Professional Documents
Culture Documents
INTRODUCTION
limitations of study.
Even through the workers rendered their helping hand in assisting me
to collect data; I had to be cautions in seeing that their work was not
affected for my sake. This limitation has affected my elaborate study.
Time constraint prevented the complete collection of data.
The inability to obtain confidential datas.
Since permission was required for entering the production department,
I was not able to enter there always. It was allowed only when guide
would be free.
Even through employees co-operative because of their busy time
schedule they were not able to contribute more.
The absence of website made to contribute much time collecting data.
Absence of enough journals and publications about the industry.
The study relies largely on secondary data and hence the limitation.
RESEARCH
Research means search for knowledge. It aims at discovering the truth.
It is an essential and powerful tool for leading men towards progress.
It is an essential contribution to the existing stock of knowledge. It is
undertaken to discover answer to the questions by applying scientific
method. It is the search for knowledge through objective and
systematic methods of finding solutions to problems. There for
research is the systematic and in depth study or search of any
particular topic, subject or area of investigation backed by collection,
computation and interpretation of relevant data.
TYPES OF RESEARCH
For the sake of perceiving the concept of research, let us briefly
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Qualitative Research
Qualitative approach to research is concerned with subjective
assessment of attitudes opinions and behaviors. Research in such
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Controlling
It is the process of determining what is being accomplished, that is
evaluating the performance, if necessary, applying the corrective
measures so that the performance takes place according to plans.
ORGANIZATION
An entrepreneur organizes various factors of production like land,
labor, capital, machinery, etc. for channelizing them in to productive
activities. The product finally reaches consumers through various
agencies. Business activities are divided in to various functions and
are assigned to different individuals. Various individual efforts must
lead to the achievement of common business goals. Organization is the
structural frame work of duties and responsibilities required of
personnel in performing various functions with a view to achieve
business goals through organization.
Organization is process of identifying and grouping work to be
performed, defining and delegating responsibility and authority and
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CHARACTERISTICS OF ORGANISATION
Division of work
Co-ordination
Common objectives
Co-operating relationships
Well-defined authority-responsibility relationships
OBJECTIVES OF ORGANIZATION
The organization aims at the achievement of the following aims: To help management: - The organization help management to have a
control over various business functions. The work is divided properly
and control centers are established. The authority is delegated and
responsibilities are fixed. It helps management to have a co-ordinate
administration.
To increase production: - The duties are assigned according to the
principle of division of labor. The efficient system of organization
encourages every employee to make his best contribution in raising
output
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Descriptive Research
Explanatory Research
Predictive Research
Reporting Research
It consists of furnishing data, information or statistics. It may also
involve considerable skill in obtaining data from sources, abstracting
the information from it & evaluating the information thus obtained.
Descriptive Research
In this researcher may try to describe a single event or characteristic
through distributions or may try to relate a few events or variables
through statistical analysis. The results cater to broader decisions
interests in the organization, relating to policy, administration etc.
Explanatory Research
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CHAPTER 2
COMPANY PROFILE
COMPANY PROFILE
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The Travancore Sugars and Chemicals ltd (T.S. & C Ltd) was
incorporated in June 1973 with an authorized share capital of Rs.60,
00.000 with an objective to acquire carryon and transact the trades and
business of planters, general merchants and importers, manufactures of
dealers in sugar, wine and spirits. Now the company is concentrating
on Indian made fine liquor (IMFL) production. There is no marketing
department in this company because the sales of IMFL products are
only done through the
Kerala State Beverages Corporation (KSBC) Ltd. This government
company registered under the joint stock Companies act 1956 and its
share capital as at 2008 is Rs.1, 3156,890.
Manpower of company is 218 employees at present and turnover
approximately for the years ended 2007-2008 is lakhs. The operations
of the company are highly sophisticated over the year and the
company has developed very high reputation for the quality of its
products. The products are resilient, inexpensive and hygienic. The
companys products are successfully accepted in all over Kerala
because the company follows strict quality control measure. Selection
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receiving orders from the managers and implement through the staff.
As motivators and energy providers to the employees their role is very
important. They are
capable of maintaining a friendly and harmonious relation among the
employees.
Staff
The managers may be the goal setters where as the staff members are
the real executors. The success of the organizational is mainly
depending upon the deficiency and effectiveness of the staff. They are
doing the work under the directions of the managers. The skill and
experience have an impact on their performance. The understanding
and understandable character of the staff is essential for the synergic
group dynamism. They are trustworthy and loyal to the organization.
ORGANIZATIONAL PROFILE
Broadly, the activities in the organization (T.S & C Ltd) may include
Manufacturing activities, i.e., more on physical capacity and skill.
Non manufacturing activities, i.e., more on mental ability and
knowledge.
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PRODUCT PROFILE
Travancore Sugars and Chemicals Ltd produce variety of products
which are given below.
INDIAN MADE FINE LIQUOR (IMFL)
During the financial year 2009-2010 the company sold3688488 bulk
liters of IMFL valued Rs.140305963. Now the company produces so
many brands of liquor which are given below.
Major Premium Brandy
This brand is specially produced for high class segment. Normally this
brand is costlier than other products. It is one of the brands which have
great move in the market. This product is an advancement of its earliest
product named Commander VSOP Brandy.
Festival XXX Rum
Festival xxx rum is a leading brand in middle class segment. During
the year 2009-2010as per sales report this brand makes good sales.
Jawan xxx Rum
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During the year2009-2010 as per the sale report this is the most profit
making brand of company. These brand targets mainly on middle class
segment. Price of those products is around 180 Rs for 750ml bottle.
The main ingredients are chromic color, essence, Extra 96% neutral
alcohol + food flavor.
Cheers xxx Rum
This is special brand for low class segment, these brand also keep
good sales report, but low compared to others.
DENATURED AND MUTILATED SPIRIT
During the year 2009-2010 the company sold 20755 bulk liters of
Metylated Spirit valuated 953075 Rs. and 2065 liters of Denatured
Spirit costing Rs.95660. The earnings from these were much high
compared to its previous years. In the year 2009.2010 total earnings
from both was around 8.5 lakhs.
RECTIFIED SPIRIT
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During the year 2009-2010 the company sold 215565 liters of rectified
spirit valued 82 lakhs. It contains 94% alcohol.
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CHAPTER 3
ORGANIZATIONAL STRUCTURE OF THE
COMPANY
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PRODUCTION DEPARTMENT
Production department is divided into two section that are liquor
production section and packing and dispatching section. The liquor
production section working in three shifts and packing and dispatching
section in one shift. The capacity of production is 1500 of 750ml
bottles or 3000 of 375ml bottle per day. Liquor production section
includes following steps.
RECEIVING THE WORK ORDER
On receiving the work from the production planning department the
production in charge will mention the necessary raw materials required
to the store department. As the production can start only after the
receiving the raw materials from the store is should be provided by
store as soon as production planning department inform them.
On getting the order, the raw material will be received from the store
department. Because of the proper functioning of this department of
production is working properly and on time.
PRODUCTION PROCESS
There are stages for production process:1. BLENDING PROCESS
Blending machine is used blending the ingredients (raw materials) of
liquor. Blending machine uses three large tanks for blending purpose.
These tanks are in huge size which helps to mix bulk quantities of
liquor. The process of blending is an important thing in making of
quality product.
2. FILING PROCESS
After the blending process the liquor come into the filling machine.
With the help of this machine liquor is filled into the empty bottles.
This process help filling process with great speed and effectively.
3. SCREENING PROCESS
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MANPOWER DEVELOPMENT
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Production section has two types of workers, that operator and general
workers. Operations are skilled workers and general workers are
unskilled workers. One operator and two general workers will operate
each machine. Every week this shift will be changed and rotation
policy is the key factor to the production policy. This means that the
duty of every worker except the operator will be changed every week.
This policy will reduce the work load related disputes.
QUALITY CONTROL DEPARTMENT
In Travancore Sugar and Chemicals ltd strict quality control measure
are implemented. It starts from taking of raw materials for the
production on words. Production quality and customer satisfaction are
the priorities of the company always. Quality begins right from the
raw materials. It is the degree to which set of internet characteristics
fulfills the need on expectations. The company ensures strict quality
control measures in their factory due to which their liquor productions
are well accepted all over Kerala.
QUALITY POLICY
T.S &C. Ltd is committed to manufacture and supply high quality
products in Kerala markets by focusing on.
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STRUCTURE
Quality control department is under the control of Quality Control
Manager. Under quality control superintendent there are two
inspectors and lab assistants. Lab in the factory is BIS approved. One
quality inspector will be present in a shift. He will check the quality of
the products at different stages of production and advise the workers
whenever there is some quality related matter occurs at the production
unit after the passing of the stringent examination only the products
will be after pulling quality control seal.
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in
constitution
which
various
departments proper
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At the end of each month store will provide the closing stock of
various type brands of liquor and department will collect the estimated
requirement
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MAINTENANCE MANAGEMENT
Maintenance is an important function in a manufacturing organization
and keeping the machine in perfect operating condition is not only
necessary to avoid interruption but also to keep production cost low, to
keep the product quality high and maintain safe working conditions,
and to avoid late shipments to customers.
TYPES OF MAINTENANCE FUNCTION IN T. S & C LTD
Maintenance department is working under the production engineer.
Under him there is maintenance superintendent and a maintenance
work shop. In maintenance work shop, there are four members of
technicians the work shop will undertake shop level repairs.
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D. M Water is the most important raw materials and 50% of the total
raw material constitutes D. M water. D.M Water available locally, so
the company can reduce the cost for this purpose. Average monthly
requirement of D.M water is 65000 proof liters.
E.N.A Spirit
E.N.A Sprit is another important raw material and it is an expensive
raw material.35% of the product is E.N.A sprits. Firm purchased E.N.A
Spirit from outside states likely Karnataka, Maharashtra, Tamil Nadu
and Andhra Pradesh.
Chemicals
Essence, Urea, Yeast Turkey red Oil, Denaturants and Molasses are
different chemicals used for production, 15% of the product include
chemicals. These are purchased from the manufacture or their dealers.
Bottles
Generally 750 ml bottle and 350 ml bottle are used for filling the
liquor. These bottles are purchased from Karnataka and Tamil Nadu.
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RESOURCE
MANAGEMENT
DEPARTMENT
Human Resource management is the planning organizing directing
controlling of procurement development, compensation, integration
and maintenance of human resource to the end that the individual
organizational and social objectives are accomplished. It is a
management function that help the managers recruit, select, training
and development of members of an organization.
The main functions performed by the human resource Management are
follows:
Day to day functions
Manpower management
Industrial relations
Employee welfare programmers
Time keeping
Wage and salary administration
Personnel record maintenance
EMPLOYEE COMPOSITION
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There are 140 workers, 35 staff and 25 executive staff and 18 security
staff (on contract basis). The workers here are considered to be the true
asset of the firm. Considering their work load work time are arranged
in three shifts. The shift time start from 6am-2pm, 2pm-10pm, and
10pm-6am. But the thing is that shift is provided only for workers and
not for staff. All the workers are recruited on contract basis.
ORGANIZATIONAL
POLICIES
AND
PROGRAMMERS
RECRUITMENT POLICY
The recruitment takes place in the organization due to vacancies
created by various causes like retirement, promotion etc. The nature of
recruitment includes the internal and external sources of recruitments.
Internal source of Recruitment
It consists of already existing employees. Whenever vacancies occur
in the organizational the company promotes somebody within
organization.
External Source of recruitment
It is the process of recruiting people from outside the organization. It is
done mainly through the advertisement. Production labor force is two
types i.e. skilled workers and unskilled workers. Operators are skilled
workers. As per the existing procedure if any vacancy of skilled
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o
o
o
Training Methods
On the job training
Induction training
Off the job training
This type of training takes place either in company class rooms or
in place which are owned or associated by the company. Lecture and
conferences are the main training methods. There are mainly given for
the first and safety classes. Some time the organization sends their
executives for training programmers conducted by outside agency.
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Retirement
At the age of 60 employees are retired from the service. Retirement
benefits include providing schemes for P.F and gratuity.
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Retirement Benefits
Deferred benefit plan
Provision for gratuity is being accounted for on the basis of actuarial
valuation made at the end of period on the assumption the scheme will
be ongoing.
Deferred contribution plans
Contribution to provident fund is made on monthly accrual basis at the
applicable rates. Provision for Terminal Leave Encashment has been
calculated on the basis of actuarial valuation.
Bonus
Bonus is decided each year during Onam season after negotiation with
the unions as per the bonus Act.
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Use of Estimates
The preparation of the financial statements is conformity with the
accounting standards generally accepted in India, requires the
management to make estimates that affect the reported amount of
assets and liabilities, disclosure of contingent liabilities as at the date
of the financial statement and reported amounts of revenues and
expenses for the year. Actual result could differ from these estimates.
Valuation Inventories
Finished goods are valued at cost or net realizable value whichever is
lower. Cost includes direct cost and production overheads.
Stores and Spares are valued at average cost.
Raw materials at average cost.
Fixed Assets
Fixed assets are stated at original cost of acquisition less accumulated
depreciation provided on written down value basis.
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Depreciation
Depreciation on fixed assets is provided under Written down Value
Method at the rate specified in Schedule XIV of the Companies Act,
1956. Depreciation on addition is provided from the date on which the
asset is put to commercial use and on deletion up to the date of sale.
Impairment of Assets
Impairment loss on Fixed Assets has not been considered in the
preparation of financial statements.
Excise Duty
Central excise duty payable on production of Ethylated and Denatured
Spirit is accounted on the removal of goods from the factory and
provision is made for Excise Duty payable on closing stock of finished
goods in hand at the Balanced Sheet date.
The incidence of state Excise Duty on sales of IMFL has been paid by
the Kerala state Beverages Corporation and hence it is not reflected in
the accounts.
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Revenue Recognition
Revenue from sale is recognized on dispatch of goods and is net of
trade discount and VAT.
Taxes on Income
Current tax determined as the amount of tax payable in respect of
taxable income for the period as per the provisions of the income Tax
Act, 1961
Deferred tax is recognized, subject to the consideration of prudence,
on timing differences, being difference between the taxable incomes
and accounting income that originate in one period and are capable of
reversal in one or more subsequent periods. Deferred tax assets are
recognized and carried forward only to the extent there is reasonable
certainty that sufficient future taxable income will be available against
which such asset items can be realized.
Earnings per share
Basic and diluted earnings per share are computed in accordance with
Accounting Standards 20-earning per share. Basic earnings per share
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are computed by dividing the net profit after tax by the total number of
equity share outstanding at the year end.
Provisions
A provision is recognized when there is a present obligating as a result
of a past event, it is probable that an out flow of resources will be
required to settle the obligation and in respect of which reliable
estimate can be made.
DISPATCHING DEPARTMENT
The planning department will prepare the daily dispatch schedule and
copy will be forward to dispatch section. On getting the dispatch
schedule the dispatch superintendent will contact the finishing section
and make sure that the production will be completed within the
mentioned time and they will also ensure that the inspection will
complied in the same time. They will also arrange the packaging.
The main aim of loading and dispatching section is to make task
simple and easy. The purpose of this is to make sure that the unloading
of items at dealers shop is also made. Packing and dispatching process
will start only after getting delivery schedule from the planning
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OTHER DEPARTMENTS
MATERIAL HANDLING DEPARTMENT
This department carries out the process of loading and unloading of
raw material. The department also conveys the raw materials to
various sections. Loading and unloading of raw materials help the
movement of raw materials to and fro from the organization. In the
first case raw materials reaches organization for production process
and after the production it is unloaded from the organization to where
it is needed to go.
CIVIL ENGINEERING DEPARTMENT.
The function of this department includes civil engineering works,
maintenance function and control of various machines etc. small works
like painting of certain portions, replastering etc are done by this
department. This department mainly includes maintenance works. They
are very much concerned about completing the assigned task with
perfection.
LABORATORY DEPARTMENT
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SECURITY DEPARTMENT
This department is concerned with the security and control of the
company. There are 18 employees working in security department on
shift basis. They are employed on 3 shifts i.e. 6am -2pm, 2pm-10pm,
and 10pm-
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ADMINISTRATIVE DEPARTMENT
This department is carrying out the general administration of the
company. All other clerical works are done here.
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CHAPTER - 4
SWOT ANALYSIS
STRENGTH
Travancore Sugar & Chemicals Ltd (T.S. & C Ltd) is the only
IMFL manufacturer in the central Travancore.
As T.S & C ltd is a government owned firm, it enjoys all
privilege granted by the government
The standard quality of their products is their great strength.
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THREATS
Scarcity of raw materials is the major threat faced by the company.
Out-dated techniques are still following.
God replacement facility of other brands.
Hike in price of raw materials.
Time to change government policies.
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CHAPTER 5
FINDINGS, SUGGESTION CONCLUSION
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FINDINGS
The public sector company is now running successfully but has
accumulated
SUGGESTIONS
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CONCLUSION
T.S. & C. Ltd is public limited company under the
control of state government. There are mainly seven departments in
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BIBLIOGRAPHY
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BIBLIOGRAPHY
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