schedules
 
• Define and track each activity in every stage whether it is a main or a sub activity
within that stage   
Standard Reports
• Detailed projects reports including plan, milestones, progress and cost
 
• Project parameters, requirements and specifications detailed reports
 
• Project progress and actions taken reports
 
• Projects recourses allocations reports shows the status of each employee
(vacant / staffed) over the timeline
 
• Project staff attendance reports showing work hours and absenteeism
 
40
 
• Projects achievements and accomplishments report 41
• Material delivery report
 
• Overtime compensations request reports
 Sales Management System Sales Management System

Sales Management System Key Functions

• Define sales plan
Key Objectives  
• Improve and maximize sales by planning, monitoring, and tracking all sales • Define sales targets for salesmen and sales distribution for sales regions
activities and performance  
  • Setup Prices
• Streamline order processes through high integration with inventory and  
receivables systems • Setup quantities discounts, seasonal discounts for all clients or specific ones
 
• Setup sales commissions
Key Features  
• Integrated with the financial and accounting system, human resources systems, • Define promotional prices and discounts
as well as the administrative affairs systems  
• Full integration with inventory system by posting shipment order and tracking • Setup quotation request
items issuing and receiving by customer  
  • Sales invoice
• Maintain salesmen profile and assign targets and commission online with the  
organization’s sales plan • Delivery orders
   
• Item prices and discount are calculated based on the customer price list, customer • Return sales invoice
discount and defined promotion at the same time lower price policy can be  
implemented • Define stock control
 
• Support inventory as well as services items Standard Reports
  • Sales analysis report based on Item, customer, salesperson, and\or region
• Provide products selling price list as a default price for all branches  
  • Outstanding sales order detailed reports in clouding related shipments, deliveries
• Full taxation support for up-to-date product and branch based tax rate and Invoices details and status
   
• The sales life cycle can be started by entering the customer RFQ/RFP and responding • Price list and discount rates reports by branch, customer, promotional and
to it accordingly quantity break
   
• Quotation initiation, negotiation and documentation of different versions • Salesmen targets, commissions, and compensation detailed reports
   
• Sales order are based on an approved quotation with the same items and quantities • Quotations audit trail reports (versions, approved, rejected, and processed
   
• Ability to process, cancel, or hold an order • Targets for a salesperson, a branch, an item, or a region report
 
• Sales invoice can be generated based on sales order and/or issued items
 
• Extra chargers can be added to the sales invoice for the non countable non
profitable services
 
• One sales order can be scheduled to be delivered to the customer on multiple
shipments
 
• Provide a full process for approval with workflow that manages each stage and the
recording of authorizations for each step of the sales life cycle

42 43
 Maintenance & Safety System Production System

Maintenance & Safety System Production System

Key Objectives Key Objectives

• Ensure effective maintenance of the organization’s internal fixed assets based on • Eliminate waste and ensure total and effective utilization of materials
categories and types of assets.
  • Ensure effective and accurate planning, processing, organizing, controlling and
• Ensure effective maintenance of external projects based on categories and types of monitoring of the entire production process with high integration
assets • Assist the top management to make the right decision at the right time by providing
real-time information about the status of production orders, production processes,
raw materials utilization, and required time for production in comparison with the
Key Features pre-defined plan
• High level of integrity with other systems such as planning, fixed assets, and
inventory systems • Improve quality of production and cut off production costs
 
• Track and control the execution of maintenance procedures over equipments or assets • Ensure effective resource allocation
 
• Monitor the quality of maintenance Key Features
• Totally integrated with the financial and accounting systems, human resources
systems, material management systems, administrative affairs systems and the
• Preventive maintenance procedures planning and project management systems
 
• Ability to issue and implement safety standards • Ability to monitor and measure any failure following a pre-defined production plan
 
Key Functions • Ability to monitor inventory and the best utilization of raw materials
• Define maintenance procedures and maintenance plan
  • work as a quality surveyor for the raw materials and relate them to the entire
• Define different types / scopes of maintenance projects as well as specifying production process
maintenance project’s components and requirements.
  Key Functions
• Define preventive maintenance planning • Define production plan
• Define quality plan
Standard Reports
• Maintenance procedures and scheduling reports • Define production processes
 
• Maintenance projects detailed information reports • Monitor & control production processes
 
• Maintenance transactions and work orders reports • Define inventory and raw materials
 
• Maintenance projects invoices and payments reports • Define resources
 
• Maintenance contract and their related project detailed reports Standard Reports
• Production order report
• Production plan report
• Production process report
• Quality plan report
• Raw materials utilization and resource allocation report
• Production performance analysis report

44 45
 Training & Educational Institutes Management Systems Training & Educational Institutes Management Systems

Training & Educational Institutes Management Systems Standard Reports

• Training needs assessment reports based on the employee, the job, and the
Key Objectives organization’s needs

Whether the organization is providing short in-house or public training programs, conferences, • The design of a specific or all training programs and the training manual report
and symposiums, or providing diplomas for those seeking certificates in specialized areas, this  
well integrated system aimed to assist management by providing effective mechanism for planning, • Training package and training materials report
managing, controlling, and following up all training and educational activities from the training needs  
assessment and registration to issuing certificates and evaluating the training program • Training plan report
   
• Registration status report
See full-size image  
• Training schedule report
Key Features  
• Well integrated with the financial and accounting systems, the planning and project • Implementation plans report
management systems, and all other related systems  
  • Detailed trainers and teachers reports (schedules and contracts)
• Support on-line registration, examination, and evaluation  
  • A training program and a diploma status report
• Ability to download training materials, training packages, and assigned readings as  
well as uploading reports and assignments • Attendance sheets
   
• Handle unlimited number of training programs, training events, and diplomas • Absenteeism status report for a trainee and a student or for all with electronic or
  manual warning letters if required
• Automatically schedule training program and allocate resources  
  • Cost and income analysis reports
• Automatically analyze and classify training needs based on the job, the employee,  
and the organization’s needs • Training evaluation reports
   
• Automatically evaluate a training program for one implementation or for historical • Students examination and results reports
implementations  
  • Certificates and transcripts
• Automatically analyze costs and prices  
  • Invoices
• Ability to handle all types of training with all possible different cases whether provided  
by full-time trainers or contracted trainers, and whether it is provided in the training • Training and class rooms reports
center, the client’s premises, or in a hotel  
  • Detailed hotels report (current status, reservations, balance, contracts, and
• Ability to handle, manage, control, and analyze all related costs such as traveling, cancellations)
accommodations, and fees of the trainer as well as the venue and related
refreshments and equipments
Key Functions
• Training needs assessment based on the employee, the job, and the
organization’s needs
 
• Design training programs and diplomas
 
• Develop and document training materials and training packages
 
• Define registration for either training programs or diplomas
 
• Define training plans and diplomas schedule
 
• Define implementation plan and schedule with all related and required resources
such as trainers, training materials and packages, readings, training and class
rooms, time and duration, and training and teaching equipments
 
• Design evaluation of training programs, evaluation of trainees, and exams of students
 
• Define attendance and absenteeism with the maximum accepted level of absenteeism
and the minimum accepted level of attendance

46 47
 Real Estate Management System Ticketing & Reservation System

Real Estate Management System Ticketing & Reservation system

Key Objectives Key Objectives
• Whether the organization is managing owned real estate or managing a real estate
for others, and whether it is leasing or selling real estate units, this well integrated Ensure effective and accurate management and handling of all reservation processes of all services a
system aimed to assist management in planning, managing, monitoring, and travel agency provides
controlling real estate units
  See full-size image
• Ensure effective utilization of real estate units and effective management of contracts
and financial affairs Key Features
• Totally integrated with other systems
See full-size image  
• Automatically reserve tickets, hotel rooms, or\and cars according to the purchase order
Key Features  
• Effective mechanism to produce and monitor all processes and transactions of • Track suppliers and prices changes
any property of the organization  
  • Ability to process issuing ticket purchase orders, confirmation of reservations,
• Provide a comprehensive database of all properties owned by the organization cancellation of reservations, and re-issuing tickets after cancellation
classified by specifications and locations  
  • Ability to deal with various types of suppliers, tracking price changes, updating
• Ability to track all the properties leased to other organizations or individuals, prices list according to seasons, and issuing tickets and invoices
   
• Ability to track all services related to a certain property, tracking the sold properties • Ability to deal with other tourist agencies according to their facilities, prices, and
and buyer’s data services
   
• Issue leasing contracts and tracking them • Ability to handle different types of tourist programs
 
• Ability of defining service meters such as power, water, gas…etc Key Functionality
  • Define tickets, hotel rooms, car rental services
• Ability to register client’s application to reserve any real estate unit along with  
client’s data • Setup prices, hotel rooms, car rental
   
• Handles maintenance contracts • Define suppliers and prices changes of their services
   
• Track all transaction done over a property or a set of properties • Define travel orders
   
• Unit based transaction to deal with every property as a separate entity • Define tourist programs
Key Functions Standard Reports
• Define and classify properties into groups and categories • Airline ticket sales and return reports 
   
• Define services and all meters details, units of measurements, units prices, and • Airline ticket selling prices reports 
any additional taxes  
  • Reservation and cancellation of airline ticket reports
• Define car parking spaces and telephone lines for every unit and whether it is on hold,  
leased or sold • Ticket sales commission reports
   
• Setup real estate units • A detailed services listing reports
   
• Contract conformation • Tourist programs report
   
• Invoice payment services • Suppliers services and their prices report
 
• REU reservation orders
 
• Contract renewal
 
• Setup real estate budget
Standard Reports
• Detailed property information and specifications reports grouped by property
classifications
 
• Property sales and tenancy contract listing reports
 
48
 
• Payment scheduling reports for property sales and tenancy contract 49
• Property services bills and transactions history reports
Head Office: P.O. Box 67457, Riyadh 11596 Tel +966 1 2251666 Fax +966 1 2251999