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OracleCashManagementUserGuide

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OracleCashManagementUserGuide
Release12.1
PartNumberE1348304

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CashTransactions
Thischaptercoversthefollowingtopics:
BankAccountTransfers
CreatingBankAccountTransfersManually
Viewing,Updating,andCancelingBankAccountTransfers
AuthorizingBankAccountTransfers
ProcessingPayments
GeneratingAccountingEntries
Cashflows

BankAccountTransfers
Bankaccounttransfersrepresentfundtransfersbetweeninternalbankaccounts.Youcancreate
bankaccounttransfersmanuallyorautomaticallythroughCashLevelingprocess(seeCash
Positioningsectionformoredetails)and/orSweepTransactionsGenerationconcurrentprogram.
Theaccesstobankaccounttransfercreationforaparticularlegalentityissubjecttobankaccount
usesecurity.ThebankaccounttransfersarereflectedinCashPositionautomatically.Payment
processingforbankaccounttransfersismanagedusingOraclePayments.Journalentriesare
createdthroughacentralizedsubledgeraccountingengine.
Thefollowingbankaccounttransfersaresupportedfromthepointofviewofbankaccount
ownership:
1. IntraCompanyTransfers
Intracompanytransfersrepresentcashtransfersbetweentwointernalbankaccountsthat
belongtothesamelegalentity.
2. InterCompanyTransfers
Intercompanytransfersrepresentcashtransfersbetweentwointernalbankaccountsthat
belongtotwodifferentlegalentities.Incaseofsuchtransfers,thesystemcanproduce
balancedjournalentriesforbothlegalentities.
Thefollowingbankaccounttransfersaresupportedfromthepointofviewoftransfercurrency:
1. Domestic
Thecurrencyofbothbankaccountsandthetransferamountisthesame.Forexample,you
aretransferringUSDbetweentwobankaccountsthataredenominatedinUSD.
2. International
Thecurrencyofonebankaccountisthesameasthecurrencyofthetransferamountbutthe
currencyoftheotherbankaccountisdifferent.Forexample,youaretransferringUSDfroma
bankaccountdenominatedinUSDtothebankaccountdenominatedinEUR.
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ThefollowingscenariosarenotsupportedinCashManagementforBankAccountTransfers:
Scenario FunctionalCurrency BankAccountCurrency TransactionCurrency
1

USD

CAD

EUR

USD

CAD

USD

DefineCashinTransitAccount
YoucandefineCashInTransitaccountbydefiningIntracompanyRuleforsameDebitAndCredit
BSVwithsameDebitandCreditaccount,forclearingofBankAccountTransferswithinthesame
BSV.
ASampleCashInTransitaccountforBSV001wouldbeasbelow:
DebitBSV CreditBSV DebitAccount
001

001

CreditAccount

001.100.200.000 001.100.200.000

SimilarlyyoucandefinecashintransitaccountforalltheBSV's.
Note:Youcancreateacashintransitaccountonlyunderthe'CashManagement'sourceand'Bank
Transfers(1)'category.

PaymentTemplates
Paymenttemplatesallowdefiningreusablesetsofbankaccounttransferattributesandpayment
processingoptions.Duringbankaccounttransfercreationyouhaveanoptiontoselectapayment
template.Ifyoudoso,alltheattributesofthepaymenttemplatewilldefaultintothebankaccount
transfer.
Ifyouareusingrepetitivepaymentcodesorrepetitivewirecodes,youcandefinethoseaspayment
templates.

ToCreateaPaymentTemplate:
1. NavigatetothePaymentTemplatespage.
2. ClickCreate.
3. EnterpaymenttemplateattributesonGeneralDetailsandPaymentDetailstabs.Select
attributesareexplainedbelow.
RepetitiveCode:Thisparameterdefineswhetherthisisrepetitivepaymenttemplate
ornot.IftheparameterissettoYes,thenthesourceanddestinationbankaccounts
willberequiredforthetemplatecreation.Furthermore,whenyouarecreatingabank
accounttransferwiththistemplate,thesourceanddestinationbankaccountswill
defaultinandwillnotbeupdateable.IftheparameterissettoNo,thenallthe
templateattributeswillbeupdateableaftertheydefaultinduringbankaccounttransfer
creation.
AuthorizeTransfer:Thisparameterdefineswhetherthebankaccounttransfer
createdusingthistemplaterequiresauthorizationbeforeitcanbeprocessedfor
paymentinOraclePaymentsornot.IfyouselectYes,thebankaccounttransferhasto
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bemanuallyauthorizedbeforeitcanbepaid.IfyouselectNo,thebankaccount
transferwillbeautomaticallyauthorizedforpaymentassoonasitiscreatedand
validated.
SettleTransaction:Thisparameterdefineswhetherthebankaccounttransfer
createdusingthistemplaterequirespaymentprocessinginOraclePaymentsornot.If
youselectYes,thebankaccounttransferwillberoutedforpaymentprocessingin
OraclePaymentsassoonasitismanuallyorautomaticallyauthorized.IfyouselectNo,
thebankaccounttransferwillnotberoutedforpaymentprocessinginOracle
Payments.Excludingbankaccounttransferfromthepaymentprocessingmaybeuseful
whenthepaymentinstructionshavebeencommunicatedtothebankoutsideofthe
systemorifyouarenotusingOraclePaymentsbutstillwanttoaccountforsucha
transaction.
SourceBankAccount:Thebankaccountfromwhichthetransferwillbemade.
DestinationBankAccount:Thebankaccountthatwillreceivethetransfer.
PaymentMethod:Themethodofpayment.
PaymentReason:Thereasonforthepayment.
AnticipatedValueDate:Thisfieldindicatesthenumberofclearingdaysbetweenthe
transactiondateandsettlementdate.Ifavalueforanticipatedvaluedaysexistinthe
paymentmethod,thisvaluewillautomaticallydefaulthere.However,thedefaultcanbe
overwrittenbytheuser.
4. ClickApply.

ToUpdateaPaymentTemplate:
1. NavigatetothePaymentTemplatespage.
2. EntersearchparametersandclickGo.
3. SelectthepaymenttemplateandclickUpdate.
4. Updatepaymenttemplateattributesasnecessary.Ifyouwanttodisablethepayment
templateandpreventtheusersfromusingitinthefuture,settheStatustoInactive.
5. ClickApply.

CreatingBankAccountTransfersManually
ToCreateaBankAccountTransfer
1. NavigatetotheBankAccountTransferspage.
2. ClickCreate.
3. Enterbankaccounttransferproperties.Pleasenotethatifyouselectapaymenttemplate,
thebankaccounttransferattributesdefinedatthetemplatelevelwilldefaultinautomatically.
Selectattributesareexplainedbelow.

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SettlementTransactionsthroughOraclePayments:Thisparameterdefines
whetherthebankaccounttransferrequirespaymentprocessinginOraclePaymentsor
not.IfyouselectYes,thebankaccounttransferwillberoutedforpaymentprocessing
inOraclePaymentsassoonasitismanuallyorautomaticallyauthorized.Ifyouselect
No,thebankaccounttransferwillnotberoutedforpaymentprocessinginOracle
Payments.Excludingbankaccounttransferfromthepaymentprocessingmaybeuseful
whenthepaymentinstructionshavebeencommunicatedtothebankoutsideofthe
systemorifyouarenotusingOraclePaymentsbutstillwanttoaccountforsucha
transaction..
SourceBankAccount:Thebankaccountfromwhichthetransferwillbemade.
DestinationBankAccount:Thebankaccountthatwillreceivethetransfer.
PaymentMethod:Themethodofpayment.
PaymentReason:Thereasonofpayment.
AnticipatedValueDate:Thisfieldindicatestheanticipateddatewhenthefundswill
reachthedestinationbankaccount.Ifyouselectapaymenttemplate,thisfieldis
populatedastheTransferDateplusthenumberofanticipatedvaluedaysonthe
paymenttemplate.Ifyouselectapaymentmethod,thisfieldispopulatedasthe
TransferDateplusthenumberofanticipatedvaluedaysonthepaymentmethod.
However,thedefaultcanbeoverwrittenbytheuser.
4. ClickApply.ThebankaccounttransferissavedwithstatusNew.Ifyouwouldliketovalidate
thebankaccounttransferatthesametimeassavingit,clickApplyandValidateinsteadof
Apply.Pleasenotethatthebankaccounttransferwillbeavailableforfurtherprocessing
(manualauthorization,paymentandjournalcreation)onlyafterithasbeenvalidated.
Manual
Authorization
Required?

Settlementthrough
OraclePayments
Required?

BankAccountTransfer
StatusafterSuccessful
Validation

BankAccountTransferStatusafter
ManualAuthorizationSettlementin
ProcessSettled

Yes

Yes

Validated

Settlementinprocess

Yes

No

Validated

Settled

No

Yes

Settlementinprocess

No

No

Settled

ToValidateaBankAccountTransfer
1. NavigatetotheBankAccountTransferspage.
2. EntersearchcriteriaandclickGo.
3. SelectabankaccounttransferandclickValidate.PleasenotethattheValidateiconis
enabledonlyforbankaccounttransfersinstatusNeworInvalid.

Viewing,Updating,andCancelingBankAccountTransfers
ToViewaBankAccountTransfer
1. NavigatetotheBankAccountTransferspage.
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2. EntersearchcriteriaandclickGo.
3. Thebankaccounttransferstatuscanbeoneofthefollowing:
New:Thetransferhasbeencreatedbutnotvalidatedyet.
Validated:Thetransferhasbeencreatedandvalidated.Itisreadytobemanually
authorizedforsettlement.
Invalid:Thetransferhasfailedvalidation.
Rejected:Thetransferisrejectedbytheuserwhoisperformingmanualauthorization.
SettlementinProcess:Thetransferhasbeenauthorizedforsettlementandsentto
OraclePayments.
Settled:ThetransferwassuccessfullyprocessedbyOraclePaymentsoritdidnot
requiresettlementthroughOraclePayments.
Failed:ThetransferfailedprocessinginOraclePayments.
Canceled:Thetransferhasbeenmanuallycanceledbytheuser.

ToUpdateaBankAccountTransfer
1. NavigatetotheBankAccountTransferspage.
2. EntersearchcriteriaandclickGo.
3. SelectbankaccounttransferandclickUpdate.
Note:TheUpdateiconisenabledonlyforbankaccounttransfersinstatusNew,Validated,
Invalid,orRejected.
4. Modifybankaccounttransferattributes.
5. ClickApply.Thechangessaved.Ifyouwouldliketovalidatethebankaccounttransferatthe
sametimeassavingthechanges,clickApplyandValidateinsteadofApply.Ifthevalidationis
successful,thebankaccounttransferissavedwithValidatedstatus.

ToCancelaBankAccountTransfers
1. NavigatetotheBankAccountTransferspage.
2. EntersearchcriteriaandclickGo.
3. SelectbankaccounttransferandclickCancel.TheCanceliconisdisabledforbankaccount
transfersinstatusSettledifatleastoneunderlyingcashflowisclearedorreconciled
IfabankaccounttransferrequiressettlementthroughOraclePaymentsandthestatusofthe
transferisSettlementinProcessorSettled,cancelingthebankaccounttransferwillnotstopor
reversepaymentprocessinginOraclePayments.TheuserwillhavetoswitchtoOraclePayments
andmanuallystopthepaymentprocessorcancelthepayment.

AuthorizingBankAccountTransfers
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Authorization
Ifyouwouldlikeanotherusertoapprovethebankaccounttransferbeforeitisprocessedfor
paymentand/orjournalized,youcansetupthesystemparametertorequiredmanualbankaccount
transferauthorization.Bankaccounttransferauthorizationisacompletelyseparatefunctionfrom
bankaccounttransferupdate.

ToAuthorizeaBankAccountTransfer
1. NavigatetotheBankAccountTransferAuthorizationpage.
2. Thelistofbankaccounttransfersawaitingyourauthorizationisdisplayed.Thislistissubject
tobankaccountusesecurity.
3. SelecttransfersandclickAuthorizeTransfers.Ifitrequirespaymentprocessing,itwillnowbe
automaticallysenttoOraclePayments.Ifitdoesnotrequirepaymentprocessing,itwillnow
beavailableforjournalcreation.
4. Ifyouwouldliketorejectthetransfer,clickonRejectTransfersinstead.

ProcessingPayments
BankAccountTransferPayments
Bankaccounttransferpaymentinstructionscanbecommunicatedtothebankelectronicallythrough
OraclePayments.WhenabankaccounttransferthatrequiressettlementisauthorizedinOracle
CashManagement,apaymentprocessrequestisautomaticallycreatedinOraclePayments.For
moredetailsonpaymentinstructioncreationandbankcommunication,see:UnderstandingFunds
CaptureBankAccountTransfers,OraclePaymentsUserGuide.
IfthepaymentissuccessfullyprocessedinOraclePayments,thestatusofthebankaccount
transferwillbeautomaticallysettoSettled.Ifthepaymentisnotsuccessfullyprocessed,thestatus
ofthebankaccounttransferwillbeautomaticallysettoFailedandmayrequiretheuser's
interventiontorecreatethetransfer.

GeneratingAccountingEntries
CreateAccounting
BankaccounttransferscanbepostedtoOracleGeneralLedgerthroughthecentralizedsubledger
accountingenginebyrunningCreateAccountingconcurrentprogram.Seetheprogramdescription
andSubledgerAccountingsectionformoredetails.
BankaccounttransfersthatrequiresettlementinOraclePaymentsareavailableforjournalcreation
whentheirstatusissettoSettlementinProcess.Bankaccounttransfersthatdonotrequire
settlementinOraclePaymentsareavailableforjournalcreationwhentheirstatusissettoSettled.
ThiscorrespondstoBankAccountTransferCreatedaccountingeventtypeintheBankAccount
Transferseventclass.Additionaleventtypesarecreatedinthesystemwhenthebankaccount
transferiscanceledorwhentherelatedcashflowsareclearedoruncleared.

Cashflows
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Cashflows
YoucanuseCashflowswindowtoviewthedetailofexistingcashflowsortocancelthecashflows.
Cashflowsareavailableforclearingandreconciliation.Clearingcashflowswillgenerateaccounting
entriesthroughSubledgerAccounting.SeeSubledgerAccountingchapterinthisdocumentformore
information.CashflowsalsocanbeincludedinCashPositioningasapositioningsource.
Cashflowscanbecreatedfromthefollowingprograms:
ManualEntryofBankAccountTransfers
GenerateSweepTransactions
CashLeveling
BankStatementCashflows
Eachcashflowisdesignedtoproduceabalancedjournal,withadebitandcreditjournalentry.
Cashflowsarealsousedinclearingandreconciliation.CashflowscanbeincludedinCashPositioning
asinflowandoutflowsources.

ToQueryCashflows:
1. NavigatetoCashflowswindow.Fromthenavigator,chooseCashTransactions>Cashflows.
2. EnterthecriteriaforthecashflowsyouwanttoqueryandclickGo

CashflowsWindowReference
ResultTableRegion
CashflowNumber:Uniquecashflowidentifier.
TransactionType:Thesourcetransactiontypeofcashflow.Therearetwopossiblevalues:
BankAccountTransferifthecashflowiscreatedfromManualEntryofBankAccount
Transfers,GenerateSweepTransactions,orCashLevelingprogram.
StatementLineifthecashflowiscreatedfromBankStatementCashflowsprogram.
TransactionNumber:BankAccountTransfernumber.IfthecashflowisgeneratedbyBank
StatementCashflowprogram,thenthisfieldisnull.
TransactionSubtype:Transactionsubtypethatisassignedtothecashflow.
BankAccount:Cashflowbankaccountnumber.
CounterpartyBankAccount:Counterpartybankaccountnumber.Thisfieldisnullfor
cashflowsgeneratedfromtheBankStatementCashflowsprogram.
Direction:InfloworOutflow.
ForthecashflowswithBankAccountTransfertransactiontype,inflowmeansthatthecounterparty
bankaccountisfundingbankaccountwhereasthecashflowbankaccountisbeneficiarybank
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account.Ontheotherhand,outflowmeansthatthecashflowbankaccountisfundingbankaccount
whereasthecounterpartybankaccountisbeneficiarybankaccount.Forthecashflowswith
StatementLinetransactiontype,inflowmeansthatthecashflowbankaccountisbeneficiarybank
accountthatreceivesfundfromtheGLaccountspecifiedinBankStatementCashflowMapping.On
theotherhand,outflowmeansthatthecashflowbankaccountisfundingbankaccountthatsends
fundtotheGLaccountspecifiedinBankStatementCashflowMapping.
Amount:Cashflowamount.
Currency:Cashflowcurrencycode.
CashflowDate:Datethatthecashflowiscreated.
Status:Cashflowstatus.Therearefourpossiblevalues:
CreatedwhenCashflowisnewlycreated.
CanceledwhenCashflowiscanceled.
ClearedwhenCashflowiscleared.
ReconciledwhenCashflowisreconciled.
CancelCashflow:ChooseCancelCashflowicontocancelthecashflow.Cashflowwith
StatementLinetransactiontypecannotbecanceledoncethecashflowisreconciled.You
mustfirstunreconcilethecashflowbeforeyoucancelit.CashflowwithBankAccountTransfer
transactiontypecanonlybecanceledbycancelingthebankaccounttransferinBankAccount
Transferwindow.Cancelactionscannotbeundone.

CashflowDetailRegion
HeaderSection:
Cashflow:Cashflowidentificationnumber.
GeneralInformationSection:
CashflowAmount:Cashflowamount.
Direction:InfloworOutflow.
CashflowDate:Datethatthecashflowiscreated
CashflowStatus:Created,Canceled,Cleared,orReconciled.
TransactionType:BankAccountTransferorStatementLine.
TransactionSubtype:Transactionsubtypethatisassignedtothecashflow.
SourceTransactionNumber:Sourcetransactionnumber.
BankReferenceNumber:TransactionidentifierusedinAutoreconciliationasamatching
key.
BankStatementNumber:Bankstatementnumberthatthecashflowisgeneratedfrom.
ValueDate:Valuedateofthecashflow.
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BankAccountSection:
BankAccountNumber:Sourcebankaccountnumber.
BankAccountName:Sourcebankaccountname.
BankAccountCurrency:Sourcebankaccountcurrency.
BranchName:Branchnameofsourcebankaccount.
BankName:Banknameofsourcebankaccount.
CounterpartyBankAccountSection:
BankAccountNumber:Destinationbankaccountnumber.
BankAccountName:Destinationbankaccountname.
BranchName:Branchnameofdestinationbankaccount.
BankName:Banknameofdestinationbankaccount.
Counterparty:Counterpartyname.
ClearingInformationSection:
ClearedAmount:Amountclearedinbankaccountcurrency.
ClearedBaseAmount:Amountclearedinaccountingcurrency.
ChangesAmount:Amountchargedinbankaccountcurrency
ChargesBaseAmount:Amountchargedinaccountingcurrency.
ErrorAmount:Erroramountinbankaccountcurrency.
ErrorBaseAmount:Erroramountinaccountingcurrency.
ClearedDate:Datethatcashflowiscleared.
ExchangeRate:Exchangerateusedinclearing.
ExchangeDate:Exchangedateusedinclearing.
ExchangeRateType:Exchangeratetypeusedinclearing.
AccountingInformationSection:
AccountingStatus
Accounted:Ifallaccountingeventsassociatedwithcashflowhave'ACCOUNTED'status.
NotAccounted:Ifallaccountingeventsassociatedwithcashflowhave'UNACCOUNTED'
status.
PartiallyAccounted:Onlysomeofbutnotallaccountingeventsassociatedwithcashflow
have'ACCOUNTED'status.
AccountedwithError:Atleastoneofaccountingeventsassociatedwithcashflowhas
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'ACCOUNTING_ERROR'status.
NotApplicable:Cashflowcanceled.
ViewAccountingDetails:
Thisopensupaccountingdetailpage.

BankStatementCashflowsMapping
YoucandefinemappingrulesforthecreationofcashflowsfromyourbankaccountfilesintheBank
StatementCashflowMappingswindow,andthesecashflowscanbeaccountedforandreconciledin
OracleCashManagement.
ToCreateBankStatementCashflowMappings:
1. NavigatetotheBankStatementCashflowMappingswindowandselectthebankaccountfor
whichyouwishtodefinecashflowmappingrules.
2. Enterthebanktransactioncodeorselectfromthelistofvalues.Note:Youwillonlybeable
tosetuprulesforcodeswhichhavebeenpreviouslydefinedintheBankStatement
TransactionCodeswindow.Formoreinformation,see:BankStatementTransactionCodes.
3. (Optional)Enterasearchstring.Thesearchstringsareusedforpatternmatcheswiththe
informationinthedescriptionfieldofthebankstatementline.
4. EntertheGLAccountNumberwhichwillbeusedtorecordthereceiptorexpense.Thecash
GLAccountNumberwillbederivedfromthebankaccountscashGLAccountdefinedinthe
GeneralControls.
5. (Optional)EntertheReferenceinformation.Thiscanbeusedforreportingpurposesandwill
beincludedinthejournalentryassociatedwiththecreatedcashflow.
6. (Optional)SelectaTransactionSubtype.Formoreinformation,see:TransactionSubtypes.
ProceedtoCreatingCashflowsfromabankstatementfile.
ToCreateCashflowsfromBankStatementFiles:
1. Loadandimportthebankstatement.Formoreinformation,see:ImportingBankStatements.
2. RuntheAutoReconciliationprogramforthebankstatement.Formoreinformation,see:
ReconcilingBankStatementsAutomatically.
Note:Toavoidcreatingcashflowsfortransactionsalreadyrecordedinyoursystems,itis
recommendedthatyouruntheAutoReconciliationprogramormanuallyreconcileforthebank
statementpriortorunningtheBankStatementCashflowCreationprogram.
3. RuntheBankStatementCashflowCreationprogramforthebankstatementtocreatecash
managementcashflows.
Note:Theprogramdoesnotapplythemappingrulestoreconciledbankstatementlinesor
bankstatementlinesforwhichcashflowshavebeencreatedinthepastunlessthecashflow
hasbeencancelled.
AcashflowwillbecreatedandanaccountingeventraisedifamatchasspecifiedintheBank
StatementCashflowMappingswindowforthebankaccountisfound.
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TheprogramautomaticallygeneratestheBankStatementCashflowCreationExecution
Report,whichlistsallofthedetailsofthecreatedcashflows.Formoreinformation,see:Bank
StatementCashflowCreationExecutionReport.
4. Youcanaccountforthesecashflowsinyoursubledgerbyrunningthecreateaccounting
program.Formoreinformation,see:SubledgerAccounting(SLA)IntroductionSubledger
Accountingsection.
Note:Cashflowscreatedfrombankstatementsarecreatedinaclearedstatusbecauseby
naturetheyhavealreadyclearedthebank.Thesecashflowscannotbeuncleared,butifthey
havenotbeenreconciledtheycanbecanceled.
5. RuntheAutoReconciliationprogramforthebankstatementtoreconcilethecashflowsthat
werecreated.

BankStatementCashflowMappingsWindowReference
BankAccountRegion
Number:Thebankaccountnumber.
Name:Thenameofthebankaccount.
BankName:Thenameofthebank.
BankBranch:Thenameofthebankbranch.
BankTransactionCode:Thecodeassignedtoabanktransaction.
(Optional)SearchString:Freetextfieldforpatternmatches.
GLAccountNumber:Thenoncashgeneralledgeraccountthatwillbeusedtoaccountfor
thecashflow.
(Optional)Reference:Freetextfield.
(Optional)TransactionSubtype:Thetransactionsubtypeassignedtothecreatedcashflow
andusedforclassifyingandreportingoncashflows.

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