Shaik Babajan

Email Id: babajan_4@yahoo.co.in

Contact No: 9440794438

CAREER BRIEF ________________________________________________________________

A Professional Buyer with 5+ years of diversified experience in indirect procurement, along with
extensive knowledge encompassing tactical and strategic sourcing, Procurement Operations, Contract
Management, Vendor Risk Management, Negotiations, Quality and Cost savings initiatives. A proven
track record of reducing purchasing cost and consistently demonstrated excellence behavior to exceed
client expectation and displayed high magnitude of diplomacy, integrity & trust.

AREAS OF EXPERTISE _________________________________________________________

Tactical and Strategic Global
Sourcing

Customer Service driven

Spend Management

Procurement processes end to

ERP SAP- SRM, Archer

end

and Ariba

Contract Management

Advance MS Excel

Spend management

VBA for Excel

RFx, Proposal Analysis and

MIS Reporting

vendor selection
Bid

and

Team Management
proposal

Working

reviews/comparison
Managing

in

multicultural

environment
vendor

with global teams

performance

(NA/LA/EMEA/APAC

Commodity Knowledge
________________________________________________________
IT Hardware and Software

Facilities and Maintenance

Telecom

Profession Services

Professional

Experience

_______________________________________________
Organization: Microsoft R&D Pvt Ltd.
Job Role: CS Accountant (Ikya)
Duration: December 2014 to till date
Buyer Responsibilities:

Strategic & Tactical Sourcing buyer for Microsoft.

Execute Procurement and Sourcing activities for IT, Profession Services

category.

Do spend analysis and review with the stakeholders either to enter into a new
contract or amend the existing contract.

Float RFx for the new/existing vendors.

Work closely with the business to understand the requirement and needs and
select best suppliers to achieve long-term goals, also focus on total cost saving.

Review and negotiate with supplier on contract terms and conditions and work
closely with legal team on any contract redlines.

Provide intelligence to the stakeholders post RFx process and help the
procurement Ops team to release the Purchase orders to the vendors.

Negotiate to get best price and get the savings reviewed by the category
manager.

Show savings recorded on a monthly basis to the management.

Source and select suppliers, negotiate terms and conditions, execution of

purchase orders and award of contracts, master service agreements Handling
RFPs.

Monitor Vendor Performance and maintain the records.

Work with the legal team on contract management with the new/existing
vendors.

Maintain daily trackers on the requisitions received and report it to the

management internally.

Create, monitor and ensure that the Service Contracts are defined and active.

Preparation of compliance score card, and supporting internal audit team with
required inputs (Hyderabad & Bangalore location).

Entrusted with the responsibility to generate timely reports based on Excel for
the Open PO report, HeadTrax report, ATF Report that were further used
by higher management to analyze the process flow.

Organization: CA Technologies.
Job Role: Procurement Analyst - Sourcing (EMEA Region)
Duration: August 2013 to November 2014
Roles and Responsibilities:

Carried out indirect Procurement activity via RFP/RFQ as per stakeholder

requirements. This includes understanding client requirement, drafting SOW,

list qualifying suppliers to participate in bid, conduct RFx, proposal analysis,

vendor selection, negotiate agreement and manage vendor relationship.

Effectively handled contract management and administration in accordance with

company policies, legal requirements, and customer specifications (consists of
contract

drafting,

negotiation,

amendments/renewing

and

liaising

for

appropriate approvals).

Significant contribution towards cost savings by developing periodical spend

analysis (sub commodity wise), and identifying the most cost effective supplier
by Negotiating long term SOW with pricing as per demand forecast.

Issuing purchase orders & expediting the same to make sure material is
available to stakeholder at right cost and at right time.

Prepare, review and monitor WPA contracts, SOW and agreements and monitor
project payments made to the vendor.

Resolve invoice exceptions where invoices do not match PO(s) due to

pricing/delivery issues.

Following-up purchase orders to ensure the delivery is complete and also ensure
the service meet the quality standards of the company.

Perform analysis of spend data to identify opportunities for catalogs, and other
projects.

Track spot buy activity and provide status update on open spot buys in queue.

Track open issues with shopping carts and provide reporting to management on
issues with shopping carts.

Setting up the weekly, monthly, quarterly procurement plan and Savings Report.

Liaison with finance department for timely payment of bills.

Taking all the process related escalations on Shopping Helpdesk and acquired
high level of understanding of the relevant process steps and associated business
related areas.

Organization: HSBC Electronic Data Processing India Ltd.

Job Role: Assistant Manager Global Vendor Report (Procurement)
Duration: June 2010 to May 2013
Roles and Responsibilities:Purchasing (Vendor Risk Management, Global Vendor Reporting & Core
Purchasing)

Processing of Catalogue & Non Catalogue items in Ariba BuySmart for North
America.

Negotiate prices received from the vendors, to better suit both the parties
involved to make it a win-win situation.

Receive purchase requests (PR) via emails or through Ariba BuySmart and
converting all PRs to delivery orders (DOs).

Issuing Delivery orders and expediting the same to make sure that the items are
available at right cost and at right time.

Reconciling the invoices with accounts payable team to clear the web cycles, so
that the supplier gets the payment on time.

Processing of Contract related request raised by our clients from North America,
Canada and Bermuda through Archer System.

Rating the vendors on various parameters like: Financial Outlook & Overall
Business Reputation which would help the legal team to choose the clauses to
be included in writing the contract. Leverage rating of the vendor, which is
crucial to ascertain the dependability of the company on the Vendor and to
inform the contracts and the legal department about the likely impact on the
organization

Creation of Contract workspace in Ariba for PEETs raised by the requestors

and uploading of all necessary pre-contract related documents of a particular
contract.

Uploading of pre contract related reports in Ariba, like Business Analysis

Report, Financial Analysis Report and Rolling Spend.

Managing and reviewing all executed contracts for compliance with VRM
requirements uploading them in Ariba BuySmart (Website of HSBC). Major IT
Vendors like IBM, Sun Microsystems, and Oracle etc. In order to make
necessary amendments in Contracts whenever necessary by the onshore
Purchasing Team.

Supported Buyers in negotiating with the vendor for best deal and by providing
them with spend report and vendor Analysis Report and also ensuring that the
payments are made to the vendors appropriately.

Providing of D&B (Dun & Bradstreet) reports to the requestors who will raise a
request via SharePoint across the globe (more than 60 Countries).

Maintaining of global spend data with normalized vendor names and as per the
requests received we generate and provide a reports to the requestors.

Maintaining of global procurement staff data and on monthly basis we provide a

reports to all regional and CoE heads.

Entrusted with the responsibility to generate timely reports based on Excel for
the Vendor Management and Contracts that were further used by Business Area
to analyze the process flow.

Taking all the process related escalations on Purchasing Helpdesk and acquired
high level of understanding of the relevant process steps and associated business
related areas.

Frequently interacting with the other business partners and ensuring a good
professional relationship is maintained throughout.

Automation

Projects

(Ms

Excel)

__________________________________________

Automated compiling of SIER (Supplier Intelligence Exceptional Report) which

helps the buyer in knowing the financial stability of the company. Before
automation, team used to input financial information, interpret the financials and
provide the report in English language to Purchasing team for further due
diligence of the vendor. After successful completion of this project team is able
to provide the report to purchasing team across the globe in their respective
locale language (Non-English) and also reduced processing time by 95%.

Composed a macro in MS-Excel for Group Reporting purpose (Missing OSRA

Report) in order to reduce manual intervention and time taken for completion.
Total 1 FTE (Full Time Employee) savings has been shown for this project.

Automated invoices clearing in Accounts Payables process for Australia region

where they receive multiple line item invoices from customers which consume
lot of productive time and efforts to process one single entry into their hub.
Total 1.5 FTE savings has been shows for this project.

Worked on Process Re-engineering which reduces processing time and also

gives 100% accuracy while preparing MIS Reports for US Purchasing team and
GVR team. Total savings on performing this activity is 0.39 FTE.

Composed a macro in Vendor setup for Hong Kong which helps in reduction of
processing time and it updates the same in their respective hub system.

Automated processing of Blackberry mobile bills for Singapore region where

they need to process the payments on an average of 800-900 entries for a month
and it takes 15 working days for the same. Total savings shown 96.7% of
processing time.

Automated processing of HRG invoices for Singapore region where they need
to process the payments on an average of 500-600 entries for a month and it
takes 15 working days for the same. Total savings shown on this project is 0.1
FTE.

Automated findings of duplicate invoices for AP which helps in avoiding

duplicate payments.

Automated compiling of a spend report for global team which normally takes 2
working days for its compiling and on an average they receive 5 requests in a
month. Total 0.43 FTE savings has been shown for this project.

Automated MNDA process which helps us in avoiding manual errors in drafting

of MNDA for different entity with specifications as per region and also this help
us avoiding uploading of duplications in ACW (Ariba Contract Workspace)
creation for every MNDA request.

Achievements

&

Initiatives

&

Process

improvement

ideas

____________________________

Achieved $1.8M savings in Microsoft.

Delivered 8% - 10% bottom-line cost savings against total annual managed

spend.

Prepared SOP(s) and training material.

Identified the opportunities for catalogs resulted in best customer service.

Nominated for start of the CoE for the year 2012.

Given WebEx training about Global vendor report process to all purchasing
team across Asia Pacific (ASP) region on March 2013.

Received Best Trainee Award for the month of September 10 and Best
Contributor Award for the month of February 11.

Received Team of the Month Award for the month of August 12.

Active member of COE Groups like Fun Boosters, Bay decoration activities and
QC Team.

Initiated training plans for all the new requestors on SRM extended shopper
access across EMEA region.

Taking initiatives proactively when additional assistance is needed for our team.

Educational
Qualifications
______________________________________________________
SL.
No
1

Course

College/School

University/Board

Year

MBA(Finance)

IBS(ICFAI Business School)

ICFAI

2010 6.3

B.Com(Computers) Pragati maha vidyalaya

Osmania

2008 63

MEC

New Little Flower Jr. College Board of Intermediate 2005 78

SSC

Vishwa Bharati High School

SSC

Additional
Information
________________________________________________________
Name

Babajan Shaik

Fathers Name

Shaik Basheer Ahamed

Date of Birth

03-July-1987

Languages

English, Hindi and Telugu

Nationality

Indian

Address

: 2-3-71/198, Satyanagar, Uppal, Hyderabad - 39

CGPA/ %

2003 72