Professional Documents
Culture Documents
As summarized in the article, what distinguishes great leaders from merely good ones is emotional
intelligence (EI), a group of five skills that enable the best leaders to maximize their own and their
followers' performance. The EI skills are:
Self-awareness - knowing one's strengths, weaknesses, drives, values, and impact on others
Self-regulation - controlling or redirecting disruptive impulses and moods
Motivation - relishing achievement for its own sake
Empathy - understanding other people's emotional makeup
Social skill - building rapport with others to move them in desired directions.
Dr. Goleman notes that we are each born with certain levels of EI skills, but we can strengthen these
abilities through persistence, practice, and feedback from colleagues or coaches.
UNDERSTAN
DING COMMUNICATION IN ONE-ON-ONE RELATIONSHIP
Everyone has experienced interpersonal conflicts and misunderstandings in both their personal and
professional lives. So pervasive is this phenomenon that it takes up a disproportionately large amount
of space in the literature written for and by managers. Indeed, the expression "communication problem"
is now used so commonly that it is often applied to just about any difficulty that exists between two
people, whether or not a communication problem actually exists. Not all interpersonal problems or
conflicts are communication problems. Two managers may have difficulty working with each other for
many different reasons. They may understand each other extremely well (and therefore not have a
communication problem); however, one may not act as the other wishes.
"Effective" Communication versus "Good" Communication
The major common concern is with effective communication. And it is a suitable concern for people in
management who are constantly trying to use communication to obtain specific results. When a
communication does obtain the intended outcomes, it can be properly called "effective." But effective
communication requires in most instances "good" communication, which means that party B has
understood a concept that party A wished to convey to B. Good communication is a prerequisite but
does not insure effective communication. In practice it is not easy to separate the communication
process itself from other processes involved in effective communication. But the communicator should
be alert to this distinction.
A Case of Misunderstanding
A misunderstanding had taken place, the roots of which we cannot understand without getting a better
sense of what Steve experienced before and during his dealings with Tom. To begin with, Steve had no
serious intention of moving to another company until after the memo from Tom arrived. On the
contrary, he had been very satisfied with his career in the company. He had enjoyed his work and had
received two promotions within three years.
While Tom saw the transfer as a recognition of Steve's performance, Steve saw it as a sign that his past
performance was not good enough. Steve had reasons on which to base this supposition. He had
accepted his promotions and Tom's praise as clear signs of approval but now wondered if Tom had been
less satisfied than he had seemed. The thought that this might have been the case angered him, since
neither Tom nor his area manager had given him any indication they were unhappy with his results.
Understanding the Misunderstanding
To diagnose and prevent miscommunications of the type just described, we need some means of
understanding what each person experiences during an exchange and why each person experiences it
differently. A relatively simple but effective way of doing this is to use a framework that describes
experiencing in terms of assumptions, perceptions, and feelings. Assumptions are defined as the values,
attitudes, and beliefs that a person has about how things "ought" to be in a given situation. The "ought"
of these assumptions should be stressed because typically the assumptions that are at the root of
misunderstandings have both an imperatives and normative dimension to them. They are seldom
neutral or value-free in nature.
By perceptions we mean what the person actually sees, hears, or otherwise senses as taking place in a
situation (as compared with what he or she thinks ought to be occurring). Dissonance results when a
person's perceptions are in conflict with his or her assumptions. Feelings are the emotive and affective
responses of a person in reaction to a given situation; they are the emotions that are triggered by what a
person sees taking place.
BUILDING EFFECTIVE ON-ON-ONE RELATIONSHIP
Reading the article it seems that resolving a conflict in one to one work relationship is not that difficult,
just need to apply some simple questions to inquire others view, however I believe it needs a whole
life learning time to master it. Knowing our own strength or weakness could help us to understand our
tendency in one to one work relationship; are we easy to go into conflict or more into conflict avoidance
behavior
As you advance in your careers, excellent technical competencies will not be enough. Your success will
be more and more on your human competencies your ability to do the important interpersonal work
of developing effective work relationship with key individuals. The quality of a managers work
relationship are especially critical at the upper functional and general management levels. Below are
key points from the reading:
1. Our reasoning with regard to interpersonal matters should be as analytical, strategic, and as datadriven as any other management discipline
2. Effective managers must know how to build relationship, based on mutual expectations, trust, and
influence, with the complex network of people of whom they are interdependent
3. Although it is easier to develop relationship with those who share the same background, values,
interest, or working style, as a manager you must be able to diagnose potential barriers to
establishing mutually beneficial relationship with different individuals, and find a basis upon which
to build more effective relationship
4. The degree of relationship can be measured based on :
1) Mutual expectations about performance, goals and priorities
2) Mutual trust that develops in a relationship
3) Mutually influence each other beyond what is accorded to them by virtue of their roles
5. Effective relationship is one that mutual expectations, trust and influence grow overtime and
become more concrete, tested and grounded
6. Conflicts will inevitably arise, even when you have good intentions. You have to use your basic
thinking skills to identify such conflicts and find out how to resolve it
7. Manager need to balance advocacy and inquiry skill to promote mutual learning and when trying to
resolve a conflict. This skill helps both parties test their mental models, that is, clarify their
assumptions, uncover internal contradictions in their assumptions, and develop a mutual and more
accurate and refined understanding of what really transpired and why.
8. Some simple questions can be used to advocate your own view and to inquire into others view.
MANAGING YOUR TEAM
To create the conditions for team success, not
Most seasoned managers understand that their
only do managers have to manage the team's
success is dependent on how effectively they
boundary, but also they have to manage the
can build a well-functioning team. In his
team itself-design the team and facilitate the
research on the key differences between
team's process.
effective and ineffective managers, Gabarro
Designing the Team
quoted a consumer-goods division manager
What type of teamwork is needed?
who had successfully turned around a number
Team composition and structure
of organizations. In contrast to the perspective
Facilitating the Team Process
of the seasoned manager, the article found that
Effective managers pay attention not only to
most new managers fail to recognize,much less
the team task but also to the team process-how
address, their team-building responsibilities.
the team gets its work done. The managerial
T h e y focus primarily on managing individual
role is not so much to dictate how the team
performance, and pay little or no attention to
members should go about their collaborative
team performance.
work; rather, it is to help them learn how to
What is an Effective Team?
minimize the process losses that invariably
Managers
should
apply
three
occur in groups and take advantage of the
interrelatedcriteria in assessing overall team
synergistic process gains.
effectiveness:
Shaping the team's culture
An important way in which a manager can
1. Does the team's output
(e.g.,
facilitate the
team's process
is by
decisions, products, services) meet
shaping
the team's culture-the basic
the standards of those- who have to use
assumptions and beliefs that are shared by
it?
the team
members, that operate
2. Does the team experience contribute
unconsciously,
and
are taken-for-granted.
to the personal well-being and
development of the members?
Coaching the team
Does
3.
the team experience enhance the
Too often, managers assume that the
capability of the members to work and
team members know how to work
learn together in thefuture?
together
effectively. In fact, team
Managing the Team's Boundary
members may not know how to work
it out among themselves. Team members
If their teams are to be effective, managers have
may have the
technical
expertise
to continually scan their competitive
necessary
to
complete
a
task
but not
environment and monitor the activities of key
interpersonal expertise.
external constituencies on whom they are
Managing
Paradox
dependent. These constituencies and prepare the
By now it should be apparent that teamwork is
team for new opportunities and threats. The more
hard work because it is a process of managing
turbulent the external environment, the more
paradox. To this end, it is instructive to step
attention should be paid to competitive
back and consider the five conflicting forces or
monitoring
and
communication
with
tensions at the heart of team life. These
constituencies outside the organization.
Managing the Team Itself
toward you, your idea, or your product. People need not only to like you but to feel committed to what
you want them to do.
The principle of authority
People defer to experts, executive should establish their own expertise before they attempt to exert
influence.
The principle of scarcity
People want more of what they can have less of, study said that item and opportunity are more valuable
if they become less available. The power of exclusivity is very effective to raise item or information
value, even dull information with the touch of exclusivity can be very special.
Putting it all together
The rules of ethic apply to the science of social influence just as they do to any other technology. The
commitments never felt voluntary, so the department heads never followed through, and as a result the
vice president initiatives all blew up or petered out.
THE USES AND ABUSES OF INFLUENCE
The ability to persuade others to contribute to your efforts is a key skill for managers, for team
members and for anyone who wants to elevate the probability of success. Research presented in the
Harvard Business Review by leading social scientist and the author of Influence, Robert Cialdini, has
found that persuasion works by appealing to certain deeply rooted human responses. Six of the
responses include:
1. Liking. If people like you because they sense that you like them, or because of things you have
in common theyre more apt to say yes to you.
2. Reciprocity. People tend to return favors. If you help people, theyll help you. If you behave
(cooperatively), theyll respond in kind.
3. Social Proof. People will do things they see other people doing especially if those people seem
similar to them.
4. Commitment and consistency. People want to be consistent, or at least to appear to be. If they
make a public, voluntary commitment, theyll try to follow through.
5. Authority. People defer to experts and to those in positions of authority (and typically
underestimate their tendency to do so).
6. Scarcity. People value things more if they perceive them to be scarce.
INFLUENCE WITHOUT AUTHORITY
Whether someone is above you or below you in
the corporate hierarchy, you often need to
motivate them to get work done. Even if you're
the top person, just ordering someone to do
influence. In answering those questions, both the short- and long-term consequences of an individual's
actions should be assessed.
Organizations as Political Entities
Political conflict over scarce or key organizational resources is inevitable, given the challenges of
managing in contemporary organizations. In Realities of Managerial Life there are The Challenge and
"The Solution. Interdependency, diversity, and power gap are included into The Challenge and The
Solution consists of Law of Reciprocity and Networks. Organizations consist of interdependent
individuals(and groups) with divergent interests who must figure out how to reconcile these interests.
The more interdependence, diversity, and resource scarcity in an organization, the more political
conflict. There are prevention factors that help to reduce the amount of conflict such as the consistency
of organization successfully negotiating win-win resolutions. There are precipitating factors that
exacerbate the conflict in an organization though. When super ordinate goals and values do not exist it
can be political conflict in organizations. Shared goals and values can be lacking for a variety of
reasons, for instance, when no shared culture exists or strong leaders fail to define a vision behind
which people are aligned and motivated. To eliminate political conflict, managers would have to
eliminate diversity, including the division of labor and specialization. Diversity and conflict are
essential ingredients for creativity and innovation. Power and influence are the mechanisms by which
the inevitable political conflicts in organizations get resolved. The distribution of power and influence
in organizations is generally aligned with the realities they face and can become institutionalized and
thereby endure well beyond its usefulness.
Where Does Power Come From?
A person's power is determined by two sets of factors: positional and personal characteristics. The
sources of positional power are formal authority, relevance, centrality, autonomy and visibility. And
expertise, track record, attractiveness and effort are the sources of personal power.
Assessing Power Dynamics
In assessing the power dynamics in a given situation, you need to:
1. Identify the interdependencies among the relevant parties. Who is dependent on whom and for
what? Whose cooperation is needed? Whose compliance?
2. Determine the sources of power of the relevant parties.
3. After the interdependent parties have been identified, analyze the relevant differences among them.
What are the underlying factors that have created or are reinforcing those differences? How might
these differences lead to other assumptions or perceptions about the current situation? Around what
issues can you expect conflict?
4. Analyze the broader context. How much potential for political conflict exists? Where are the major
alliances? The major rivalries? Are there any precipitating factors? Are there any prevention
factors? How are key players likely to respond to conflict? Will their response most likely lead to
constructive or destructive consequences?
5. Periodically update your diagnosis. Power dynamics are just that dynamic.