Professional Documents
Culture Documents
45. Gives a quick overview of the report while at the same time making a favorable impression on the
reader
46. Lists the sections of the report and the pages on which they start. It previews the reports
organization,depth, and emphasis
47. Gives the number, title, and page of each visual aid in the report
48. If it contains both figures and tables, list figures first then tables
49. If the list contains only figures or only tables
50. Is a miniature version of the report;present the main points and basic details of the entire report
51. Orients the reader to the reports organization and contents. Help readers by describing the
purpose,scope,procedure,and background.
52. State the purpose in one or two sentences
53. Reveals the topic covered in a report
54. Also called methodology statement-- names the process followed in investigating the topic of the
report. Establishes a writers credibility by showing that he or she took all the proper steps
55. Can call either the problem or background statement and the goal is to help the readers understand
and agree with your solution because they view the problem as you do.
56. Succinctly identifies the basic facts(relocating problems), the cause(out of state hires), the
significance(decline in productivity) and the source (complaints to Human Resources)
57. Contain more information
58. Provides context for the problem and the report. In it you can combine background and problem into
one statement
59. Two sections at the beginning of the report or at the end
60. Choose it if you want to give readers the main points first and if you want to give them a perspective
from which to read the data in the report
61. Choose it if you want to emphasize the logical flow of the report, leading up to conclusion
62. Emphasizes the reports most significant data and ideas.
63. Usually fulfills the purpose of the report, but do not hesitate to make further recommendations
64. Fills the needs of the reader. Issues of planning and design, covered in other chapters, all apply here
65. Three special concerns in formal reports
66. Format of the body
67. (glossary and list of symbols, references, and appendixes) is placed after the body of the report
68. Is discussed along with citation methods in appendix B
69. Contains information of a subordinate,supplementary or highly technical nature that you do not want to
place in the body of the report
70. A synopsis of the most important points in the report
71. presents the main points of the report, often for the benefit of a non-technical secondary audience.
72. Records the sources of information in the report and follows the final section of the report body.
73. Alert readers to these materials in the introduction,Arrange them alphabetically,Do not number the
terms or symbols,List the terms or symbols on the left and definition on the right side on the same line.
74. Supplemental information that is too detailed and technical to fit well into the body of the
report.Information that some readers need and others do not.Recent trend, to place highly technical and
statistical information here.