Chapter 3

Technical Background

In this chapter we discuss about the technologies that we will be use. The
explanation for all those technical development for the propose system.

3.1 Details of the Technology to be used for the Proposed System

The proposed system is all about developing a financial allocation and
forecasting system of the company, they can easily manage and monitor all the
transactions and the processes regarding the financial status of the company.
Researchers develop a proposed system that will support manual estimation of their
budget for a project, allowing the user to monitor progress of each project. The
proposed system will also help the user to manage their weekly target of the project.

3.1.1 Hardware
For the hardware requirements of the system these are PC unit and printer. In
requirement of the PC these are the following needed: Processor Intel i5 or higher,
2GB RAM or higher, standard keyboard, optical mouse and screen monitor.

3.1.2 Software
For the software requirements of the system these are the following software
needed: Operating system windows 8 or higher, an application called XAMPP. The
researchers use the tester of the PHP embedded to MySQL code if it is working
properly or not, and an office suite, preferably Microsoft Office to create and edit the
documents needed for the study.

3.1.3 People ware

For the people ware requirements, the proposed system will need Administrator
who can manipulate the system and make a maintenance on the database, an IT
specialist or programmer that maintains the system of PHP and MySQL, and a
computer technician and Database administrator.

3.2 Project Technical Descriptions

3.2.1 Login Module

The Log-in module will start by making an account for user and client made by
the user, the user will send the username and password to the client via e-mail. Once
the mail received the client can change its own username and password. If the client or
user forgot the password or username of their account it will notify the admin and the
admin will send the former username and password to the user via e-mail.

3.2.2 Account Module

The account module for the user can view the contract detail, project list, list of
clients and edit project progress, financial status of the company, compute the milestone
billing

and

add

projects

and

clients.

The client can view the list of project and comment base on the progress/result of the
project.

3.2.3 System User Module

The system user will include messaging for the client to the user in every project,
once the username/password was forgotten the proposed system will detect it and will
give a notification on the admin and the admin will send the username/password to the
user/client via e-mail.

3.2.4 Project Estimation Module

The user will compute the estimation of each projects in every client and can
monitor the budget of the company. The project estimation will be use as a calendar
form to observe the companys budget in the future. The total budget of the company
will appear in 3 different colors the green which means the company have a positive
outcome in a project red which means the company have a negative outcome and
yellow which means the company meet the exact value of a project.

3.2.5 Project List Module

For the project list module the user and the client can view the list of current and
previous projects. The user have an option button for adding a new project and edit the
project status base on the working progress reported . The project list also includes the type
of projects the user have.

3.2.6 Project Monitoring Module

The user and client can view/monitor the current the progress of the projects.
The user also can edit the current status of the project depends on the progress of the
project. For the client he/she can be able to add some comments and notes basis for
the project.

3.2.7 Comment Module

For the Comment Module the client will be able to add comments on a project to remind
the user about the project. As well as the user can reply to the comment.

3.2.8 Calculate Milestone Module

For the milestone module the user will compute the total wages for the workers
base on the current progress of a project. The proposed system will include a portion of
Microsoft excel for the computation for milestone billing.

3.2.9 Reports Generation Module

For the reports the user will input the details of the project base on the current
progress of the project, the user also can edit the weekly reports before it will be
submitted to the client.

Input Process Output

Input

Process

Information and
Knowledge
Requirements

Inception

Web Application
Forecasting
Decision Support
System
E-Mail
Observation
Problem
Encountered

Software Requirements

Notepad ++
MySQL
PHP
XAMMP
HTML
Microsoft Office

Planning
Project Design

Project Development

Elaboration
Construction

Testing and
Evaluation Procedure

Release /
Validation

Revision

Hardware Requirements

PC Unit
Printer

Production

People Requirements

Output

Client
Admin
User

Evaluation of the Project Acceptability

Financial
Allocation and
Forecasting
System for
Pergola Builders