Oracle Time and Labor - New Rollback Framework

Oracle Time and Labor New Rollback Framework
Day, Date, 2004

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July 25th, 2012
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OTL New Rollback Framework

25 July 2012
Safe Harbor Statement

The following is intended to outline our general
product direction. It is intended for information
purposes only, and may not be incorporated into
any contract. It is not a commitment to deliver any
material, code, or functionality, and should not be
relied upon in making purchasing decision. The
development, release, and timing of any features
or functionality described for Oracles products
remains at the sole discretion of Oracle.
Agenda
Welcome/Introduction
Prerequisite knowledge
Overview
New Programs
Setups & Demo
Troubleshooting
Useful References/My Oracle Support (MOS) Doc Ids
Q and A
Feedback
Pre-requisite Knowledge
Before you implement this functionality, you should have read the following articles:
Oracle Time and Labor Implementation and User Guide, Release 12 [Note 1070930.1]
Oracle Time and Labor Retrievals Troubleshooting Guide [Note 749174.1]
Working knowledge of OTL Payroll timecard lifecycle.
Overview
Before Rel 12.1.5, there was no functionally to Rollback a timecard from BEE
Batch back to HXC Timecard (Self Service or Timekeeper). Now this
functionality is available.
This webcast goes through Oracle Time and Labor new Rollback Framework
for Payroll application released in Oracle HRMS 12.1 RUP 5 (Patch
13418800)
This feature introduces four concurrent programs with flexible options to cater
to various business scenarios requiring a rollback of time transferred from
OTL to Payrolls BEE interface.
New Programs
OTL: Rollback Non OTLR Timecards
Rolls back a Non-OTLR Timecard from BEE Batch back to HXC (Self Service or
Timekeeper)
OTL: Rollback OTLR Timecards
Rolls back a OTLR Timecard from BEE Batch back to HXC (Self Service or Timekeeper)
OTL: Rollback Batches from BEE
This program is the Rollback option for Transfer to BEE process. This is the rollback for
Transfer to BEE process. Rolls back a timecard from BEE Batch back to HXT (PUI
Timecard).
OTL: Rollback Batches from BEE (Retro)
This program is the Rollback option for Transfer to BEE(Retro) process. The process is
equipped to rollback only Retro batches created from OTLR.
Demo
1st Program: OTL: Rollback Non-OTLR Timecards
Entered new Non-OTLR Timecard Starting 09-Jul-2012 to 15-Jul, 40 hrs
Navigation: Self Service Time > Create Timecard
Demo
Run Transfer Time from OTL to BEE
8-Jul-2012 to 16-Jul-2012
Retrieval Transaction Code: HMrollbackTest1
New Batch Reference: HMrollbackTest1
Navigation: OTL Application Developer > Submit Requests
Demo
BEE Batch showing status of Unprocessed.
Navigation: OTL Application Developer > OTL Time Accounting > Mass Info eXchange: MIX
10
Demo
Now lets run OTL: Rollback Non OTLR Batch Process
Mode:
- Validate Only (simulation)
-Validate and Execute (Real
Rollback)
Rollback Mode:
- Rollback as per selection: The
process rolls back the latest
retrieval that happened for a
timecard, as per the details
specified.
- Rollback All Details: When
selected, the process rolls back
all the details of the timecard ever
transferred to BEE.
Concurrent Request / Retrieval

Transaction Code / Batch Name
/ Batch Reference:
To select specific retrieval
process information.
11
Demo
Now lets run OTL: Rollback Non OTLR Batch Process
Dependent Batch Action:

Enabled only when Batch
Name/Batch Reference is
selected. (Dependent: Retro
batches).
Error Out: When a dependent
batch is encountered.
Process Dependent Batches:
Reverses dependent batch lines
Transferred Batch Action:

If batch was already transferred
to Element Entries.
-Error Out
- Create Reversal Batch
12
Demo
Process Output:
Navigation: OTL Application Developer > View requests
13
Demo
What if the Batch was Transferred to Element Entries?
14
Demo
BEE Batch Process > Validate
BEE Batch Process > Transfer.
15
Demo
BEE Batch showing status of Transferred.
16
Demo
Run OTL: Rollback Non OTLR Timecards
17
Demo
Process Output showing the lines being reversed
18
Demo
2nd Program: OTL: Rollback OTLR Timecards
Entered new Timecard for an employee for period 9-Nov-2012 to 25-Nov, 27 hrs
Review Layout (showing OTLR explosion):
19
Demo
Run Transfer Time from OTL to BEE for this timecard. Batch Name: Fms19NovPyEp
20
Demo
Run Validate for BEE and Transfer to BEE for this timecard.
21
Demo
PUI Form showing Timecard status of Transferred to BEE
Navigation: OTL Application Developer > OTL Time Accounting > Time Accounting > Entry/Validation/Approval
22
Demo
BEE Batch showing status of Unprocessed. We will rollback this batch from this stage.
23
Demo
Now lets Rollback this Timecard. Run OTL: Rollback OTLR Timecards
Navigation: OTL Application Developer > Submit requests
Parameter: Mode
o Validate Only : Runs the process in a Validate mode and displays all information about how the
Rollback would have processed. Does not actually execute the rollback.
o Validate and Execute : Runs the process in a complete mode, finishing the Rollback.
24
Demo
Parameter: Transferred Batch Action

What if the Batch was already transferred to Element Entries?
o Error Out: When a transferred batch is encountered, the process errors out.
o Create Reversal Batch: A transferred batch line is reversed by creating negative entries for the
transferred lines
25
Demo
Parameter: Rollback Timecards To

o OTM: Rollback the timecard from BEE Batch back to the HXT version (PUI Timecard)
o Time Store: Rollback the timecard from BEE Batch all the way back to HXC (Self Service of
Timekeeper version)
If chose Time Store, a new
parameter is enabled
Action on Changes in OTM:
When a manual update was done
on the PUI(HXT) timecard after
the transfer to BEE from
Entry/Validation/Approval form.
Error Out: If found manual update
then error out.
Delete Manual Changes in OTM:
Delete any manual entry from
E/V/A screen off OTLR before
rolling back the changes to OTL
26
Demo
Final Parameters of OTL: Rollback OTLR Timecards
According to the above, we are rolling back the timecard as follows:

- Process the rollback, not just simulate
- For Payroll Vision HR Weekly and Time Period starting 19-Nov-2012
- If the Batch was already transferred to Element Entries, show an error and stop
- Rollback the Timecard all the way from BEE Batch back to HXC Version (SS).
- If the timecard was manually modified in PUI (Entry/Validation/Approval) form after it was
transferred to BEE then error out.
27
Demo
Process Output:
28
Demo
Process Log also has some more deep information:
29
Demo
Checking the Batch: Unprocessed, No lines:
This batch header must be purged later by the user.

30
Demo
Checking PUI Timecard in E/V/A form: Not found.
Navigation: OTL Application Developer > OTL Time Accounting > Time Accounting > Entry/Validation/Approval
31
Demo
32
Demo
New Scenario: Entered a new timecard from 26 Nov to 02 Dec 2012.
Transfer Time from OTL to BEE > Validate for BEE > Transfer to BEE
Transferred the Timecard to Element Entries (From BEE form: Process > Validate, Process > Transfer)
BEE Batch Status now: Transferred. PUI Timecard Status: Transferred to BEE.
33
Demo
Now Run Rollback OTLR Timecards with option Create Reversal Batch, back to TimeStore.
34
Demo
Process Output:
A reversal Batch was created!
35
Demo
Original Batch: same status, nothing changed. Expected.
New Reversal Batch: REV_469952_17477900. Status Unprocessed, Element Lines has negative
entries of all entries.
Checking PUI Timecard:
Not found. Expected!
36
Demo
3rd Program: OTL: Rollback Batches from BEE.
New scenario: Entered a new timecard from 31 Dec to 06 Jan 2012.
37
Demo
Transfer Time from OTL to BEE (Batch Name: Fms31DecPyEp) > Validate for BEE > Transfer to
BEE > then Transferred the Timecard further to Element Entries (From BEE form: Process >
Validate, Process > Transfer).
BEE Batch Status now: Transferred. HXT/PUI Timecard Status: Transferred to BEE.
38
Demo
Run OTL: Rollback Batches from BEE
Mode: Validate and Process
Starting Batch: Fms31DecPyEp_X_472943
Person: If you want to choose a specific persons timecard(s) from the Batch.
Transferred Batch Action: This parameter is available only if a person is selected. If a person
parameter is not selected, a batch is eligible for rollback only if it is in Unprocessed.
o Error Out: When a transferred batch is encountered, the process errors out.
o Create Reversal Batch: A transferred batch line is reversed by creating negative entries for the
transferred lines.
Trying without choosing a
person. Shouldnt rollback
because Batch is
Transferred.
39
Demo
Process Output - Error:
Thats right. Because we didnt specify a person, we cant rollback a complete Transferred Batch.
Now lets choose a Person
in the Rollback BEE Batch
parameters:
Person: Class11_payemp,
Transferred Batch Action:
Create Reversal Batch
40
Demo
Process Output:
New batch got created to reverse the entries transferred to Element Entries. Reversal Batch name:
REV_472943_17478178. Lets take a look on the Batch.
41
Demo
Reversal Batch: REV_472943_17478178
Reverses all timecard entries that were sent to Element Entries.
42
Demo
Checking the PUI Timecard. Status changed to Hold and it was linked to new Batch:
REP_472943_17478178.
43
Demo
Batch REP_472943_17478178 is in Unprocessed status with no lines if you want to rerun Validate
for BEE and Transfer to BEE again.
44
Demo
4th Program: OTL: Rollback Batches from BEE (Retro)
Lets modify timecard (07-Jan-2013) from Self Service that was already transferred to BEE.
Changed 8hrs on Tuesday to 10
45
Demo
Run Transfer Time from OTL to BEE (Batch Name: Fms07Jan13V2)
46
Demo
Run Validate for BEE (Retro)
47
Demo
Transfer to BEE (Retro)
48
Demo
Checking the new Batch, new Batch created with the additional hours:
49
Demo
Checking PUI, Tuesday was modified to reflect the new hours:
50
Demo
Now lets Run OTL: Rollback Batches from BEE (Retro).
This should reverse the Transfer to BEE (Retro) that was just run, i.e. should reverse the additional
2 hours overtime.
Mode: Validate and Process
Starting Batch: Fms07Jan13V2_X_R476946
51
Demo
Process Output:
52
Demo
Checking Retro Batch, lines were deleted:
53
Demo
The process has reversed Transfer to BEE (Retro) process only. But does not reverse the change
itself in the timecard:
54
Demo
55
Demo
Lets Process > Validate, Process > Transfer for both Batches the original one and the Retro one so
we send them to Element Entries.
Original Batch Transferred:
And the Retro batch Transferred:
56
Demo
Now lets run OTL: Rollback Batches from BEE (Retro)
57
Demo
Process Output:
You cannot Rollback Retro Batch if it was already transferred to Element Entries. You must roll
it back from Element Entries first using BEE Batch Process (Rollback) using an HRMS
responsibility
58
Troubleshooting
System does not have enough details to Rollback this timecard: The timecard
being processed was created and transferred before the Rollback framework was
installed. At this point, the system does not have enough information about the timecard
to execute an effective rollback.
This timecard was transferred with OTLR rules YES at least once: The timecard
being processed was created and transferred at least once with OTLR option Yes and
cannot be processed with this program.
This timecard may be archived and cannot be processed: The timecard being
processed is either partially or fully Archived using the Archive Data Set program and
cannot be rolled back..
Last Changes on this timecard were once rolled back. Rollback all details: The
timecard being processed is being requested to be rolled back with Rollback Mode
value Rollback as per selection. The latest retrieval on this timecard was once rolled
back in this mode and hence this action is not permitted. This timecard can only be
rolled back by Rollback All Details mode.
59
Troubleshooting
Batch &BATCHNAME- has Transferred status and we are not rolling back
these: The request was initiated with Transferred Batch action parameter set to Error
out. The batch currently encountered is in Transferred status in BEE and cannot be
processed as per the parameters chosen.
Batch -&BATCHNAME- is a dependent batch and we are not processing
dependent batches: The request was initiated with Dependent Batch Action
parameter set to Error out. The batch currently encountered is a dependent batch of the
batch requested to be rolled back. This action is not permitted as per the parameters
chosen.
There are manual entries in OTM: The request was initiated with Action for Changes
in OTM parameter entered as Error out, and the timecard is being rolled back to Time
Store. Until these manual entries in OTM are deleted, this action is not permitted
This batch is Transferred and need to be rolled Back from EE first: The process
is initiated to rollback a batch which is in Transferred status in BEE. BEE Batch
Process(Rollback) needs to be initiated to rollback this batch to BEE first before this
program is run.
60
Useful References
Doc ID 468700.1 - OTL: Rollback Framework for Payroll Retrieval Whitepaper
Doc ID 251402.1 - Which BEE Rollback process do I use to Rollback a Transferred BEE Batch?
Doc ID 749174.1 - Oracle Time and Labor Retrievals Troubleshooting Guide
61
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HCM INSIDER News and Views

Oracle EBS HCM Support Newsletter 2012 (Docid)
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Next edition is scheduled for fall of 2012.
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Oracle Time and Labor New Rollback Framework

Day, Date, 2004

For International Access please see Doc ID 1148600.1

MOS Doc ID: 1466868.1

EBS HCM (HRMS) Community Advisor Webcasts:

2:30 p.m. Central

3:30 p.m. Eastern

2012 Oracle Corporation Proprietary and Confidential

To download a copy of this presentation please visit MyOracle

<Insert Picture Here>

OTL New Rollback Framework

Safe Harbor Statement

2012 Oracle Corporation Proprietary and Confidential

Setups & Demo

Useful References/My Oracle Support (MOS) Doc Ids

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

Concurrent Request / Retrieval

Dependent Batch Action:

Transferred Batch Action:

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

What if the Batch was Transferred to Element Entries?

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

Review Layout (showing OTLR explosion):

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2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

Parameter: Transferred Batch Action

2012 Oracle Corporation Proprietary and Confidential

Parameter: Rollback Timecards To

2012 Oracle Corporation Proprietary and Confidential

According to the above, we are rolling back the timecard as follows:

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

This batch header must be purged later by the user.

2012 Oracle Corporation Proprietary and Confidential

What if the Batch was Transferred to Element Entries?

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

A reversal Batch was created!

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Not found. Expected!

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

2012 Oracle Corporation Proprietary and Confidential

Reverses all timecard entries that were sent to Element Entries.