Professional Documents
Culture Documents
Edition 3
CONTENTS
FORWARD..............................................3
INTRODUCTION TEFMA SPACE PLANNING GUIDELINES ..4
1.0
2.0
2.2
ACADEMIC SPACE..15
2.2.1 Broad Academic Categories (ASCED)..........15
2.2.2 Narrow Academic Categories (ASCED)....16
2.3
3.0
4.0
SPACE UTLISATION....29
4.1
Room Audits and Audit Data...29
4.2
Space Utilisation Rates.. 30
4.3
Analysis of Space Utilisation Data..32
4.4
Factors Affecting Space Utilisation.33
5.0
6.0
7.0
8.0
Acknowledgements ...59
9.0
Copywrite 2009 by: Tertiary Education Facilities Management Association (TEFMA) Incorporated.
TEFMA Inc. All rights reserved.
FORWARD
Space is one of the major assets of higher education institutions and, on
average, represents around 20% (capital and operating expenditure) of their
operating costs. While this incurs a major cost to institutions, the availability of
appropriate space is essential to support their teaching, research and community
service objectives. Also, the provision of appropriate space is becoming even
more important as institutions increasingly compete for students and funding.
The management of space is therefore a key foundation of the asset
management strategy for any institution.
This third edition of TEFMAs Space Planning Guidelines represents a further
step forward in the provision of essential planning information for use by Facilities
Managers in the higher education sector. It builds upon the first and second
editions, which were issued in 1998 and 2002 respectively. The first and second
editions have been tested in practice and opportunities to improve the quality of
the data were identified. While it is clearly recongnised that one size does not fit
all, these guidelines present an excellent basis from which to start to assess
space requirements, provide quality advice and develop benchmarks.
The production of these guidelines has only been possible through a lot of hard
work by a number of TEFMA members. Thirty four institutions contributed data,
without which the space standards would have been far less accurate. Particular
thanks, goes to the editorial panel consisting of Sandra Jones (Chair and Space
Planning Consultant) Tom Hunt, Darren McKee, Michael Scott, Barbara
Robinson. Joan Rodriges, Andrew Trotter, Garry Bradley, Terry Young, without
whom this publication would not have been possible, Mark Bradley, TEFMA
Director, who co-ordinated, initiated and project-managed the publication.
ANDREW FROWD
PRESIDENT
TERTIARY EDUCATION FACILITIES MANAGEMENT ASSOCIATION (TEFMA) 2009
INTRODUCTION
TEFMA SPACE PLANNING GUIDELINES
These Guidelines have been specifically developed to provide a base
recommendation with clearly defined parameters, which can either be used per
se or adjusted and adapted to suit various known situations as they exist in
differing campus locations. An example of this is the mix of teaching and
research done in universities and the possible absence of research space in
Polytechs and TAFE Colleges. To improve credibility of bids for space it is
strongly recommended that proposals simply based on norms be avoided.
Reports should be augmented by an overview of requirements taking into
account the needs of an institution, faculty or department reviewed at the local
level. This third edition is structured similarly to the previous publications, with
three main sections providing advice on User Group space based on student and
staff load, Guide Utilisation Ratios, and General Space Standards based on room
type, with definitions of commonly used terms provided. In preparing capital
development feasibility studies, there will be a need to convert useable floor
areas (UFA) to a gross floor area (GFA). This process has not been addressed in
these guidelines.
Whilst each building type requires individual assessment, this ratio is reported in
total campus terms in TEFMAs annual benchmarking report as a guideline.
However, further research on this and other gaps in the detailed space
recommendations will enhance a future edition of these guidelines.
Space management is the process by which administrators and managers are
provided with information on space utilisation and space needs to make
significant facility planning-related decisions in a cost effective manner.
Specifically, space management is the systematic method of inventorying,
allocating, planning, designing and maintaining space, equipment and furniture
for general or special-purpose facilities that are subject to such needs as
flexibility or an accommodation for future growth. Flexibility, functionality and
efficiency require an effective space management system, for which space
planning is an effective tool.
The purpose of this guide is to provide members with a useful tool for space
planning and to define and coordinate the necessity and extent of space planning
needs on a case-by-case basis and to ensure efficient and effective use of space
in the most economical manner while meeting the institutions space
requirements.
Space management continues to be an essential element in total asset
management, providing an opportunity for greater utilisation of space and
minimisation of capital programs, reducing recurrent operating costs and
providing appropriate solutions to client accommodation programs.
Floor UFA
Room File/Table
o Unique Room Number prefixed by Building code
o Room Type code (Room Types are listed in Section 3.2)
o Room Function code (Room Function types see Section 3.3)
o Room Condition code
o Room Area m - total of room area to aggregate back to Building file
o Useable Floor Area m - total of usable room area to aggregate back to
Building File/table
o AOU Academic Organisation Unit Code Faculty
o AOU - Academic Organisation Unit Code - School
o AOU - Academic Organisation Unit Code - Department
o Occupants name (Needs to be able to enter multiple names)
o Number of Office Users (FTE)
o Disability Access compliant
Supplementary Room File/Table (Optional)
o Details of furniture
o Number/capacity of workstations
o Number/capacity of teaching / meeting seats
o Number/capacity of computers and type
o Number/capacity of printers/ copies/ faxes and type
o Number/capacity of laboratory spaces within labs
o Projectors/ AV equipment
o Door sign detail (optional)
o Fittings
o Paint colours
o Floor coverings etc
o Lifts attached to particular rooms (ie Service)
o Air Conditioning attached to a particular room
o Natural Ventilation attached to a particular room
Note: While it is not imperative to collect data against all these categories, when a Space
Inventory Module has the capability of collecting data against all categories, it assists in
future planning as one can track what buildings and rooms are disability compliant and
the room condition etc for Capital and Maintenance planning.
Ideally, to have a complete Space Management System, it is best to have the relational
databases linked to CAD floor plans to provide accurate areas and graphical printing.
The reports should be able to be user defined, with the ability to view and
change parameters on the screen before a report is printed. The reporting tool
should include the normal range of charting options.
All reports should be auto dated with (where applicable), aggregated Building
Gross Floor Area, Room Size and Room Useable Floor area UFA, sub totalled
and totalled by the category requested. (Eg, by Building or an AOU code within a
building or several buildings).
Changes in either of the UFA or room size should be aggregated back to the
Total Building size, UFA and Room size in the Building file.
Reports should be able to be exported into Word, Excel or PDF files to enable
them to be attached to an email.
Ideally, the Reporting Module could be linked to the institutions EFTSL (Student)
and FTE (Staff) data.
Section 5 of the SPG Indicative Space Modelling provides a guide for the above
amounts of space. However, the amounts of space allocated in any space
planning model can be made institution specific based on what has worked
previously in the institution or what it will need in the future, due to changing
pedagogy. Also, benchmarking over time can provide an indication of trend in
these areas.
10
2.0.1
TOTAL UNIVERSITY AND INSTITUTIONAL GROSS FLOOR AREA (GFA) AND
USABLE FLOOR AREA (UFA) m / EFTSL
For a broad rule of thumb planning
parameter, 14-15m GFA/EFTSL
would be considered an Australasian
average for University and other
Higher Education Institutional space.
This ratio covers all space on a
campus except for student housing
(Ref 1)
Also see table below for Ref 2 data
UFA/EFTSL
GFA/EFTSL
LOW
MID
UPPER
< 12m/
EFTSL
12
to17m/
EFTSL
> 17m /
EFTSL
(Ref 1)
% of
University
campus in
range
33%
46%
21%
(Ref 2)
% of
University
campus in
range
UFA/EFTSL
(Ref 2)
< 6m/
EFTSL
6 to
8m/
EFTSL
8 to
10m/
EFTSL
10%
33.4%
13.3%
MID
UPPER
UPPER
10 to
12m/
EFTSL
12 to
17m/
EFTSL
> 17m/
EFTSL
% of
University
20%
20%
3.3%
campus in
range
RANGE OF INSTITUTIONS SHOWING
STUDENT EFTSL TO FTE (ACAD) STAFF
Ave EFTSL/
FTE
(Academic)
LOW
MID
UPPER
19.1
16.4
11.4
(Ref 1)
The different mix of courses and weighting of disciplines that require specialist
facilities (such as science laboratories or a medical school).
The ratio of staff to students. The table above shows the average EFTSL/Academic
FTE in each range.
11
In many cases the larger institution conducts more research which is more space
intensive.
References:
The data used in this section has been derived from the following sources:
Ref 1:
Ref 2:
Ref 3:
Ref 4:
nd
TEFMA 2 SPG Institutional Survey results for Sections 2.1, 2.2, 2.2.1
and 2.2.2. July 2009 with 2008 to 2009 data provided.
(10 Institutions responded to the survey)
Section 6 shows latest respondent list.
12
2.1.
TYPES OF SPACE
The other broad parameters which are
useful relate to types of space on
campus and the breakdown of academic
space against faculties or discipline
groupings.
Typically a University or Higher
Education Institution is made up of the
following Groupings:
2.1 - 9.5m
UFA /
EFTSL
An average
of 5.2m
UFA /
EFTSL
Support Services
6.7% - 16%
An average
of 11.97%
3.2% - 16%
An average
of 9.4%
.6 - 1.5m
UFA /
EFTSL
An average
of 1.12m
UFA /
EFTSL
.5 - 2.02m
UFA /
EFTSL
An average
of .93m
UFA /
EFTSL
.4 1.64m
UFA /
EFTSL
An average
of .91m
UFA /
EFTSL
.2 .75m
UFA /
EFTSL
An average
of .57m
UFA /
EFTSL
.1 - 1.85m
UFA /
EFTSL
An average
of .51m
UFA /
EFTSL
.1 2.9m
UFA /
EFTSL
An average
of .75m
UFA /
EFTSL
Academic,
Includes Teaching,
Research, Acad
Offices and Acad
General Support
Offices, Dedicated
Teaching Rooms
and Laboratories
Central
Administrative
Centrally
timetabled
teaching space,
Lecture Theatres,
Seminar and Tutorial
Rooms etc
Library Space
Includes Study
Centre and
Computerised
Student Work
Spaces, Info
Commons etc
Commercial
Space leased or
rented to others e.g.
Bookshop, Cafeteria
etc
Other
Anything not
included above
including, transition
& vacant
3.6% - 16%
An average
of 8.5%
3.4% - 10%
An average
of 5.9%
2% - 14%
An average
of 4.81%
.8% -11.1%
An average
of 5.19%
13
14
2.2
ACADEMIC SPACE
2.2.1
BROAD ACADEMIC
CATEGORIES (ASCED)
Broad Academic
Category
ASCED Code
01 - Natural and Physical
Sciences
02 - Information
Technology
03 - Engineering and
Related Technologies
04 - Architecture &
Building
05 - Agriculture,
Environmental & Related
Studies
06 - Health
07 - Education
08 - Management &
Commerce
09 - Society and Culture
10 - Creative Arts
11- Food, Hospitality and
Personal Services
12 - Mixed Field Programs
m UFA /
EFTSL
(Ref 3) 2002
Blue Figures
(Ref 4) 2009
10
8
2
4.5
10
6.7
6
8
5
14
3
3.7
1
1.3
3.5
2.1
6
6.1
6.5
Insufficient
data
15
2.2.2
NARROW ACADEMIC
CATEGORIES (ASCED)
Narrow Academic
Category
ASCED Code
Narrow Academic
Category
ASCED Code
01 - Natural and
Physical Sciences
Mathematical Sciences
Physics and Astronomy
Chemical Sciences
Earth Sciences
Biological Sciences
Other Natural Sciences
02 - Information
Technology
Computer Science
Information Science
Other info. Technology
03 - Engineering and
Related Technologies
Manufacturing Eng and
Technology
Process and Resource
Engineering
Automotive Engineering
and Technology
Mechanical & Industrial
Engineering & Technology
Civil Engineering
m UFA /
EFTSL
(Ref 3) 2002
Blue Figures
(Ref 4) 2009
3
2.8
12
12
17
13
10
11.3
11
10
10
2.5
4.1
2
3.5
2
Geomatic Engineering
Electrical & Electronic
Engineering & Technology
Aerospace Engineering
and Technology
Maritime Engineering &
Technology
Other Engineering and
Related Technologies
04 - Architecture and
Building
Architecture & Urban
Environment
Building
Other Architecture and
Building Studies
05 - Agriculture,
Environmental &
Related Studies
Agriculture
m UFA /
EFTSL
(Ref 3) 2002
Blue Figures
(Ref 4) 2009
7
7.5
9.1
Insufficient
data
Insufficient
data
10
7
6.1
6
6
Insufficient
data
Horticulture
Forestry Studies
Fisheries Studies
Insufficient
data
Environmental Studies
11
Medical Studies
Pharmacy
14
11
3
2.5
7
Dental Studies
16
Optical Science
Veterinary Sciences
5
18
10
Nursing
11
8.5
14
16
16
Narrow Academic
Category
ASCED Code
Public Health
m UFA /
EFTSL
(Ref 3) 2002
Blue Figures
(Ref 4) 2009
Radiography
5
5
4
Rehabilitation Therapies
Complementary
Therapies
Naturopathy
Other Health
m UFA /
EFTSL
(Ref 3) 2002
Blue Figures
(Ref 4) 2009
Law
1.5
1.6
1.5
3.5
2.5
8
10
07- Education
Teacher Education
Narrow Academic
Category
ASCED Code
3
3.5
3
2
3
2
2
2.6
1
1.6
7.5
10.2
3.5
3.6
7
7.3
13
14.5
6
1.5
1.8
2
2.2
2
2.1
4
5.4
2
2.4
6
5.9
11 - Food Hospitality
and Personal Services
Food & Hospitality
Personal Services
12 - Mixed Field
Programs
General Education
Program
Social Skills Programs
6.5
Insufficient
data
Insufficient
data
3.5
Insufficient
data
17
References:
The data used in this section has been
derived from the following sources:
Ref 1:
TEFMA Benchmark
Survey Report 2007.
Ref 2:
Ref 3:
Ref 4:
TEFMA 2 SPG
Institutional Survey results
for Sections 2.1, 2.2, 2.2.1
and 2.2.2. July 2009 with
2008 to 2009 data provided.
(10 Institutions
responded to the survey).
Section 6 shows
latest respondent list.
nd
18
2.3
19
3.0
INTRODUCTION
Space Management is about the
accurate recording of space, planning,
using space modelling, the application
of benchmarks to measure how well
space is being used and referencing
local, state and national legislative
standards i.e. the BCA, to plan for
future needs.
Space data collected through space
information systems and room utilisation
audits are compared to established
allocation guides, standards and
benchmarks to:
BENCHMARKS
Benchmarks are a top down approach
and are used to get a big-picture view of
how space is used. Benchmarks are
usually applied at a broad level for
comparison purposes.
For example, the m ( U F A ) Useable
Floor Area per student can be compared
across universities. This can be useful
for assessing how much improvement is
possible and in planning for future
expansion for new courses or student
growth.
SPACE MODELLING
Allocation guides are a bottom up
approach and define the area required
to perform a particular function, activity or
position. For example, area standards can
be allocated for an academic office or a
teaching room for a certain number of
students.
Allocations are based on functional
requirements for particular activities and
are usually well established through
precedence, testing over time and
the design process. Changes to area
allocation for a particular activity are
usually difficult to make and mostly result
from a review of how the function is
20
3.1
Office Space
and Open
Plan
Office
size m
UFA
Guideline
Space
allowance
used to
calculate
space in
Lab - m
UFA
Senior Executive
staff who need
to hold regular
meetings in
their offices eg:
Vice Chancellor
Senior staff who
need to hold
regular small
meetings (up to
6 people)
Heads of School,
Research or
Administration
Units who need
to hold
confidential
discussions (up
to 4 people) eg:
Professor, Head
of Department,
or Snr Exec
Staff
Staff, who need to
hold confidential
discussions ( up to
2 people)
Staff who need
single closed
offices but need
28-35
16
20-28
16
16-20
16
14-16
16
12-14
16
21
Office Space
and Open
Plan
Office
size m
UFA
Guideline
Full time
Academic,
Research or
Administrative
Staff (deemed to
10-12
Space
allowance
used to
calculate
space in
Lab - m
UFA
16
on ext leave)
Research Fellow,
Post Doctorate
Fellow
10-12
16
8-10
8-10
per
person
Also has
option of
accessing
network
externally
2 per
12m
office
space
2 - 4m
per
student
in shared
room
Research
Assistant
6m
Open
plan or
shared
office
Undergraduate
student teaching
space (Normally
2m per
student
timetabled teaching
space
within
class
room
Common or Tea
Room (To create
2m per
person
Space
allowance
used to
calculate
space in
Lab - m
UFA
Meeting Room
Computer
Room/Lab
(This allows for
disabled access)
Desk to be at least 1
mtr wide x 800mm
deep
Academic
Laboratories
Staff Research
Laboratory
2m per
person
seated
3.5m
per
EFTSL
To create
size of the
room
16m
per FTE
to create
lab size
or 8m in
open plan
Postgraduate
Research
students
Office
size m
UFA
Guideline
Lecturer or full
time
Research Officer
Part time Staff
shared office
Open plan
workspace,
meeting space
Visiting Academic
staff (Use office of staff
Office Space
and Open
Plan
Scientific
teaching
laboratory (incls
fume hood)
5 6m
per
EFTSL
Student Ancillary
Space
40% 60% of
total
usable lab
space
depending
on
discipline
(See
Section 5
of SPG)
Ancillary
Allowance for all
Staff space
10% 30% of
the total
useable
area
depending
on size of
the unit
size of room)
22
3.2.
Room Type describes the nature of the room and how they support the primary functions
of the institution:
The Room Type category is normally used as a criterion with a code when setting up a
data dictionary for Space Management Inventory recording. A suggested Room Type
Code has been provided in an attempt to bring some standardization to TEFMA reporting.
The following table lists typical room types and space standards used in the sector.
ROOM TYPE
m UFA
/ EFTSL
RT
CODE
ROOM TYPE
or FTE
Office
Accommodation
Office / Open Plan
Faculty staff
Office / Open Plan
Research staff
Office / Open Plan
Honours / Post Grad
Students
Office / Open Plan
Technical
Laboratory or Store
Office / Open Plan
Professional Staff
Office / Open Plan
Category undefined
Office / Class Room/
Teaching Studio (ie
Music) (Informal
101
102
103
See
Section
3.1
104
See
Section
3.1
See
Section
3.1
105
12 14
107
106
dependant
on need
teaching, predominantly
an academic office)
(ie Piano)
See Sect
3.1
RT
CODE
or FTE
Guideline
See
Section
3.1
See
Section
3.1
See
Section
3.1
m UFA
/ EFTSL
108
General
Timetabled
teaching space
Informal learning
spaces such as
Courtyard areas etc
external
Lecture Theatre
(>100) Stepped floor
raked seating. Incl
Guideline
2-3
200
1.7 1.8
201
2.0
See
note at
bottom
of grid
2.0
202
2.0
203
n/a
204
Lecture room/
Seminar / Tutorial/
Class Room
(15 < 70 seats flat
floor)
Case Study Theatre
(70 <100)
Seminar Service
room -General
teaching area
Lecture Theatre
Teaching area not
defined
202
23
ROOM TYPE
m UFA
/ EFTSL
RT
CODE
ROOM TYPE
300
Laboratory
Language &
Statistics Used for
or FTE
Laboratories
Laboratory Student
Information Commons -
3.5
Computing
5-6
301
1.0
404
5-6
302
Laboratory
Computing
Undergrad
(Provides for disabled
3.5
304
3.5
305
1.0
404
See
studios
303
Music Practice
Rooms - Teaching
(Single use rooms)
Laboratory Undergraduate
Training non
scientific
Laboratory Facility
Research only
Studios
Drawing Studios,
Architecture, Town
Planning,
Engineering
Design Studios
postgraduates
Sculpture, Metal
Studio
access)
306
307
Laboratory
Gymnasium
Human Movement
Dance
3.6 - 5
308
309
8m per
room
size
2.0
310
See
Section
3.1 or
Section 5
312
training students in a
language other than their
native language
access)
Laboratory Audio
Visual Teaching
Room
Laboratory Clinical
areas
Psychological &
Anthropology
RT
CODE
or FTE
Scientific / Medical /
Engineering
Laboratory Undergraduate
including fume hood
Store & prep area
Scientific / Medical /
Engineering
Laboratory Postgraduate
including fume hood
Store & prep area
Laboratory
Drawing Office
Architecture/
Engineering / Design
Laboratory
Computing
Post-Grad
(Provides for disabled
m UFA
/ EFTSL
Store
Ceramics Studio
Store
Ancillary Area
Ancillary Area with
specific type not
defined
Ancillary Area
Laboratory Service
Preparation
Ancillary Area
Instrument Room
m UFA
per
Student
2.8 /
student
(1st
year)
2.2 /
student
(2nd, 3rd,
4th)
2.8 /
student
5/
student
1/
student
6/
student
1student
311
313
314
315
316
1.0
400
1.0
401
1.0
402
24
ROOM TYPE
m UFA
/ EFTSL
RT
CODE
ROOM TYPE
or FTE
Ancillary continued
Workshop within a
laboratory
Heavy Engines,
Machine Tool and
Similar
Store and Prep area
Strength of
materials, electrical
machine, building
Store & Prep area
Ancillary Area Store & Prep areas
Ancillary Area
Display area,
museum
Ancillary Area
Glass House
Ancillary Area
Animal
Accommodation
Ancillary Area
Mail Room Goods
Receipt / Dispatch
Ancillary Area
Flammable Liquid
Store
Ancillary Area
Cold Rooms
Constant Temp Rm
Ancillary Area
Darkroom
General Facility
General Facility type
not defined
Committee,
Conference, Meeting
Room
Service Room for
above Meeting etc
Printing, Photocopier
Room
Common Room
Dinning Hall, Caf,
Canteen (Internal)
4.0
9.0
1.0 1.3
6.0
1
1.
1
RT
CODE
or FTE
403
403
404
403
404
404
405
406
Insufficient
Info
407
Insufficient
Info
408
Insufficient
Info
409
Insufficient
Info
410
411
Insufficient
Info
600
601
602
603
Insufficient
Info
608
Insufficient
Info
609
Insufficient
Info
610
Insufficient
Info
611
1.8
612
2.0
613
2m2 per
person
614
Music Practice
Rooms Used in
conjunction with
theatre
Medical Facility
8m per
room
size
614
6.4
615
Kitchen , Service
Food Storage
Lounge / Recreation
Room
Indoor Sporting
Facility
Commercial or
Business facilities
General Facility
Theatre Used for
dramatic, music and film
presentations not
associated with teaching
604
607
3.0
Careers and
Employment Centre
Child Minding
Centres
Religious Meeting
Place
Insufficient
Info
617
2.0 2.1
618
Information
Service - Library
Information Service
Category not
defined
Reading Room
See
Section
2.1.2
500
See
Section
2.1.2
See
Section
2.1.2
501
Or equip
2
1 2.4
m UFA
/ EFTSL
Private Study
616
502
25
ROOM TYPE
m UFA
/ EFTSL
RT
CODE
ROOM TYPE
503
Tutor/Warden suite
(kitchen/living/study/
bed/ bath & toilet
Non Usable Area
Floor Area
Not Specifically
defined
Circulation
Tea Room
Toilets & Rest
Rooms
Change & Shower
Rooms
Cleaners Room
Garage & Loading
Bay
Mechanical Plant
Room
Mechanical Service
Riser
Sub Station
Switch Rooms
Electrical Riser
Communication
Riser
Data Riser
Hydraulics Riser
Fire Service Riser
Lift Motor Room
Other Plant Room
or FTE
Department Library
Eg: Special collection
Local Computer
Room
Student
Residential
Accommodation
Staff
Head or Chief
Executive
Caretaker, Curator
Accommodation Apartment
Bed Study
Lounge
Dining/ Kitchen
Ablutions
Laundry
Common Room
See
Section
2.1.2
See
Section
2.1.2
See
Section
2.1.2
See
Section
2.1.2
See
Section
2.1.2
See
Section
2.1.2
m UFA
/ EFTSL
RT
CODE
or FTE
504
505
506
507
508
30 -60
711
800
801
802
803
804
10m2 per
805
806
vehicle
807
See
Section
2.1.2
See
Section
2.1.2
509
See
Section
3.1
See
Section
3.1
See
Section
3.1
Insufficient
Info
701
704
Note:
10/
student
2/
student
1.5 /
student
705
Insufficient
Info
Insufficient
Info
708
2/
student
710
510
702
703
706
707
709
808
809
810
811
812
813
814
815
816
817
26
3.3
Room Functions describe the activities in the room and how they support the primary
functions of the institution. For example, an academic office supports Teaching and
Research functions whilst an office for a Catering Manager supports Staff and Student
Services.
Room Function category is normally used as a criterion with a code when setting up a data
dictionary for Space Management Inventory recording.
Room Function is generally defined as below and does not necessarily have space
allocated to the function.
The Room Function and Code are only suggestions for use when building a computerised
Space Management Program.
In Section 5 of the SPG, Space Modelling Functions are allocated with space to create an
Indicative envelope of space for the purpose of planning space for new academic areas.
Room Function
Academic Function not
defined
Academic Teaching
Academic Research
Academic Teaching and
Research
Academic Function
Academic Administration
Academic Function Other
Academic Activities
Central Academic Support
Services Function with
specific nature not defined
Central Academic Support Library
Central Academic Support Computing
Central Academic Support
Audio Visual Service
Central Academic Support
Other
Staff & Student Services
Suggested
RF Code
10
11
12
13
14
19
20
21
22
23
29
30
31
Room Function
Staff & Student Services
Staff Club
Staff & Student Services
Including Accommodation,
Careers, Employment,
Counselling, Medical etc.
Staff & Student Services
Staff Associations , Unions
Staff & Student Services
Food Services, Refectory
Staff & Student Services
Sports & Recreational
Staff & Student Services
Child Care (Note: Set up
Suggested
RF Code
32
33
34
35
36
37
39
40
41
42
49
50
Broadcasting, Continuing
Education etc.
27
Room Function
General Institution and
Administrative Services
with specific function not
defined
General Institution and
Administrative Services
Central Administration
General Institution and
Administrative Services
Other General
Administrative Services
Buildings/Grounds/
Workshops
Non Useable
Amenities Toilets etc
Suggested
RF Code
60
61
69
70
80
90
28
4.
SPACE UTILISATION
HoursUsed
HoursAvailable
For example:
Room in use: 40hrs
Room available for use during audit period:
50hrs
Room Frequency =
40hrs
= 80%
50hrs
TotalStudents
Capacity HoursUsed
Room Occupancy =
800
= 25%
80x40
29
Hours per
day
Hours per
week
Typical daytime
session
8.00am
5.00pm
45 hours
(9hrs x 5
days)
Typical evening
session
5.00pm
9.30pm
22.5 hours
Typical overall
week
67.5 hours
SCH
Capacity HoursAvailable
For example:
SCH: 150,000
Capacity: 5 rooms of 40 = 200
Hours available: = 13 weeks x 67.5hrs =
877.5 hrs
150,000
150,000
= 200 x 877.5 = 175,500 = 0.86
=enough
space available
30
Target Room
Frequency
Target Room
Occupancy
Target
Utilisation
75%
75%
56%
75%
75%
56%
Computer Laboratories 3
75%
75%
56%
Specialist Laboratories 4
50%
75%
37.5%
Workshops 4
50%
75%
37.5%
75%
75%
56%
80%
75%
60%
45%
75%
34%
Lecture Theatres
-
Teaching
-
Studios
-
Practice Rooms
-
dance
music
Meeting Rooms 5
Notes:
1.
2.
3.
5.
31
4.3
Th
an
30 30
08:30
to
09:30
40 39
10:30to
50 49
11:30
to
12:30
60 59
13:30to 6
70 9
14:30
to
80 79
15:30
to
16:30
90 89
1 to
G 17:30
re 0 0 99
a18:30
t e to 1
rt
19:30
ha 49
n
20:30 15
0
No. of Rooms
100%
140
90%
120
80%
100
70%
80
60%
60
50%
40
40%
30%
20
20%0
10%
0%
Le
ss
Capacity
Monday
Tuesday
Wednesday
Thursday
Friday
Figure .1.
140
120
100
80
60
40
20
0
Frequency
50%
30%
20%
1
99
r e 00
t
at
er o 1
th 4 9
an
15
0
to
89
Capacity
90
79
to
80
69
to
70
60
to
59
49
to
50
39
to
to
40
30
30
Th
a
ss
Capacity
0%
Le
Le
ss
40%
10%
Th
an
30 30
to
40 39
to
50 49
to
60 59
to
70 69
to
80 79
to
90 89
t
G 10 o 9
re
9
0
at
to
er
1
th 49
an
15
0
No. of Rooms
Figure 2
% Audited
% Booked
Figure.3
Figures 2 and 3 (above) can be used to determine shortages, or surpluses in the provision of teaching
of room use, both physically audited and by spaces.
Figure 2 is an example of a spread of classrooms spaces across an institution, sorted by their capacities.
Figure 3 provided an example of the frequency of room use, both physically audited and by Booking, for the
teaching space outlined in Figure 2.
In looking at classrooms of a capacity less than 30 in Figure 3, applying a standard of 75% frequency for
general teaching spaces, it is clear that these spaces are both under-booked and under-used. As, according
to Figure 2, there are approximately 135 of these spaces in the university, further investigation into the
reasons for low regularity of use should be undertaken.
Similar analysis using occupancy data can be used in conjunction with this method of Room Audit Data
analysis.
32
Number of Hours
% Occupancy
An alternative to analysing room use on the basis of room occupancy is to examine the number of hours the
space is used at or near full capacity.
The example shown in Figure 4 would equate to an average room occupancy of 50% over the audited
period. This is low compared to the recommended standard of 75%. However, Figure 4 indicates that, while
the overall occupancy is low, for eight of the hours the room was occupied the room occupancy was above
90%.
Peak Occupancy analysis is another measure that can be useful when determining institutions need for
teaching facilities of large capacities.
4.4
A room may be poorly utilised due to its physical attributes: its condition, an oversupply of similar
facilities, insufficient capacity, too much capacity, wrong location or changing teaching patterns
causing obsolescence.
Aside from the physical nature of the space, other reasons for poor utilisation include:
Flexibility: Students are being offered a wider range of options within courses, and across
disciplines. As students enroll in a greater number of subject combinations, the difficulty of
timetabling increases, and may lead to decreased utilisation.
Part-Time/ Sessional Staff: Part-time and Sessional staff are not available to deliver programs
at all times across the Institutions operating hours. This reduces timetabling freedom and may
lead to lower utilisation rates for teaching spaces.
Room Ownership: Granting control of rooms to groups within an institution reduces the
accessibility of other groups to those rooms, and thus reduces the flexibility of timetabling.
Timetabling: Unavailability of a particular resource, such as specialised teaching staff or student
group themselves, may make optimal use of a physical facility impossible.
Teaching Patterns: Particular teaching patterns that vary by institution may have an impact on
overall utilisation. For example, practical placements in programs such as teaching and nursing
may result in periods of low utilisation.
33
Department vs. Institutional Cost: If salary costs are paid from departmental funds, the
department may timetable in order to minimise these costs. This may involve hiring Part-time and
Sessional teaching staff. A timetable minimising cost to the department may not be the most costeffective timetable for the institution, as the cost of operating and maintaining the teaching
facilities are often not included when determining a timetable.
Specialist Space: Some highly specialised facilities may not achieve high utilisation rates, but
may be required in the successful delivery of an academic program. In these instances, utilisation
should be looked at in reference to the service provided by the space. This may be particularly
pertinent for spaces that may be in use when the room itself is vacant. (E.g. an unattended
research project).
34
5.0
35
36
Undergraduate students
EFTSL
Higher degree by Coursework
students EFTSL (Also includes
Grad Certificates and Diplomas)
Higher degree by Research
EFTSL
37
38
39
Teaching
only
Staff
Office
size
allocated
Research
only
Staff
Office
size
allocated
Research
only
Staff
Laboratory
space
allocated
Teaching
&
Research
Staff
Office
size
allocated
Teaching
&
Research
Staff Lab
space
allocated
Other Staff
General
Cat 1
Other Staff
General
Cat 2
Staff
Ancillary
Allowance
%
Under
graduate
Student
space
allocated
per
EFTSL
*
(Also
referred to
as
Professional
(Also
referred to
as
Professional
Office
Office
Lab
Office
Lab
Office
14
14
16
14
16
Higher
Degree
by
Course
Research
Student
space
allocated
per
EFTSL
Space
Student
Ancillary
Allowance
%
Space
Higher
Degree
by
Course
Work
Student
space
allocated
per
EFTSL
Space
Space
Space
12
10
10
Space
60
A
14
14
0
14
0
12
6
10
4
5
7
20
B
14
14
0
14
0
12
6
10
0
0
7
20
C
14
14
0
14
0
12
6
10
4
5
7
40
D
14
14
16
14
16
12
6
10
4
5
10
30
E
14
14
16
14
16
12
6
10
4
5
10
50
F
14
7
0
14
0
12
6
20
0
5
7
20
G*
14
14
16
14
16
12
6
10
0
5
10
30
H*
*G Office based Research Groups who do not use laboratory space
* H An alternative to SIG E for Computing Type students who mainly undertake their teaching in centrally timetabled computer labs.
* Undergraduate students who use timetabled teaching space deduct 2m from undergrad space allowance. If they are mostly
taught in centrally timetabled computer labs deduct 2m Caution do not reduce undergrad space to nil without proper consultation.
40
Insert
projected
Teaching
Only Staff
numbers
here
Total
Teach
Staff
Office
Space
m
Insert
projected
Research
Only
Staff
numbers
here
28
Total T &
R Staff
Lab
space m
Insert
projected
Other Cat
1
Staff
numbers
here
Other
Staff
General
Cat 1
160
Teaching
only
Staff
Office size
allocated
Office
14m
Total
Research
only
Staff
Office
Space
m
Insert
projected
Research
only
Staff
numbers
here
70
Total
Other
Staff
General
Cat 1
office
space m
Insert
Staff
numbers
here
Other
Staff
General
Cat 2
48
Space
6m
Research
only
Staff
Office size
allocated
Office
14m
Total
Research
only Staff
Lab
space
m
Insert
projected
Teaching
&
Research
Staff
numbers
here
80
10
Total
Other
Staff
General
Cat 2
office
space m
TOTAL
SPACE
CALC
FOR
STAFF
m
Staff
Ancillary
Allowance
%
Total Staff
space
including
Ancillary
Allowance
m
532
10%
585.2
Research
only
Staff Lab
space
allocated
Lab
16m
Teaching
&
Research
Staff
Office size
allocated
Office
14m
Total
T&R
Staff
office
space
m
140
Engineerin
g
Insert
projected
T&R
Staff
numbers
here
Teaching
&
Research
Staff Lab
space
allocated
10
Lab
16m
Office
12m
41
Part 2 Indicative Space Model Higher Education Space Indicators - for Students m UFA / EFTSL
Insert
projected
Undergrad
Student
numbers
here
120
Undergraduate
Student
space
allocated
per
EFTSL
4m
Total
Undergraduate
Student
space m
480
Insert
projected
Higher
Degree by
Course
Work
Student
numbers
here
Higher
Degree
by
Course
Work
Student
space
5m
allocated
per
EFTSL
Total
space
Higher
Degree
by
Course
Work
Student
space m
Insert
projected
Higher
Degree by
Research
Student
numbers
here
Higher
Degree by
Course
Research
Student
space
allocated
per
EFTSL
Total
Higher
Degree
by
Course
Work
student
space m
TOTAL
SPACE
CALC
FOR
STUDENT
M
20
20
10m
200
700
Student
Ancillary
Allowance
30%
Total
Student
space
including
Ancillary
Allowance
M
TOTAL
INDICATIVE
SPACE
CALC
FOR
DISC
SIG B
M
910
1495.2
The ISM has calculated that (in this example), based on FTE, EFTSL input SIG E Engineering has a total Indicative Space
calculation for both staff and students of 1495.2m
42
Field of Education
Space Indicator Group SIG
NATURAL AND PHYSICAL SCIENCES
Natural and Physical Sciences
F
Mathematical Sciences
E or H
Mathematics
E or H
Statistics
E or H
Mathematical Sciences not elsewhere classified
F
Physics and Astronomy
F
Physics
F
Astronomy
F
Chemical Sciences
F
Organic Chemistry
F
Inorganic Chemistry
F
Chemical Sciences not elsewhere classified
F
Earth Sciences
F
Atmospheric Sciences
F
Geology
F
Geophysics
F
Geochemistry
F
Soil Science
F
Hydrology
F
Oceanography
F
Earth Sciences not elsewhere classified
F
Biological Sciences
A
Biochemistry and Cell Biology
A
Botany
A
Ecology and Evolution
A
Marine Science
A
Genetics
A
Microbiology
A
Human Biology
A
Zoology
A
Biological Sciences not elsewhere classified
A
43
019900
019901
019903
019905
019907
019909
019999
2
020000
020100
020101
020103
020105
020107
020109
020111
020113
020115
020117
020119
020199
020300
020301
020303
020305
020307
020399
029900
029901
029999
3
030000
030100
030101
030103
030105
030107
030109
030111
030113
030115
030117
030199
030300
030301
44
030303
030305
030307
030399
030500
030501
030503
030505
030507
030509
030511
030513
030515
030599
030700
030701
030703
030705
030707
030709
030711
030713
030715
030717
030799
030900
030901
030903
030905
030907
030909
030911
030913
030999
031100
031101
031103
031199
031300
031301
031303
031305
031307
031309
031311
031313
Mining Engineering
Materials Engineering
Food Processing Technology
Process and Resources Engineering not elsewhere classified
Automotive Engineering and Technology
Automotive Engineering
Vehicle Mechanics
Automotive Electrics and Electronics
Automotive Vehicle Refinishing
Automotive Body Construction
Panel Beating
Upholstery and Vehicle Trimming
Automotive Vehicle Operations
Automotive Engineering and Technology not elsewhere classified
Mechanical and Industrial Engineering and
Mechanical Engineering
Industrial Engineering
Tool making
Metal Fitting, Turning and Machining
Sheet metal Working
Boiler making and Welding
Metal Casting and Patternmaking
Precision Metalworking
Plant and Machine Operations
Mechanical and Industrial Engineering and
Civil Engineering
Construction Engineering
Structural Engineering
Building Services Engineering
Water and Sanitary Engineering
Transport Engineering
Geotechnical Engineering
Ocean Engineering
Civil Engineering not elsewhere classified
Geomatic Engineering
Surveying
Mapping Science
Geomatic Engineering not elsewhere
Electrical and Electronic Engineering
Electrical Engineering
Electronic Engineering
Computer Engineering
Communications Technologies
Communications Equipment Installation
Power line Installation and Maintenance
Electrical Fitting, Electrical Mechanics
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
45
031315
031317
031399
031500
031501
031503
031505
031507
031599
031700
031701
031703
031705
031799
039900
039901
039903
039905
039907
039909
039999
4
040000
040100
040101
040103
040105
040107
040199
040300
040301
040303
040305
040307
040309
040311
040313
040315
040317
040319
040321
040323
040325
040327
040329
040399
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
46
5
050000
050100
050101
050103
050105
050199
050300
050301
050303
050500
050501
050700
050701
050799
050900
050901
050999
059900
059901
059999
6
060000
060100
060101
060103
060105
060107
060109
060111
060113
060115
060117
060119
060199
060300
060301
060303
060305
060307
060309
060311
060313
060315
060399
060500
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
47
060501
060700
060701
060703
060705
060799
060900
060901
060903
060999
061100
061101
061103
061199
061300
061301
061303
061305
061307
061309
061311
061399
061500
061501
061700
061701
061703
061705
061707
061709
061711
061713
061799
061900
061901
061903
061905
061999
069900
069901
069903
069905
069907
069999
Pharmacy
Dental Studies
Dentistry
Dental Assisting
Dental Technology
Dental Studies not elsewhere classified
Optical Science
Optometry
Optical Technology
Optical Science not elsewhere classified
Veterinary Studies
Veterinary Science
Veterinary Assisting
Veterinary Studies not elsewhere classified
Public Health
Occupational Health and Safety
Environmental Health
Indigenous Health
Health Promotion
Community Health
Epidemiology
Public Health not elsewhere classified
Radiography
Radiography
Rehabilitation Therapies
Physiotherapy
Occupational Therapy
Chiropractic and Osteopathy
Speech Pathology
Audiology
Massage Therapy
Podiatry
Rehabilitation Therapies not elsewhere classified
Complementary Therapies
Naturopathy
Acupuncture
Traditional Chinese Medicine
Complementary Therapies not elsewhere classified
Other Health
Nutrition and Dietetics
Human Movement
Paramedical Studies
First Aid
Health not elsewhere classified
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
48
7
070000
070100
070101
070103
070105
070107
070109
070111
070113
070115
070117
070199
070300
070301
070303
079900
079999
08
080000
080100
080101
080300
080301
080303
080305
080307
080309
080311
080313
080315
080317
080319
080321
080323
080399
080500
080501
080503
080505
080507
080509
080599
080700
080701
080900
49
080901
080903
080905
080999
081100
081101
081103
081105
081199
089900
089901
089903
089999
9
090000
090100
090101
090103
090300
090301
090303
090305
090307
090309
090311
090313
090399
090500
090501
090503
090505
090507
090509
090511
090513
090515
090599
090700
090701
090799
090900
090901
090903
090905
090907
090909
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
A
A
A
B
B
B
B
B
B
50
090911
090913
090999
091100
091101
091103
091105
091199
091300
091301
091303
091500
091501
091503
091505
091507
091509
091511
091513
091515
091517 `
091519
091521
091523
091599
091700
091701
091703
091900
091901
091903
092100
092101
092103
092199
099900
099901
099903
099905
099999
10
100000
100100
100101
100103
Taxation Law
Legal Practice
Law not elsewhere classified
Justice and Law Enforcement
Justice Administration
Legal Studies
Police Studies
Justice and Law Enforcement not elsewhere classified
Librarianship, Information Management
Librarianship and Information Management
Curatorial Studies
Language and Literature
English Language
Northern European Languages
Southern European Languages
Eastern European Languages
Southwest Asian and North African Languages
Southern Asian Languages
Southeast Asian Languages
Eastern Asian Languages
Australian Indigenous Languages
Translating and Interpreting
Linguistics
Literature
Language and Literature not elsewhere classified
Philosophy and Religious Studies
Philosophy
Religious Studies
Economics and Econometrics
Economics
Econometrics
Sport and Recreation - Assumes labs not required
Sport and Recreation Activities
Sports Coaching, Officiating and Instruction
Sport and Recreation not elsewhere classified
Other Society and Culture
Family and Consumer Studies
Criminology
- Assumes labs not required
Security Services
Society and Culture not elsewhere classified
CREATIVE ARTS
Creative Arts
Performing Arts
Music
Drama and Theatre Studies
B
B
B
B
B
B
B
B
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
D
D
D
D
D
51
100105
100199
100300
100301
100303
100305
100307
100309
100399
100500
100501
100503
100505
100599
100700
100701
100703
100705
100707
100799
109900
109999
11
110000
110100
110101
110103
110105
110107
110109
110111
110199
110300
110301
110303
110399
12
120000
120100
120101
120103
120105
120199
120300
120301
120303
Dance
Performing Arts not elsewhere classified
Visual Arts and Crafts
Fine Arts
Photography
Crafts
Jewellery Making
Floristry
Visual Arts and Crafts not elsewhere classified
Graphic and Design Studies
Graphic Arts and Design Studies
Textile Design
Fashion Design
Graphic and Design Studies not elsewhere classified
Communication and Media Studies (Use E if labs required)
Audio Visual Studies
(Use E if labs required)
Journalism
Written Communication
Verbal Communication
Communication and Media Studies not elsewhere classified
Other Creative Arts
Creative Arts not elsewhere classified
FOOD, HOSPITALITY AND PERSONAL SERVICES
Food, Hospitality and Personal Services
Food and Hospitality
Hospitality
Food and Beverage Service
Butchery
Baking and Pastry Making
Cookery
Food Hygiene
Food and Hospitality not elsewhere classified
Personal Services
Beauty Therapy
Hairdressing
Personal Services not elsewhere classified
MIXED FIELD PROGRAMMES - Assumes labs not required
Mixed Field Programmes
General Education Programmes
General Primary and Secondary Education
Literacy and Numeracy Programmes
Learning Skills Programmes
General Education Programmes not elsewhere classified
Social Skills Programmes
Social and Interpersonal Skills Programmes
Survival Skills Programmes
D
D
D
D
D
D
D
D
D
D
D
D
D
D
C or E
C or E
C
C
C
C
C or D
C or D
E
E
E
E
E
E
E
E
E
E
C
E
E
C or E
C
C
C
C
C
C
C
C
C
C
52
120305
120399
120500
120501
120503
120505
120599
129900
129999
C
C
C
C
C
C
C
C
C
53
6.0
Note: Institutions who also provided stats for Section 2 are noted with **
University
or Higher
Education
Institution
Space
Management
System
Timetabling
System
Institutional
Contact
The
University of
Adelaide
**
Spatial Asset
Management
Syllabus Plus
Kendra
Backstrom
Snr Project
Officer
Andrew Trotter
Manager
Facilities
Records
Terry Young
Planning
Manager
kendra.backstrom@adelaide.edu.au
The
University of
Auckland
**
The
Australian
National
University
**
Insite
AUT
University of
New
Zealand
**
ARION
University of
Ballarat
**
University of
Central
Queensland
Central
TAFE
Western
Australia
In house
Space data
base worked
in comb with
Maximo and
AutoCad
Schedule 25
planning to
move to
Syllabus Plus
Syllabus Plus
andrew.trotter@adelaide.edu.au
tyoung@auckland.ac.nz
Bart Meehan
Asst Director
Facilities and
Services
Bart.meehan@anu.edu.au
CMIS
Corrie Cook
Manager
Space Planning
and
Timetabling
Corrie.cook@aut.ac.nz
Aperture
Syllabus Plus
j.burrough@ballarat.edu.au
Aperture
Celcat
FM Interact
Unified
Enrolments
Charles
Sturt
University
XL
Spreadsheet
Banner,
reviewing S
Plus
Jim Burrough
Dir Physical
Resources
Maurice Gall
Space
Manager
Geoff
Blomkamp
Snr Consultant
Space
Utilisation
Iona Beauly
Project Officer
Curtin
University of
Technology
Archibus
Syllabus Plus
Stuart Wilkie
Exec Officer,
Properties
s.wilkie@curtin.edu.au
m.gall@cqu.edu.au
Geoff.blomkamp@central.wa.edu.au
ibeauly@csu.edu.au
54
Edith Cowan
University
Archibus
CMIS
Jenny
Schumann
Manager,
j.schumann@ecu.edu.au
Accommodation
Griffith
University
Archibus FM
Syllabus Plus
James Cook
University
FM Systems
Celcat
Massey
University
NZ
University of
Melbourne
In House
system
Not provided
Archibus
Syllabus Plus
Monash
University
Archibus
Syllabus Plus
University of
Newcastle
Maximo
Syllabus Plus
University of
New
England
Archibus FM
16
Syllabus Plus
University of
New South
Wales
In house
system which
is informed
by the
TEFMA SP
Guidelines
In House
Syllabus Plus
In House
SQL Based
System
Archibus
AD Astra
University of
Otago
University of
Queensland
Queensland
University of
Technology
**
In House
Syllabus Plus
Planning
Vicki Repcsik,
Space Analyst
v.repcsik@griffith.edu.au
Terry Richards
Coordinator,
Space Planning
and
Timetabling
University
Property
Manager
Michael Tracey
General
Manager
Planning &
Infrastructure
Michael Scott
Manager,
Space
Management
Unit
Tony Guihot
Assoc Director
Asset and
Property
Cameron
Marshall
Space
Management
and CAD
Services
Officer
Ed Smith
Manager,
Planning and
Property
Terry.richards@jcu.edu.au
Ross Cameron
Property
Manager
Vivienne Binns,
Space Analyst
Ross.cameron@otago.ac.nz
Barbara
Robinson
Manager,
Standards and
Records
b.robinson@qut.edu.au
t.anderson@massey.ac.nz
mtracey@unimelb.edu.au
Michael.scott@adm.monash.edu.au
Tony.guihot@newcastle.edu.au
Cmarsha5@une.edu.au
e.smith@unsw.edu.au
v.binns@pf.uq.edu.au
55
RMIT
Melbourne
Archibus
Syllabus Plus
Garry Bradley
Ass Dir, Space
Planning &
Management
Garry.bradley@rmit.edu.au
University of
South
Australia
Aperture
Sarah Lynds
Snr Project
Manager
Sarah.lynds@unisa.edu.au
University of
Southern
Queensland
**
University of
the
Sunshine
Coast
Archibus
Syllabus Plus
for TT and
RUIS for
analysing
utilisation
Celcat
Simon Pearl
Manager,
Planning and
Space
Richard
Maguire
Operations
Manager
pearl@usq.edu.au
Swinburne
University
Aperture
Syllabus Plus
asmith@swin.edu.au
University of
Tasmania
**
Archibus
In House
looking at S
Plus
Unitec - NZ
Aperture
soon to be
updated with
Autodesk FM
Aperture for
Space
records.
AutoCad for
drawing,
Space MAP
for reporting
MS Data
base
Syllabus Plus
Andrew Smith
Director
Facilities and
Services
Joan Rodrigues
Manager,
Capital
Planning
Glen Huggard
Director,
Facilities
Management
Terry Roche
Manager,
Space
Management
Faculty CMIS
Charlotte
Philips, Space
Planner
Charlotte.philips@vuw.ac.nz
Database of
rooms in
house
Nil
Syllabus Plus
katiel@waikato.ac.nz
Syllabus Plus
Archibus
Syllabus Plus
Katie Laurence,
Property
Assistant
Alex Cabrera,
Facilities and
Operations
Manager
Jillian Loney,
Victoria
University Australia
Victoria
University of
Wellington
NZ **
University of
Waikato
Wellington
Institute of
Technology
NZ
University of
Western
Australia
**
University of
Wollongong
Spreadsheet
XL spreadsheet.
Currently
implementing a
new system
Syllabus Plus
rmaguire@usc.edu.au
Joan.Rodrigues@utas.edu.au
ghuggard@unitec.ac.nz
Terry.roche@vu.edu.au
Alex.cabrera@weltec.ac.nz
Jillian.loney@uwa.edu.au
Accommodation /
Planning &
Utilisation
Archibus and
home grown
spreadsheets
Syllabus Plus
Tom Hunt,
Manager
Space
thunt@uow.edu.au
56
7.0
AAPPA
ASCED
AOU
DEETYA
DEEWR
DEST
DESTPAC
EFTSL
EFTSU
FTE
FTF
GFA
HEIMS
HEPCAT
IOU
RF
Room Frequency
57
RFF
SOF
STATPAC
TBA
To Be Advised
TU
Theoretical Utilisation
UFA
UTIL
Utilisation
58
8.0
ACKNOWLEDGEMENTS
The TEFMA Board acknowledges the contribution made to the revision of the TEFMA Space Planning
Guidelines by the TEFMA SPG, Editorial Panel. Comprising: Chair, Sandra Jones, Garry Bradley, Tom
Hunt, Darren McKee, Barbara Robinson, Joan Rodrigues, Michael Scott, Andrew Trotter, Terry Young,
The project was managed by Mark Bradley, TEFMA Board Member.
The TEFMA Board also acknowledges the major contributions made by the completion of surveys and
feedback provided by 34 Higher Education Institutions who are listed in Section 6 of the Space Planning
Guidelines.
September, 2009
59
60