TUNKU ABDUL RAHMAN UNIVERSITY COLLEGE

Faculty of Accountancy, Finance and Business

ABMD2013 Business Software Packages
Academic Year 2015/2016, 3rd Semester
AutoCount Coursework 1
Weighting: 10%

Individual Assignment
To be given on week 3
DUE DATE: WEEK 4 (7th March 2016 - 12th March 2016)

Objective
To access students practical ability to:
o
o
o
o

Create a company data file

Set up of customers and suppliers details
Record opening balances of an existing company.
Record the opening balances of the trade receivables and trade payables.

Important notes
The data keyed in for Coursework 1 would be continuously used for Coursework 2. Thus,
backup your data. Continue to key in transactions in this company account after you receive next
part of the case study for Coursework 2 in week 5.

Submission of Coursework
You are required to submit your coursework in hard copy (printout) to your tutor during the lab
class of week 4.
A penalty of 5 marks each day shall be deducted if the coursework is not received by tutor on
the LAB CLASS of week 4. The last day for late submission is on 12th March 2016 (Saturday,
Week 4) and any coursework submitted after this due date shall not be accepted by tutors and the
students (ie. the group) shall deem to have not submitted the coursework and will be secured
with ZERO marks.

Page 1

The Case
Sentral IT Sdn Bhd involves in the business of trading computer equipment and related
accessories. It commenced operations on 1st January 2016 and closes its account on 31st
December every year (ie. 1st January to 31st December).
The company has decided to keep the business and accounting records using computerized
AutoCount Accounting software starting 1st March 2016. You are required to use AutoCount to
set up the Company Profile together with its opening balances and record the transactions for the
month of March 2016.

Part A
Create a new account book with appropriate Company details, including Company Profile,
Fiscal Year, Chart of Accounts and Payment Methods.
Company Name : Sentral IT Sdn Bhd (Student name Group xx)
Registered Address : 1, Jalan 2B, Bandar Kolam Air Panas, 53300 Setapak, Kuala Lumpur
Fiscal Year Start Date : 01/01/2016
Actual Data Start Date : 01/03/2016
Home Currency : Ringgit Malaysia
Account Code Format : AAA-AAAA
Module involved : G/L, A/R, A/P, Stock, Sales and Purchases
GST No. : 001002003004
GST start date : March 2016 (taxable period : 3)
Default GST tax code : TX_S for purchases, SR_S for supply, MSIC Code is 71171
After creation of the new account book, complete the Company file by keying in Student name
for Remark (eg. Student Name: Tan Ai Le Remark: TanAiLe), then select yellow for its
colour.
Modify the Chart of Account as per Appendix A. Then follow with the creation of debtors and
creditors as per Page 4.
Generate the Chart of Account report to show the normal account, special account and its type,
with filter option: Type of Chart Account - ALL ABOVE, then inquiry, preview and select
report key=0 to generate Chart of Account. Save the report as: A. Chart of Account
[8 marks]

Page 2

Part B
Set up the opening balances of Sentral IT Sdn Bhd using the following documents. Refer to
Appendix B for the flow chart of entering opening balances , use the third option by NOT
having MTD balance month by month.
Sentral IT Sdn Bhd
Statement of Profit or Loss for two months ended 29th February 2016
RM
RM
Sales Credit sales
800,000
Cash sales
80,425
880,425
Less : Return Inwards
(18,400)
862,025
Less: Cost of Goods sold
Opening inventories 1st Jan
102,994
Add: Purchases
422,115
Less: Return Outwards
(1,452)
420,663
th
Less: Closing inventories 28 Feb
(10,191)
(513,466)
Gross Profit
348,559
Less: Expenditure
Interest expenses
Salaries
Travelling expenses
Discount allowed
Office rental
Depreciation Office equipment
Depreciation Motor vehicle
Telephone and internet
Medical fees
Printing and stationery
Net Profit for the year

3,200
153,289
17,042
3,415
88,400
45,000
14,300
2,000
589
3,000

(330,235)
18,324

Sentral IT Sdn Bhd

Statement of Financial Position As At 29th February 2016
RM
RM
Non-current assets
Motor Vehicle
57,000
Accum Dep Motor vehicle
(1,900)
Office Equipment
225,000
Accum Dep Office Equipment
(7,500)
Furniture & Fittings
50,000
Accum Dep Furniture & Fittings
(1,250)
321,350
Current assets
Stock
Trade Receivables Control
Cash at Bank - CBB
Cash in Hand

10,191
227,218
4,973
62

242,444
563,794

Page 3

Equity
300,000 Ordinary shares of RM1 each
Retained profits b/d
Jan to Feb 2016
Shareholders equity

345,000
60,000
18,324

Non-Current Liability
Loan from Bank

40,000

Current Liabilities
Trade Payables Control
Other Payables Control
Accruals

i.

78,324
423,324

54,818
33,000
12,652

100,470
563,794

Upon completion of keying the opening balances, preview the report on the data entry
screen. Save the answers (as at 29th February 2016 in AutoCount) in pdf format and
name it as Bi. Opening balance.
[10 marks]

List of Payables and outstanding invoices as at 29th February 2016

Trade Payables: HP Sdn Bhd (term: 45 days)
2 Jan 2016
Inv 495/
RM9,000
PI-000001
18 Jan 2016
Inv 949/
RM14,518
PI-000002
RM23,518

Trade Payables: Enson IT SB (term: COD)(GST:NR)

22 Jan 2016
Bil 6908/
RM25,500
PI-000003
5 Feb 2016
Bil 9856/
RM5,800
PI-000004
RM31,300

Other Payables: V Property Management (30 days)

22 Feb 2016
Iv 586/
RM33,000
PI-000005
RM33,000
ii.

Generate AP Invoice Listing from 1 January 2016 to 29th February 2016. The path is at AP
Invoice entry screen>Print AP Invoice Listing > Inquiry > Preview > Key 3:AP Invoice
Listing(Supplier Invoice No.). Save the report as: Bii. AP Invoice Listing
[6 marks]

List of Trade Receivables and outstanding invoices as at 29th February 2016

Trade Rec: Micro Technology (term: 30 days)
8 Jan 2016 Iv 3893
RM55,000
15 Feb 2016 Iv 9435
RM88,913
RM143,913
iii.

Trade Rec: IT Pro Enterprise (term: 30days)(GST: ZRE)

15 Jan 2016
Iv 13948
RM70,500
2 Feb 2016
Iv 48527
RM12,805
RM83,305

Generate AR Invoice Listing from 1 January 2016 to 29 February 2016. The path is at AR
Invoice entry screen>Print AR Invoice Listing > Inquiry > Preview > Key 1: AR Invoice
Listing. Save the report as: Biii. AR Invoice Listing
[6 marks]

Page 4

APPENDIX A
Account
No.

Description

Special
Acc
Type

Input
Tax
code

Output
Tax
MSIC
Code

CAPITAL
100-0000

CAPITAL

RETAINED EARNING
150-0000

RETAINED EARNING

151-0000

RESERVES

SRE

FIXED ASSETS
200-0000

FIXED ASSETS

200-2000

FURNITURES & FITTINGS

SFA

200-2005

ACCUM. DEPRN. - FURNITURES & FITTINGS

SAD

200-3000

OFFICE EQUIPMENT

SFA

200-3005

ACCUM. DEPRN. - OFFICE EQUIPMENT

SAD

200-4000

MOTOR VEHICLES

SFA

200-4005

ACCUM. DEPRN. - MOTOR VEHICLES

SAD

200-5000

COMPUTER EQUIPMENTS

SFA

200-5005

ACCUM. DEPRN. COMPUTER EQUIPMENT

SAD

CURRENT ASSETS
300-0000

TRADE DEBTORS CONTROL AC

305-0000

OTHER DEBTORS

310-0000

CASH AT BANK

310-1000

SDC

CBB BANK

SBK

320-0000

CASH IN HAND

SCH

330-0000

DEPOSIT & PREPAYMENT

390-0000

STOCK BS

SBS

CURRENT LIABILITIES
400-0000

TRADE CREDITORS CONTROL AC

SCC

406-0000

OTHER CREDITORS CONTROL AC

SCC

410-0000

ACCRUALS

450-0000

CUSTOMERS DEPOSIT

490-0000

TEMPORARY ACCOUNT FOR CONTRA

SDP

LONG TERM LIABILITIES

460-LOAN

LOAN FROM BANK

SALES
500-0000

CREDIT SALES

SR_S

71171

500-1000

CASH SALES

SR_S

71171

Page 5

APPENDIX A (Continued)
Account No.

Description

Special
Acc Type

Input Output
Tax
Tax
code
Code

MSIC

SALES ADJUSTMENTS
510-0000

RETURN INWARDS

SR_S

71171

520-0000

DISCOUNT ALLOWED

SR_S

71171

COST OF GOODS SOLD

610-0000

STOCKS OPENING

SOS

620-0000

PURCHASES

TX_S

622-0000

PURCHASES RETURN

TX_S

625-0000

CARRIAGE INWARDS

TX_S

690-0000

STOCKS CLOSING

SCS

OTHER INCOMES
530-0000

INTEREST INCOME RECEIVED

540-0000

DISCOUNT RECEIVED

EXPENSES
901-0000

ADVERTISEMENT

TX_S

902-0000

BANK CHARGES

TX_S

903-0000

DEPRECIATION OF FIXED ASSETS

904-0000

SALARIES

905-0000

TRAVELLING EXPENSES

906-0000

UPKEEP OF MOTOR VEHICLE (BL)

907-0000

WATER & ELECTRICITY

908-0000

LOSS ON FOREIGN EXCHANGE

909-0000

TELEPHONE AND INTERNET ACCESS FEES

TX_S

910-0000

PRINTING & STATIONERY

TX_S

911-0000

LOAN INTEREST EXPENSE

ZP

912-0000

OFFICE MAINTENANCE

TX_S

914-0000

OFFICE RENTAL

TX_S

915-0000

MEDICAL FEES (BL)

TX_S
BL
TX_S

BL

TAXATION
950-0000

TAXATION

Page 6

APPENDIX B

Page 7