Chapter I

INTRODUCTION
Nowadays, the way many people interact with each other changed because of technology.
In what ways has technology affected the types of relationships people make? Has this become a
positive or negative development? It is true that nowadays technology rules the world.
Undoubtedly, human interaction has been influenced through introduction of new technological
devices. Obviously, there are positive and negative impacts on people communication that
technology is responsible for. First of all, absolute advantage is that technology makes the world
move faster.
On the other hand, introduction and popularity of new technological devices may have
harmful impact on human interaction. It is mentioned that people prefer spending their time using
personal gadgets over real face to face communication. This problem has already become global
issue. Many governmental bodies introduce social advertising campaign in order to attract
attention to the problem of declining rate of face-to-face communication.
Additionally, it is known that more and more people at work are now being replaced by
machines. As a result working environment of a regular employee is changed, and common area
of interaction is limited to number of machines instead of coworkers. In general, technology
positively and negatively affects human interaction. However positive impacts overweight
negative ones.
Innovation have made possible for the operations of the computer easy enough in
processing checking balance such as, creation of data records, storing, filing and retrieval of data.
The College for Research and Technology as increased in students population and at the same
time, the number of works of the cashier and students tuition fee balances to be processed has
also increased. One of the responsibilities of the cashier office is to keep the students balances
data secured for their records and purposes.
Online Balance Inquiry System is an internally developed web-based application used for
checking the total assessment and balance of the students of College for Research and
Technology(Gapan Campus). Students can view their balance online using computer that have an
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internet access. College for Research and Technology(Gapan Campus) is the recipient of the
researchers created system.
An Online Balance Inquiry System provides efficient and accurate balance. On the other
hand, it intends to perform the following operations, study and develop the manual operation by
the office of the cashier, find out what are the circumstances causes the delay of releasing of
balances, minimize the time consumed in searching for the statements of the students in the
filling and retrieval of data. To ease these difficulties in knowing the balances, a system using the
Online Balance Inquiry System.
In addition, Online Balance Inquiry System is also great help to students to know their
balance even they are not in school.
This Capstone Project is installed and created using PHP and MySQL as our database.
MySQL is a freely available open source Relational Database Management System (RDBMS)
that uses Structured Query Language (SQL). SQL is the most popular language for adding,
accessing and managing content in a database. It is most noted for its quick processing, proven
reliability, ease and flexibility of use.

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Objectives of the Project

General Objectives
The study aims to solve the problems encountered by the students and registrar/cashier of
College for Research and Technology.

Specific Objectives
The objective of the study are the following:
1. To provide a system that will help the students and cashier to do a quick and immediate task with
less effort and time by using the said system.
2. To enhance the process of viewing the tuition fee balance of the students.

Scope and Limitation of the Project

Scope of the Study
The scope of the study focused on the Online Balance Inquiry System of College
for Research and Technology(Gapan Campus).
Specially the study covers the following:
1. The inquiry system will provide for the cashier to compute and update the assessment and
balance of the students.
2. The students can also check their balances using their computer making sure that they have
internet connection.
3. The administrator can add students information.

Limitation of the Study

1. The Online Balance Inquiry System for students is only useful for viewing their balances.
2. The Subjects of the students is not include in this project.

Chapter II
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REVIEW OF RELATED LITERATURE AND STUDIES

This chapter includes foreign literatures taken from the internet, other
unpublished thesis, and studies conducted by other research groups. Related foreign literature that
dealt with theories, principles, concepts, approaches and techniques are reviewed which
contributed a lot towards the enrichment of knowledge, deeper understanding and insight of the
researchers.

Foreign Literature
According to George Epstein Computer is an electronic device that performs calculation
and processes information. It handles vast amount of facts and figures and solves complex
problems at incredibility high speeds. A computer can processes many kinds of information, from
book titles and customers account numbers to chemical formulas and words from ancient Greek
texts. It handles all such data in the form of numbers. According to Marina Orsini-Jones and
Laura Pibworth This chapter reports on the evaluation of language learning SNSs carried out by
expert students who are training to become Teachers of English as a Foreign Language (TEFL)
at both undergraduate and postgraduate levels. While stressing the positive features available on
these sites and novel ways in which they can enable personalized language learning, this study
also focuses on some troublesome aspects that occur when learners engage with Web 2.0 tools. It
discusses how initial motivation towards these tools can turn into frustration, mirroring the results
of a previous auto ethnographic study carried out on SNSs. It also llustrates how these global
ubiquitous platforms pose a dilemma for language practitioners who work within institutional
teaching settings. Teachers recognize the language learning potential of these tools, but are also
worried by the ethical threat they can pose, which can normally be avoided, or at least moderated,
within institutional proprietary and less exciting platforms.

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Chapter III
Technical Background
Technicality of the Project
Methods of Research
It is the phase where client are interviewed and a document called the user requirements
document is generated. The requirements will describe the systems functionality, physical
interface, performance, data, security requirements etc. as expected by the client. It is one which
the business analysts use to communicate their understanding of the system back to the users.
During this step, the researchers came up a unique application by having an intensive research
about the topic.
Observation Method- It is a way to gather information on the spot by taking note of the
details of procedures, flows, and routine of a particular research target. The researchers used this
method to determine the feasibility of the study.
Interview Method- This may be performed formally or informally. There is a directed
conversation (formal interview) that uses a question-and-answer format. There is also an openended conversation (informal interview) where questions arise spontaneously relative to the flow
of the answer given by the respondent(s). The researchers interviewed the companys president
and assistants in order to get ideas on planning the study and identifying its requirements.
Internet Method- It is the most advanced and highly efficient way of gathering data.
There is a vast amount of electronic information available on the Internet. The researchers used
this method in gathering the needed information in requirements analysis phase.

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Table 3.1
Hardware Requirements
Hardware
Hardware
Computer (Laptop or Netbook)
Processor: (at least) 1.96GHz
Memory (RAM) 2.00GB
System Type: 32bit or 64bit Operating System
Operating System: Windows XP, 7,8 & 10

It is the physical components that will be needed to use the proposed system. This table
shows the hardware items needed in system.

Table 3.2

Software Requirements
Software
Web Browser
PHP and MySql
XAMPP
Anti-virus Software (Avast!, Avira, ESET)
Network : Internet Connection
It is the application software that will be needed to use and access the system proposed.
This table shows the software needed in the system.

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Students Data Store

Chapter IV
Methodology
Data and Process Modeling
Data Flow Diagram

ADMIN

Input
Student

STUDENT

CASHIER

Login

Input
Student

Genera

Input

as

student
Student
te Total
Numbe
5
Inform
Add new
student
Numbe
Assess
r
ation
View Student Balance
r
ment
Genera
3
22
44
Compute theFees
Particulars Assessment.
te
Search Student
Update Particular assessment
Generat
Student
es the
View Student
Inform
Update
Assessment Fees
d Total
ation
Assess Appear the Balance
ment
of the student
Fees
1

Figure 4.1

This picture illustrates how the data flows into the online balance inquiry system,
Administrator can add new students and the cashier who will compute the assessment and update
the balance of the students. The students can only view their balance.

Economic Feasibility
Cost and Benefits Analysis

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The researchers plan to sell the whole website with the price of Php. 50, 000. It doesnt
include the domain registration, hosting service and maintenance. That will be billed 24,900
annually
The chart below states all the costs that researchers made.

Table 3.3
COST
Item
Computer
Internet Connection
Domain (Year)
Hosting
Other Expenses
TOTAL COST

Quantity
1
1
1
1

Price
14,100
1,300
6,000
1,000
2,500
24,900

Design

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Output and User-Interface Design

Figure 4.2: Home Page

This figure shows the home page for user viewing which consists of College for Research
and Technology and logo. The top navigation which consist of different tabs namely Home Tab,
Mission and Vision Tab, and About Us Tab, Location Tab, Contact Us Tab, and LogIn Tab
that will redirect to its proper page.

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Figure 4.3: Mission and Vision

This figure shows the Mission and Vision of College for Research and Technology.

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Figure 4.4: About Us Page

This figure shows the different branches of College for Research and Technology.

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Figure 4.5: Location Page

This figure shows the Location of College for Research and Technology(Gapan Campus).

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Figure 4.6: Contact Us Page

This figure shows the Address and Contact Number of College for Research and
Technology(Gapan campus) and can allow to leave the comments or suggestions.

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Figure 4.7: Log in Admin Page

This figure shows the Log-in page of Admin.

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Figure 4.8: Admin Page

This figure shows the Admin Page of College for Research and Technology that allow
facilitate to add new student.

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Figure 4.9: Log in Cashier Page

This figure, shows the Log-in page of Cashier to update student assessment fees.

Figure 4.10: View Student Page

This figure shows Student Page. This section allow the cashier to search the student
information using their student number or course to input the record and assessment fees.

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Figure 4.11: Search Result Page

This figure shows the result the student information and allow to assess the student status
either regular or irregular.

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Figure 4.12: Regular Page

This figure shows the complete information of the student and assess the student for their
scholarship type.

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Figure 4.13: Assessment Page

This figure shows the updated assessment of the student given by the cashier.

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Figure 4.14: Assessment Computed Page

This figure shows the total assessment and remaining balance of the students.

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Figure 4.15: Update Student Page

This figure shows the update charges and payments of the student.

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Figure 4.16: Student Log in Page

This figure, shows the Log-in page of Student to view or assess the assessment fees and
balance.

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Figure 4.17: Search Result Student Page

This figure shows the student information and allow to view the balance of the student.

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Figure 4.18: View Balance Student Page

This figure shows the Assessment and Remaining Balance of the student.

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Conclusion
Based on the results of this study, the researchers came up with the following conclusions:

Online Balance Inquiry System is an important tool that College for Reasearch And
Technology(Gapan campus) can use to lessen the time consumed and eliminated paper work and
have an easier and effective way to transact to user. It provides a user-friendly web pages . It will
also reduce time consumed for manual transaction of viewing of balance of the
studentTherefore, the transaction with the student will become more easier, more effective, a lot
easier compared to the existing system.

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Recommendations
The recommendations given are the following:

College for Research And Technology is recommended to have online balance

inquiry system for them to enhance their balance transaction.

College for Research and Technology should acknowledge the importance of modern
technology for a better and improved performance.

In backing up the database and other technical issues, they can contact the developers for
technical support.

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BIBLIOGRAPHY
https://prezi.com/t1do0vdvgw3s/computerized-grades-inquiry-system/
https://www.scribd.com/doc/110991352/Thesis-Na-Buo-na#scribd
http://www.studymode.com/essays/Casureco-2-Online-Balance-Inquiry-Study-816622.html

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