Credit Memo:-Its a negative amount Invoice.

It will be created by supplier to

record the credit for goods (or) services on purchased items and send to the
organization.
Step1:-Create a Credit Memo Invoice
Navigation:-Invoices>Entry>Invoices

Select the Invoice Type is Credit Memo

Enter the Amount in Negative.
Scroll to right side and enter the other details

Click on the Lines

Enter the Line amount

Click on the Distribution

Enter the Amount

Enter Account
Save and close this form.

Click on the Action

Check the Validate

Click on the OK

Credit Memo Invoice got validates and accounted also.

Verify the Accounting Entry
Navigation:-

Step2:-Verify the Supplier Balances

Navigation:-Invoices>Inquiry>Invoices

Step3:-Make the Refund Payment

Navigation:-Payment >Entry>Payment

Click on the Enter/Adjustment Invoices

Select the Invoice Number

Save and close this form.

Accounting Entry for above payment

Debit Memo:-Its Negative amount Invoice. It will be created by the

Organization and send to the supplier to reduce the amount on goods or
services.
Step1:-Create a Debit Memo
Navigation:-Invoices>Entry>Invoices

Select the Invoice Type is Debit Memo

Enter the amount is Negative
Click on the Lines

Click on the Distribution

Enter the Amount

Enter the Account code
Save and close this form.

Validate the Invoice and Account it.

Step2:-Verify the Supplier Balances
Navigation:-Invoices>Inquiry>Invoices

Prepayment Invoice:-Its an Advance amount made by the Organization to

Supplier on purchases. Later it will adjust against purchases.

There are two types of Prepayments

1. Permanent
2. Temporary
(1)Permanent:-Its a deposit with the supplier, But it will not be adjusted
against future Invoices. Its nothing but a security deposit.
Step1:-Create one Permanent Prepayment Invoice
Navigation:-Invoices>Entry>Invoices

Select the Invoice Type is Prepayment

Scroll to Right side

Select the Prepayment type is Permanent

Click on the Lines

Enter the Amount

Click on the Distribution

Enter the Amount and Account

Save and close.

Prepayment Invoice has been created.

Status is Unvalidated

Invoice got validates and accounted

After validated prepayment status is Unpaid
Step2:-Create Payment
Navigation:-Payment >Entry>Payment

Click on the Enter/Adjust Invoices

Enter the Invoice Number

Save and Close this form.

After made the Payment, Verify the Prepayment invoice Status

Status is Permanent Prepayment

Step3:-Create one standard Invoice and try to apply the Permanent Prepayment
Navigation:-Invoices>Entry>Invoices

Click on the Action

Check the Apply/Unapply Prepayment

Click on the OK

System was not displaying the Permanent prepayment.

Note:-If the contract has been completed between the supplier and
organization. So organization wants to apply the Permanent prepayment amount
to Future invoices.
Step4:-Query the Permanent prepayment Invoice.
Navigation:-Invoices>Entry>Invoices

Change the Prepayment status from Permanent to Temporary

Save and close.

Note: Now prepayment wills eligible to apply any future invoices.
(2)Temporary:-Its a Deposit with the supplier, But it will be adjusted against
future Invoices.
Step1:-Create one Temporary Prepayment Invoice
Navigation:-Invoices>Entry>Invoices

Select the Invoice Type is Prepayment

Scroll to Right side

Select the Prepayment Type is Temporary

Click on the Lines

Enter the Line amount

Save it.
Click on the Action Validate and Account it.

Step2:-Create Payment
Navigation:-Payment >Entry>Payment

Step3:-Create one standard Invoice and try to apply the Temporary Prepayment
Navigation:-Invoices>Entry>Invoices

Click on the Action

Click on the OK

Check the Apply Button

Click on the Apply/Unapply

After apply the Prepayment it will show existing Prepayment Applications

Close this form

Verify the Standard Invoice.

Total Invoice amount 10000

Prepayment amount is 8000

Remaining amount to pay to the supplier is 2000/Click on the View Prepayment Details

Verify the Prepayment Invoice

Prepayment status is Fully Applied

Interest Invoice:-Interest Invoice will be created by the system automatically to
pay interest amount to supplier on over due Invoices.

Step1:-Enable the Interest Invoice option at Payable Option level.

Navigation:-Setup>Options>Payable Option

Enable the Allow Interest Invoices

Enter the Min Interest amount
Enter the Expense Account
Enter the Liability account.

Save and close.

Step2:-Enable the Interest Invoice Option at Payable system setups level.
Navigation:-Setup>Options>Payable system setup

Enable the Create Interest Invoices

Save and Close.
Step3:-Define the Interest Invoice Rates
Navigation:-Setup>Payment>Interest Rates

Enter the Interest Percentage

Enter the from date and to date.
Save and Close
Step4:-Enable the Interest Invoice Feature at Supplier Level
Navigation:-Supplier>Entry

Click on the Invoice Management

Enable the Create Interest Invoice
Click on the Save
Step5:-Create one Invoice with Old Rate
Navigation:-Invoices>Entry>Invoices

Enter the Invoice Amount

Enter Invoice Date and GL Date old date
Validate the Invoice.
Step6:-Create Payment against Invoice
Navigation:-Payment >Entry>Payment

Create the payment with current date

See the Interest Invoice Number

See the Interest Invoice Amount
Save and close

System will one more invoice for Interest amount also.

Payment amount is Invoice amount + Interest Invoice Amount=Payment Amount
Save and close
Step7:-Query the Interest Invoice, which system has created automatically
Navigation:-Invoices>Entry>Invoices

Click on the F11

Enter the Invoice Number
Click on the Ctr+F11

System has been created Interest Invoice automatically.

Expense Reports:-It is used to reimburse the Employee related expenses,
which are entered by employees.
Step1:-Define the Expense Report Template
Navigation:-Setup>Invoice>Expense Template
Template:-It will determine the list of items for which are eligible to
reimbursement.

Enter the Template Name and Description

Enter the Expense Item details

Save and close.

Step2:-Enable the Expense Report Options at Payable Options level.

Navigation:-Setup>Options>Payable Option

Select the Default Template

Check the Apply Advances
Check the Automatically Create Employee as Supplier
Select the Payment Term
Select the Pay Group
Enter the Payment Priority

Save and Close.

Step3:-Create the Expense Reports
Navigation:-Invoices>Entry>Expense Reports

Select the Employee Name and Number

Select the GL Account code
Enter the due date
Enter the amount
Enter the Invoice Number and currency
Enter the Item wise details.

Click on the All Verified

Save and close the form.
Step4:-Run the Expense Report Import Report
Navigation:-View>Request>Submit New Request

Select the Source Payables Expense Reports

Click on the OK and Submit the Report

Click on the View logto verify, whether system has created Expense Report
Invoice or not.

Note:-If the Employee as already created as supplier, Invoice will be created,

other wise Invoices created will be 0.then we have to follow below two steps.

Step5:-Verify the Employee as created as supplier

Navigation:-Supplier >Entry

Enter the Supplier Name

Click on the GO

Click on the Payment Details

Enable the Payment Method Check
Click on the Save

Step6:-Re-Run the Expense Report Import Report

Navigation:-View>Request>Submit New Request

Click on OK

System has created Expense report Invoice.

Step7:-Query the Expense Report Invoice has created at Invoice workbench
level.
Navigation:-Invoices>Entry>Invoices

Click on the F11

Enter the Invoice Type
Enter the Invoice Number
Click on the Ctr+F11

Expense Report Invoice has been created.

Further Invoice Validation and payment is common process.

Mixed Invoice:-It will allow entering Negative and Positive amounts.

Step1:-Enter the Invoices with Negative and Positive amounts.

Navigation:-Invoices>Entry>Invoices
Mixed Invoice with Negative amount

Mixed Invoice with Positive amount