Statutory Compliance For A Factory

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The Apprentices Act, 1961

The Contract Labour (Regulation & Abolition) Act, 1970
The Child Labour (Prohibition & Regulation Act), 1986
The Industrial Disputes Act, 1946
The Minimum Wages Act, 1948
The Payment Of Gratuity Act, 1972
The Industrial Employment Standing Orders Act, 1946
The Employees Provident Fund & Miscellaneous Provisions Act, 1952
The Equal Remuneration Act, 1976
The Employees' State Insurance Act, 1948
The Payment Of Bonus Act, 1965
The Payment Of Wages Act, 1936
The Factories Act, 1948
The Employment Exchanges(Compulsory Notification Of Vacancies) Act, 1959
The Trade Unions Act, 1926
The Workmen's Compensation Act, 1923
Inter State Migrant Workmen( Regulation Of Employment & conditions Of service ) Act, 1979
THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991

Schedule Of
Relevant
Submission/
Clause
Maintenance
S.N
Type & Nature Of Document
o
Description Of the Form
Form Apprenticeship- 1
Form giving personal details of

Rule 14
Apprentices
Within 15 days of the

date of registration of
contract of
apprenticeship
Form Apprenticeship- 1-A
Form Giving Record of

Practical Training & Related
Instructions
Submitting Authority
Remarks
Regional Director/ State

Apprenticeship advisor
To be prepared in
duplicate
Rule 14
At the end of every half Regional Director/ State

year
this is kept inside

Form 1
Report in respect of Trade

apprentices receiving training Rule 14
in the establishment
At the end of every half Regional Director/ State

year
Form giving particulars of

trade apprentices who satisfy
the minimum conditions of
Rule 14
eligibility to appear in the trade
test in March or September
In the month of
November & May
Half Yearly return of

Apprentices Engaged

Apprenticeship advisor & The
At the end of every half
Principal, ITI where Basic Trg./
year
Related Instructions is proposed to
be imparted to the Apprentice
Rule 14
Form submitted on
Rule 14
engagement of an apprentice
within 10 days of
engagement of an
apprentice
Record Of Progress of
Apprentices engaged in an
establishment
Quarterly
Rule 14

Central Apprenticeship Advisor/

Director, Regional Board Of
Apprenticeship Training
Director, Regional Board Of
Apprentiship Training
Applicable only to
Graduate or
Technician or
vocational
apprentices
THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971
S.No Forms
Application For Registration of

Establishments employing contract
labour
Section/Clause/Su Schedule Of Submission/

b-clause
Maintenance
Form I
2
3
4
Form II
Form III
Form IV
Form V
Form V-A
Form VI
Form VI-A
Notice of Commencement/ Completion

Of Contract Work by the licencee
Form VI-B
Notice Of Comencement/ Completion of

contract work by the employer for each Rule 81(3)
contractor
10
Form VII
Application for renewal of licences
11
Form VIII
Application for temporary registration of

establishments employing contract
Rule 32(2)
labour
12
13
14
15
Form IX
Form X
Form XI
Form XII
16
Form XIII
Certificate Of Registration
Register Of Establishments
Application For Licence
Form Of Certificate By Principal
Employer
Application for the adjsutment of security
deposit
Form of licence granted by the Office Of
the licensing officer
Temporary Certificate Of Registration

Application for temporary Licence
Temporary Licence
Register Of Contractors
Register of Workmen employed by the
contractor
Remarks
application to be
accompanied by a DD
Registering Officer of
showing payment of fees
the area in which the
for registration;
establishment sought to
application shall be
be registered is located
personally delivered or
sent by registered post
Rule 17(1)
As & when required
Rule 18(1)
Rule 18(3)
Rule 21(1)
To be granted by the registering officer to the Principal Employer

To be maintained by the Registering Officer showing particulars of
To
be submitted in
byrelation
the contractor
grant of a of
licence
to the have
licensing
of
establishments
to whichfor
certificates
registration
beenofficer
issued
the area in which the establishment, in relation to which he is the contractor, is
located
As & when required
Issued by the Principal Employer to the contractor
Rule 21(2)
Rule 24(1-A)
Rule 25(1)
Rule 25(2)(viii)
Rule 29(2)
Rule 32(3)
Rule 32(2)
Rule 32(3)
Rule 74
Rule 75
Application to be made by the Contractor to the licensing Officer

To be granted by the licensing officer to the Contractor
Within 15 days of
Inspector appointed
commencement &
under Sec. 28
completion of contract work
To be submitted by the
contractor
Within 15 days of
commencement &
Inspector appointed
completion of contract work under Sec. 28
under each contractor
To be submitted by the
Principal Employer
To be applied to the licensing officer by the contractor within 30 days before the
date on which licence expires
application to be
When conditions arise
accompanied by a DD
requiring the employment of
showing payment of fees
contract labour immediately
for registration;
and estimated to last not
application shall be
more than 15 days
personally delivered or
sent by registered post
To be granted
the registering
officer
the Principal
Employerofficer of
To be submitted
by theby
contractor
for grant
of ato
licence
to the licensing
the area in which the establishment, in relation to which he is the contractor, is
locatedofficer to the Contractor
To be granted by the licensing
To be maintained By the Principal Employer
To be maintained by the contractor in respect of each registered establishment
where he employs contract labour
17
18
19
20
21
22
Form XIV
Form XV
Form XVI
Form XVII
Form XVIII
Form XIX
23
Form XX
24
25
26
Form XXI
Form XXII
Form XXIII
27
Form XXIV
28
Form XXV
Employment Card
Service Certificate
Muster Roll
Register Of Wages
Register Of Wages cum Muster Roll
Wage Slip
Register of deductions for damage or
loss
Register Of Fines
Register Of Advances
Register Of Overtime
Return to be sent by the contractor to
the licensing officer
Rule 76
Rule 77
Rule 78(1)(a)(i)
Rule 78(1)(a)(i)
Rule 78(1)(a)(i)
Rule 78(1)(b)
Rule 78(1)(a)(ii)
Rule 78(1)(a)(ii)
Rule 78(1)(a)(ii)
Rule 78(1)(a)(iii)
Rule 82(1)
Annual Return Of Principal Employer to

Rule 82(2)
be sent to the Registering Officer
To be issued by the contractor to each worker within 3 days of employment of

worker
To be issued by the contractor to the
workman whose services have been
for any in
reason
whatsoever
To be maintainedterminated
by the contractor
respect
of each work on which he
contract
labour
To be maintained by theengages
contractor
in respect
contract
labour
contractor
in respect
engages
contract
labour
To be issued by the contractor to the workmen atleast a day prior to the
disbursement of wages( applicable when wage period is one week or more
To be maintained by the contractor in respect of each work on which he
engages contract labour
To be maintained by the contractor in respect of each work on which he
contract
labour
contractor
in respect
engages
contract
labour
To be maintained by the contractor recording therein the number of hours, and
wages paid for, overtime work, if any
To be sent by the contractor in duplicate to the licensing officer not later than 30
days from the close of half year
Before 15th February
following the end of the
year to which it relates
CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986
S.No
Type & Nature Of

Document
Relevant
Clause
Schedule Of
Submission/
Maintenance
Submitting
Authority
Remarks
Form A
To be maintained by every
occupier of an establishment in
respect of children employed or
permitted to work
Rule 16(1)
Yearly
..
Shall be retained by the employer for a

period of three years
Inspector
All young persons in employment in any

of the occupations set forth in Part A or
processes set forth in Part B of schedule
to produce a certificate of age from the
appropriate medical authority.
Form B
Certificate of Age
Rule 17(2)
As & when felt

necessary
INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957
Type &
S.N
Nature Of Description Of the Form
o
Document
Relevant
Clause
Form A
Form of application for the reference

of an industrial dispute to a board of
Rule 3
conciliation/court of enquiry/labour
court/national tribunal
Form B
Notice to represent persons on

board
Rule 6
Form C
Agreement
Rule 7
Form D
Summons
Rule 17
Form E
Notice of change of service

Rule 34
conditions proposed by an employer
6
7
Form F
Form G
Form G-1
Form H
10
Form I
11
Form J
12
Form K
13
Form K-1
14
Form K-2
Application by a person authorised

by a workman or heir of deceased
workman for recovery of dues
Rule 62(1)
15
Form K-3
Application to the labour court to

receive entitlements
Rule 62(2)
Form K-4
Application to the labour court by a

person authorised by a workman or
Rule 62(2)
heir of deceased workman to
receive entitlements
16
Form Of Authority
Form Of Nomination Paper
Progress Report on Constitution
and functioning of Works
Committee for the half year ending
30th June/31st December
Form for memorandum of
settlement
Complaint under Section 33-A of the
act
Application for permission
Application for permission under
Section 33
Application for recovery of dues
Rule 36
Rule 47
Rule 56-A
Rule 58
Rule 59
Rule 60(1)
Rule 60(2)
Rule 62(1)
Schedule Of Submission/ Maintenance
As & when a dispute is sought to be referred
Labour Secretary, GOI/Chief Labour

Commissioner/RLC( C)/ALC( C)
To be issued by the Labour Secretary to the parties requiring them to nominate a

certain no. of persons to represent them on board
As & when a dispute ought to be referred for Labour Secretary, GOI/Chief Labour
arbitration
Commissioner/RLC( C)/ALC( C)
To be issued by a board/court/labour court/tribunal/national tribunal which requires
the parties to produce any books, documents for purposes of investigation
Labour Secretary, GOI/Chief Labour
As & when a change ought to be effected
Commissioner/RLC( C)/ALC( C)/Secret
ary of registered trade union
to be sent to the concerned authority giving the names of representatives
To be delivered to the employer nominating a candidate for election to the works'
committee, duly signed by the proposer and the candidate
Not later than 20th day of the month
following the half year
ALC( C)
To be sent to Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)

duly signed by the parties to the proceedings.
every complaint to be verified and to be presented in triplicate and to be
accompanied by as many copies as there are opposite parties to the complaint. The
be presented
before
the labour
court/tribunal/National
Tribunal
tocomplaint
be made ought
by the to
employer
seeking
express
permission
in writing of the Conciliation
court/tribunal/national
tribunalof the Conciliation
to be made by theofficer/board/labour
employer seeking express
permission in writing
officer/board/labour court/tribunal/national tribunal for any action taken under Section
or (b) to the Labour Secretary/ RLC when
to be made by the workman or group33-2(a)
of workmen
any money is due from an employer to a workman or group of workmen
to be made by a person authorised in writing by the workman or in the case of death
of workman, the assignee or heir of the deceased workman to the Labour Secretary/
RLC when any money is due from an employer to a workman or group of workmen
To be made by a workman or group of workmen to the labour court to receive
entitlements due from an employer
To be made by the assignee or heir of the deceased workman to the labour court to
receive entitlements due from an employer
Remarks
Form of notice of strike to be given

by Union/Workmen in a Public Utility Rule 71
Service
To be made by Union/Workmen to the employer, with copy to ALC (C )/ RLC( C)/

CLC(C )
17
Form L
18
Form M
19
Form N
20
Form O
Form Of Notice of Lock Out to be

given by an employer carrying on a Rule 72
Public Utility Service
Form of Report of Strike or Lock Out
Rule 73
in a Public Utility Service
Register Of Settlements
Rule 75
21
Form O-1
Notice of comemncement of lay-off Rule 75-A
22
Form O-2
Notice Of Termination of lay off
Rule 75-A
23
Form O-3
Form of application for permission

to lay off, to continue the lay off of
workmen in Industrial
establishments to which provisions
of Chapter V-B of the act applies
Rule 75-B(1)
24
Form P
Form of Notice of Retrenchment to

be given by an employer under
Rule 76
clause of section 25(F) of this act
To be given within 3 days from the date on

which notice is served to the workman
Form P-A
Form of Notice of Retrenchment to

be given by an employer under
clause (d) of section 25(N) of this
act
to be served by the employer to the central govt. or such authority as specified under
the act
Form Q
Form of notice of closure to be

given by an employer under Section
Rule 76-B
25-FFA of The Industrial Disputes
Act, 1947
Form Q-A
Form of notice of closure to be

given by an employer under Section
Rule 76-C(1)
25-O(1) of The Industrial Disputes
Act, 1947
25
26
27
Rule 76-A(1)
To be made by the Employer with a copy to The Secretary of the Registered Union/
ALC(C )/RLC( C)/CLC( C)
Information in this form to be submitted immediately on the occurrence of strike or
lock out in a public utility service to the ALC(C ) for the local area concerned
To be filed by the conciliation officer in respect of settlements effected under this act
in respect of areas within his jurisdiction
RLC( C) with a copy forwarded to
within 7 days of commencement of lay off
ALC( C)
RLC( C) with a copy forwarded to
within 7 days of termination of lay off
ALC( C)
to be sent to the concerned authority and sent through registered post

acknowledgement due
Central Government/ RLC( C)/

ALC( C)/concerned employmeny
exchange
to be sent by the employer to the Labour Secretary(GoI)/ RLC(C )/ALC( C)/Local

Employment Exchange
to be served by the employer to the Labour Secretary(GoI) with a copy to the

Registered Trade Union of the establishment
MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES

Type &
S.N
Nature Of
o
Document
1
Form I
Description Of the Form Relevant Clause
Schedule Of Submission/
Maintenance
Rule 21(4)
Ought to be up to date
Register Of Fines
Register of deductions for damage or loss caused
to the employer, by the neglect or default of the
employed persons
Annual Return
Muster Roll
Submitting Authority Remarks
Form II
Rule 21(4)
3
4
5
Form III
Form IV
Form V
Rule 21(4-A)
Rule 25(2)
Rule 26(5)
Form VI
Section 20(2)
Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of
registered trade union/legal practitioner may apply
Form VI- A
Section 21(1)
Form for a single application in respect of any number of employees employed in scheduled employment.
Form VII
Section 20(2)
Form of application by an Inspector or person

acting with the permission of authority
Form VIII
Section 20(2)
Form in authority in favour of a legal

practitioner/official of a registered trade union
10
Form IX
Section 20(3)
11
Form IX-A
Rule 22
12
Form X
Rule 26(1)
13
Form XI
Rule 26(2)
By Ist February each year

to be presented within 6 months

from the date of payment of
minimum wages
Authority appointed
under the act.
to be presented within 6 months

Authority appointed
from the date of payment of
under the act.
minimum wages
Form Of Summons to the opponent to appaear
When an application under section 20 is entertained , the authority
before the authority
shall hear the applicant & the employer.
Abstracts of the Minimum Wages Act, 1948 & the To be displayed at the factory
Bihar Minimum wages Rules, 1951
premises
Ought to be up to date for every
Register Of Wages
wage period
Ought to be issued every wage
Wage Slip
period
PAYMENT OF GRATUITY ACT, 1972 & PAYMENT OF GRATUITY(CENTRAL) RULES, 1972

Type &
S.N
Nature Of
o
Document
Relevant
Clause
Form A
Notice Of Opening
Rule 3 (1)
Form B
Notice Of Change
Rule 3 (2)
Form C
Notice Of Closure
Rule 3 (3)
Form D
Notice for excluding husband from

family
Rule 5 (1)
To be submitted by the employee to the employer in triplicate. The employer after receipt
forwards a copy to the concerned controlling authority of the area.
Form E
Notice of withdrawal of notice for

excluding husband from family
Rule 5 (2)
To be submitted by the employee withdrawing the notice in form D to the employer in

triplicate. The employer after receipt forwards a copy to the concerned controlling authority
of the area.
Form F
Nomination
Rule 6 (1)
To be submitted by the employee to the employer in duplicate. The employer within 30

days of the receipt of nomination , verify with the service particulars and after attestation
return back a copy to the employee.
Form G
Fresh Nomination
Rule 6 (3)
To be submitted by the employee within 90 days of acquiring a family to the employer
Form H
Modification Of Nomination
Rule 6 (4)
To be submitted by the employee to the employer , in cases including where a nominee

predeceases an employee
Form I
Application for gratuity by an

employee
Rule 7 (1)
To be submitted by the employee, eligible for payment of gratuity to the employer , within
30 days from which the gratuity becomes payable.
10
Form J
Application for gratuity by a

nominee
Rule 7 (2)
To be submitted by the nominee of an employee to the employer within 30 days from the
date of gratuity payable to him/her. For this purpose an application in plain paper may also
be accepted
11
Form K
Application for gratuity by a legal

heir
Rule 7 (3)
To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the
employer, within 1 year from the date of gratuity payable to him/her
Rule 8 (1)
On verification of claims made for payment of gratuity, the employer , within 15 days of
receipt of an application , issue a notice to the applicant employee , his nominee or legal
heir, specifying the amount of gratuity payable and fixing a date of payment not later than
the 30th day of receipt of the application.
12
Form L
Notice for payment of gratuity
Schedule Of Submission/ Maintenance Submitting Authority

Within 30 days from which the rules
become applicable
Within 30 days of any change in the
particulars of the establishment like
name, address or nature of business
Atleast 60 days before the intended
closure of the business
Remarks
Concerned controlling authority of

the area
the area
the area
13
Form M
Notice rejecting payment of gratuity Rule 8 (1)
On verification of claims made for payment of gratuity, if the claim is found inadmissible,
the employer may issue a notice to the applicant employee, his nominee or legal heir ,
specifying the reasons why the claim is found inadmissible
14
Form N
Application for direction
Rule 10 (1)
In cases wherein the employer refuses to accept a claim application or issues a notice
specifying a amount of gratuity which is considered less by the applicant or fails to issue a
notice under rule 8, the claimant employee/ his nominee/ legal heir may within 90 days of
occurrence of cause for application, apply in form N to the concerned controlling authority
of the area for issuing a direction
15
Form O
Notice for appearance before the

controlling authority
Rule 11 (1)
On receipt of form N , the concerned controlling authority of the area may call upon the
applicant and the employer to appear before him on a specified date, time and place.
16
Form P
Summons
Rule 14
17
Form Q
Particulars of application under

Section 7
Rule 16(1)
18
Form R
Notice for payment of Gratuity
Rule 17
19
Form S
Notice for payment of Gratuity as

determined by appellate authority
Rule 18(8)
The controlling authority on receipt of the decision of the appellate authority, modify his
direction for payment of gratuity and issue a notice to the employer, specifying the
modified amount of gratuity and directing payment within 15 days of receipt of notice by
the employer.
20
Form T
Application for recovery of gratuity
Rule 19
In situations wherein, the employer fails to pay the gratuity due under the act in
accordance with the notice of the controlling authority , the employee/his nominee/legal
heir may apply to the controlling authority in duplicate for recovery
21
Form U
Display of abstract of the act and

rules
Rule 20
The employer to display an abstract of the act and rules framed thereunder in English and
a language understood by the majority of employees at a conspicuous place or near the
main entrance of the establishment
The controlling authority may , at any stage of proceedings, issue summons to the
applicant or the employer to produce evidences, documents etc.
The controlling authority to record the particulars of each case in form Q
on subsequent verification of the genuineness of the claims made, the controlling authority
to issue a notice , specifying to the employer , the amount of gratuity payable and
directing the employer for payment of gratuity within 30 days of receipt of notice.
INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946

S.N
Forms
o
Section/Clause/Sub- Schedule Of Submission/

clause
Maintenance
Within six months from the date on

which this act becomes applicable to Certifying Officer
an establishment
this form is to be accompanied by

a statement giving particulars of
the workmen employed and the
name of the trade union to which
they belong
Form I
Draft Standing Orders
Section 3
Form II
Notice under Section 5
Section 5
To be sent by the certifying officer, on receipt of draft standing orders to the trade union
requiring any objections from their end
Form III
Register
Section 8
To be maintained by the certifying officer. This contains a copy of all certified standing orders
Form IV
Appeal
Rule 7-A(1)
Form IV-A
Notice of changes in shift

working
Rule 7-A of Schedule

I
Any notice of discontinuance or of restarting of a shift working shall be displayed conspicuously

by the employer on a notice board at the main entrance to the establishment. A copy of such
notice to be given to the secretary of the registered union.
Form V
Service Card proforma
Standing order 1 of
schedule I-B
to be maintained by every industrial establishment a service card duly attested by an authorised

officer in respect of each workman in the form appended to these orders
To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the
appellate authority accompanied by a certified copy of standing orders
EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & THE SCHEMES PROVIDED
THEREUNDER
S.N Type & Nature Of
o
Document
Relevant Clause
Maintenance
Form 2
Declaration & Form of

nomination for EPF / Pension/
IF to be filled in by the eligible
employee
33(EPF);18(EPS);10(EDLI)
As & when a new entrant joins

Concerned RPFC
the scheme
Form 3A/ Form 7 (PS)
Members' Annual Contribution

Cards
35,42,43,44(EPF); 19(EPS)
By 30th April every year for the

Concerned RPFC
year ending 31st March
Form 9/Form 3(PS)/ Form

1(IF)
Consolidated return of
employees entitled to become
members of the funds on the
date of application of the
scheme
36(EPF); 20(EPS); 10(EDLI)
within 15 days of the

Concerned RPFC
commencement of the scheme
Return of employees qualifying

Form 5 / Form 4(PS)/Form for membership under PF,
36(EPF); 20(EPS); 10(EDLI)
2 (IF)
Pension & Insurance Fund for
the first time during the month
Form 10 / Form 5(PS)
Return of employees leaving

the service of the employer
during the month
36(EPF) ; 20(EPS)
Form 5-A
Return of ownership in
duplicate
36A(EPF); 21(EPS); 1(EDLI)
Form 12-A/ Form 6 (PS)/

Form 4 (IF)
Form 6-A/ Form 8 (PS)
Form 13
10
Form 11
11
Challan ( there is one

consolidated challan of
accounts 1,2,10,21 & 22 )
Consolidated Statement Of
Dues and Remittance
Consolidated Annual
Contribution statement
Form concerning transfer of
previous accumulation dues
from existing PF
Details of past employment /
membership of employee
Remittance of PF contribution,
Pension fund, Administration &
Inspection Charges, EDLI & its
admin. Charges
38(EPF) ; 20(EPS) ; 10(EDLI)

43(EPF) ; 20(EPS)
28(EPF)
within 15 days of the close of

month
Concerned RPFC

month
Concerned RPFC
Immediately on coverage &

within 15 days of making any Concerned RPFC
change in the establishment
Concerned RPFC
the month
By 30th April every year for the
Concerned RPFC
year ending 31st March
As and when required
Concerned RPFC
Concerned RPFC

month
Concerned RPFC
Form- 10 C
Form to be used by a member

of EPS 1995 for claiming
withdrawal benefit / Scheme
Certificate
Concerned RPFC
13
Form- 10 D
Form to be used for claiming

superannuation pension,
Retirement pension, Short
Service Pension, Disablement
pension, Widow Pension,
Children Pension, Orphan
Pension
Concerned RPFC
14
Form- 19
Claim form to be used by a

major member of the EPF
scheme
Concerned RPFC
Form- 20
Claim form to be used by a

nominee/ or a legal heir in case
of death of a member of the
EPF scheme
Concerned RPFC
12
15
EQUAL REMUNERATION ACT, 1976 & EQUAL REMUNERATION RULES, 1976

S.No
Type & Nature Of

Document
Relevant Clause
Maintenance
Form A
Form of complaint under clause (a) of

sub section (1) of section 7 of the act
Rule 3(1)
As & when needed
Appropriate authority appointed

under Section 7(1)
To be
submitted
in triplicate
Form B
Claim form under Section 7(1) of the act Rule 4(1)
As & when needed

under Section 7(1)
To be
submitted
in triplicate
Form C
As & when needed

under Section 7(1)
Form D
To be maintained up to
date
---
Form Of Authority in favour of legal

practitioner or any official of a registered Rule 5
Trade Union
Register to be maintained by the
Rule 6
Employer
Remarks
EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1950
Type &
S.No Nature Of
Document
Relevant Clause
Maintenance
Form I
Declaration Form
Regulation 11 & 12
to be filled in by the employee with his signature or thumb impression and

submit it to the employer
Form I-A
Family Declaration Form
Regulation 15-A
to be filled in by the employee and submitted back to the employer , who shall
forward the same to the appropriate office within 10 days from the date of
submission by the employee
Form I-B
Changes in family declaration

form
Regulation 15-B
to be submitted by the insured person to the employer within 15 days of such

changes occurring and the employer in turn would forward the same to the
appropriate office within 10 days of receipt.
Form 3
Return of declaration forms
Regulation 14
to be sent by the employer to the appropriate office within 10 days of receipt of

the filled up forms
Form 4
Identity Card
Regulation 17
to be issued by the appropriate office in respect of all insured employees, and

send the same to the employer, who shall issue the same to the concerned
employee after obtaining the signature in the card
Form 4-A
Family Identity Card
Regulation 95-A
to be arranged by the appropriate office and necessary family particulars added

in Form 4
Form 6
ESIC-Return of Contributions
Regulation 26
to be sent by the employer in quadruplicatealongwith receipt copies of challans

to the appropriate office within 42 days of termination of related contribution
period; within 21 days of permanent closure of the factory; within 7 days of the
date of receipt of requisition from the appropriate office
Form 7
Register Of Employees
Regulation 32
to be maintained by the employer in respect of every employee of his factory or

establishment
Remarks
Form 8
First Certificate
Regulation 57 & 89B
this medical certificate is to be issued by the insurance medical officer during

the first examination in respect of a spell of sickness or a spell of temporary
disablement
10
Form 9
Final Certificate
Regulation 58 & 89B
to be issued by the insurance meddical officer, when he feels that not later than
3 days of the date of examination(other than a first certificate) the insured
employee would be fit to resume duties
11
Form 10
Intermediate Certificate
Regulation 59 & 89B
to be submitted by the insured person within 7 days (commencing from the date
of first certificate) in cases wherein the final certificate is not issued within 7
days of issue of first certificate
12
Form 11
Special Intermediate Certificate
to be furnished by the insured person in cases wherein the insurance medical

Regulation 61 & 89officer feels that temporary disablement has continued for not less than 28 days
B
and such disablement is likely to continue for a longer period
13
Form 12
Sickness or Temporary
Disablement Benefit
Regulation 63
14
Form 12-A
Maternity Benefit for sickness
Regulation 89-B
15
Form 13
to be submitted by the insured person or insured woman desirous of claiming
Regulation 63 & 89Disablement Benefit or Maternity
sickness or temporary disablement benefit to the appropriate local office by post
B
Benefit for sickness
or otherwise alongwith appropriate medical certificates
16
Form 13-A
17
Form 14
Disablement Benefit or Maternity Regulation 63
Benefit for sickness
18
Form 14-A
Regulation 89-B
Regulation 89-B
to be submitted by the insured person desirous of claiming sickness or

temporary disablement benefit to the appropriate local office by post or
otherwise alongwith appropriate medical certificates
to be submitted by every insured woman claiming maternity benefit in case of
sickness arising out of pregnancy, confinement, premature birth of child or
miscarriage to the local appropriate office by post or otherwise

to be submitted by the insured person or insured woman desirous of claiming
sickness or temporary disablement benefit to the appropriate local office by post
or otherwise alongwith appropriate medical certificates
19
Form 15
Accident Book
Regulation 66
To be maintained by the employer in which appropriate particulars of any

accident causing personal injury to an insured person may be entered and
preserved every such book for a period of five years.
20
Form 16
Accident Report from Employer
Regulation 68
to be furnished by the employer to the nearest local office and to the nearest
insurance medical officer immediately if the injury is serious
21
Form 17
Dependant's benefit - Death

Certificate
Regulations 79 & 95C
22
Form 18
Dependant's benefit - Claim Form Regulation 80
To be submitted by the dependant or dependants concerned or by the legal

representative of the insured member with all supporting documents to the
appropriate local office by post or otherwise
23
Form 18-A
Dependant's Benefit - Claim

Form for periodical Payments
Regulation 83-A
To be submitted by the dependant whose claim for dependant's benefit is

admitted, to the local appropriate office except in the case of first and final
payments
24
Form 19
Maternity Benefit - Notice of

Pregnancy
Regulation - 87
To be submitted by an insured woman before confinement to the local

appropriate office
25
Form 20
Maternity Benefit - Certificate of

Pregnancy
Regulation - 87
To be submitted by an insured woman before confinement to the local

appropriate office
26
Form 21

Expected Confinement
Regulation - 88
To be submitted by every insured woman claiming maternity benefit before

confinement not earlier than 15 days before the expected date of confinement
To be issued free of charge by the Insurance Medical Officer attending the

disabled person at the time of his death
27
Form 22
Maternity Benefit - Claim Form
Regulation 88 & 89
To be submitted by every insured woman to the local appropriate officestating

therein the date on which she ceases to work for remuneration and if the
insured woman is claiming maternity benefit for miscarriage the claim form
ought to be submitted within 30 days of the date of miscarriage.
28
Form 23

Confinement or Miscarriage
Regulation 88 & 89
To be submitted by every insured womanwothin 30 days of the date on which

her confinement takes place to the local appropriate office
Maternity Benefit - Notice Of

Work
Regulation 91
To be furnished by an insured woman who has claimed maternity benefit, if she

does work for remuneration on any day during the period for which maternity
benefit would be payable to her.
29
Form 24
30
Maternity Benefit after the death

Form 24-A & of an insured woman leaving
Regulation 89-A
24-B
behind the child / Maternity
Benefit- Death Certificate
31
Form 25
Claim for Permanent

Disablement Benefit
Regulation 76-A
To be submitted by an insured person declared as permanently disabled by a

Medical Board to the local appropriate office by post or otherwise
32
Form 25-A
Funeral Expenses Claim Form
Regulation 95-E
To be submitted by the claimant entitled, to the local appropriate office and in

case of a minor, by his guardian and the form ought to be submitted with all
supporting documents
33
Form 26
Certificate for permanent

disablement benefit
Regulation 107
To be submitted by every person whose claim for permanent disablement has

been admitted at six monthly intervals, a certificate attested by such authority as
may be specified by the director general
34
Form 27
Declaration & Certificate for

Dependant's Benefit
Regulation 107-A
To be submitted by every person whose claim for dependant's benefit has been
admitted at six monthly intervals , duly attested by such authority as may be
specified by the director general
To be submitted by the nominee or legal representative of the insured woman to

the local appropriate office, a claim for maternity benefit within 30 days of the
death of the insured woman, together with a death certificate in 24-B
35
Form 28
Abstention Verification
Regulation 52-A
To be furnished by every employer to the appropriate office, such particulars &

information in respect of abstention of an insured person from work for which
sickness benefit or disablement benefit for temporary disablement have been
claimed or paid
36
Form 28-A
Abstention Verification
Regulation 52-A
To be furnished by every employer to the appropriate office, such particulars &

information in respect of abstention of an insured woman from work for which
maternity benefit hass been claimed or paid
PAYMENT OF BONUS ACT, 1965 & PAYMENT OF BONUS RULES, 1975

S.No
Type & Nature

Of Document
Form A
Form B
Form C
Form D

Register showing the computation of allocable
surplus
Register showing the set on & set off of the
allocable surplus
Relevant Clause
Rule 4(a)
Rule 4(b)
Register showing the details of amount of bonus

due to each of the employees, the deductions
Rule 4( c )
under section 17 & 18 and the amount actually
disbursed
Annual Return stating the amount of bonus paid
to employees for the accounting year ending on
31st March
Rule 5
Maintenance
To be maintained by the
employer
employer
employer
Submitting
Remarks
Authority
-----
---
Within 30 days after the

expiry of time limit specified Inspector
for payment of bonus
Time limit for the said

purpose is within a
period of eight
months from the
close of accounting
year
PAYMENT OF WAGES ACT, 1936 & PAYMENT OF WAGES RULES, 1937

Type &
S.N
Nature Of
o
Document
Relevant Clause
Schedule Of Submission/ Maintenance
Submitting
Remarks
Authority
Form A
Form Of Individual Application
Section 15(2)
Within 12 months from the the date on which

deductions were made or the date on which payment
was due, as the case may be.
Inspector Of
Factories
Form B
Form Of Group application
Section 15(2)

Inspector Of
Factories
Form C
Form of application by an inspector or

person permitted by the authority or
authorised to act
Section 15(2) &

Section 16

Inspector Of
Factories
Form D
Certificate Of Authorisation
Section 15(2)

Inspector Of
Factories
Form E
Notice for disposal of application
Section 15(3)
When an application is entertained under section 15(2),

the authority shall hear the applicant & the employer
and direct the employer for refund of deductions made
or payment of delayed wages or make no directions if
the application is found to be malafide.
Form F
Record of order or direction
Section 15(3)
Record of order of direction to be made by the authority

under the act
Form G
Notice to respondent of the day fixed

for the hearing of appeal under section Section 17
17 of the act
Within 30 days of the date on which order or direction

was made, an appeal could be made by the employer/
employee or his legal practitioner and the judge of the
district court to issue the notice to the respondent of the
day fixed for hearing of appeal.
FACTORIES ACT, 1948 & BIHAR FACTORIES RULES, 1950

Type &
S.No Nature Of
Document

Application for permission to construct,
extend or take into use any building as a
factory
Application for registration and grant or
renewal of licence
Relevant Clause
Maintenance
Submitting
Authority
Remarks
To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory
before commencing the manufacturing process
Form 1
Form 2
Form 3
Notice of Change of Manager
Rule 12-A
Form 4
Licence to work a factory
Rule 5
Form 5
Certificate Of Fitness
Rule 14-2(a)
Form 6
Humidity Regsiter
Rule 24
Temperatures recorded in a Hygrometer to be entered in this register.
Form 7
Record of Lime Washings, Paintings etc.
Rule 15
To be maintained with the dates on which white washing, colour

washing, varnishing etc. are carried out.
8
9
Form 8
Form 9
Report of examination of pressure vessel

Register Of Compensatory Holidays
Rule 77(4)
10
Form 10
Overtime Muster Roll for exempted workers Rule 78
11
Form 10-A
Overtime Slip
12
Form 11
Notice Of Periods Of Work for Adult Workers Rule 79
13
Form 12
Register Of Adult Workers
Rule 80
14
Form 12-A
Identity Card Of Workers
Rule 80-A
15
Form 13
Notice of Periods of work for child workers
Rule 85
To be exhibited by the Manager of every factory
16
Form 14
Register Of Child Workers
Rule 86
To be maintained in respect of child workers employed
17
Form 15
Register Of Leave with wages
Rule 87
To be maintained by the manager of every factory
18
Form 16
Health Register
Section 87
To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned

not later than the date on which the license expires
to be made by the occupier and submitted to the Chief Inspector Of
Factories with the signature of the new manager and occupier
appended
To be granted by the Inspector Of Factories after verifying the
correctness of the application. This licence shall remain valid upto
31st december of the year for which it is granted
To be granted by the certifying surgeon to the young persons
employed in a factory
To be maintained by the manager in respect of compensatory holidays

To be maintained by the manager of every factory in which workers
are exempted under Sections 64 or 65
To be exhibited by the Manager of every factory

To be maintained in every factory
To be issued to every worker with the signature of occupier/manager
of the factory
To be maintained by the manager in respect of dangerous operations
Factory Inspector; SDO;OfficerIn-Charge of the nearest police

station
19
Form 17-A
Notice Of Accident or dangerous occurrence Rule 96
Within 12 hours of occurrence of an

accident
20
Form 18
Notice Of Poisoning or disease
Rule 97
To be sent by the manager of the factory as soons as any worker

contacts any disease specified in the schedule to the Chief Inspector/
Inspector/Medical Inspector/Certifying Surgeon
21
Form 19
Abstract of the Act
Rule 99
To be displayed in every factory
22
Form 20
Annual Return
Rule 100(1)
To be furnished by the Manager to the Chief Inspector before 15th

January of the year subsequent to which it relates
23
Form 21
Half Yearly Return
Rule 100(2)
To be furnished by the Manager to the Chief Inspector before 15th

July of each year
24
Form 22
Muster Roll
Rule 103
To be maintained by the manager of every factory in respect of

workers employed in the factory
25
Form 23
Register Of Accidents
Rule 104
To be maintained in every factory furnishing complete details in

respect of every accident which may occur
26
Form 24
Special Certificate Of Fitness
27
Form 25
Certificate Of Fitness for dangerous

operations
Rule 96
To be granted by the certifying surgeon in respect of persons

employed in dangerous operations
28
Form 26
Register Of Surgeon's fees for the issue of

duplicate certificate
Rule 14
To be maintained by the certifying surgeon or examining surgeon in

respect of fees paid for issue of a duplicate certificate
29
Form 27
Certifying Surgeon's visit Note
Rule 14 (9)
To be handed over by the certifying surgeon or examining surgeon to

the Manager detailing the result of each visit to the factory
30
Form 28
Diary Of Inspector Of Factories
31
Form 29
Closure Report Of a Factory
32
Form 30
Register of Water Sealed Gas Holder
Rule 57-A
To be maintained by the manager in respect of examination reports of

the gas holders carried out by the person qualified to carry out the test
33
Form 31
Report of examination of water sealed gas

holders
Rule 57-A
To be submitted by the person carrying out the examination in the

form of a report to the manager or the occupier.
34
Form 32
Register of trained adult male workers

employed to carry out mounting or shifting or Rule 59-A
belts, lubrications etc.
35
Form 33
Certificate to young persons considered fit to

work at machine, plant or process of
Rule 59-B(2)
dangerous character
To be granted by the certifying surgeon in respect of persons employed in operations involving

use of lead compounds
To be maintained in every factory carrying therein the name of every

worker who may be employed in performing work specified in section
21
To be maintained by the manager, containing therein the certifcates
issued to young persons.
36
Form 34
Form Of Certificate Of Stability
Rule 3-A
37
Form 35
Record Of Eye Examination
Rule 59-C(4)
To be sent by the manager or occupier of the factory to the chief

Inspector in respect of the manufacturing process carried out.
To be sent by the manager/ occupier within 15 days from the date of
examination.
EMPLOYMENT EXCHANGES( COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959

S.N Type & Nature Of
o
Document
Relevant Clause
Maintenance
Form ER- 1
Quarterly return to be submited to the

local employment exchange
Rule 6
Within 30 days of the due dates

Local Employment
i.e. 31st March, 30th June, 30th
Exchange
September & 31st December
Form ER- 2
Occupational Return to be submitted to

the local employment exchange
Rule 6
Biennial ( within 30 days of due

date)
Local Employment
Exchange
Requisition form
Requisition form to be used when calling

for applicants from Employment
Rule 4
Exchanges
As & when vacancies arise
Central /local Employment

Exchange depending on
the nature of vacancies
Remarks
TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938
Type & Nature
Of Document
Relevant Clause
Schedule Of Submission/ Submitting

Maintenance
Authority
Form A
Application for registration of

trade union
Section 5 & Regulation 3
As & when a trade union

comes into existence
Form B
Register of trade unions
The application to be
Registrar of Trade accompanied by a copy of
Unions
the rules of trade union and
other particulars
To be maintained by the Registrar of trade unions, up to date
Form C
Certificate of Registration of
Trade Union
To be issued by the Registrar Of Trade Unions on registering a trade union
Form D
Annual Return For the year

ending 31st March
Section 28 & Regulation

12
S.No
By 31st July each year
Registrar of Trade
Unions
Remarks
WORKMEN'S COMPENSATION ACT, 1923 & WORKMEN'S COMPENSATION RULES, 1924

S.No
Type & Nature

Of Document
Relevant Clause
Maintenance
Form A
Deposit of compensation for fatal accident
Rule 6(1)
To be submitted by the employer as

The Workmen's
& when an injury resulting in death
Compensation Commissioner
occurs.
Form AA
Deposit of compensation for non fatal accident

to a woman or person under legal disability
Rule 6(1)
to be submitted by the employer as The Workmen's

& when an injury occurs.
Form B
Receipt for compensation
Rule 6
Form C
Statement of disbursements
Rule 6(3)
Form D
Deposit of compensation for non-fatal accidents,

other than to a woman or person under legal
Rule 9
disability
Form E
Receipt for compensation
Rule 9
Form EE
Report of fatal accidents
Rule 11
Form F
Application for compensation by workman
Rule 20
to be made by the applicant and sent to the commissioner
Form G
Application for order to deposit compensation
Rule 20
10
Form H
Application for commutation
Rule 20
11
Form J
Notice
Rule 39
To be issued by the commissioner to the applicant for

compensation
12
Form JJ
Notice
Rule 39(3)
To be issued by the commissioner to the applicant for

compensation
13
Form K
14
Form L
15
Form M
Memorandum Of Agreement concerning injury

resulting in temporary disablement
resulting in permanent disablement
resulting in temporary disablement
To be given by the Commissioner to the employer on receipt of

form A or B
To be furnished by the Commissioner to the employer on receipt of
application
to be submitted by the employer as The Workmen's
& when an injury occurs.
To be given by the Commissioner to the employer on receipt of
form D
Within 7 days of death or serious
bodily injury
The Workmen's
Rule 48
To be sent by the employer to the commissioner
Rule 48
Rule 48
Remarks
16
Form N
Notice to record memorandum of agreement
Rule 49
17
Form O
Notice to not record memorandum of agreement Rule 49 & 50
18
Form P
Notice of show cause
To be issued by the commissioner to the parties concerned on

receiving a memorandum of agreement
To be issued by the commissioner to the parties concerned on
receiving a memorandum of agreement , stating reasons for failure
to record the memorandum of agreement
Rule 50
To be issued by the commissioner to the parties stating a date for

hearing the parties and giving them an opportunity to show cause
why the said agreement ought to be registered.
19
Form Q
Notice of show cause
Rule 50
To be issued by the commissioner to the parties stating a date for

hearing the parties and giving them an opportunity to show cause
why the said agreement ought to be registered and directing them
to make all representations on the scheduled date
20
Form R
Register Of Agreements
Rule 52
To be maintained by the commissioner up to date
INTER-STATE MIGRANT WORKMEN (REGULATION OF EMPLOYMENT & CONDITIONS OF SERVICE ) ACT, 1979
Type &
S.No Nature Of
Document
Form I
Application for registration of

establishments employing migrant
workmen
Rule 3(1)
Form II
Certificate Of Registration
Rule 4(1)
To be issued by the registering officer to the principal employer once he registers the
establishment
Form III
Register Of Establishment
Rule 4(2)
To be maintaied by the registering officer showing particulars of establishments in

relation to which certificates of registration are issued by him
Form IV
Application for license for recruitment Rule 7(1)
Form V
Application for license for

employment
Rule 7(2)
To be made by every contractor to the licensing officer, for employing migrant workmen
Form VI
Form of Certificate by Principal

Employer
Rule 7(3)
To be issued by the Principal Employer to the contractor to the effect that he undrtakes
to be bound by all rules related to recruitment or employment of migrant workmen, in
respect of which the contracto is making the application.
Form VII
Application for adjustment of security

Rule 10(3)
deposit
Form VIII
Form of license
Rule 11(1)
Every license issued by the licensing officer shall be in this form
Form IX
Application for renewal of license
Rule 14(2)
To be made by the contractor to the licensing officer thirty days before the date on
which the license expires
10
Form X
Form furnishing particulars in respect

of recruitment and employment of
Rule 21
migrant workmen
To be furnished by every contractor to the specified authorities under the act in respect
of recruitment and employment of migrant workmen
11
Form XI
Return to be sent by the contractor to

Rule 24
the authorities
To be furnished by every contractor to the specified authorities under the act in respect
of migrant wormen who have ceased to be employed
12
Form XII
Register Of Contractors
Rule 48
To be maintained by every principal employer of a registered establishment
13
Form XIII
Register Of Workmen employed by

contractors
Rule 49
To be maintained by the principal employer and contractor in respect of migrant

workmen employed
14
Form XIV
Service Certificate
Rule 50
To be issued by the contractor to the migrant workman/en on termination of his

employment for any reason whatsoever
Relevant
Clause
Schedule Of
Submission/
Maintenance
Remarks
As & when required
Registering Officer of the

area in which the
establishment sought to be
registered is located
Application to be accompanied
by a crossed demand draft and
delivered either by registered
post or personally delivered
To be made in triplicate by the contractor to the licensing officer having jurisdiction in

relation to the area wherein recruitment is made
To be made by a contractor to the licensing officer claimig therein the refund of security
deposit
15
Form XV
Displacement & Outward journey

allowances sheet
16
Form XVI
Return Journey allowances Register Rule 51(1)
17
Form XVII
Muster Roll
Rule 52(2)(a)
To be maintained by every contractor in respect of migrant workmen
18
Form XVIII
Register of Wages
Rule 52(2)(a)
To be maintained by every contractor in respect of migrant workmen
19
Form XIX
Rule 52(2)(c )
To be maintained by every contractor
20
21
22
Form XX
Form XXI
Form XXII
Rule 52(2)(c )
Rule 52(2)(c )
Rule 52(2)(d)

23
Form XXIII
Half Yearly Return to be sent by the

contractor to the Licensing Officer
Rule 56(1)
To be sent by the contractor in duplicate to the licensing officer not later than thirty days
from the close of half year
24
Form XXIV
Annual Return to be sent by the

Principal Employer to the Registering Rule 56(2)
Officer
To be sent by the Principal employer of a registered establishment in duplicate to the

registering Officer before 15th February following the end of the year to which it relates
Register Of Deductions for damage

or loss
Register Of Fines
Register Of Advances
Rule 51(1)
To be maintained by every contractor in respect of displacement cum outward journey

allowances
To be maintained by every contractor in respect of return journey allowances

Statutory Compliance For A Factory

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Statutory Compliance For A Factory

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The Apprentices Act, 1961

THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991

Description Of the Form

Form giving personal details of

Within 15 days of the

Form Apprenticeship- 1-A

Form Giving Record of

Regional Director/ State

At the end of every half Regional Director/ State

this is kept inside

Report in respect of Trade

At the end of every half Regional Director/ State

Form giving particulars of

Half Yearly return of

Regional Director/ State

Regional Director/ State

Central Apprenticeship Advisor/

Description Of the Form

Application For Registration of

Section/Clause/Su Schedule Of Submission/

Notice of Commencement/ Completion

Notice Of Comencement/ Completion of

Application for renewal of licences

Application for temporary registration of

Temporary Certificate Of Registration

As & when required

To be granted by the registering officer to the Principal Employer

Application to be made by the Contractor to the licensing Officer

Annual Return Of Principal Employer to

To be issued by the contractor to each worker within 3 days of employment of

CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986

Type & Nature Of

Description Of the Form

Shall be retained by the employer for a

All young persons in employment in any

As & when felt

Form of application for the reference

Notice to represent persons on

Notice of change of service

Application by a person authorised

Application to the labour court to

Application to the labour court by a

Schedule Of Submission/ Maintenance

As & when a dispute is sought to be referred

Labour Secretary, GOI/Chief Labour

To be issued by the Labour Secretary to the parties requiring them to nominate a

To be sent to Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)

Form of notice of strike to be given

To be made by Union/Workmen to the employer, with copy to ALC (C )/ RLC( C)/

Form Of Notice of Lock Out to be

Notice of comemncement of lay-off Rule 75-A

Notice Of Termination of lay off

Form of application for permission

Form of Notice of Retrenchment to

To be given within 3 days from the date on

Form of Notice of Retrenchment to

Form of notice of closure to be

Form of notice of closure to be

to be sent to the concerned authority and sent through registered post

Central Government/ RLC( C)/

to be sent by the employer to the Labour Secretary(GoI)/ RLC(C )/ALC( C)/Local

to be served by the employer to the Labour Secretary(GoI) with a copy to the