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Chapter 3

METHODOLOGY AND SYSTEM SOFTWARE DESIGN

3.3 Methods of Research used


The proponents considered different approach in methodology in
conducting the study.
3.1.1 Descriptive Type of Research
The researchers used this method in order to defines the
features of the existing
system. This type of research is of great help because it yields
widely in demand specifically when problem solving is needed.
3.1.2 Internet method
This method can be briefly stated as searching of
information through the international networking (Internet). The
purpose of searching through internet is to look for some ideas
regarding the study, on how the topic can be done, finding out
what kind of computer language will be appropriate to use in
programming the specific topic, and how it will be used.
Library Method
Pertains to a kind of research where a series of books of
character are primarily used to get information needed about
the subject matter. The purpose of the library research is to see
it whether the proposed study already exist to avoid any
duplication. Secondly, if the researched book is somehow related

to he proposed topic, it might be of help to give some ideas


regarding the study.

3.2 Data Gathering Instruments


The researchers used the following instruments in gathering data in
order to acquire necessary information for the study.

3.2.1 Interview Method


A formal meeting in which one or more persons are called
as interviewers who ask question, consult, or evaluate another
person called interviewee. Before starting the study, this method
was being used to find out all the information needed.
3.2.2 Observation
This instrument was used objectively to describe and find
out the aspects and movement that occur in the current system
operations.

3.2.3 Survey
Survey is used to point out the problems encountered in
the current manual system. The proponents will use this method
in Thesis II to evaluate and to analyze the present problems in
order to come out with the best solution.

Analytical Tools
This part will show the analytical tools that were used in the
development of the new system.

3.3.1 Data Flow Diagram


An important tool of most structured analysis techniques.
It is a mean of representing a system at any level of detail with a
graphic network of symbols data flow, data stores, data process,
and data sources and destination.

3.3.2 Visual table of Contents


It shows a hierarchical view of the problem in which level
of detail increases from the top chart to the bottom, moving
from the general to the specific.

3.3.3

IPO (Input Output Process)


Defines the independent variable, the dependent variable
and intervening variable of the study which has a rectangular
box that represents the module.

3.4

Method Used on Developing the System

This part contains the methods used by the authors in developing the
proposed system.

4.1System Development Life Cycle


It is a phased approach to analysis and design, which
holds that system are best developed by using a specific life
cycle of analyst and user activities.
Identifying Problems, Opportunities and objectives
This phase consists of interviewing users

management,

summarizing the knowledge obtained, estimating the scope of


the project, and documenting the result. The output of this
phase was a feasibility report containing a problem definition
and summary of the objectives.
Determining Information Requirements
In this phase, the authors are striving to understand what
information users need in voting. Information can be gathered
by sampling, interviewing, and observation.
Analyzing system Needs
The proponents used data flow diagram in order to show the
input, process and output of the system in a structured graphical
form. A visual table of contents is made to graphically represent
the systems control level beginning at the top level and
developing it in a depth first manner.
Designing the Recommended System
In this phase the proponents used the collected information to
accomplish the logical decision of the system. The authors

designed accurate data entry procedures so that are going into


the system are correct. This phase includes designing files on
databases that will do much of the data needed on decision
makers in the organization. The proponents used a visual table
of contents to have an overview of details and level and level of
development and IPO.

Developing and Documenting Software


It this phase, structured techniques

for

designing

and

documenting are needed for the development of the system.


The proponents will use Visual Basic 6.0in developing the
system.
Testing and Maintaining the System
A series of test to identify problems will be done first with a
sample data and eventually with the actual data from the
existing

system.

Maintenance

of

the

system

and

its

documentation begins in this phase and it is carried out


routinely throughout the life of the on line voting system.
Maintenance of the system will be evaluated in a certain period
of time.
Implementing and Evaluating the System
The last phase deals with the implementation of the online
voting system. This will show how the system runs and how will
it be beneficial to others particularly the College of Computer
Studies and System. The proponents will make surveys in order
to evaluate the system.

3.5

Methods for Product Evaluation


In order to the effectiveness of the proposed system, the researchers

employed different kinds of methods in evaluating a system in forms of its


performance and flexibility of the study being implemented.

3.5.1 Operational Feasibility - this method will evaluate the effectiveness of


the system. Below are the categories used to determine if the system
is operationally feasible.
1. Reliability
This refers to the ability of the system to perform a
specific task understand conditions for a stated period of time.
2. Accuracy
This refers to the ability of the system to meet the
standard

of

completeness

upon

relying

on

the

systems

objectives.
3. Efficiency
This refers to the systems capability to meet the required
task within the systems limitation and purposes.
4. User friendly
This refers on how the user can easily cope and
understand the purposes and navigation inside the system.
The formulas used in product evaluation are the following:
To compute the mean:

Mean(M) = f(x1+x2 xm)


N
Where f = refers to the frequency (f) or number of times that a given
number (x) was chooses by respondents as rating for a given criterion.
X1, x2, xm = repreent any of the numerical ratings 1, 2, 3, 4,
and 5 representing the evaluators rating options for each given
criterion.
To compute for the waited mean:
Weighted Mean (WM) = f(x1 = x2 xn) (n
N
Where: f (x1 + x2 xn) n =

represents the sum all means (m) of

each criterion:
N-1 is the total number of criteria of evaluation.
To compute for the x- value.
T (computed) = WMP WME
fMP2 + ME2)
n (n-1)
Where WMP= Weighted Mean of the Proposed System.
WME = Weighted Mean of the Existing System.
MP2 = square of the summation of all the ratings for the
proposed system.

ME2 = square of the summation of all the ratings for the


existing system.
N = number of respondents.
3.5.2 Economic Feasibility this method is used to evaluate financial
resources that are spent in making the proposed system. The authors
used cost benefit analysis to determine the present value (PV),
payback period (PP), and the return of investment (ROI).