RAVENSBOURNE COLLEGE OF DESIGN AND COMMUNICATION

POLICY FOR THE REIMBURSEMENT OF EXPENSES INCURRED IN TAKING UP

AN APPOINTMENT

Introduction

Applications for financial assistance towards the cost of expenses incurred in taking
up an appointment with the College will be considered from members of staff
recruited to key posts. Details of any relocation expenses must be agreed either at
the interview stage, or as early as possible in discussions on the detail of the
contract of employment.

Eligibility

To be eligible, members of staff must be appointed to posts that have been

nationally advertised. Members of staff living outside the Home Counties, (i.e.
Hertfordshire, Bedfordshire, Buckinghamshire, Berkshire, Oxfordshire, Hampshire,
East and West Sussex, Surrey, Essex and Kent) are eligible to receive financial
assistance towards the cost of removal on the basis of the least expensive of three
quotes, subject to a maximum of £1,500.

Procedure

All claims for financial assistance must be discussed with the Director of Human
Resources and authorised by the Director of Finance.

Conditions of Repayment

A member of staff leaving the employment of the College within two years of taking
up the appointment shall repay to the College in full the amount advanced.

Before removal expenses are reimbursed the member of staff must sign a Special
Assistance Claim Form authorising the deduction of the sum repayable to the
College from salary, or any other payments due from the College, should the
employee leave within two years. Any balance due to the College after such
authorised deduction must be repaid before the member of staff leaves the College's
employment.

Applications for financial assistance under the scheme shall be submitted via the
Special Assistance Claim Form, together with the appropriate supporting documents,
no later than twelve months from the date on which the member of staff takes up
duty.

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Personnel/HR Policies and Procedures/8.5 Removal Expenses Policy
RAVENSBOURNE COLLEGE OF DESIGN AND COMMUNICATION

POLICY FOR THE REIMBURSEMENT OF EXPENSES INCURRED IN TAKING UP

AN APPOINTMENT

SPECIAL ASSISTANCE CLAIM FORM

This form must be used to claim expenses incurred in taking up an appointment with
Ravensbourne College of Design and Communication.

After approval by the Director this form will be submitted to the Director of Human
Resources for action.

Name: ....................................................................

Post: ....................................................................

Full details of claim

(Supporting bills etc. and estimates are required before consideration of payment
may take place. Please attach the estimate(s) / invoice(s) to this form).

Total £_____:_____

Declaration by Applicant

I have read and agree to the repayment conditions shown overleaf. I hereby
authorise and request that any sums payable by me under these conditions shall be
deducted from any pay, pension, or any other sums due to me from the College. I
undertake to repay immediately to the College any balances that may remain after
such deductions.

Signed: ............................................................................ Date:...................................

Approval

I confirm that this claim is in accordance with the College's scheme for special
assistance. I have checked the details and authorise its payment.

Signed: ...............................................................Date:......................................
Director of Human Resources

Signed: ................................................................Date: .............................……

Director of Finance

Updated: April 2006

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Personnel/HR Policies and Procedures/8.5 Removal Expenses Policy