Des Moines Valley Health and Human Services

Board Meeting Agenda Revision #1

December 10, 2015 9:00AM
Conference Room Cottonwood County Law
Enforcement Center Windom, MN
The Mission of Des Moines Valley Health and Human Services is to promote, protect and preserve the health and
well-being of individuals, families and communities throughout Cottonwood and Jackson Counties.
I.

Call to Order / Establish Quorum

II.

Public Hearings (if applicable)

III.

Approval of Agenda

IV.

Closed Meeting
a.

RBA Performance Evaluation for Craig Myers

b.

RBA Performance Evaluation for Pat Stewart

______________________________________________________________________________________________
V.

Consent Agenda: All items listed under the Consent Agenda are considered to be routine by the DVHHS Board and will be
enacted by one motion and an affirmative vote of a majority of the members present. There will be no separate discussion
of these items unless a Board Member so requests, in which event the item(s) will be removed from the Consent
Agenda and considered separately by the Board under Other below.
a.

Approve November 2015 Auditor Warrants

b.

Approve DVHHS Board Minutes November 12, 2015

c.

Approve DVHHS Special Board Meeting Minutes November 13, 2015

d.

RBA Approval of 2016 Jackson County Information Technology Services Contract

e.

RBA Approval of 2016 Southwest Minnesota Private Industry Council, Inc. (SW MN PIC) Contract for MFIP/DWP
Employment and Training Services

f.

RBA Approval of 2016 Greater Minnesota Family Services Contract for Providing Family Based Services

g.

RBA Approval of 2016 Trimin Systems, Inc. Services Agreement (Social Welfare System, SWS)

h.

RBA Accept Federated Rural Electric Award of $1,000 for Emergency Assistance

i.

RBA Accept Robert and Helen Remick Charitable Foundation Trust Award of $2,500 for Baby Bundle Program

j.

RBA Approval to Transfer Plan Administrator Duties for VOYA & Nationwide (457 Plans) to Kay Steffen

k.

RBA Approval of Evaluation Status to Permanent Status for Pamela Heser, Shelly Tewes and Kelsey Andrews

_______________________________________________________________________________________________
VI.

Staff / Programming Report @ 11:00 am

a.

VII.

Employee Years of Service Recognition

Other
a.

Set DVHHS Organizational Board Meeting Date for January 2016

b.

RBA Review Organizational Structure Board Chair

c.
VIII.

IX.

X.

XI.

XII.

XIII.

XIV.

RBA Organization Chart Alignment Pat Stewart

Executive Director
a.

DVHHS Offices Closed Tuesday, December 15, 2015 for All Staff Training

b.

RBA Approval of 2016 Building Lease Agreement Between Jackson County and DVHHS

c.

RBA Approval for Insights Discovery Train the Trainers

d.

Overtime Reports

e.

Directors Report

Human Services
a.

RBA Approval to Hire an Additional Eligibility Worker and to Promote Internally Lead Eligibility Workers

b.

Directors Report

Public Health
a.

RBA Approval of Public Health Retirement

b.

RBA Approval of Out of State Travel for Luke Ewald, Tobacco Free Communities Grant

c.

RBA Approval of Medicare Cost Report Preparation with Francis Phelan, CPA

d.

RBA Approval of 2016 Nightingale Note Premium Package Contract

e.

RBA Approval of Qualified Person Appointment

f.

RBA Approval of eSolutions Service Agreement

g.

RBA Approval of 2016 Community Health Board (CHB) Authorized Official

h.

RBA Reporting Final SHIP 3 Expenditures

i.

Directors Report

Fiscal
a.

RBA Approval to Increase Credit Card Account Limit from $15,300 to $20,000

b.

Fiscal Reports

c.

Budget Discussion

d.

Directors Report

Operations Shared Services

a.

RBA Approval to Hire CliftonLarsonAllen LLP to Provide Annual Services for Preparation of Affordable Care Act
Returns

b.

Directors Report

Human Resources
a.

RBA Approval of January 1, 2016 Step Increases for Employees

b.

RBA Exempt Classification for Certain Positions

c.

Directors Report

Adjourn