Guidelines For MIP 2015

Management Internship Program
2015
Operational
Guidelines
2015
Mukesh Patel School of Technology Management &
Engineering
2015
Calendar
Activity
Reporting to the Company
Date
27th April, 2015
Last date for submission of Initial Information Report
4th May, 2015
Project Proposal Submission
18th May, 2015
Interim Report Submission
29th June, 2015
Report to Submission to Industry Mentor

Closing date for the management Internship in the company
Final Report and Executive Summary Submission
Final Presentation and Viva
31st August, 2015

12th September, 2015
21st September, 2015
To be Announced
Note: This schedule is for MIP with single organization. In case student is completing his/her MIP in more than one
organization, than for each organization schedule to be prepared with similar proportion of time.
2015
Table of Contents
1. IN RODUCTION
1.1. Objectives
1.2. Welcome Letter
1.3. Assignments
1.4. Student Faculty Mentor interaction
1.5. Student Industry Mentor Interaction
2. DISCIPLINE AND CONDUCT
2.1. Attendance
2.2. Conduct and Behavior
3. START OF INTERNSHIP
4. MIP EVALUATION CRITERION
5. EVALUATION PROCESS
5.1. Initial Information Report (IIR)
5.2. Project Proposal (PP)
5.3. Interim Report (IR)
5.4. Industry Visit
5.5. Final Project Report
10
5.6. Executive Summary
10
5.7. Presentation & Viva
10
5.8. MIP Evaluation Details
11
6. MIP COMPLETION
12
7. STUDENT FEEDBACK FORM
12
8. FACULTY STUDENT INTERACTION
12
8.1. Faculty Guidance
12
3
9 Faculty Feedback Form
2015
13
10 Evaluation Schedule Targets (For Faculty)
13
11 Evaluation Guidelines
14
11.1 Initial Information Report
14
11.2 Submission of Reports & Marks to MPSTME
14
Welcome Letter
15
Management Internship Programme Initial Information Report (IIR)
16
Management Internship Programme Project Proposal
18
Evaluation Sheet for Project Proposal
20
Title Page for Interim Report
21
Evaluation Sheet for Interim Report (Faculty Mentor)*
22
EVALUATION SHEET FOR INTERIM REPORT (INDUSTRY MENTOR)*
23
GUIDELINES FOR WRITING FINAL PROJECT REPORT
24
Evaluation sheet for Final Report*
30
Evaluation sheet for Presentation and VIVA*
31
MASTER SHEET FOR REPORTING MARKS TO MPSTME
33
DUE DILIGENCE CERTIFICATE FOR MIP
34
Student Feedback Form to be sent to the Placement department

post completion of Internship
35
Faculty Feedback Form
38
Guidelines for preparing for VIVA presentations
41
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1. INTRODUCTION
1.1. Objectives
1.1.1.
The Management Internship Program (MIP) forms an important component of

course curriculum at MPSTME.
1.1.2. It is an attempt to bridge the gap between the academic institution and
corporate world.
1.1.3. At MPSTME, students undertake a 4 months (20 weeks) MIP at any
organization during the IXth semester preceded by summer vacation and prior
to c o m m e n c e m e n t of Xth Semester
1.1.4. The program carries a Weightage of 200 marks.
1.1.5.
For proper coordination and ensuring organized and smooth conduct, each
student would be under the guidance of an MPSTME faculty (referred as
faculty mentor). A representative (referred to as the industry mentor) of
organization where student is doing MIP (referred to as the host organization)
also guides the student and assists the faculty mentor in monitoring the
students progress.
1.2. Welcome Letter

1.2.1. Welcome letter to the host organization by the Dean to be sent before the
students start the MIP. The format for the letter is given in Annexure-I
1.3. Assignments
1.3.1. M I P assignments must necessarily be those of direct interest to the host
organization.
1.3.2.
Students are encouraged to take up assignments, which are technical, multidisciplinary, involve teamwork, are mission and goal oriented, and are time
bound.
1.4. Student Faculty Mentor interaction

1.4.1. The faculty mentor is required to be appointed before the student joins the
host organization for the MIP so that the student is able to consult the mentor
about the project to be undertaken by him/her and the overall outlines based
on which the student carry out the project work in the period of the MIP.
1.4.2. T h e faculty mentor should normally conduct at least one visit to the host
organization where the student is doing the MIP. If due to distance or any
other reasons, such visit in-person cannot be done then the mentor should
monitor the student during the MIP period by remaining in constant touch
with the student.
2015
1.4.3. The faculty mentor will facilitate the student to ensure smooth pursuing of the
MIP.
1.4.4. The faculty mentor would efficiently coordinate and interact with the
respective industry mentor of the host organization to monitor the student's
progress.
1.4.5.
The responsibility of the student in this regard is to regularly report to the

faculty mentor, and cooperate in effective monitoring.
1.4.6.
Any change in the mentor details or in an event of change of mentor, students

must immediately communicate such changes to the course coordinator and
faculty mentor.
1.4.7.
The student should maintain a daily work diary and submit weekly report to
the faculty mentor
1.5. Student Industry Mentor Interaction

1.5.1.
The industry mentor from the host organization acts as a project guide and
helps in identifying the assignment suitable for the student and provide
guidance about project technicalities.
1.5.2. Industry mentor along with the faculty mentor will evaluate the student on
MIP work progress.
1.5.3.
The student should take appropriate appointment of the industry mentor for
specific assistance or guidance or suggestions on the project and should meet
him/her well prepared.
2. DISCIPLINE AND CONDUCT

2.1. Attendance
2.1.1.
100% attendance during MIP is compulsory.
2.1.2.
Student should record their attendance as per the procedure of the host
organization
2.1.3.
However, if for any genuine reason a student is not in a position to report to

the host organization on any day, he/she should have obtained prior written
approval for leave of absence as per the rules and regulations of the host
organization.
2.1.4.
2.1.5.
If student has to remain absent due to medical reasons, student must submit
the medical certificate along with the relevant documents including
treatment reports and application for leave to the host organization and
obtain written approval.
Student must inform the faculty mentor and the course coordinator about
any leaves taken by him. All types of leaves must have the written approval of
the industry mentor and/or the HR department of the host organization.
2015
2.1.6.
The student will not be allowed to undertake any other assignments or duty
by any other section/department of MPSTME. In case it is essential to utilize
the services of the students for placement activities, prior approval of the
chairperson/associate dean of technology management department has to be
obtained by the placement department for the specific students, specific
assignments, and specific days.
2.1.7.
If the student is sent out of station by the host organization as part of the
project, student must provide a written communication course coordinator
and faculty mentor.
2.2. Conduct and Behavior

2.2.1.
As interns, students are placed in the role of ambassadors of MPSTME; the

institute would always expect students to maintain high ethical standards
such as being regular, punctual and obedient at work.
2.2.2.
Ensure strict adherence to the timings of the host organization.
2.2.3.
Unprofessional behavior, misconduct, indiscipline, irregularity at work and

unsatisfactory
performance will lead to disciplinary action as technology
management department of MPSTME may deem fit to impose.
2.2.4.
Students must communicate occurrences of any MIP-related exceptional

incidences immediately to the faculty mentor. Some examples include any
conflict with the mentor and Damage caused to important asset of the host
organization
2.2.5.
A no-due certificate should be taken from the host organization by the

student at the close of the internship and submitted to the course
coordinator (refer Annexure-XII).
3. START OF INTERNSHIP
3.1.
All students should join their respective host organizations on 27th April,
2015 for internship.
3.2.
Because MIP is an on-the-job training (OJT), students should work for 20 weeks
at the host organization.
3.3.
Students can proceed for MIP-2015 only after they clear all the dues
(Fee/library/computer/casebooks, telephone, others) at MPSTME.
4. MIP EVALUATION CRITERION

4.1.
Students are required to maintain a log book (of A4 size in bound/spiral form
at least one page per day, maintained chronologically) in which they may make
all their noting /drawings etc. This log book should be shown to and initialed
by the industry mentor periodically and to be shown to the faculty mentor
during the visit. The log book should be retained by the student as it helps for
future reference.

4.2.
2015
Students must submit weekly reports of the tasks conducted at the host
organization to their respective faculty mentors and the course coordinator.
5. EVALUATION PROCESS
The process of MIP evaluation is as follows. The stages mentioned are consecutive.
5.1. Initial Information Report (IIR)
5.1.1.
One copy to be submitted each to the Placement department, MPSTME

Faculty mentor and industry mentor
5.1.2.
This report is to be submitted to MPSTME course coordinator of Technology

Management as per Proforma attached as Annexure-II, Care must be taken
to ensure that all information provided in this report is accurate.
5.1.3. It is mandatory for students to submit a copy to MPSTME faculty and

Mentor.
5.2. Project Proposal (PP)
5.2.1. One copy to be submitted each to faculty mentor and industry mentor
5.2.2. Describe your project in up to 100 words
5.2.3.
If there are more than 1 students doing MIP in the same organization, they
have to take separate projects for each one of them. If there is a large project
which requires to be taken up by more than 1 students, following procedure
is to be followed
5.2.3.1. The students should submit a communication signed by the industry
mentor justifying such requirements
5.2.3.2. This type of arrangement has to have the prior approval of
Chairperson (Technology Management)
5.2.3.3. With the help of the industry mentor, he overall projects has to be
bifurcated in a manner that every students is allotted a specific part
of the project for MIP so that separate and individual reports are
submitted for evaluation.
5.2.3.4. The title of the project should clearly indicate the part of the project
undertaken by the concerned students.
5.2.4. Project proposal should be submitted as below (see Annexure-III for the
detailed format)
5.2.4.1. Project Title page
5.2.4.2. Tasks that you have to perform in the project
5.2.4.3. Expected methodology/approach
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5.2.4.4. Expected outcome/learning of the project

5.2.4.5. Project and its title will not be allowed to be changed without
justification and prior approval of Chairperson (Technology
Management)
5.2.4.6. For criteria for project proposal evaluation, refer Annexure IV
5.3. Interim Report (IR)
5.3.1. This report is a mid-term evaluation report.
5.3.2. By this time the student would have done substantial work on the project.
This report is an attempt to document the work done so far by the student
and how he expects to proceed further.
5.3.3. For the format of the cover-page, see Annexure-V
5.3.4. The structure of the Interim Report is as follows
5.3.4.1. Introduction
About the company (not more than 100 words)
Work profile of department in the MIP organization (not
more than 200 words)
5.3.4.2. Project Description
Description of the tasks conducted at the MIP organization
Outcome/learning of the tasks undertaken by student (also
include partially completed tasks till date of the submission)
Description of the tasks to be undertaken in the remaining
period of the internship
5.3.5. The following should not be a part of the interim report
5.3.5.1.
Glossary, Definitions, Description of the products/services of the MIP

organization, guidelines of the regulatory authorities, and history of
the MIP organization.
5.3.6. The interim report must be between 4000 to 5000 words

5.3.7. Interim report to be evaluated by faculty mentor & industry mentor together during
industry visit made by faculty mentor.
5.4. Industry Visit
5.4.1.
During the visit by faculty mentor, an internal seminar can be organized as

part of evaluation. During a presentation by the student, the industry
mentor, other senior officials of the MIP organization including HR personals
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2015
looking after campus placement & industry projects should also participate
along with the faculty mentor. For evaluation format of interim report
during this visit, please see Annexure VII
5.5. Final Project Report
5.5.1. One copy to be submitted each to faculty mentor and industry mentor
5.5.2. The final project report must be submitted in hard copy as well as in soft
copy in MS Word Document file. PDF file will not be accepted.
5.5.3. The Project Reports are to be prepared based on the guidelines given in
Annexure VIII.
5.6. Executive Summary
5.6.1. Executive summary is summary of MIP report in 5-6 pages required to be
submitted by the student along with final project report.
5.6.2. This report should contain all important aspects which the student desires
that the evaluators should know.
5.6.3. This report would be used along with Resume of student for placement
Purpose.
5.6.4. Students are to take utmost care in writing the report.
5.6.5. Two Copies to be submitted to the coordinators office
5.6.6. The students must retain a copy with them for further use
5.6.7. Institute copy will not be returned / available on loan to the student in
future for any purpose
5.6.8. For evaluation criteria of final report and executive summary report, refer
Annexure IX
5.7. Presentation & Viva
5.7.1. Students will be asked to make individual presentations of their respective
projects.
5.7.2. Upon completion of MIP, VIVA-VOCE of individual students will be
conducted at MPSTME.
5.7.3. For evaluation criteria for presentation and VIVA-VOCE, please see
Annexure-X.
5.7.4. Points to be kept in mind while making the final presentation
5.7.4.1. Total time allotted for the presentation and VIVA is 20 minutes.
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2015
5.7.4.2.
If a student has done more than one project, he/she will still get 20
minutes to present all the projects. Students must not consider 20
minutes as the time allotted for each project.
5.7.4.3.
Presentation should contain the matter and data which is readable

by the evaluators. The content should not be placed in the
presentation only for the sake of increasing the number of slides. For
example, company balance sheets need not be included in the
presentation
5.7.4.4.
The g u i d e li n e s f or VI VA an d p re se n t at i on s p re p arat ion s

are given in Annexure XV
5.7.4.5.
Any content that has no bearing on the project must not be included
in the presentation. For example, students must refrain from
including videos and pictures providing generic information about
the host organization must be excluded.
5.7.4.6. Students must use appropriate formatting of the presentations.

Students must avoid glamorous and jazzy backgrounds.
5.8. MIP Evaluation Details
Activity
Evaluator
Initial Information Report
MPSTME Placement
Coordinator
MPSTME Faculty
Marks
--
Project Proposal
10
Interim Report & Industry Visit
MPSTME Faculty Mentor &

Industry Mentor
40
Report Submission to Industry Mentor
Industry Mentor
50
Final Report & Executive Summary
MPSTME Faculty Mentor
40
MPSTME Faculty Mentor/

20
External Examiners
(panel** of 3 members)
Average to be taken
MPSTME Faculty Mentor/
Viva
40
External Examiners ( panel** of
3 members) Average to be
taken
*The feedback by the industry mentor is being taken in the form of evaluation of the student.
Final Presentation
Note:
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2015
For submission of reports and evaluation, extension will be given to students who
are unable to join the MIP organization.
In special circumstances, additional time will be considered for submissions of

project proposals by the students and for the evaluation dates of the students who
are given extension of time to join the MIP organization.
This extension cannot be more than a week.
However the dates decided for submission of interim report, final report, and
presentation viva will not be changed under any circumstances.
The student must obtain the prior permission for an extension.
The extension would be total number of days that are delayed to start the project.
The panel will comprise of MPSTME faculty and industry domain experts as well as
HR managers.
6. MIP COMPLETION
6.1.
MIP completion date mentioned in the calendar will not be changed
6.2.
On successful completion of 20 week MIP project, the student must collect a

relieving letter and no dues certificate from the MIP organization and should
be submitted at MPSTME coordinator office.
6.3.
After completion of MIP, students should report to the institute along with
completion certificate from MIP organization on the letterhead of the MIP
organization.
6.4.
The completion certificate must have the signature of the industry mentor
and the seal of the company
7. STUDENT FEEDBACK FORM

7.1. In an effort to strengthen and improve the MIP project, the Placements department
will collect feedback o n t h e e n t i r e p r o g r a m from t h e students.
7.2. A feedback is designed for this purpose and aims at collecting students views and
opinions on the basis of their experiences regarding various aspects during the MIP
project.
7.3. All students must submit the duly filled up feedback form provided as Annexure XIII
8. FACULTY STUDENT INTERACTION

8.1. Faculty Guidance
8.1.1. Every student is assigned a faculty mentor at the beginning of the MIP.
8.1.2. Student must get their project title approved from the faculty mentor and the
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2015
Industry mentor
8.1.3. The role of the faculty mentor during the MIP is to facilitate the student to
undertake a meaningful project, provide the necessary academic guidance, and
to facilitate evaluation, with the aid of the company executives, while MIP is in
progress.
8.1.4.Faculty mentors are requested to visit the allotted students at students
individual host organizations.
8.1.5. Regular periodic interaction of the faculty with the student and respective MIP
organization is necessary for the successful completion of the program.
8.1.6. The faculty may invite the industry mentor for all intermediate stages of the
student for his comments and evaluation as per the decision of the institute.
8.1.7. Paragraphs from the original guidelines
9. FACULTY FEEDBACK FORM

9.1.
In an effort to strengthen and improve the MIP Program, MPSTME collects

feedback on the entire program from the faculty.
9.2.
A feedback form is designed for this purpose of collecting facultys views and
opinions.
9.3.
The Faculty Feedback Form is provided as Annexure XIV
10. EVALUATION SCHEDULE TARGETS (For Faculty)

Evaluation
Instruments
Marks
Evaluation to be
completed by
date
Last date for

submission of
statement
of marks to MPSTME
exam department
Initial Information
--NAReport
Project Proposal
10
01st June 2015
Interim Report & Visit by the
40
13th July 2015
Faculty Mentor*
Report Submission to
50
14th September
Industry Mentor
2015
Final Report & Executive
40
28th September
Summary Evaluation by
2015
Faculty Mentor*
Final Seminar
20
To Be Announce
Viva
40
To Be Announce
Note: This schedule is for MIP with single organization. In case student is completing his/her MIP in
more than one organization, than for each organization schedule to be prepared with similar proportion
of time.
13
2015
* Two copies of Interim and Final Report have to be submitted by the student to MPSTME
coordinator office. One copy of the interim report is to be provided to the industry mentor for
evaluation by the industry mentor.
** Two copies of executive summary report have to be submitted by the student to the
MPSTME coordinator office.
(All the reports required to be submitted in hard copy as well as in soft copy MS Word
document. of copy in PDF form will not be accepted)
11. EVALUATION GUIDELINES

In order to bring about uniformity in evaluation at each of the organizations and to
minimize subjectivity in evaluating students it is essential to adopt a unified evaluation
procedure at all centers. The broad guidelines for evaluation of the major components of the
MIP submissions such as project proposal, interim report, seminars project report and
presentation & viva are given in under evaluation criterion:
11.1.
Initial Information Report

11.1.1. This report is not meant for evaluation. It should be sent to MPSTME after
signature of industry mentor.
11.2.
Submission of Reports & Marks to MPSTME

11.2.1. Evaluation of interim project report is to be done by MPSTME faculty
mentor along with industry mentor
11.2.2. Marks after each round of evaluation should be reported within the last
dates stipulated for the same.
11.2.3. The final project report is to be evaluated by the MPSTME faculty mentor.
11.2.4. It is desirable to involve as many representatives as possible from the MIP
organization.
11.2.5. Each evaluator (including MPSTME Faculty) may independently award
marks against the criteria examined under presentation and project reports
as enclosed. Thereafter the concerned MPSTME Faculty should submit to
Deans/Chairperson the master list after averaging the total marks awarded
by all the evaluators as per format at Annexure XI.
11.2.6. Deans/Chairperson should transmit the master list submitted by all the
faculty members covering all the students along with a Certificate of Due
Diligence as per format furnished at annexure XII within the stipulated
dates.
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Annexure I:
2015
Welcome Letter
Date:
To,
Dear
We thank your organization for kindly allowing our student to undergo his/her
Management Internship with you.
Management Internship Programme
Management Internship is an integral part of the curriculum for securing MBA (TECH.) from
NMIMSs MPSTME. Thus, it is of vital importance that the student is subjected to the rigor
expected from any MBA (Tech.) joining any organization. This will help the student hone his
skills better and be better prepared for a career in Management.
The student comes to your organization after completing fourth year of the MBA (Tech.)
programme and has been exposed to the basics of management related subjects. The MIP
project is expected to build on the theoretical learning with practical experience.
Additionally, the internship also helps students identify gaps in their learning which they
can attempt to fill in their fifth year of the MBA (Tech.) programme. Moreover, students also
discover certain areas of interest and future career options.
We request your kind contribution in this process of creating an effective manager.
Duration of Internship
The duration of internship should be for a period of 20 weeks between 27th April
2015 to 12th September 2015. The academic session for the final year MBA (Tech)
begins on 14th September 2015.
Evaluation of the Management Internship

The students performance in the Management Internship program will be evaluated by the
company mentor and a faculty mentor.
In case of any queries please do not hesitate to contact the undersigned.
Dean, MPSTME
15
2015
Annexure II
Mukesh Patel School of Technology Management & Engineering

Management Internship Program Initial Information Report (IIR)
Name of the Student
Roll No. & SAP No.
Contact Details
Residence
Mobile
For outstation MIP student
Local cell number
Email ID being used
MIP Organization details
Name
Address
City
Pin
Name of HR
Address of HR
City
Pin
Contact number of HR (office)
Contact number of HR (mobile)
Fax number
Email
Department of the MIP
organization where the student
is working
Details of the Industry mentor
Name
Designation
Contact number (office)
Contact number (mobile)
Fax number
Email
MIP reporting date
[P.T.O.]
16
2015
MIP Period
From To ..
Office timings at the MIP
organization
Amount of stipend expected
Project Title
Project Description
-----------------------------------Signature of the student
Date:
Date:
Signature of industry mentor
Signature of faculty mentor
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2015
Annexure III

Management Internship Program Project Proposal
Preliminary Details
Name of the Student
Roll No. & SAP No.
Name of the MIP Organization
Project Title
Project Description (100
words)
Important Aspects
Details
Important Aspects
Scope of Project (SoW)
1)
2)
3)
4)
Methodology/ Approach to
be Adopted
Expected Learnings from

the Project
1)
2)
3)
4)
18
Remark
2015
Project Activity Plan (With Key Milestones Covering Scope of Project)

Wk
Plan
Task Description (Outcome)
Status
No
Date
1
Submission of IRR
Action Required /
Remark
2
3
Submission of Project Proposal (10

marks)
4
5
6
7
8
9
Submission of Interim Report &

Industry Visit (40 marks)
10
11
12
13
14
15
16
17
18
Submission of Report to Industry

Mentor (50 marks)
19
20
Submission of Final Report
(40 marks)
TBA
Presentation & Viva (60 marks)
Note: Changes to be highlighted with RED font & explained
21
..
Signature of the Student
.
Name and signature of industry mentor
Date:
.
Name and signature of faculty mentor
Date:
19
2015
Annexure IV

Evaluation Sheet for Project Proposal
Date:
Name of the MIP

Organization
Project Title
Total (10 Marks)
Detailing of Project
Plan (2 marks)
Clarity of Project
Learning (2 marks)
Clarity on Expected
Outcomes
(2 marks)
Student Name
Description of
Methodology/
Approach (2 marks)
SAP No.
Project Description
& Scope (2 marks)
Roll No.
Evaluation Criteria
Remark
Name & Signature of Industry Mentor
Name and Signature of Faculty Mentor
* This sheet is to be used by each evaluator to record the marks independently awarded under each criteria of evaluation. This sheet may
be retained at the MPSTME Center.
20
2015
Annexure V
TITLE PAGE FOR INTERIM REPORT

An interim report must follow the format given below
Cover and title page: This is the first page of the report. It should contain the title of
the report, name of the student, name of the organization, name of the industry
mentor, and name of the faculty mentor. The format of this page is given below and
should be adhered to.
SVKMs Narsee Monjee Institute of Management Studies

Mukesh Patel School of Technology Management and
Engineering
INTERIM REPORT
ON
(Title of the Project in CAPITAL LETTERS)
By
(Name of the student)
Roll Number:
SAP Number:
Faculty Mentor
(Name of the MPSTME faculty mentor)
Industry Mentor
(Name of the industry mentor)
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2015
Annexure-VI
Mukesh Patel School of Technology Management

& Engineering
EVALUATION SHEET FOR INTERIM REPORT (FACULTY MENTOR)*
Date:
Name of the MIP
Organization
Project Title
Name & Signature of Industry Mentor
Total (40 Marks)
On-time Submission
of Weekly Reports (5
marks)
Interpersonal Skills &

Communication (10
marks)
Use of Contemporary
Management
Methods (5 marks)
Student Name
Key Findings & Value

Addition /
Contribution (10
marks)
SAP No.
Progress as per the

Schedule (10 marks)
Roll No.
Evaluation Criteria
Remark
Name & Signature of Faculty Mentor
* This sheet is to be used by faculty mentor to record the marks independently awarded under each criteria of evaluation. This sheet is
to be retained at the MPSTME Coordination Office.
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2015
Annexure-VII

& Engineering
EVALUATION SHEET FOR REPORT (INDUSTRY MENTOR)*
Date:
Name of the MIP
Organization
Total
(50 Marks)
Student Name
Disciplined
Approach to
Project (5 marks)
SAP No.
Communication
Skills (5 marks)
Roll No.
Key Findings &

Value Addition /
Contribution (20
marks)
Project Title
Progress /
outcome as per
Schedule (20
marks)
Evaluation Criteria
Remark
Name and Signature of Industry Mentor

* This sheet is to be used by industry mentor to record the marks independently awarded under each criteria of evaluation.
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2015
Annexure VIII
GUIDELINES FOR WRITING FINAL PROJECT REPORT
A project Report is a written presentation of the work done by the students on a project
undertaken. It is important to bear in mind that even though the project report is submitted
only at the completion of the project, in reality it is a culmination of continuous efforts on
the part of the students.
Writing a Project Report
The MIP requires submission of project report to MPSTME. These are general guideline on
writing a project report.
In a generalized sense an ideal project report should cover the following elements. The final
project report depends on the project undertaken by the student, the type of MIP
organization, and the work undertaken by the student as part of MIP.
(i)Cover, (ii) Title Page, (iii)certificate of completion
(iv)Acknowledgments,(v) Table of
Illustrations, (vi) Abstract, (vii) Introduction, (viii) Main Text, (ix) Conclusions and/or
Recommendations, (x) Appendices
(if necessary), (xi) References, (xii) Glossary (if
necessary). The formats of the above are given below:
(i) Cover: This is the first page of the report. It should contain the title of the report, name(s)
of the author(s), name of the organization and the date on which it is submitted. The format
of this page is given below and should be adhered to.
SVKMs Narsee Monjee Institute of Management Studies

Mukesh Patel School of Technology Management and Engineering
FINAL REPORT
ON
By
(Name of the student)
Roll Number:
SAP Number:
Faculty Mentor
(Name of the MPSTME faculty mentor)
Industry Mentor
(Name of the industry mentor)
25
2015
(ii) Title Page
A REPORT
ON
By
(The name of the student)
Roll Number:
SAP Number:
A report submitted in partial fulfillment of the

requirements of 5 years Integrated MBA (Tech.) Program
of Mukesh Patel School of Technology Management &
Engineering, Narsee Monjee Institute of Management
Studies (NMIMS) (Deemed to be University), Mumbai
25
2015
(iii) Certificate of completion: As per the following format.
(To be given on Company Letter Head)
Completion Certificate
This is to certify that
Mr. /Ms. ..
Has completed the training and project as a part of Management Internship in our
company as mentioned below and has also submitted the report
(i) Project Title
(ii) Date of Joining
. (DD/MM/YYYY)
(ii) Date of Completion
. (DD/MM/YYYY)
In partial fulfillment of 9th semester Management Internship for MBA (Tech.)

program of Mukesh Patel School of Technology Management and Engineering,
Narsee Monjee Institute of Management Studies (NMIMS) (Deemed to be University),
Mumbai
Industry Mentors Signature
Date
.
Place
Company Seal
26
2015
(iv) Acknowledgements: There are many persons who have helped student during the
course of students project. It is students duty to acknowledge and thank them for their
help. Customarily, thanks are due to the following persons in the given order. (i)Head of the
MIP organization, (ii) Industry mentor, (iii) Faculty mentor, (iv) Others.
(v) Table of Contents: The main function of this element is to give the reader an overall
view of the report. The main divisions as well as the subdivisions should be listed with the
number of page on which they first appear. It helps the reader locate a particular topic or
sub-topic easily. While preparing the table of contents student has to bear in mind the
following points about its layout:
Leave a 1 margin on the left and a 1 margin on the right, the top and the bottom.
Write the phrase Table of Contents on the top center in CAPITALS.
Write the number of the item to indicate the sequence of items. After the number
leave three or four space and then type the first heading.
Indent second order headings three or four space.
Leave two spaces between main headings and one space between sub-headings.
An example of a table of contents is given below. Observe that for numbering pages up to
abstract lower case Roman numerals have been used and from introduction
onwards Arabic numerals have been used.
(vi)List of Illustrations: A separate list of illustrations is given immediately after the table
of contents in case of a large number of (more than ten) tables and figures. Its layout is the
same as that of the table of contents and it gives information about the number, title and
page reference of each illustration. If the number of illustrations is very large, divide it into
two parts, namely, L i s t o f T a b l e s , a n d L i s t o f Figures.
(vii)Abstract: The abstract tells in concentrated form what the report is about. The
purpose of this element is to enable the reader, to gather important information quickly
without having to go through the whole report. An abstract should be self-sufficient and
intelligible, without reference to any other part of the report. It is never intended as a
substitute for the original document. But it must contain sufficient information to allow the
reader to ascertain his/her interest.
(viii)Introduction: In this element the problem is introduced. It should contain the purpose
of the report, limitations, scope of study, specifying its limitations, methods of collecting
data
and
their sources sufficient background material including literature survey to
present the reader a clear picture of the work. An outline of the work should also form a
part of the introduction.
(ix) Main Text: This section discusses or describes the main business of the report. The
main function of this part is to present data in an organized form, discuss its significance
and analysis and the results that flow there from. Usually it has several sections grouped
under different headings and sub-headings. It contains the experimental work / data
collection, the survey done, a description of activities, the results obtained / illustrations,
the
discussion
and
interpretations,
etc.
27
2015
Table of Contents
Acknowledgements
ii
List of illustrations
iii
Abstract
1. Introduction
1.1 Purpose, Scope and Limitations
1.2 Sources and Methods
2. Industrial analysis
2.1
Significance discrepancies in results should be called to the readers attention, even
when it is admitted t h a t no reasonable explanation can be offered.
(x) Conclusions And / Or Recommendation (if any): The conclusions and / or
recommendations are based on the discussions and interpretations of the results
obtained. It would be helpful to the reader if other possibilities pertaining to the
stated conclusions and / or recommendations are discussed.
(xi) Appendices (if necessary): The contents of an appendix are essentially those
which support or elaborate the matter in the main text. The matter, which is
essential but which unnecessarily, diverts the attention of the reader from the
main problem, is generally put into the Appendix. We give below some items which
normally form part of the appendix. These are:
(i) Calculation sheets, (ii) supplementary details of instructions, (iii) flow charts,
(iv) computer programs, (v) the questionnaire, (vi) large maps, (vii) samples of the
work done, etc.
If the project itself is to make a computer program for some problem, then the flow
chart and the computer program have to be in the main body of the report. You
should decide the sequencing according to your own needs.
(xii) References: All references should be given in this section. List references
alphabetically by the authors last name or, when the author is unknown, by the title
of the reference. We cite below two examples of writing references:
28
2015
i) Ages, W a r r e n K ., P h i l i p H . Ault, a n d E d w i n E m e r y . Perspective o n

Mass
Communication, 2nd Ed.
New Y o r k : Harper & Row, 1992 (for
books).
ii) Time to Call in the Boss Business Week
periodicals).
27 July
1999, 32-36. (For
(xiii) Glossary (if necessary): A glossary is a list of technical words used in the
report and their explanation. If, however, the number of such words is small, they
are generally explained in the footnotes.
Whether you should include a glossary in your report will depend upon who is going
to read your report. If the readers field of expertise is the one to which your report
relates, there is no need for a glossary. But if the audience is drawn from other
areas,
it
is
advisable
to
give
a
glossary.
29
2015
Annexure IX

Evaluation sheet for Final Report*
(Evaluation to be completed by)
Name of the MIP
Organization
Project Title
Total
(40 Marks)
Executive
summary
(5 marks)
Findings and
observations
(15 marks)
Suggestions
and
recommendatio
ns (10 marks)
Student Name
Methodology
and
implementati
on (5 marks)
SAP No.
Introduction
and
objectives of
the study
(5 marks)
Roll No.
Evaluation Criteria
Remark
Name and Signature of Faculty Mentor
* This sheet is to be used by evaluator to record the marks independently awarded under each criteria of evaluation.
This sheet may be retained at the MPSTME Center.
30
2015
Annexure X

Evaluation sheet for Presentation and VIVA*
(Evaluation to be completed by
/2015)
Date:
Evaluation Final Presentation:

Name of the MIP
Organization
31
Total (20 Marks)
Relevance of the
presentation to the
project title (4 marks)
Student Name
Logical development
of the project
(4 marks)
SAP No.
Analyze and apply

knowledge in the
project (4 marks)
Roll No.
Basic knowledge of
the project and
concepts (4 marks)
Project Title
Presentation skills
(4 marks)
Evaluation Criteria
Remark
Project Title
Roll No.
SAP No.
Student Name
Name & Signature of the Evaluator
32
Total (40 Marks)
Knowledge concerning
other project-related
domains (8 marks)
Knowledge concerning
the project (8 marks)
Relevant/to the point

answers (8 marks)
Name of the MIP

Organization
Clarity of answers
(8 marks)
Communication skills
(8 marks)

2015
Evaluation Viva - VOCE:
Evaluation Criteria
Remark
2015
Annexure XI

MASTER SHEET FOR REPORTING MARKS TO MPSTME
Date:
Roll
No.
SAP No.
Student Name
Evaluation
Report -IV
Evaluation Reports
Project
Proposal
10
Project Title
Industry Visit & Interim Report

(Faculty Mentor)
Final Report
(Industry Mentor)
40
50
Final Report
40
Presentation
20
Grand
Total
Viva
40
200
Name and Signature of the MPSTME Faculty mentor

** The master sheet should report the averages of the aggregate marks awarded by different evaluators (including MPSTME Faculty) to
each student under each evaluation instrument.
This sheet covering marks for Evaluations I, II, III and IV is to be sent to MPSTME by
33
_separately
2015
Annexure-XII

& Engineering
DUE DILIGENCE CERTIFICATE FOR MIP
1. Based on the details and materials submitted by the student, faculty mentor and other
evaluators, it is certified that the enclosed marks statements have been complied based on
evaluation of the students by faculty members during their field visit to the respective MIP
Organization.
2. Representative of the MIP organization has been duly involved in the evaluation of
performance of the student.
3. The marks reported in respect of final presentation and Viva are averages of the marks
independently awarded by different evaluators.
4. The attached lists cover marks of all students who have undergone MIP at MPSTME
5. The particulars have been verified and to the best of our knowledge there are no
arithmetical errors
Chairperson (Technology Management)
Date
For use of MPSTME Examination Department

Date received from center:
Total no. of students on rolls:
Marks received for_
Marks not received for
students
students
Observations:
Date:
Examination department
34
2015
Annexure XIII

& Engineering
Student Feedback Form to be sent to the Placement department post
completion of Internship
(To be completed by the student)
Name of the Student:
Roll No:
SAP No:
Student contact number (Mobile)
Student email
Faculty mentor name
Address of the MIP Organization
City
Pin
Industry mentor name
Designation
Head of the Organization
Functional Heads
Finance
Marketing
HR
Information Technology
Project Details
Project Name
Project Duration
From To
Functional Area/s under which the project
was conducted
Brief description of the Project
2. Did the 19 to 20week term contribution to your personal growth, learning and knowledge
enrichment? Please tick ( ).
( ) To a very large extent ( ) Large extent ( ) to a certain extent ( ) No, did not contribute
3. Did your MIP project contribute directly/indirectly towards the growth, value addition of
the organization?
[P.T.O.]
35
2015
( ) To a very large extent ( ) Large extent ( ) To a certain extent ( ) No, did not contribute
4. How would you rate your term of 12-weeks at the MIP organization?
( ) Excellent ( ) Very Good ( ) Good ( ) Fair
5. On what aspects did your Mentor encourage/advise/suggest for personal improvement
from your side?
..
..
..
..
6. On what aspects did your Supervisor encourage/advise/suggest for personal
improvement from your side?
..
..
..
..
7. Can your MIP Project be enhanced by your immediate junior(s) in anyway?
( ) Possible ( ) May be, possible ( ) Can try ( ) not possible
8. If yes, what projects would you suggest/advise for the same?
..
..
..
9. How much would you rate chances of getting a MIP (Management Internship Program) in
the MIP Organization?
( ) Very Good ( ) Good ( ) Fair ( ) No
36
2015
10. How much would you rate your chances of getting a Final Placement in the MIP
Organization?
( ) Very Good ( ) Good ( ) Fair ( ) No
Student name and signature
Date
37
2015
Annexure XIV

& Engineering
Faculty Feedback Form
(To be duly completed by the faculty)
Name of the Faculty:
Name of the Center:
Area of Specialization:
Mumbai / Shirpur
Guidance provided to
(Names of the Students):
..
..
..
Organization interacted with

(Names of the Organizations):
..
..
..
..
..
1. During the 19-week MIP Program how did you find your students performance in all
aspects?
2. ( ) Excellent ( ) Very Good ( ) Good ( ) Fair
3. Whether the students able to handle the assignments/tasks without any guidance/
assistance/ Consultation from you?
4. ( ) To a very large extent ( ) Large extent ( ) To a certain extent ( ) No, needed
assistance
5. What do you think were the strengths of our students you were guiding?
..
..
..
..
38
[P.T.O.]
2015
6. What do you think were the weakness of our students you were guiding?
..
..
..
..
7. Do you think the students have improved over their weakness at the end of the MIP term?
8. ( ) To a very large extent ( ) large extent ( ) To a certain extent ( ) No, did not improve
9. Did you find any particular aspects in which our students were lacking, (if yes, what and
how would you recommend for improvement?)
..
..
..
..
10. How would you advise/suggest, in order to maintain a long-term relationship with the
MIP Organization?
..
..
..
..
11. According to you, the chances for converting the MIP projects into final placements are?
( ) Very Good ( ) Good ( ) Fair ( ) May be
12. What projects would you suggest/advise for the juniors on the lines of enhancement of
the MIP project?
..
..
..
[P.T.O.]
39
2015
..
13. Your suggestions for the betterment of the MIP Program?
..
..
..
..
Faculty mentor name and signature
Date
40
2015
Annexure-XV
Guidelines for preparing for VIVA presentations
Description
Title Slide
Introduction of the company
Introduction of the project/s
Project work carried out
exclusively by the student
Analysis/reports
prepared/reported to the
industry mentor by the
student
Findings and Observations
Outcome and
Recommendations
Learning from MIP
Note
Minimum Number of
Slides
---5
Maximum Number of
Slides
1
2
2
--
--
2
2
---
--
Total number of slides shall not exceed 20

Videos (if any) shall not exceed 4 minutes in total
41

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Guidelines For MIP 2015

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Management Internship Program

Management Internship Program

Management Internship Program

Last date for submission of Initial Information Report

4th May, 2015

Project Proposal Submission

18th May, 2015

Interim Report Submission

29th June, 2015

Report to Submission to Industry Mentor

31st August, 2015

Management Internship Program

1.2. Welcome Letter

1.4. Student Faculty Mentor interaction

1.5. Student Industry Mentor Interaction

2. DISCIPLINE AND CONDUCT

2.2. Conduct and Behavior

4. MIP EVALUATION CRITERION

5.1. Initial Information Report (IIR)

5.2. Project Proposal (PP)

5.3. Interim Report (IR)

5.4. Industry Visit

5.5. Final Project Report

5.6. Executive Summary

5.7. Presentation & Viva

5.8. MIP Evaluation Details

7. STUDENT FEEDBACK FORM

8. FACULTY STUDENT INTERACTION

8.1. Faculty Guidance

Management Internship Program

9 Faculty Feedback Form

10 Evaluation Schedule Targets (For Faculty)

11.1 Initial Information Report

11.2 Submission of Reports & Marks to MPSTME

Management Internship Programme Initial Information Report (IIR)

Management Internship Programme Project Proposal

Evaluation Sheet for Project Proposal

Title Page for Interim Report

Evaluation Sheet for Interim Report (Faculty Mentor)*

EVALUATION SHEET FOR INTERIM REPORT (INDUSTRY MENTOR)*

GUIDELINES FOR WRITING FINAL PROJECT REPORT

Evaluation sheet for Final Report*

Evaluation sheet for Presentation and VIVA*

MASTER SHEET FOR REPORTING MARKS TO MPSTME

DUE DILIGENCE CERTIFICATE FOR MIP

Student Feedback Form to be sent to the Placement department

Faculty Feedback Form

Guidelines for preparing for VIVA presentations

Management Internship Program

The Management Internship Program (MIP) forms an important component of

1.2. Welcome Letter

1.4. Student Faculty Mentor interaction

Management Internship Program

The responsibility of the student in this regard is to regularly report to the

Any change in the mentor details or in an event of change of mentor, students

1.5. Student Industry Mentor Interaction

2. DISCIPLINE AND CONDUCT

100% attendance during MIP is compulsory.

However, if for any genuine reason a student is not in a position to report to

Management Internship Program

2.2. Conduct and Behavior

As interns, students are placed in the role of ambassadors of MPSTME; the

Ensure strict adherence to the timings of the host organization.