Taguig City University: "The Development of MGLM Iron Works and Aluminum Fabricator Transaction and Services System"

TAGUIG CITY UNIVERSITY
The Development of MGLM Iron Works and Aluminum

Fabricator Transaction and Services System
A Research Study Presented to the Faculty of College of Engineering Technology

and Computer Science
In partial fulfillment of the Requirements for the Degree of

Bachelor of Science in Computer Science
Submitted By:
Abuhalil, Rahib P.
Chavez, Anna Carissa A.
Mangabo, John Carlou M.
Suma, Yusoph G.
Udto, Gracela S.
Submitted To:
Mr. Ceasar Sanchez
2016
S Y S T E M AN A LYS I S A N D D E S I G N
Page | 1

Chapter I
Introduction and Background
Introduction
The technology today place a vital role in our society, it makes a mans work
easier and fast. Computerized system nowadays lessens error of work by using machines
and technology. It reduces cost to an organization from paper works up to automized
working system. Many manual transactions can be computerized by using software
applications or computer systems to make work easier and efficient. The objective of
technology nowadays is to help humanity from doing loads of works over time but by
having these computerized systems. The cost during transaction will be cut down, much
effort will be reduced, and more time with our family and also helps us to save the
environment.
This will also serve as information database especially for those non
-professional and professional.
The operational transaction involves a series of
customers that covers all the requirements of creating a computerized operational

transaction system using the web.
This is a class of information systems facilitate and manage transaction-oriented
applications, typically for data entry and retrieval transaction processing. The term is
somewhat ambiguous; some understand a "transaction" in the context of computer
or database transactions, while others (such as the Transaction Processing Performance
Council) define it in terms of business or commercial transactions.
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The goal of the study is to provide an efficient computer web-based system
that will easily
update retrieve, and maintain customers records. The researchers
main concern is to make a
system that will help to speed up all existing procedures
and process. The study aims to provide a system that will serve as there system
administration, Cashier, and accurate database with efficiency in matters related to their
operational transaction.
Background of the Study
The subject of this study is the operational transaction of MGLM Iron Works
Transaction and Services System, this company was started on 2010 as a small business
owned by Millarpis family. MGLM business has a big part in todays industry, most of us
needs more convenient and easy to pass by furnishing metal works, the current manual
system existing was the use of text messaging for contacting the person assigned for the
services needed by the client/customer. Also the current use of written log books for the
products they has been there daily routine for inventory. The use of manual written
receipt has been using since the business was started.
One of the hassle parts of having this kind of business is keeping of inventory
files contains different brands, sizes and usage by that it takes more time and effort to
find the exact price for products and in terms of listing their daily and month sales.
The security of their sales is unsecured, because the cashier annually computes
each transaction uses log books for inventory daily sales.
Page | 3

Wrong insurance of servicing price, equipments, items and parts could result
to loss of sales. This system will smoothen every transaction thru accuracy of amount,
records, logs, filling and can only be accessed by authorize personnel of the owner.
To solve the problems of using manual procedures, as a web developer we will
enhance their process by creating a web based system. This system was entitled MGLM
Iron Works and aluminum fabricator transactions and services system. We will apply the
use of computerized system by creating a working database that will serve the users or
the cashier for their inventory. Also we will provide a working online transaction for
selling their tools and equipments, so that the MGLM will offer the finest, unique, quality
workmanship that you rely on. By providing them this system we are helping them reach
their mission and vision.
Page | 4

Chapter II
Hierarchical Order and Function
Organizational Chart
General Manager
Web Developer
Worker
Shopper
Browser Users
Organizational Function
General Manager
The owner and administrator of the Business;
Generate and update website content (products, content, promotions)
Work with agencies to build traffic & sales via the website ( email
marketing provider, e-commerce provider, etc)
Plan, define and implement website changes and functional improvements
Maintain and update the online marketing plan for the website
Page | 5
Monitor key performance indicators on the website and develop plans to

improve them.
Has the one with the ability to view Sales/Reports in Daily, Weekly,
monthly Yearly view.
Has the ability to Login/Logout on this Website as an administrator.
Worker
The worker is the one who operates the website when it comes to the
customer/shopper transactions.
Generate and update website content (products, content)
Work with agencies to build traffic & sales via the website(email
marketing)
Operate sales when buyers purchase an item.
Deliver the item to the purchaser using the Delivery form viewer(includes
the addresses of customer for finding them.).
Has the ability to Login/Log out on this Website as a worker.
Developer The Developer is the one who manage the website when it comes to
the dynamic functionality.
Operates the website when it comes to bugs.
Maintains the websites dynamic functions.
Page | 6

Shopper
The Shopper is the one who is really needed in this e-commerce website; they are
the one who uses its primary functionalities and transactions when it comes on
purchasing.
Has the Ability to login/logout as a Shopper or the user.
Has the ability to browse products and services.
Can purchase products.
Review items in checkout page.
Has the ability to cancel purchases.
Browser Users
The Browser users or the public users are the one who use in the public areas of
this website.
Has the ability to view products and services.
Has the access to create account on Sign up page.
Page | 7
Chapter III
Requirements Analysis
Problem Definition
The problem will develop a system that will help the MGLM group specifically;
it sought the following transactions.
General Problem
What are the specific needs of the manual system in Mglm Iron Works and
Aluminum?
Specific Problem
Difficulty in Maintenance of Records.
Time Consuming.
No Security of Data.
Mistakes Occurring in long Calculations [Total remaining payment, Payment for
pay channel, etc]

Uneasy Channel Monitoring.
Hassle in Data Recording.
High Data Redundancy.
Data Inconsistency.
Difficulty in getting information
Objectives
Page | 8

This System will provide MGLM Iron Works and Aluminum Fabricator
Transaction and Services System with an affordable and easy to use that improves
productivity and enhance efficiency no need for manual transactions.
General Objectives
To develop a MGLM Iron Works and Aluminum Fabricator Transaction

and Services System that will make a computerized transaction to the
customers.
Functions and capabilities
To figure out the problems
Specific Objective
To ease up the recording by encoding directly to the system with regards to the
records and information of the client. The records can be easily produce and release in a
quick possible time.
Scope of the Study
The study has the following identified scope:
The can have an account by signing up.
The customers can upload
Page | 9

Delimitation of the study
The study has the following identified limitation.
off-line database
The administrator/owner of the Company can use the system.
Users and Beneficiaries

This online system is created for the benefit of the company also the possible
customers, as this system will also serve as promotion for them because of its easy access
in the web. The benefit of the system to the users is they can communicate in a simplest
and fastest. This system has a great advantage compared to the old transaction.
In the customers part in Online Transaction Process, they can order a product
what they need in the particular Website. The implementation of the proposed will
minimized paper works and therefore simply and improve the focus of manager and staff
in keeping secured transaction and servicing of company.
Nature of System Investigation
In Identify potential problems and opportunities and consider them in light of
the goals of the MGLM Iron Works and Aluminum Fabricator Transaction and Services
System.
The investigation used was a researcher made interview to the person who
owned the MGLM Iron Works and Aluminum Fabricator Transaction and Services
System in Central Signal Village, Taguig City.
S Y S T E M AN A LYS I S AN D D E S I G N
Page | 10

The researcher also made a questionnaire check list to gather the needed data
for the companys profile. The draft of the questionnaire was drowning out based on
researchers readings, previous studies, and professional literature, publish and
unpublished thesis relevant to the study. After that we collect the information we
construct the needed of an appropriate system that they want. In that case we decided to
form an online processing system to keep secured and quick processing.
Page | 11

Chapter IV
Structured Analysis
Understanding the System
We understand that the system can be complicated. There are several distinctions that
are important when determine problems. To complete this study, it is necessary to analyze
the problem and the needs of a manual processing system of MGLM, because the
existing system of MGLM is manual system.
With manual systems the level of service is dependent on individuals and this puts
a requirement on management to run training continuously for staff to keep them
motivated and to ensure they are following the correct procedures. It can be all easy to
accidentally switch details and end up with inconsistency in data entry or in hand written
orders. This has the effect of not only causing problems with customer service but also
making information unable be used for reporting or finding trends with data discovery.
This system develops to make sure that any details are secured, and become easier
during transaction.
Page | 12

Context Diagram
0
MGLM Iron Works
CUSTOMER
ORDER
and Aluminum
MANAGEMENT
REPORTS
Fabricator
Transaction and
Services System
Custome
MANAGEMEN
T
RECEIPT
ORDER
DELIVER
Y
SUPPLIER
Existing Data Flow Diagram

Existing Flow Chart
Process Description
Data Dictionary
Entity Relationship Diagram
Page | 13

Chapter 6
Cost Benefit Analysis
Presentation Cost
A. Development
Hardware
Description
ASUS
Scanner
Usb Mouse
Printer
Qty
1
1
1
1
Unit
K43S
Hp ink jet
Cd-r king
Canon 2007
Unit Cost
P22, 680.00
P11, 750.00
P180.00
P15,900.00
Total Cost
P22, 680.00
P11, 750.00
P180.00
P15,900.00
Table 1.0
Software
Description
Qty
Microsoft Windows 7
Unit
Unit Cost
Total Cost
Ultimate
PC
P3,500.00
P3,500.00
or
other 1
version available
Table 1.1
Total Development Cost = P54, 010.00
Page | 14

B. Operating Cost
Utilities
Description
Electric
Qty
Unit
Unit Cost
Total Cost
12
Months
P150.00
P1,800
Unit Cost
Total Cost
Consumption
Table 1.2
Supplies (Yearly)
Description
Qty
HP Black 46
Original
Unit
Ink
Advantage
PCS
P 550.00
P1,100.00
PCS
P 500.00
P1,000.00
Reams
P200.00
P400.00
Cartridge
(1763799)
Hp 46 Tri
Color
Original
Ink
Advantage
Cartridge
(Z638AA)
Coupon Band
(Long
&
Short)
Table 1.3
Page | 15

Total Operating Cost = P 4,300.00
C. Project Cost
Project Cost = Development Cost + Operating Cost
= P54, 010.00 + 4, 300.00
Project Cost = P58, 310.00
The Computations
Legend
PC = Project Cost
PV = Present Value
FV = Future Value
APV= Accumulated Present Value
Present Value
PV1 = (.20* PC)
= (.20 * P58, 310.00)
= P11, 662.00
PV2 = [(.20* Pv1) + pv1]
= [(.20* P11, 662.00) + P11, 662.00]
= P13, 994.40
Page | 16

PV3= [(.20* pv2) + Pv2]
= [(.20* P13, 994.40 + P13, 994.40]
=P16, 793.28
PV4= [(.20* Pv3) + pv3]
= [(.20* P16, 793.28 + P16, 793.28]
= P20, 151.94
Pv5= [(.20* pv4) + Pv4]
= [(.20* P20, 151.94 + P20, 151.94]
= P24, 182.33
B. Future Value
Formula
FV= PV1 (1 + .10) N
Where N= Number of Years
1= 10% interest
FV1= Pv1 (1 + .10) N
= P11, 662.00 (1.1)
Page | 17

= P 12,828.2
FV2= Pv2 (1 + .10) N
= P13, 994.40 (2.2)
= P30, 787.69
FV3= Pv3 (1 + .10) N
= P16, 793.28 (3.3)
= P55, 417.82
FV4= Pv4 (1 + .10) N
= P20, 151.94 (4.4)
=P88, 668.54
FV5= Pv5 (1 + .10) N
= P24, 182.33 (5.5)
=P 133,002.82
C. Accumulated Present Value
APV1 = Pv1
= P11, 662.00
APV2= APV1 + Pv2
= P11, 662.00 + P13, 994.40
Page | 18

= P25, 656.40
APV3= APV2 + Pv3
= P25, 656.40 + P16, 793.28
= P42, 449.68
APV4= APV3 + Pv4
= P42, 449.68 + P20, 151.94
= P62, 601.62
APV5= APV4 + Pv5
= P62, 601.62 + P24, 182.33
= P86, 783.95
FUTURE AND PRESENT VALUE

A. Final Table
Project
YEARS
2016
No. of Years
Project Cost
Value
P 58, 310.00
--
Accumulated
Future Value
--
Present Value
--
Page | 19

2017
--
P11, 662.00
P88, 668.54
P11, 662.00
2018
--
P13, 994.40
P55, 417.82
P25, 656.40
2019
--
P16, 793.28
P30, 787.69
P42, 449.68
2020
--
P24, 182.33
P 12,828.20
P62, 601.62
2021
--
P20, 151.94
P 133,002.82
P86, 783.95
RATE OF RETURN
RR= [(APV5/PC) - (1/N)] 100-100
= [(P86, 783.95) (1/5] 100-100
= [1.49-0.20] 100-100
= 28%
PAYBACK PERIOD
PB= [APV5-PC) / PC] + N
= [(P 86, 783.95- P 58, 310.00)/ P 58, 310.00]+3
= (P28, 472.95/P 58, 310.00)
= (0.48) + 3
= 3.48
Page | 20

= or 3 years and 6 months
Chapter VII
Implementation
Page | 21
Chapter VIII
Summary
Summary of the Study
Page | 22

This chapter represents the summary of the study in regarding to the
relevant of implementation of MGLM Iron Works and Aluminum Fabricator Transaction
and Services System. The methods used to perform the researcher and the results related
to the study. The study was manipulated from the first semester of the school year 2015
2016.
This study also aimed to identify the advantages and disadvantages of online
processing system. In order to answer this, the researchers applying methods designed
questioners.
Conclusion
The Development of MGLM Iron Works and Aluminum Fabricator Transaction
and Services System are now sufficient in the conclusion of its security in Transaction
records, Customers because it can less time consuming. After extensive study has been
done and with the outcome of this system, it was proven that this system can help a lot
the company in terms of online transaction process, and for the part of online shoppers
theres no transportation because, the company will provide the delivery of for purchased
products, compared to the manual ordering youll need time just to visit their stall or
location.
It also actually lessens the time and manpower done compared to the nonelectronic commerce with this system a business company would surely benefit.
Recommendation
Based on the results of the findings and conclusions gathered, the
researchers would like to recommend the following:
Page | 23

1. It is recommended for administrator of a website to be knowledgeable in web to
maintenance to keep the product updated and prevent the loss of data.
2. The proponents recommend that the system should be implemented in order to
minimize the effort of the clients in terms of ordering and transactions.
Chapter IX
Gantt Chart
Page | 24
Page | 25

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TAGUIG CITY UNIVERSITY

The Development of MGLM Iron Works and Aluminum

A Research Study Presented to the Faculty of College of Engineering Technology

In partial fulfillment of the Requirements for the Degree of