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Tuesday,

June 9, 2015
9:00 a.m. 2:00 p.m.

The University of British Columbia

Board of Governors

Breakfast Available 8:00 a.m.

CONFIDENTIAL AGENDA

Vancouver Campus

The Robert H. Lee Alumni Centre


6163 University Boulevard

CLOSED REMARKS Chair (Approval of Minutes, Closed Consent Items) | Chancellor


CLOSED Presidents Report

- Building Academic Success at UBC: Review of Academic Priorities

9:00 a.m.-9:15 a.m.


9:15 a.m.-10:00 a.m.

1. FINANCE & PROPERTY COMMITTEE CLOSED


10:00 a.m.-10:30 a.m.
Chair: Mr. Greg Peet Members: Ms. Shannon Dunn, Mr. Darran Fernandez, Chancellor Lindsay Gordon, President Arvind Gupta, Ms. Celeste Haldane,
Dr. Richard Johnston, Ms. Alice Laberge, Ms. Fiona Macfarlane, Mr. Douglas Mitchell, Board Chair John Montalbano, Mr. Alan Shuster, Dr. Michael
Treschow
1.1 a. Capital Projects Report and
Liquidity Update | Vancouver
and Okanagan
b.

CLOSED
APPROVAL
(5 min)

UBC Five-Year Capital Plan


2016-2017 to 2020-2021

L. Castle
D. Farrar
D. Buszard
J. Metras
P. Smailes
M. White
A. Poettcker

a. Received for information at Committee meeting


b. DECISION REQUESTED
AT THE RECOMMENDATION OF THE FINANCE & PROPERTY
COMMITTEE, IT IS HEREBY REQUESTED that the Board of
Governors approve the UBC Five-Year Capital Plan (2016-2017 to
2020-2021) for submission to the Ministry of Advanced
Education.

CLOSED
Received for information at Committee meeting
1.2 University Boulevard Neighbourhood,
Information
including University Square and

Neighbourhood Development
Framework (Vancouver), and
concepts for:

a. General Services
Administration Building
b. D.H. Copp Building
1.3 Wesbrook Place Redesign
1.4 Wesbrook Neighbourhood Plan -
Update
1.5 Government Business Enterprise
Update
L. Castle
P. Smailes
A. Parr
I. Burgess

CLOSED
Information

CLOSED
Information

CLOSED
Information

Received for information at Committee meeting


Received for information at Committee meeting
AT BOARD
NO DOCUMENTATION

Presentation
(10 min)
Discussion
(10 min)

2. PEOPLE, COMMUNITY & INTERNATIONAL COMMITTEE CLOSED


10:30 a.m.-10:50 a.m.
Chair: Dr. Michael Treschow Members: Mr. Birgit Bennett, Ms. Shannon Dunn, Dr. Kenneth Fung, Chancellor Lindsay Gordon, President Arvind Gupta,
Ms. Alice Laberge, Dr. Darrin Lehman, Mr. Lane Merrifield, Board Chair John Montalbano, Mr. Greg Peet, Mr. Alan Shuster, Mr. David Sidoo
2.4 Policy 71 Consultation with
Students about Tuition and
Mandatory Fees

CLOSED
Information

Received for information at Committee meeting.

2.5 Okanagan Campus

CLOSED
Information

Received for information at Committee meeting.

CLOSED
Information

AT BOARD

Presentation
(10 min)

The University will be marking the Centennial from September


2015 to June 2016. The objective of the Centennial is to build
deeper connections to UBC within our existing communities and
to take the Centennial message out to the broader audience.

a. Overivew
(follow up from strategic
discussion with Deans)
b. Master Plan
2.6 UBC Centennial Update
B. Miles
H. McCaw
J. Todd
R. Fisher

Discussion
(10 min)

NO DOCUMENTATION

7. EMPLOYEE RELATIONS COMMITTEE

10:50 a.m.11:00 a.m.


Chair: Mr. John Montalbano Members: Mr. Birgit Bennett, Chancellor Lindsay Gordon, President Arvind Gupta, Ms. Celeste Haldane, Ms. Fiona
Macfarlane, Mr. Douglas Mitchell, Mr. David Sidoo

7.2 Appointment
Vice-Provost Health

CLOSED
APPROVAL
(5 min)

D. Farrar

7.3 Appointment Extension


University Librarian

CLOSED
APPROVAL
(5 min)

DECISION REQUESTED
AT THE RECOMMENDATION OF THE EMPLOYEE RELATIONS
COMMITTEE, IT IS HEREBY REQUESTED that that the Board of
Governors approve an extension to the appointment of Ingrid
Parent as University Librarian, from x to x.

CLOSED
Information

Received by the Employee Relations Committee on x2015; circulated for


information.

D. Farrar

7.4 Managing Health Promotion and


Absenteeism at UBC | 2014 Annual
Report

DECISION REQUESTED
AT THE RECOMMENDATION OF THE EMPLOYEE RELATIONS
COMMITTEE, IT IS HEREBY REQUESTED that that the Board of
Governors approve the appointment of x as Vice-Provost Health,
for a x-year term from x to x.

L. Castle
M. Berner
P. Brandes

ADDITIONAL COMMITTEE MEETINGS CHAIR REPORTS

11:00 a.m.-11:05 a.m.

3. AUDIT COMMITTEE

Chair: Ms. Alice Laberge

The Audit Committee met on June 2, 2015.


3.1 UBC Financial Statements (Consolidated)
3.2 Capital Review CLOSED
4. EXECUTIVE COMMITTEE

Chair: Mr. John Montalbano

The Executive Committee met on June x, 2015.


4.1 UBC Annual Report and Institutional Accountability Report / Letter of Expectation CLOSED
5. LEARNING & RESEARCH COMMITTEE

Chair: Dr. Richard Johnston

The Learning & Research Committee met on June x, 2015.

5.1

Canada First Research Excellence Fund | Update

5.2

Health Network Framework CLOSED

5.3

Flexible Learning and CPE CLOSED



Revised: 14/05/2015 4:23 PM

Board of Governors
June 2015 Agenda | Page 2


REMARKS Chair (Approval of Open Consent Items) | Chancellor

11:05 a.m.11:15 a.m.

Presidents Report

11:15 a.m.-12:00 p.m.

Lunch / Reflections / in camera 12:00 p.m. to 1:00 p.m.



1. FINANCE & PROPERTY COMMITTEE

1:00 p.m.-1:55 p.m.


Chair: Mr. Greg Peet Members: Ms. Shannon Dunn, Mr. Darran Fernandez, Chancellor Lindsay Gordon, President Arvind Gupta, Ms. Celeste Haldane,
Dr. Richard Johnston, Ms. Alice Laberge, Ms. Fiona Macfarlane, Mr. Douglas Mitchell, Board Chair John Montalbano, Mr. Alan Shuster, Dr. Michael
Treschow

1.6 International Undergraduate


Tuition Fees

Open

Consideration and endorsement of rate-setting methodology

(5 min)

D. Farrar
L. Cowin
D. Buszard
Open
AT BOARD
1.7 UBC Investment Management Trust
Information UBC IMANT report as of December 31, 2014 is circulated for information.
(IMANT) Quarterly Review
L. Castle
P. Smailes
J. Parihar

Presentation The presentation includes:


(10 min)
Discussion
(10 min)

a. Capital Markets Returns


b. Results by fund to December 31, 2014 for:
i. Endowment Fund
ii. Staff Pension Plan
iii. Supplemental Plan
iv. Core Working Capital Fund
v. Student Housing Financing Endowment
vi. Brain Research Centre

1.8 University Boulevard and Transit


Terminal (Vancouver)
L. Castle
J. Metras
P. Smailes
M. White
A. Poettcker

Open
APPROVAL
(5 min)

DECISION REQUESTED
AT THE RECOMMENDATION OF THE FINANCE & PROPERTY
COMMITTEE, IT IS HEREBY REQUESTED that the Board of
Governors grant BOARD 1 (Revised) approval
Capital Budget
Operating Budget
Schedule
Project in Principle
Program
Consultant Selection
Proceed to Schematic Design
Funding Release
Information
Expenses to date
Funding Releases to Date

1.9 National Soccer Development


Centre | Fieldhouse (Vancouver)
L. Castle
J. Metras
P. Smailes
M. White
A. Poettcker

Open
APPROVAL
(5 min)

$0
$0

DECISION REQUESTED
AT THE RECOMMENDATION OF THE FINANCE & PROPERTY
COMMITTEE, IT IS HEREBY REQUESTED that the Board of
Governors grant BOARD 3 approval
Capital Budget
Operating Budget
Schedule
Program
Funding Release
Information
Expenses to date
Funding Releases to Date


Revised: 14/05/2015 4:23 PM

$


$
$0
$0

Board of Governors
June 2015 Agenda | Page 3

1.10 Tall Wood Student Residence |


Brock Commons Phase 1
(Vancouver)

Open
APPROVAL
(5 min)

L. Castle
L. Cowin
J. Metras
P. Smailes
M. White
A. Poettcker

DECISION REQUESTED
AT THE RECOMMENDATION OF THE FINANCE & PROPERTY
COMMITTEE, IT IS HEREBY REQUESTED that the Board of
Governors grant BOARD 2 approval
Capital Budget
Operating Budget
Schedule
Program
Funding Release
Information
Expenses to date
Funding Releases to Date

1.11 Gage South | Student Residence


(Vancouver)
L. Castle
L. Cowin
J. Metras
P. Smailes
M. White
A. Poettcker

Open
APPROVAL
(5 min)

L. Castle
J. Metras
P. Smailes
M. White
A. Poettcker

$
$0
$0

DECISION REQUESTED
AT THE RECOMMENDATION OF THE FINANCE & PROPERTY
COMMITTEE, IT IS HEREBY REQUESTED that the Board of
Governors grant BOARD 1 approval
Capital Budget
Operating Budget
Schedule
Project in Principle
Program
Consultant Selection
Proceed to Schematic Design
Funding Release
Information
Expenses to date
Funding Releases to Date

1.12 Indian Residential Schools History &


Dialogue Centre (Vancouver)

Open
APPROVAL
(5 min)

$0
$0

DECISION REQUESTED
AT THE RECOMMENDATION OF THE FINANCE & PROPERTY
COMMITTEE, IT IS HEREBY REQUESTED that the Board of
Governors grant BOARD 1 approval
Capital Budget
Operating Budget
Schedule
Project in Principle
Program
Consultant Selection
Proceed to Schematic Design
Funding Release
Information
Expenses to date
Funding Releases to Date

$0
$0

2. PEOPLE, COMMUNITY & INTERNATIONAL COMMITTEE

1:55 p.m.-2:00 p.m.


Chair: Dr. Michael Treschow Members: Mr. Birgit Bennett, Ms. Shannon Dunn, Dr. Kenneth Fung, Chancellor Lindsay Gordon, President Arvind Gupta,
Ms. Alice Laberge, Dr. Darrin Lehman, Mr. Lane Merrifield, Board Chair John Montalbano, Mr. Greg Peet, Mr. Alan Shuster, Mr. David Sidoo

2.1 Student Financial Support


Year-End Report
2.2 UBC Development & Alumni
Engagement Campaign Year-End
Report
2.3 Workplace Practices at UBC
Focus on People
Year 7 Benchmark Report

Open
Information

Open
Information

Received for information at Committee meeting.

Open
Information

Received for information at Committee meeting.

Received for information at Committee meeting.


Revised: 14/05/2015 4:23 PM

Board of Governors
June 2015 Agenda | Page 4

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