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DEPARTMENT OF EDUCATION & SKILLS

PLANNING and BUILDING


UNIT

Detailed Cost Plan/


Tender Analysis
Template
First Edition, August 2011

Planning & Building Unit


Department of Education
and Skills, Tullamore
Co. Offaly.
Telephone:

(057) 9324300

Web: http://www.education.ie

Planning and Building Unit, Department of Education and Skills

[Detailed Cost Plan/ Tender Analysis]


Summary Sheet
Roll Number:

XXXX

School Name

Job Number:

XXXX

Address Line 1

[Insert Primary or
Secondary]

Address Line 2

Level:
Cost Plan Date:

Stage [2a,2b,3]
(delete as appropriate)

0/0/0

Client:

ABC BoM/ VEC/ DoES etc.

Form of Government Contract:

PWCF [1,2,5 etc.]

Project Details [Brief details i.e. New 35 Classroom National School and 390m GP Room with
Ancillary Accommodation on greenfield site]
Architect:

[Architect]

Civil/Structural Engineer

[Civil Structural Engineer]

M&E Engineer

[Building Services Engineer]

Quantity Surveyor:

[Quantity Surveyor]

PSDP:

[Project Supervisor Design Process]

New Build Areas/ Ratios


*Floor Area

0m

(excluding PE & Ancillary area)

0 m2

PE & PE Ancillary Area


(complete for PE Halls in second
level schools only. Do not complete for
primary school GP areas

[specify]

Split Level/ Basement

[specify]

0 m2

Wall Area
Wall/ Floor Ratio

Total

Maximum Cost Limit

Nr of Storeys

0 m2

XXXX per m2

0.00

% Glazing to
Enclosing Wall

0%

Roof Area

0 m2

[insert published cost limit at the date of this cost plan/ Tender Analysis]

COST SUMMARY

Stage [2a /2b/ 3] Areas and Costs (incl VAT)


(delete as appropriate)

New Build

Gross Floor Area (incl. PE, PE Ancillary, Stairs where


0.00

0.00

0.00

0.00

2.0 External Works Allowance (EWA)

0.00

0.00

3.0 Fixed Furniture & Fittings (refer note 2)

0.00

0.00

0.00

0.00

PE Hall 30% Allowance on BBC (refer note 1)

New Build Total


Work to Existing Buildings (where applicable )

Applicable Gross floor Area (refer note 3)

0.00

/m
0 m2

4.0 Work To Existing

0.00

0.00

4.1 Fixed Furniture & Fittings (refer note 4)

0.00

0.00

0.00

0.00

Work To Existing Total


Total - New Build

0.00

Total - Work To Existing

0.00

Total - 5.0 Abnormal Costs (refer note 5)

0.00

TOTAL STAGE [2a /2b/ 3] [COST PLAN


/TENDER ANALYSIS] (delete as appropriate)

2007 Design Team Procedures, 3rd Edition

0 m2

applicable)

1.0 Basic Building Cost (BBC)

/m

0.00

CPS/1

0.00
0.00

/m2 based
on total floor
area

revision 0

Planning and Building Unit, Department of Education and Skills


Signed (Quantity Surveyor):________________________
Dated:_______________

2007 Design Team Procedures, 3rd Edition

CPS/1

revision 0

Planning and Building Unit, Department of Education and Skills

[Detailed Cost Plan/ Tender Analysis]

STAGE [2a,2b,3]

Areas, Functional Unit, Population Cost Data

(delete as appropriate)

1.0 Project Details:


Roll Number:

XXXX

School Name

Job Number:

XXXX

Address Line 1

[Insert Primary or
Secondary]

Address Line 2

Level:
Client:

ABC BoM/ VEC/ DoES etc.

Project Details:

[Brief details i.e. New 35 Classroom National School and 390m GP Room with Ancillary
Accommodation on greenfield site]

2.0 Floor Areas:


New Build Area (areas as defined under the National Building Elements)
Usable

m2

0%

of Total

Ancillary

m2

0%

of Total

Circulation

m2

0%

of Total

Internal Division

m2

0%

of Total

m2

0%

Total

3.0 Functional Unit / Population

(Comlete section 3.1 for Primary Schools or Extensions to Primary Schools Only)

3.1 New Build Primary Schools or New Build Classroom Extensions to Existing Primary Schools

Nr of New Build Classrooms

Cost Per Classroom

0.00

Nr of Pupils in New Build Classrooms

Cost per Pupil

0.00

(allow 28 pupils per classroom)

(Comlete section 3.2 for New Build Secondary Schools Only. Do Not Complete for Extensions to Secondary Schools)

3.2 New Build Secondary Schools

Nr of Pupils

Cost per Pupil

n/a

(insert number of pupils as per the project brief)

2007 Design Team Procedures, 3rd Edition

CPS/2

revision 0

Planning and Building Unit, Department of Education and Skills

TENDER ANALYSIS

STAGE

(Only include this page T/1 for Stage 3 Tender Analysis submissions)

Tender Details
1.0 Project Details:
Roll
Number:

XXXX

School Name

Job
Number:
Level:

XXXX

Address Line 1

[Insert Primary or
Secondary]

Address Line 2

Client:

ABC BoM/ VEC/ DoES etc.

2.0 Detailed Description of Building and Site:


Building:

[ Building description sufficient for Cost Analysis purposes should be included here]

Site:

[ Site description sufficient for Cost Analysis purposes should be included here]

3.0 Tender Details:


Public Works Contract Form:

PWCF [1,2,5 etc.]

Contract Period (calender weeks):

Competition Method:

[Restricted/ Open]

[delete as appropriate]

Tender Date:

0/0/0

[as defined under the contract]

VAT Exclusive/ Inclusive Tender:

Exclusive

[as per Department Design Team Procedures, Practice Notes]

Number of Tenders Issued:

Number of Tenders not returned/ returned late:

4.0 Tenders Returned/ MEAT


Tender Returned

Index %

MEAT

(as per Form of Tender)

Placement for Award


(specify where tender(s) withdrawn)

Lowest

1,250,000.00

0.00%

1,270,000.00

1st

2nd

1,255,000.00

0.40%

1,265,000.00

2nd- Recommended

3rd

1,280,000.00

2.40%

1,295,000.00

3rd

4th

1,290,000.00

3.20%

1,305,000.00

4th

5th

1,300,000.00

4.00%

1,315,000.00

5h

6th

1,350,000.00

8.00%

1,370,000.00

6th

7th

1,375,000.00

10.00%

1,395,000.00

7th

8th

1,400,000.00

12.00%

1,415,000.00

8th

9th

1,425,000.00

14.00%

1,450,000.00

9th

10th

1,450,000.00

16.00%

1,485,000.00

10th

2007 Design Team Procedures, 3rd Edition

T/1

revision 0

Planning and Building Unit, Department of Education and Skills

2007 Design Team Procedures, 3rd Edition

T/1

revision 0

Planning and Building Unit, Department of Education and Skills

School Name
[Detailed Cost Plan/ Tender Analysis]
1.0
BBC

New Build -

Stage [2a,2b,3]

BBC Summary

Group

Floor Area

Element

0 m2

/ m

(19) Building Substructure

0.00

0.00

0.00

(29) Building Structure

0.00

0.00

0.00

(39) Building Structure Completion

0.00

0.00

0.00

(49) Building Finishes

0.00

0.00

0.00

(59) Building Services (Piped & Ducted)

0.00

0.00

0.00

(69) Building Services (Mainly Electrical)

0.00

0.00

0.00

(79) Building Fittings (refer note 2)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(0-) Project Indirect Costs

0.00%

Sub-Total (ex VAT)


Add VAT @

13.5%

Total to Cost Plan Summary

Notes

BBCS/1

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


1.0
BBC

New Build -

BBC Elemental Breakdown

Group

Element

(19) Building Substructure

Floor Area

0 m2

/ m

(10) Ground, Earth Shapes

0.00

0.00

0.00

(13) Floors in Substructures

0.00

0.00

0.00

(16) Foundations, Rising Walls

0.00

0.00

0.00

(17) Piled Foundations

0.00

0.00

0.00

(29) Building Structure

(21) External Walls

0.00

0.00

0.00

(22) Internal Walls, Partitions

0.00

0.00

0.00

(23) Floors, Galleries

0.00

0.00

0.00

(24) Stairs, Ramps

0.00

0.00

0.00

(27) Roofs

0.00

0.00

0.00

(28) Frame

0.00

0.00

0.00

0.00

0.00

0.00

Carried Forward

2007 Design Team Procedures, 3rd Edition

Specification

revision 0

Planning and Building Unit, Department of Education and Skills


BBC/ 1

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


Group

Element

Brought Forward

(39) Building Structure Completion

0.00
-

/ m
0.00
-

%
0.00
-

(31) External Walls; Completions

0.00

0.00

0.00

(32) Internal Walls, Partitions; Completions

0.00

0.00

0.00

(33) Floors, Galleries; Completions

0.00

0.00

0.00

(34) Stairs, Ramps; Completions

0.00

0.00

0.00

(35) Suspended Ceilings

0.00

0.00

0.00

(37) Roofs; Completions

0.00

0.00

0.00

(49) Building Finishes

(41) Wall Finishes Externally

0.00

0.00

0.00

(42) Wall Finishes Internally

0.00

0.00

0.00

(43) Floor Finishes

0.00

0.00

0.00

(44) Stairs, Ramp Finishes

0.00

0.00

0.00

(45) Ceiling Finishes

0.00

0.00

0.00

(47) Roof Finishes

0.00

0.00

0.00

0.00

0.00

0.00

Carried Forward

2007 Design Team Procedures, 3rd Edition

Specification

revision 0

Planning and Building Unit, Department of Education and Skills


BBC/ 2

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


Group

Element

Brought Forward

(50) Building Services (Piped and Ducted)

0.00
-

/ m
0.00
-

%
0.00
-

(51) Heating Centre

0.00

0.00

0.00

(52) Drainage and Refuse Disposal

0.00

0.00

0.00

(53) Hot and Cold Water Services

0.00

0.00

0.00

(54) Gas Services

0.00

0.00

0.00

(55) Space Cooling

0.00

0.00

0.00

(56) Space Heating

0.00

0.00

0.00

(57) Ventilation and Air Conditioning

0.00

0.00

0.00

(58) Other Services (Mainly Piped and Ducted)

0.00

0.00

0.00

(- -) Builders Work

0.00

0.00

0.00

0.00

0.00

0.00

Carried Forward

2007 Design Team Procedures, 3rd Edition

Specification

revision 0

Planning and Building Unit, Department of Education and Skills


BBC/ 3

2007 Design Team Procedures, 3rd Edition

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Planning and Building Unit, Department of Education and Skills


Group

Element

Brought Forward

(60) Building Services (Mainly Electrical)

0.00

/ m
0.00

%
0.00

(61) Electrical Centre and Main Distribution

0.00

0.00

0.00

(62) Power Distribution

0.00

0.00

0.00

(63) Lighting

0.00

0.00

0.00

(64) Communications

0.00

0.00

0.00

(65) Security and Protection

0.00

0.00

0.00

(66) Transport

0.00

0.00

0.00

(68) Protective Services

0.00

0.00

0.00

(- -) Builders Work

0.00

0.00

0.00

0.00

0.00

0.00

Carried Forward

Specification

BBC/ 4

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


Group

Element

Brought Forward

(70) Building Fittings

0.00
-

/ m
0.00
-

%
0.00

Specification

(71) Display, Circulation Fittings

0.00

0.00

0.00

[include under Fixed Furniture and Fittings Section 3.0]

(72) Work, Rest, Play Fittings

0.00

0.00

0.00

[include under Fixed Furniture and Fittings Section 3.0]

(73) Culinary Fittings

0.00

0.00

0.00

[include under Fixed Furniture and Fittings Section 3.0]

(74) Sanitary, Hygiene Fittings

0.00

0.00

0.00

(75) Cleaning, Maintenance Fittings

0.00

0.00

0.00

(76) Storage, Screening Fittings

0.00

0.00

0.00

(0-) Project Indirect Costs

0.00
0.00

0.00
0.00

0.00
0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00%

Sub-Total (ex VAT)


Add VAT @

13.5%

Total to Cost Plan Summary

[include under Fixed Furniture and Fittings Section 3.0]

BBC/ 5

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills

School Name
[Detailed Cost Plan/ Tender Analysis]
2.0

Stage [2a,2b,3]
Floor Area

EXTERNAL WORKS

Group

Element

0 m2

/ m

Specification

(10) Prepared Site

0.00

0.00

0.00

(20) Site Structures

0.00

0.00

0.00

(30) Site Enclosures

0.00

0.00

0.00

(40) Roads, Paths, Pavings

0.00

0.00

0.00

(50) Site Services (Mainly Piped & Ducted)

0.00

0.00

0.00

(60) Site Services (Mainly Electrical)

0.00

0.00

0.00

(70) Site Fittings

0.00

0.00

0.00

(80) Soft Landscaping

0.00

0.00

0.00

0.00
0.00

0.00
0.00

0.00
0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(0-) Project Indirect Costs

0.00%

Sub-Total (ex VAT)


Add VAT @

13.5%

Total to Cost Plan Summary

EW/1

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills

School Name
[Detailed Cost Plan/ Tender Analysis]
3.0

Stage [2a,2b,3]
Floor Area

Fixed Furniture & Fittings -New Build

Group

Element

0 m2

/ m

Specification

(71) Display, Circulation Fittings

0.00

0.00

0.00

(72) Work, Rest, Play Fittings

0.00

0.00

0.00

(73) Culinary Fittings

0.00

0.00

0.00

(74) Sanitary, Hygiene Fittings

0.00

0.00

0.00 [Include in section 1.0 BBC]

(75) Cleaning, Maintenance Fittings

0.00

0.00

0.00 [Include in section 1.0 BBC]

(76) Storage, Screening Fittings

0.00

0.00

0.00

0.00%

0.00
0.00

0.00
0.00

0.00
0.00

Sub-Total (ex VAT)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(0-) Project Indirect Costs


Add VAT @

13.5%

Total to Cost Plan Summary

FF/1

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills

School Name
[Detailed Cost Plan/ Tender Analysis]
2.0

Stage [2a,2b,3]
Floor Area

Existing Building - Cost Summary

Group

Element

0 m2

/ m

Notes

(- -) Demolitions and Alterations

0.00

0.00

0.00

(19) Building Substructure

0.00

0.00

0.00

(29) Building Structure

0.00

0.00

0.00

(39) Building Structure Completion

0.00

0.00

0.00

(49) Building Finishes

0.00

0.00

0.00

(59) Building Services (Piped & Ducted)

0.00

0.00

0.00

(69) Building Services (Mainly Electrical)

0.00

0.00

0.00

(79) Building Fittings (refer note 2)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(0-) Project Indirect Costs

#DIV/0!

Sub-Total (ex VAT)


Add VAT @

13.5%

Total to Cost Plan Summary

EBS/1

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


2.0

Existing Building -Elemental Breakdown

Group

Element

Floor Area

0 m2

(- - ) Demolitions and Alterations [expand sub elements as appropriate]


(19) Building Substructure

/ m

0.00
-

0.00
-

Specification

0.00
-

(10) Ground, Earth Shapes

0.00

0.00

0.00

(13) Floors in Substructures

0.00

0.00

0.00

(16) Foundations, Rising Walls

0.00

0.00

0.00

(17) Piled Foundations

0.00

0.00

0.00

(29) Building Structure

(21) External Walls

0.00

0.00

0.00

(22) Internal Walls, Partitions

0.00

0.00

0.00

(23) Floors, Galleries

0.00

0.00

0.00

(24) Stairs, Ramps

0.00

0.00

0.00

(27) Roofs

0.00

0.00

0.00

(28) Frame

0.00

0.00

0.00

0.00

0.00

0.00

Carried Forward

EBC/ 1

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


Group

Element

Brought Forward

(39) Building Structure Completion

0.00
-

/ m
0.00
-

Specification

%
0.00
-

(31) External Walls, Completions within Openings

0.00

0.00

0.00

(32) Internal Walls, Partitions, Completions within Openings

0.00

0.00

0.00

(33) Floors, Galleries: Completions

0.00

0.00

0.00

(34) Stairs, Ramps: Completions

0.00

0.00

0.00

(35) Suspended Ceilings

0.00

0.00

0.00

(37) Roofs: Completions

0.00

0.00

0.00

(49) Finishes Generally

(41) Wall Finishes Externally

0.00

0.00

0.00

(42) Wall Finishes Internally

0.00

0.00

0.00

(43) Floor Finishes

0.00

0.00

0.00

(44) Stairs, Ramps: Finishes

0.00

0.00

0.00

(45) Ceiling Finishes

0.00

0.00

0.00

(47) Roof Finishes

0.00

0.00

0.00

0.00

0.00

0.00

Carried Forward

EBC/ 2

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


Group

Element

Brought Forward

(50) Building Services (Piped and Ducted)

0.00
-

/ m
0.00
-

%
0.00
-

(51) Heating Centre

0.00

0.00

0.00

(52) Drainage and Refuse Disposal

0.00

0.00

0.00

(53) Water Distribution

0.00

0.00

0.00

(54) Gas Distribution

0.00

0.00

0.00

(55) Space Cooling

0.00

0.00

0.00

(56) Space Heating

0.00

0.00

0.00

(57) Ventilation and Air Conditioning

0.00

0.00

0.00

(58) Other Services (Mainly Piped and Ducted)

0.00

0.00

0.00

(- -) Builders Work

0.00

0.00

0.00

0.00

0.00

0.00

Carried Forward

Specification

EBC/ 3

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


Group

Element

Brought Forward

(60) Building Services (Mainly Electrical)

0.00

/ m
0.00

Specification

%
0.00

(61) Electrical Centre and Main Distribution

0.00

0.00

0.00

(62) Power Distribution

0.00

0.00

0.00

(63) Lighting

0.00

0.00

0.00

(64) Communications

0.00

0.00

0.00

(65) Security and Protection

0.00

0.00

0.00

(66) Transport

0.00

0.00

0.00

(68) Protective Services

0.00

0.00

0.00

(- -) Builders Work

0.00

0.00

0.00

0.00

0.00

0.00

Carried Forward

EBC/ 4

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


Group

Element

Specification

0.00

/ m
0.00

(71) Display, Circulation Fittings

0.00

0.00

0.00

[Refer Fixed Furniture and Fittings 4.1of Cost Plan]

(72) Work, Rest, Play Fittings

0.00

0.00

0.00

[Refer Fixed Furniture and Fittings 4.1of Cost Plan]

(73) Culinary Fittings

0.00

0.00

0.00

[Refer Fixed Furniture and Fittings 4.1of Cost Plan]

(74) Sanitary, Hygiene Fittings

0.00

0.00

0.00

(75) Cleaning, Maintenance Fittings

0.00

0.00

0.00

(76) Storage, Screening Fittings

0.00

0.00

0.00

0.00
0.00

0.00
0.00

0.00
0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Brought Forward

(0-) Project Indirect Costs

0.00%

Sub-Total (ex VAT)


Add VAT @

13.5%

Total to Cost Plan Summary

%
0.00

[Refer Fixed Furniture and Fittings 4.1of Cost Plan]

EBC/ 5

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills

School Name
[Detailed Cost Plan/ Tender Analysis]
4.1

Fixed Furniture & Fittings -Existing Building

Group

Element

Stage [2a,2b,3]
Floor Area

0 m2

/ m

Specification

(71) Display, Circulation Fittings

0.00

0.00

0.00

(72) Work, Rest, Play Fittings

0.00

0.00

0.00

(73) Culinary Fittings

0.00

0.00

0.00

(74) Sanitary, Hygiene Fittings

0.00

0.00

0.00

(75) Cleaning, Maintenance Fittings

0.00

0.00

0.00

(76) Storage, Screening Fittings

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Sub-Total (ex VAT)


Add VAT @
13.5%

0.00
0.00

0.00
0.00

0.00
0.00

Total to Cost Plan Summary

0.00

0.00

0.00

(0-) Project Indirect Costs

0.00%

FFE/1

2007 Design Team Procedures, 3rd Edition

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Planning and Building Unit, Department of Education and Skills

School Name
[Detailed Cost Plan/ Tender Analysis]
5.0

Stage [2a,2b,3]
Floor Area
BBC Total

Abnormal Costs

Group

Element

0 m2
0

/ m

% of BBC

Specification/ Notes

[Insert brief description and cross reference to (a)


Design Team Justification and (b) cost justification
appended. Refer Note 5]
1 *****************

0.00

0.00

0.00

2 *****************

0.00

0.00

0.00

3 *****************

0.00

0.00

0.00

4 *****************

0.00

0.00

0.00

5 *****************

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(0-) Project Indirect Costs

0.00%

Sub-Total (ex VAT)


Add VAT @

13.5%

Total to Cost Plan Summary

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills


AC/ 1

2007 Design Team Procedures, 3rd Edition

revision 0

Planning and Building Unit, Department of Education and Skills

Guidance Notes To Design Teams on Completing the Detailed Cost Plan/ Tender Analysis
Template

General

This Detailed Cost Plan Template applies to Stages 2a, 2b Detailed Cost Plans and Stage 3 Tender
Analysis Submissions. Sheet T/1 should only be completed and included when this template is used
for Stage 3 Tender Analysis Submissions.

These guidance notes should be read in conjunction with the Department of Education and Skills 2007 Design
Team Procedures, Practice Notes and Cost Limit Circulars available at www.education.ie.
Costs should be entered against all relevent elements and sub elements. The grouping/ lumping of sub
element costs will not be accepted. In particular all relevent Mechanical and Electrical sub-elements must be
individualy costed.

This Template contains basic formulae for demonstration purposes only and it is the responsibility of the
Design Team Quantity Surveyor completing the Cost Plan to ensure correct calculation of all figures included.
On completion the cost plan must be signed and dated by the Design Team QS.
All fields in blue font in the cost plan template must be completed. Where sections do not apply zero should be
entered in the appropriate fields, e.g. 'Existing Area', etc.
VAT

The cost plan should include VAT at the current 'Building Rate' however it is brought to the Design Teams
attention that the Department requires that Stage 3 Tenders are sought on a VAT exclusive basis. Where this
template is applied for Stage 3 Submission VAT must be included.

Note 1

In accordance with the current DoES Published Cost Limit circular for Second Level Schools any applicable
additional PE Hall allowance should be included on the summary page (CPS/1) where indicated and the
applicable floor area should also be entered under 'New Build Areas/Ratios'.

Note 2

Fixed Furniture & Fittings:- For DoES Cost Data purposes Sanitary Installation element 74 should be included
under the BBC however where built in sink units integral to laboratory benching occur then they should be
included under Fixed Furniture & Fittings and not the BBC. Reference should also be made to the Cost Limit
Circulars when completing the Fixed Furniture and Fittings sections of the cost plan.

Note 3

In-order that the Department obtain realistic cost/m2 of floor area for 'Work to Existing Building' the following
guidelines should be applied:a) Where Work to the existing building is required the gross floor area should be given as that relative to
refurbishment work i.e. if only isolated areas/ rooms are being refurbished then only total floor area of isolated
areas/rooms should be applied.
b) Where any element(s) of work applies to the whole building area (e.g. envelope repairs/ re-roof/ rewire/
heating and plumbing etc.) then the total gross floor area of the existing building should be applied.

On most projects involving extension and refurbishment work 'b' will most likely apply. 'a' should only be
applied where work to areas/rooms are clearly isolated and may be clearly demarcated for accuracy in cost
planning. In either case the design team should clearly state which area has been applied.
Note 4

Where it is necessary to replace fixed furniture & fittings to existing building area then section 4.1 of the
template should be completed and included in cost plan.

2007 Design Team Procedures, 3rd Edition

CP/GN/28

revision 0

Planning and Building Unit, Department of Education and Skills


Note 5

Where Abnormal Costs arise refer to the Department's Design Team Procedures. Any abnormal costs included
for consideration by the Department apart from being identified also require full justification by the
appropriate desciplines within the Design Team and must be fully cost justified with concise cost breakdowns
sufficient to demonstrate the extent and nature of the work i.e. basic areas/quantities and all in rates. Outline
specifications/ drawings should be provided where appropriate to indicate the extent and nature of the work.
Justification for each individual Abnormal included must be appended to the cost plan and clearly cross
referenced to each abnormal listed in the Abnormals section of the cost plan. The percentage for Abnormal
Costs on pages AC/ 1 and CPS/1 must be calculated relative to the New Build Basic Building Cost (BBC) only.

2007 Design Team Procedures, 3rd Edition

CP/GN/29

revision 0