Bicol University

Institute of Physical Education Sports and

Recreation

COLLEGE STUDENT COUNCIL

A.Y. 2015-2016
CONSTITUTION AND BY-LAWS

PREAMBLE
We, the students of Bicol University Institute of Physical Education Sports and
Recreation, imploring the aid of Almighty God in order to promote high standards of
character, scholarship, leadership and service to foster camaraderie, act as the
participating partners of the university administration, advance the common welfare
of the students and to achieve just and humae environment, do hereby promulgate
this constitution and by-laws.
ARTICLE I
General Provisions
Section 1. The organization established herein recognized shall be known as the
Bicol University Institute of Physical Education Sports and Recreation College
Student Council. Here in referred to as the COLLEGE STUDENT COUNCIL.
Section 2. The College Student Council shall be located and established within the
Bicol University Institute of Physical Education Sports and Recreation, Daraga, Albay.
ARTICLE II
DECLARATION OF OBJECTIVES AND FUNCTIONS
Section 1. The College Student Council shall be autonomous in undertaking
programs of action complementary to the development of the Bicol University
Institute of Physical Education Sports and Recreation through the cooperation of the
students.
Section 2. The College Student Council shall pursue the following objectives:
a. To uphold the ideals of the College geared towards ensuring wellrounded and developed students;
b. To develop a sense of service and responsibility among the students
for the welfare of the society;
c. To serve as an active agent for students ideals and sentiments;
d. To strengthen the rights and welfare of the students;
e. To strengthen the ties among the students, faculty and
administration by way of discussing problems and plans through
peaceful and intellectual means so that the common good may
reign;
f. To initiate and promote programs involving students in campus
activities that are designed to enhance the development of the
students;
g. To undertake fund raising projects and activities to support CSC
programs and objectives.
h. To represent the students in seminars, workshops and other
activities; and
i. Help and serve students who may need assistance especially in
dealing with the faculty, administration and other members of the
BU community.

ARTICLE III
MEMBERSHIP
Section 1. All Bona fide students of Bicol University Institute of Physical Education
Sports and Recreation, irrespective of year levels during the semester shall
automatically become members.
ARTICLE IV
RIGHTS AND DUTIES OF THE MEMBERS
Section 1. Members in good standing shall have the following rights:
a. To participate in all deliberation;
b. To participate in any activity undertaken by the council;
c. To be informed of the rules and regulations affecting him;
d. To have the grades speedily recorded, his transcript of records speedily
processed and the confidentiality of his academic records;
e. Shall have the freedom of the press and of speech, and of peaceful
assembly not contrary to the constitution of the CSC and the existing
laws governing such rights;
f. To petition the proper authorities for redress of grievances, present
views and opinions conducive to broad, sound ad healthy thinking of
vital issues concerning the welfare of the students;
g. Right against exploitation, involuntary servitude nor cruel or unusual
punishment;
h. To reasonable protection. In case of arrest within the school premises,
coordination shall be accorded to school administration;
i. To question during the general assembly all decisions and policies
promulgated by the student council;
j. To recommend for impeachment any officer subject to the conditions
stipulated by this constitution;
k. To propose for the amendment of any provision in this constitution and
by-laws; and
l. To have free access on records, reports and documents left by the
council.
Section 2. The duties of the members shall be:
a. To uphold the constitution and by-laws of the college;
b. To abide by the decisions of the majority in all undertakings of the
council;
c. To attend meetings, activities, and other functions of the council; and
d. To meet all financial obligations and other duties and responsibilities
due to the council.
ARTICLE V
ORGANIZATIONAL SET-UP
The College Students Council of the Institute of Physical Education Sports and
Recreation shall be composed of the following:
a. General Assembly
b. Executive Council
c. Standing Committees

ARTICLE VI

GENERAL ASSEMBLY
Section 1. The general assembly shall be composed of all bona fide students of
College of Agriculture and Forestry.
Section 2. It shall be the highest policy-making body of the council. As such, it shall
have the following powers:
a. To act on any proposal presented by any member of the executive
council on any of the member of the assembly.
b. To impeach or suspend any member of the assembly in accordance
with the provision of Article XIV of this constitution and by-laws.
Section 3. In cases wherein the General Assembly failed to constitute a quorum,
of the members shall have special powers to act on decisions in behalf of the
General Assembly.
ARTICLE VII
POWERS AND FUNCTIONS OF THE EXECUTIVE COUNCIL
Section 1. The executive council shall be composed of the elected College Student
Council President, Vice-President, Secretary, Treasurer, Auditor, Business Manager,
Public Information Officer, and Representative.
Section 2. The executive council shall have the following powers and functions:
a. Legislate all matters affecting the council;
b. Determine the program of activities of the council subject to the
approval of the General Assembly;
c. To enforce the decisions made by the General Assembly;
d. To act on the grievances, requests, and recommendations as
presented by the studentry.
ARTICLE VIII
POWERS AND DUTIES OF THE EXECUTIVE COUNCIL MEMBERS
Section 1. The President shall be the Chief Executive Officer of the Council. He shall:
a. Preside over the general, regular, special and emergency meetings
of the assembly and the council;
b. Carry out and implement resolutions, policies, and council laws
passed and approved by the General Assembly;
c. Create special committees and appoint its members;
d. Represent the council in its official capacity as the President in
occasions and events where the council needs his representation;
e. Authorize and countersign all disbursements to be paid by the
treasurer;
f. To take active supervision over the properties, interests, business
and affairs of the council; and
g. Perform such other acts as may be required of him by the council
and the assembly.
Section 2. The Vice-President shall:
a. Assists the President in all matters;
b. Take-over the duties of the President in case of absence, disability,
death, resignation or removal for the cause of the President;
c. Monitor the activities of the College Based Organization; and
d. Perform such other acts as may be required of him by the council
and the assembly.

Section 3. The Secretary shall:

a. Record and keep the minutes of the Council and the Assembly;
b. Prepare and send communication pertaining to the activities of the
council and the assembly;
c. Head of the Secretariat Committee; and
d. Prepare accomplishment report at the end of the semester; and
e. Perform such other duties as may be entrusted of him by the
council and the assembly.
Section 4. The Treasurer shall:
a. Act as the custodian of the funds and property of the Council;
b. Disburse the funds of the Council in accordance with such rules and
regulations or such administrative orders promulgated by the
administration;
c. Prepare the financial statement, which shall be supported by the
vouchers and official receipts at the end of the semester;
d. Head of Finance, Budget and Appropriation Committee; and
e. Perform such other duties as may be entrusted of him by the
council and the assembly.
Section 5. The Auditor shall:
a. Audit the funds and account of the council;
b. Certify the legality of the expenses by the Council;
c. Assists the Treasurer in collecting funds for the Council; and
d. Perform such other duties as may be entrusted of him by the
council and the assembly.
Section 6. The Business Manager shall:
a. Supervise all business and fund raising activities of the Council;
b. Head the Ways and Means Committee; and
c. Perform such other functions as may be designated of him by the
council and the assembly.
Section 7. The Public Information Officer shall:
a. Disseminate information for the Mass Media duly approved by the
President;
b. Post the minutes, financial statements and other important
documents prepared by the secretary and treasurer;
c. Head the Networking and Information Committee; and
d. Perform such other functions as may be designated of him by the
council and the assembly.
Section 8. The Representatives shall:
a. Represent the College Student Council to the University Student
Council Body; and
b. Perform such other functions as may be designated of him by the
council and the assembly.

ARTICLE IX
STANDING COMMITTEES
Section 1. The organization shall have the following standing committees:
a. Secretariat Committee
b. Finance, Budget and Appropriation Committee
c. Ways and Means Committee

d.
e.
f.
g.
h.

Sports and Recreations Committee

Networking and Information Committee
Grievance and Arbitration Committee
Revisions and Constitutional Amendment Committee
Special Committee

Section 2. The Secretariat Committee

a. The Secretariat Committee shall be headed by the Secretary of the
Council.
b. Members of which shall be appointed by the Executive Council.
c. It shall be in charge of all matters pertaining to the documentation
of the activities of the Council.
Section 3. The Finance, Budget and Appropriation Committee
a. The Finance, Budget and Appropriation Committee shall be headed
by the Treasurer of the Council.
b. Members of which shall be appointed by the Executive Council.
c. It shall facilitate to the collection of semestral fees and other
contributions set by the Council.
d. It shall present proposals and means of raising funds of the Council
in case of special projects.
e. It shall attend to the financial requirement of the Council to enable
the latter to implement its objective, programs, projects and
activities.
f. It shall ensure the implementation of the financial programs of the
Council.
Section 4. The Ways and Means Committee
a. The Ways and Means Committee shall be headed by the Business
Manager of the Council.
b. Members of which shall be appointed by the Executive Council.
c. It shall be in charge of planning, organizing, and adopting measures
and programs to raise funds for the Council.
Section 5. The Sports and Recreation Committee
a. Chairman and members of Sports and Recreation Committee shall
be duly appointed by the Executive Council.
b. It shall take charge of the planning, organizing, devising and
adopting programs and activities for the genuine sports
development for the members of the Council.
Section 6. The Networking and Information Committee
a. The Networking and Information Committee shall be headed by the
P.I.O. of the Council.
b. Members of which shall be appointed by the Executive Council.
c. In coordination with the members of the Editorial Staff of the Official
CSC Publication, it shall facilitate the dissemination of issues
pertaining to the projects and current events undertaken by the
Council.
d. It shall be in charge of conducting seminars, trainings and the like.
Section 7. The Grievance and Arbitration Committee
a. The Chairman and members of the Grievance and Arbitration
Committee shall be duly appointed by the Executive Council.
b. It shall take appropriate actions to maintain good relations among
the members and shall settle and resolve disputes and
disagreements.
Section 8. The Revision and Constitutional Amendment Committee

a. The Chairman and members of the Revision and Constitutional

Amendment Committee shall be duly appointed by the Executive
Council.
b. It shall hear, consolidate and sponsor on the floor all proposed
amendments to or revisions of the IPESR-CSC Constitution and ByLaws.
c. It shall conduct a study or survey to determine the veracity of the
proposed amendments or revisions.
ARTICLE X
COLLEGE BASED ORGANIZATIONS
Section 1. All accredited College Based Organizations established in the Bicol
University Institute of Physical Education Sports and Recreation shall be governed
by its own Constitution and by-laws, however the College Student Council Center
Committee shall have the power to monitor its activities.
Section 2. All College Based Organization shall furnish to the Executive Council;
constitution and by-laws, accomplishment reports, financial reports and other
documents related to their organizational activities every end of the semester.
Section 3. Any complaints and violations charged against the organization shall be
presented before the Executive Council and College Student Activities Coordinator,
provided that there is no provision in their own constitution for treating such cases.
ARTICLE XI
ELECTION
Section 1. The election of the College Student Council Officers shall be determined
by the Office of the Students Services subject to the existing Rules and Regulations.
ARTICLE XII
TERM OF OFFICE
Section 1. The term of office of the officers of the IPESR-CSC shall be until such time
that their legal successors have been duly elected and qualified, unless, removed
from office sooner for the causes provided for by the CSC Constitution and By-laws
and their respective Internal Revenue Rules and Procedures, permanently
incapacitated, dies or resigns from office.

ARTICLE XIII
SUCCESSION AND FILLING-UP OF VACANCIES
Section 1. In case the President of the Council voluntarily resigns, dies, is
permanently incapacitated, is removed from the office or has been absent without
leave for more than three (3) consecutive meetings, the Vice-President shall
automatically assume the office for the unexpired portion of the term and shall

discharge the powers and duties and enjoy the rights and privileges appurtenant
thereto.
Section 2. Any vacancies in other positions resulting from impeachment,
resignation, disability or death, a special election through a plebiscite called for the
purpose shall be held.
Section 3. In case the President of the Council is suspended as a result of an
administrative case or has taken any form of authorized leave of absence for more
than ten (10) days, the Vice-President shall automatically assume office of the CSC
President in an acting capacity until such time that the President resumes his office.
Section 4. Suspensions from any other positions shall be filled-up by the Executive
Council within two (2) days.
ARTICLE XIV
IMPEACHMENT AND REMOVAL FROM THE OFFICE
Section 1. Any officer may be disciplined, suspended or impeached from office on
any of the following grounds:
a. Culpable violation of the Constitution and By-laws of the IPESR-CSC.
b. Dishonesty, oppression, misconduct in office or gross negligence.
c. Abuse of authority.
d. Unauthorized absence for three consecutive regular or special
meetings.
Section 2. In addition to the abovementioned grounds, the President may be
disciplined, suspended or impeached from office on the ground of:
a. Failure to call/hold regular meetings for at least two (2) consecutive
months.
Section 3. A verified complaint against any erring officer shall be initiated by a
concerned member of the council and it shall be filed before the grievance and
arbitrary committee.
Section 4.
a.) For the purpose of impeachment, an affirmative vote of at least 2/3
of the Executive Council shall be required for it to be endorsed to the General
Assembly.
b.) A majority vote of all the members of the General Assembly shall
remove any officer.
Section 5. For purpose of suspension, an affirmative vote of at least 2/3 of the
Executive Council shall be required at the disciplinary proceedings at which penalty
is being determined; provided that the period of suspension shall not exceed fifteen
(15) days.
Section 6. Resignation of any IPESR-CSC Officer shall be deemed effective only upon
acceptance and approval by the following authorities:
a. The College Student Activities Coordinator
b. The Executive Council
ARTICLE XV
MEETINGS AND QUORUM
Section 1. The General Assembly shall meet at least twice a year for the purpose of
activities for the 1st and 2nd semester and reports. A majority of the total
membership of the Assembly shall constitute a quorum.

Section 2. The Executive council shall meet at least twice a month. Five members
shall constitute a quorum and their acts shall bind the Council.
Section 3. Special meetings may be called by the President when he deems it
necessary.
Section 4. Conduct of Meeting
a. Simple parliamentary procedures shall be followed in all meetings,
and
b. Other procedures for the conduct of meetings may be added upon
by different committees.
Section 5. The Secretary shall issue notice of the meetings at least three (3) days
before such meeting is to be held.
ARTICLE XVI
FUNDS
Section 1. The general funds shall come from the membership fee and other
contributions of the members.
Section 2. Every member shall pay a membership fee of P50.00 per semester. Upon
registration/semester, 30% of which shall go to the USC and 70% shall stay with the
College.
Section 3. Special funds shall come from the proceeds of fund-raising activities.
Section 4. The collection and disbursement of funds of the CSC shall be governed by
the existing laws, rules and regulations of such administrative orders that may be
promulgated by the university.
ARTICLE XVII
COLLEGE STUDENT COUNCIL ADVISER
Section 1. The CSC Adviser must be a full-time faculty member of the Bicol
University Institute of Physical Education Sports and Recreation and chosen by the
majority of the Council Officers.
Section 2. The adviser shall act on all matters regarding technicalities and shall also
serve as the consultant of the Executive Council.
Section 3. The term of office of the adviser shall be co-terminus with the CSC
Officers.

ARTICLE XVIII
AMENDMENTS, REVISIONS AND RATIFICATIONS
Section 1. Any amendment to, or revisions of this constitution may be proposed by
the Executive Council, upon a vote of of all its members.

Section 2. Any amendment to, or revisions of this constitution under section 1

hereof shall be valid and take its effect upon ratification by a majority vote of
students cast in a plebiscite.
ARTICLE XIX
EFFECTIVITY
Section 1. This constitution shall take effect upon ratification by a majority vote of
the students in the plebiscite called for the purpose.