Professional Documents
Culture Documents
Jahnvi Trada
FYBBA- 4
475
AGM of the year 2012:Day & Date: Thursday, 4th April, 2013
Time: 10.00 a.m.
Venue: Registered Office - P.O. Ambujanagar, Taluka Kodinar, District Junagadh,
Gujarat - 362 715
AGM of the year 2013:Day & Date: Thursday, 10th April, 2014
Time: 10.00 a.m.
Venue: P.O. Ambujanagar, Taluka Kodinar, District Gir Somnath,
Gujarat - 362 715 (Registered Office of the Company)
AGM of the year 2014:Day & Date: Wednesday, 8th April, 2015
Time: 10.30 a.m.
Venue: P.O. Ambujanagar, Taluka Kodinar, District Gir Somnath,
Gujarat - 362 715 (Registered Office of the Company)
Analysis:All legal provisions regarding Date, Time, and Venue are complied with in the last 3
annual general meetings
2.
The notice should reach the invitees at least 21 days (working days) in
advance
3. Agenda of AGM:i.
ii.
Special agenda
Other than regular agenda which needs special permissions
Member intending to appoint a Proxy should complete the Proxy Form given
below and deposit it at the Companys Registered Office not later than 48
hours before the commencement of the Meeting.
Directors:(i)
(ii)
Director
(iii)
(iv)
(v)
(vi)
(vii)
(x)
(xi)
(xii)
Mr. Onne van der Weijde (Promoter Director representing Holcim Ltd.,
Managing Director, Non Independent)
Directors:(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(x)
(xi)
(xii)
Mr. Onne van der Weijde (Promoter Director representing Holcim Ltd., Managing
Director, Non Independent)
Directors:(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
6. The frequency of Board Meetings, the agenda for the meetings and
the number of directors who attended it.
(2012):Meetings:
The Board generally meets 5 times during the year. The yearly calendar of the
meetings is finalized before the beginning of the year. Additional meetings are held
when necessary. During the year ended on 31st December, 2012 the Board of
Directors had 5 meetings. These were held on 9th February, 2012, 19th April, 2012,
26th July, 2012, 18th October 2012 and 13th December, 2012. The attendance of the
Directors at the Board meeting is given elsewhere in this section.
Agenda:
All the meetings are conducted as per well designed and structured agenda. All the
agenda items are backed by necessary supporting information and documents to enable
the Board to take informed decisions. Agenda also includes minutes of the meetings of
all the Board Committees and Subsidiaries for the information of the Board.
Additional agenda items in the form of Other Business are included with the
permission of the Chairman. Agenda papers are generally circulated seven days prior
to the Board Meeting.
Sr.No.
Name of Director
Category
No. of Board
Meetings
Attended
1.
Mr. N. S. Sekhsaria
Chairman
Non Executive,
Independent
2.
Vice Chairman
Non Executive,
Non Independent
3.
Non-Executive,
Non Independent
4.
5.
6.
7.
Mr. M. L. Bhakta
Non-Executive,
Non Independent
Non-Executive,
Independent
Non-Executive,
Independent
Non-Executive,
Independent
8.
9.
Non-Executive,
Independent
Non-Executive,
Independent
11.
Non Executive,
Independent
12.
Non Executive,
Non Independent
13.
Managing Director,
Non Independent
(2013):Meetings:
7
The Board generally meets 5 times during the year. The yearly calendar of the
meetings is finalized before the beginning of the year. Additional meetings are held
when necessary. During the year ended on 31st December, 2013, the Board of
Directors had 5 meetings. These were held on 7th February, 2013, 3rd May, 2013, 24th
July, 2013, 23rd October, 2013 and 4th December, 2013. The attendance of the
Directors at the Board meeting is given elsewhere in this section.
Agenda:
All the meetings are conducted as per well designed and structured agenda. All the
agenda items are backed by necessary supporting information and documents to enable
the Board to take informed decisions. Agenda also includes minutes of the meetings of
all the Board Committees and Subsidiaries for the information of the Board.
Additional agenda items in the form of Other Business are included with the
permission of the Chairman. Agenda papers are generally circulated seven days prior
to the Board Meeting.
Attendance:Sr.no.
Name of Director
Category
No. of Board
Meetings
Attended
1.
Mr. N. S. Sekhsaria
Chairman
Non Executive,
Independent
2.
Vice Chairman
Non Executive,
Non Independent
3.
4.
Non-Executive,
Non Independent
Non-Executive,
Non Independent
5.
Mr. M. L. Bhakta
Non-Executive,
Independent
6.
Non-Executive,
Independent
7.
Non-Executive,
Independent
8.
Non-Executive,
Independent
9.
Non-Executive,
Independent
10.
Non-Executive,
Independent
11.
Non Executive,
Independent
12.
Non Executive,
Non Independent
13.
Managing Director,
Non Independent
14.
(2014):Meetings:
The Board generally meets 5 times during the year. The yearly calendar of the
meetings is finalized before the beginning of the year. Additional meetings are held
when necessary. The Directors are also given an option of attending the board meeting
through video conferencing. During the year ended on 31st December, 2014, the Board
of Directors had 5 meetings. These were held on 6th February, 2014, 24th April, 2014,
24th July, 2014, 30th October, 2014 and 10th December, 2014.
Agenda:
All the meetings are conducted as per well designed and structured agenda. All the
agenda items are backed by necessary supporting information and documents (except
for the critical price sensitive information, which is circulated at the meeting) to enable
the Board to take informed decisions. Agenda also includes minutes of the meetings of
all the Board Committees and Subsidiaries for the information of the Board.
Additional agenda items in the form of Other Business are included with the
permission of the Chairman. Agenda papers are generally circulated seven days prior
to the Board Meeting. In addition, for any business exigencies, the resolutions are
passed by circulation and later placed in the ensuing Board Meeting for ratification /
approval.
Attendance:Sr.No.
Category
No. Of Board
9
Meetings
Attendance
1.
Mr. N. S. Sekhsaria
Chairman
Non Executive,
Non-Independent
2.
Non-Executive,
Non-Independent
3.
Vice-Chairman
Non-Executive,
Non-Independent
4.
Non-Executive,
Independent
5.
Non-Executive,
Independent
6.
Non-Executive,
Independent
7.
Non-Executive,
Independent
8.
Non-Executive,
Independent
9.
Non-Executive,
Non-Independent
10.
Non-Executive,
Non-Independent
11.
Managing Director
CEO
12
Non-executives,
Non-Independent
13.
Managing Director
10
significant policy decisions and all the critical issues having significant business &
financial implications. He also ensures implementation of the decisions of the Board
of Directors and its various Committees. He reports to the Board of Directors.
(c) CEO - the CEO is responsible for the entire operations of all the regions and for
the overall performance and growth of the Company. He provides strategic directions,
policy guidelines and extends support to the Executive Committee Members and other
Functional Heads. He reports to the Managing Director.
(d) Business Heads - With a view to decentralize the powers and responsibilities and
to build leaders, the business operations have been divided into three regions, viz. (i)
North, (ii) West & South and (iii) East.
Each region is headed by a Business Head, who is responsible for the day to day
business and related functions within their respective regions. The Business Heads
report to the CEO.
(e) Unit Heads - Unit Head is responsible for operation and maintenance of the plant
as well as for all the other functions at the respective plant locations, including all
local issues and compliances as may be applicable. He reports to the Business Head.
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