IFS Apps 2004 - 7.5 SP5 Enhancement Summary

IFS Applications
Major Enhancement
Summary
2004 through 7.5 SP5
IFS Major Functional Enhancements between

IFS 2004 - IFS Apps 7.5
Table of Contents
IFS Applications Enhancement Summary.................................................................................................... 3
Financials Enhancements............................................................................................................................ 4
Distribution Enhancements........................................................................................................................ 15
Manufacturing Enhancements................................................................................................................... 29
Sales and Marketing Enhancements......................................................................................................... 43
Technical (Foundation1) Enhancements.................................................................................................... 48
Projects Enhancements............................................................................................................................. 55
Service Management Enhancements........................................................................................................ 61
Call Center Enhancements........................................................................................................................ 63
Human Resources Enhancements............................................................................................................ 65
Document Management Enhancements.................................................................................................... 67
Business Scorecards Enhancements........................................................................................................ 71
Reporting Enhancements.......................................................................................................................... 75
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IFS Applications Enhancement Summary
Our belief is that in the 21st Century economy, enterprises need to be agile in order to be successful. To
remain successful businesses have to adapt quickly to change. Change comes in many forms it can be
the result of growing the business by providing new products and servicesit can be the need to source
more globally and provide more flexibility in the supply chainit can come from centralization or
decentralization issues or mergers & acquisitionsand it can be the result of forced regulatory
compliance.
IFS Applications 7.0 and 7.5 functional improvements have focused on the changes our customers need
and have requested. IFS has added major functionality to support project based organizations,
increasing supply chain synchronization, improving the support of global operations, and focus on end
user productivity.
Since the IFS 2004 release IFS has added over 950 functional improvements. This document is intended
to highlight some of these functional enhancements and the benefits they may bring to your company.
Several of these functional improvements can bring significant savings or operational improvements to an
organization.
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Financials Enhancements
New in IFS Apps 7.0
Budget Management - Budget Management is a work-flow and process management module to enable
planning, budgeting and forecasting within IFS Applications. The Budget Management module covers:
Fully integrated with IFS Financials and IFS Business Performance which are used for planning,
consolidation, reporting, analysis, and score carding.
Business Performance (BP) can be used to set the corporate strategy, enterprise wide drivers
and assumptions for the budgeting process.
BP can be used to set requirements and targets for each scorecard or budget template.
Both General Ledger (GL) Budget and BP can be updated with information from the Budget
Process.
GL Budget is used to store the financial part of a completed budget process to be compared with
actual within Financials.
Supports a continuous planning, monitoring and adjusting process.
Supports rolling budgeting and forecasting.
eInvoice - IFS eInvoice improves and automates the supplier invoicing workflow by reducing the amount
of invoices needing manual registration. Invoice scanning is enabled, and advanced rules for
authorization significantly speed up the invoice authoring process. Events messages and history logs
further improve the process and make follow up easier.
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Revenue Recognition Enhancements:
Automates the recognition of revenue and costs for long-terms projects.
Recognizes revenue/costs based on the total estimated revenue and the current accumulated
percentage-of-completion.
Functionality is compliant with both IFRS and US GAAP principles.
Financial Connector It is now possible to send vouchers from General Ledger instead of Accounting
Rules, thus enabling support for full project accounting.
Multi Country Reports - Many countries require specific country-unique reports where a corresponding
report in core is available but differs in some important aspect from the requirements of the country.
Transaction reports are now converted to Report Designer, where we have multi country support.
Expanded Posting Control - Previous versions of Posting Control offers a high degree of flexibility, this
has been improved further in current version, most importantly the addition a third rule level. At the same
time, several improvements have been made to reduce the time spent on defining and maintaining these
rules.
Define Separate Sell and Buy Currency Rates - It is now possible to define Default Buy Currency Rate
Type and Default Sell Currency Rate Type at Company Level and individual Default Currency Rate Types
at Supplier/Customer or Project level. Buying rate types are used for Procurement/Accounts Payable
processes and selling rate types for Customer Order/Accounts Receivable processes as well as for
currency revaluation based on it being customer or supplier oriented.
Voucher Series Per Period - When creating a new company it will be possible to determine if voucher
number series should be created per period or year.
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New Company Templates - Five new standard company templates have been added to this release,
covering China, Japan, France, Belgium and Thailand.
Company Template Super User - In IFS Applications 7 users can be set up to be Company Template
Super User which will have the rights to manage all company templates.
Remove Company - User that creates a company will have the ability to remove the company or grant
other user to remove the company. In previous releases only the Application Owner could remove a
company.
External Files Enhancements - To be able to handle customer payment files, we have introduced a
more flexible solution in the External Files. All Customer incoming Payment files had been replaced using
External Files.
General Ledger 7.0
Copy GL Voucher with Reverse/Correction Option - This functionality will make it possible to
automatically create GL voucher lines for reverse or correction when using the Copy GL Voucher function
in the Manual Voucher Entry.
Currency Revaluation Enhancements - Users can now specify a currency rate type unique for a
particular account to use in revaluating that account. This rate type will be used in the revaluation of the
accounts. If no rate type is connected for the accounts, the general rate type given in the Revaluation
ordering dialog box will be used. Also, now the user can specify whether to reverse the amounts
revaluated per account but this is only for accounts where Used in Ledger is General Ledger and
Revaluation Level is Balance.
Tax Rounding - In Japan the customer decides how to round tax amounts in invoices. This means that
when customer invoices are created they should be rounded according to the customers decision. The
rounding options are round up, round to nearest or round down.
Accounts Receivables Accounts Payables 7.0
Default Buy or Sell Rate Types - Buy or Sell Currency Rate Types provide the ability to be able to define
and use different currency rate types for buying and selling. This is useful where there is big exposure to
foreign currencies in business processes when domestic business transactions are made also in foreign
currencies. Different default buying or selling rate types can be defined either for the company or for
Suppliers/Customers or Projects. Buying rate types are used for Procurement/Accounts Payable
processes and selling rate types for Customer Order/Accounts Receivable processes as well as for
currency revaluation based on it being customer or supplier oriented.
Amount Entry Method Switchable per Invoice - Usually, companies adopt different methods of amount
entries when entering supplier invoices and customer invoices. Changing the amount entry method
provides a more flexible approach while entering the amounts of invoices. For example, if a company
uses the net amount entry as the amount entry method and receives an invoice only containing the gross
amount it will be possible to change the amount entry method from net to gross when entering the specific
invoice.
Jinsui Interface - It is now possible for Chinese companies using the Jinsui System for printing
customers invoices, to enter Invoices in IFS Applications which will support the storage of Jinsui Number.
It is now possible to define at invoice level whether the invoice is subject to Jinsui or not. You can register
payments in the system for a Jinsui Invoice by referring to the Jinsui number rather than the IFS Invoice
number.
Bank Reconciliation, Manual and Automatic - Not yet cashed checks can now be automatically cashed
and matched or reconciled within the Bank Reconciliation process. This will simplify the bank
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reconciliation process in markets where checks are a major payment method. No manual operation
needed for cashing and matching/reconciling checks.
Bill of Exchange - Payment documents are widely used in certain countries to make payments in
business transactions. Bill of Exchange is a popular payment method used in Japan, Spain and few other
countries.
Payment Receipt - New basic data for Customers or Cash Accounts can be set so that Customer
Receipts can be printed. It is possible to generate receipts At Payment or At Matching. If set to At
Payment the receipt will be created whenever a customer cash transactions is created for the Customer
or Cash Account. If set to At Matching the receipt will be created when the matching or offset is
performed.
Expanded Credit Control - A new credit check has been introduced to check whether the total overdue
amount, i.e., the total of the invoices exceeding allowed overdue days, exceed the allowed overdue
amount. If exceeded, a customer order will be blocked when released or a warning message is displayed
when trying to save an instant invoice.
Applications for Payment - Applications for Payment (AFP) processing means that the company applies
for money from its customer on a regular basis, based on the work completed (cumulative valuation). If
the Application is accepted by the customer a payment is made. At this point, an invoice is generated as
confirmation of the payment. The AFPs are managed through their life before the payment and invoice is
actually created (Sales Contract Ledger).
Supplier Payment Format and Enhanced Bank Fee - Japanese payment format FB is now fully
supported through the new functionality implemented for Supplier Payment Formats Japan. This
functionality takes care of the postings of unpaid fees and taxes created for format FB. Australian
payment format EFT is now fully supported.
Payment Method Plan - An Installment defines when an invoice should be paid and the added Payment
Method Plan defines how an invoice should be paid. In the Automatic Supplier Payment Proposal flow,
this enables that:
The payment method can be automatically selected depending on the total amount paid to the
payee.
You can pay through a certain method up to a specified amount, and use a different method for
the amount exceeding that level.
You can also define a number of levels and use a different method or a combination of different
methods (specified in percentage) when a specific level is exceeded.
Enhanced Automatic Supplier Payment - Depending on the used file format, this new functionality
makes it possible to create a payment order withdrawing the cash from cash account in any currency
Optional Unrestricted Netting - This option allows for netting between Supplier and Customers
regardless of their association numbers.
Fixed Assets 7.0
Daily Depreciation and Fixed Assets Split It is now possible to depreciate an object based on a
number of days, i.e., daily depreciation. Useful in the initial period, as well as whenever there is a need to
sell, scrap, move, or split an asset in the middle of a period. It is also possible to split an asset into
several assets without first having to activate and depreciate the asset.
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IFS Apps 7.5 including SP5
New Top Folder for Financials in 7.5 IFS Enterprise Explorer:
Single Euro Payments Area Support - SEPA consists of an agreement between all 27 EU countries and
Norway, Iceland, Switzerland and Lichtenstein. Euro payments under the SEPA scheme within this area
will be treated as domestic payments, regardless of if the payment is domestic or cross-border.
International Financial Reporting Standards (IFRS) Support - To be compliant with the IFRS and other
standards related to inventory valuation the IFRS standard relating to accounting treatment for inventories
(IAS-2) states that inventories are measured at the lower of cost and net realizable value (NRV). IFS
provides a dynamic solution that enables users to create different comparators on inventory part level.
General Ledger 7.5
Opening Balance for Statistical Accounts - We now offer flexibility in how statistical accounts should
be handled when closing balances for one year are transferred to opening balances for the following year.
The user can define which statistical accounts that should be transferred and which shouldnt.
Enhanced Posting of Period Allocation - IFS now offers flexibility in how period allocation vouchers
should be created. This includes optional creation of period allocation voucher for the base period, as well
as the possibility of copying code part values from the source transaction (posting).
Original Source Info in Voucher Row - Drill-down from the voucher row to the underlying source (View
Voucher Source) is now available for most voucher types (Function Groups). The View Voucher Source
functionality is not only available from Voucher Row queries, but also from Voucher Details queries.
Expanded reference information about the source in voucher rows gives enhanced traceability, both
directly in posting transactions and through the enhanced drill-down to the underlying source transaction.
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Currency Revaluation Enhancements - The enhancements give the user added flexibility when using
the currency revaluation process. IFS now has functions for mass set-up and mass modification of
Revaluation Accounts, as well as the option to create the Reversal Voucher as a Correction Voucher.
Accounting Ledgers and Accounting Documents It is now possible to create user-defined

Accounting Journals which includes all GL transactions in a chronological order with sequence
numbering. Different voucher types can be grouped together into different Accounting Journals.
A Turnover and Balance report has been added, similar to the Trial Balance report in the Report
Generator. There are also some adjustments to the General Ledger report.
PCA Vouchers Excluded from Normal General Ledger and Internal Ledger Update - Optionally,
Periodical Cost Allocation vouchers can be excluded from normal GL/IL update. This new option is
essential for customers in Poland, as its a legal requirement in that country.
Tax Handling, General - It is now possible to change Tax Liability Date, Tax Number, Tax Code and
Delivery Type per transaction. It is also possible to add selected tax transactions to an existing Tax
Proposal and exclude canceled invoices from being loaded into a Tax Proposal. It is possible to define a
tax subgroup as a combination of tax code and delivery type, in the previous versions it was only possible
to define a tax subgroup as a combination of tax codes. It is now possible to predefine tax template
grouping/sorting criterion to use in a tax report and to print more detailed Tax Sales and Tax Purchase
Reports, and two new GL reconciliation reports have been added.
Tax Handling, Multi-proposals - It is now possible to use multi-level tax reporting, i.e. basic reports are
first created and then these basic reports are used as input for report(s) on a higher level. It is also
possible to define different types of a tax template field, to make manual changes to an automatic tax
proposal, to view tax report values before printing by using Tax Template Field Presentation functionality,
and to Drill-down from the top level to the tax transaction.
VAT-7 Polish Tax Declaration It is now possible for Polish customers to have their monthly tax
declaration (VAT-7) created and printed from the core IFS application.
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EU Tax Reporting (Poland) It is now possible for Polish customers to have their quarterly EU
Declaration created and printed from the core IFS application.
Accounts Receivables Accounts Payables 7.5
Correction Instant Invoice and Instant Invoice Layout It is now possible to create a special type of
credit invoice, which includes information about incorrect values, correct values and the differences
caused by the correction.
Bank Accounts on Customer Invoices - The desired Pay to bank account number can be printed on
customer invoices. Default bank accounts can be defined based on a combination of customer and
invoicing currency, but the default account can be modified for an individual installment.
Pre-payment Based Invoice - As an alternative to Advance Invoice, a Pre-payment Invoice can be
created from the Customer Order flow. The main difference is that the Pre-payment Invoice is based on a
received pre-payment and represents the base for the customers tax deduction.
Cash Box Functionality - The Cash Box functionality allows the managing of real cash in the company
including:
New entry form for cash transactions belonging to cash box in domestic or foreign currency.
It is now possible to print Cash Receipt for each incoming and outgoing transaction.
Automatic voucher creation based on the posting control defined in the application. Invoices
matched with the transactions will be paid.
Cash Box Report printed at the end of the day. It can also span longer periods if this is convenient
for the user.
As the functionality covers both incoming and outgoing cash transactions, both Accounts Receivable
and Accounts Payable are affected by this addition.
Repost AR Ledger Item It is now possible to change the ledger posting for open AR invoices and
payments on account. The reversing of the ledger posting can be created as either reversing or correction
postings.
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Interest Invoice Enhancements - The enhancements give the user added flexibility when using the
customer interest invoicing process including:
Possible to create postings for a customer interest invoice after the customer
accepts/acknowledges the interest liability.
Possible to cancel interest invoices by creating credit invoices.
Possible to follow-up customer interest invoices in a detailed manner.
New Interest Method, When Partly Paid, which allows the user to calculate interest for partly
paid invoices if the payment was done after the due date.
Bad Debt Level and Bad Debt Provision - Improvements giving the user added flexibility when handling
Bad Debt invoices including:
Possible to define different levels of Bad Debt, which can be assigned to and changed for
invoices.
Possible to calculate and post Bad Debt Provision as a percentage of the bad debt amount.
Possible to create reversing or correction postings when the ledger posting is changed.
AR Balance Confirmation Report It is now possible to print a report containing all open items for
selected customers. The report can be sent to the customers to confirm the balance at the end of an
accounting year.
Adjusted AR Open Items Report - Separate debit/credit amount columns added.
Tax Number Added to Query - TAX number from the default document address added to Query Customer Basic Data.
Interest and Fines - When a customer invoice is paid late and outside tolerance, the system can
optionally calculate accrued interest and fines, and then add these amounts to the expected payment
amount. The calculation is based on the interest template connected to the customer and is done per
installment, where it can be modified manually.
Two Vouchers when Canceling Supplier Invoice - If the supplier invoice is entered in two steps (I and J
voucher), two K vouchers will be created if the invoice is cancelled. This results in IP5 postings being
reversed correctly.
Supplier Invoice Enclosure - The existing supplier invoice enclosure functionality has been extended:
You can define separate number series for supplier invoice enclosures.
You can define default delivery type for a supplier.
Information about part no, price, quantity, etc. from the referenced purchase order can
automatically be fetched into the supplier invoice enclosure.
The information from the referenced purchase order will be printed on the supplier invoice
enclosure.
Sub Contract Certificate Matching - Sub Contract Management supports a complete workflow, starting
from requirements to tendering, awarding, execution, valuating/certifying, and matching of certificates all
the way to payment of invoices. Within IFS Financials, it is now possible to specify a sub contract
reference on the supplier invoice. This sub contract reference used to match the invoice against sub
contract certificates, similar to PO matching.
Adjusted AP Open Items Report - Separate debit/credit amount columns added.
Interest Provision for Supplier Invoices It is now possible to calculate accrued interest for open
overdue supplier invoices/installments and invoices/installments paid too late. A proposal can be manually
adjusted and installments can be excluded from calculation. The resulting report can be used as base for
a manual reservation in the General Ledger.
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Repost AP Ledger Item It is now possible to change the ledger posting for open AP invoices and
payments on account. The reversing of the ledger posting can be created as either reversing or correction
postings.
Recurring Supplier Payments and Non-supplier Payments - A schedule of periodical payments to
suppliers can now be generated, e.g. insurance, financial leasing, loan payments to bank etc. The final
invoice is created later by the supplier after the payment is received. Payment to a recipient, which is not
registered as a supplier, can also be entered. Examples of such payments are all kind of tax payments to
authorities: income tax, VAT, real estate tax, perpetual lease, debt collector payments, social security,
environmental fee etc. Registered planned payments can be included in payment proposals and payment
orders in an automatic payment flow. The text describing the payment is copied to all steps of the
process.
AP Balance Confirmation Report It is now possible to print a report containing all open items for
selected suppliers. The report can be sent to the suppliers to confirm the balance at the end of an
accounting year.
Polish Payment Formats - Bank transfer printout and file format (both domestic and foreign) for the
Polish BRE bank.
Interest and Fines - When paying supplier invoices late and outside tolerance, the system can optionally
calculate accrued interest and fine and add these amounts to the payment. The calculation is based on
the interest template connected to the supplier and is done per installment, where it can be modified
manually.
Brazilian Payment Formats - Two new payment printouts for Brazil, i.e. supplier bank transfer printout
and customer bank transfer printout. Both payment printouts handle only BRL currency (domestic)
payments.
Payment Institute Offices - Branch offices can be defined for payment institutes like banks etc. and cash
accounts can be connected to branch offices. This allows payment to a specific branch office, which is a
requirement for some payment formats in some countries.
Improved Payment by Check - Basic data for check templates will enable easier customization of
Supplier Check Layouts, but specific Brazilian check layouts have also been added. Supplier checks can
either be sent to the supplier or a payment institute (Check Recipient set per supplier).
Fixed Assets 7.5
Depreciation Plan - The Depreciation Plan functionality can be used to identify the forecasted
depreciation for all depreciable fixed assets. This will help companies meet statutory requirements, tax
requirements, management accounting requirements etc:
A projection/forecast of future deprecation can be created.
Planned investments can be included (new object type Planned).
Allows comparison between planned depreciation and actual depreciation.
Depreciation Proposal for Several Groups - Added flexibility when creating depreciation proposals, as
interval of Object Groups or Objects can be entered at proposal ordering.
Support for Physical Count of Fixed Assets IFS now provides a powerful tool for managing fixed
assets effectively. By conducting a physical count, you will know exactly what fixed assets the company
has and where they are. This can save a lot in taxes and insurance.
The physical count helps to maintain accurate records and accountability of company fixed
assets.
Possible to maintain inventory for Object Types Normal, Rented, Leased, Expensed and NonDepreciable.
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Possible to carry out the inventory for a Site or for Locations separately within the Site.
Possible to assign one individual who is familiar with the fixed asset to assist with the FA Physical
Counting process.
Provides full information of fixed assets in one location.
Additional Depreciation Methods - The added functionality provides flexibility in how depreciation can
be calculated:
Decline depreciation method can be automatically switched to straight line method with its own
fixed factor.
Straight line depreciation method can be based on fixed factor with no time limit for the
depreciations, i.e. depreciation will continue until the base value is zero.
Queries are extended with information on when the switch took place and history of depreciation
methods connected an object.
Posting Transactions and Added Information in Fixed Assets - More information about FA Object
characteristics and FA Object transactions is now available. Different transactions can be posted to
different accounts depending on transaction reason and positive or negative values can be posted on
different accounts (cost accounts or revenue accounts):
Information about Object Class, Acquisition Reason and Disposal Reason is added to Object.
Added Control Type Transaction Reason allows more detailed posting of acquisition
transactions, disposal transactions and change net value transactions.
Added Posting Types gives the possibility to post negative values and positive values to different
accounts.
Query Object Transactions now contains detailed information on transaction reasons.
During object import it is not only possible to post normal depreciation but also change net value
transaction.
New report is added with acquisition and disposal transactions which are sorted and summed by
transaction reason.
Alternative posting methods available for disposal postings (Sell/Scrap).
Object Registration Card Report - The report consists of three levels or pages, one with acquisition
values, one with accumulated depreciation values and one with notes connected with the object.
In some countries, this report is necessary from a legal point of view. For all countries, this report gives
full information about an object gathered together in one place.
Object Transaction Type Report - This report can be used for displaying information which previously
only was available in different places in the application, e.g. balances and transactions for each object.
Foundation1 Financials Changes in 7.5
Amounts in Words - An amount in letters (words) can be printed on the following documents in these
languages English, German, French, Spanish and Polish: Customer Order Invoices, Correction Invoices
and Invoices for Prepayment, Instant Invoices and Correction Instant Invoices, Supplier Invoice
Enclosures, Customer Payment Receipts, Customer Payment Document Proposal (Bills of Exchange),
Supplier Checks, Cash Box Reports, Tax Withholding Certificate Reports, Deferred Checks, Spanish
Customer Bill of Exchange, and Spanish Customer Document Proposal. The printout of the amount in
words is optional and is defined per Customer Invoice Types, Supplier Invoice Enclosure Number Series
and Payment Document Types.
Contacts Added to Customer and Supplier - Contacts (physical persons) are separated from the
general communication methods (switchboard numbers, www addresses, etc.) in the customer and
supplier record. General communication methods should still be entered as a communication method
while contacts should be entered in a separate tab. For each contact line in the Contact tab you can have
one value for phone, one for fax, one for e-mail, and so on for all ways of communication. In the Comm.
Method tab, you must create one line for each way of communication. The base for a contact is always a
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person record in IFS/Enterprise. This ensures that contact data like phone numbers, addresses, etc., only
exist in one place, and thereby that the contact data is accurate and the same in all places where the
contact is being used. E.g., the same person can be connected as a contact to one or many customers
and/or suppliers. The actual contact connection is made from the customer or supplier record. The
contact does not necessarily have to exist in the person record. You can enter a new contact in the
customer or supplier record, and when saving your entry, a person record is created. A duplicate check is
run towards the person record when saving the entry. In a supplier or customer record you can both have
a general primary and secondary contact, as well as address-specific primary and secondary contacts.
Single Euro Payments Area Support - SEPA consists of an agreement between all 27 EU countries and
Norway, Iceland, Switzerland and Lichtenstein. Euro payments under the SEPA scheme within this area
will be treated as domestic payments, regardless of if the payment is domestic or cross-border.
International Financial Reporting Standards (IFRS) Support - To be compliant with the IFRS and other
standards related to inventory valuation the IFRS standard relating to accounting treatment for inventories
(IAS-2) states that inventories are measured at the lower of cost and net realizable value (NRV). IFS
provides a dynamic solution that enables users to create different comparators on inventory part level.
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Distribution Enhancements
New in IFS Apps 7.0
Distribution Orders - A Distribution Order links orders under a common reference for inter-site
movements and stock balancing, for example between National and Local Distribution Warehouses.
Multiple internal orders can be consolidated under a single Distribution Order reference for easier
management and control of multiple inter-site demands, for example where a range of different stock
items are being transported together between sites for similar delivery dates.
You can plan moves between sites well ahead.

You can re-plan moves between sites whenever
necessary.
The standard reservation and shipment processes are used on supply site. Personnel shipping goods
will use the same, consistent, interface for all dispatches whether for an external customer order or
for a distribution order.
The standard goods receipt process is used on the demand site. Personnel receiving goods will use
the same, consistent, interface for all receipts whether from an incoming purchase order or from a
distribution order.
Handle Parts in Transit This functionality is used when parts are moved between sites that belong to
the same company, using internal purchase and customer orders or distribution orders. When parts are
delivered on internal CO they are moved into a transit object that is owned by the receiving site.
Lot/batch, serial, W/D/R and expiration date is kept intact throughout the move. The inventory value is
also kept intact and posted on M3 accounts. Its visible as parts in transit on the inventory valuation
report.
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Multi-site Capability Check This provides the ability to calculate a delivery date based on a multi-site,
multi-level analysis of material as well as capacity throughout the whole supply chain.
Provides the ability to give the customer a more realistic delivery date
Considers all sites in the supply chain
Considers actual work load on critical work centers
Supports companies working with sales sites as well as manufacturing sites in a multi-site
environment
Can be done manually or automatically
When the customer order is released, all necessary orders can be created and released
throughout the whole supply chain
Inter-site Profitability Analysis - This is based on internal customer orders delivered to other sites
belonging to the same company as the supplying site. Transactions and postings are created
automatically when internal customer orders are delivered to other sites within the same company.
Customer order line price at the time of delivery is used for the supply sites internal revenue. The internal
revenue is posted as an internal purchase expense on the demand site. Also the parts inventory value on
the supply site is posted as the internal cost of sale. The same cost of sale is also posted on the demand
site as an internal cost of sale received from other sites. In case internal price postings need to be
corrected this is easily done on all internal deliveries and returns. To analyze the inter-site profitability
posting control and the report generator is used.
Parts Cost Details - The inventory part unit cost can be broken down into details. Each detail can be
defined with a cost type (e.g. material, labor, delivery overhead etc) and Cost Source which is the source
of the cost defined in different ways depending on the company. The cost source for labor is normally a
department performing work and for material the source could be a grouping of parts into different
categories. All inventory transactions will consider the cost details and it is possible to financially control
the postings based on the cost type and cost source. This will make it possible to see how much of your
inventory value or cost of sold goods are purchased material and how much is work performed by your
company.
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Condition Code on Inventory Part - User-defined values for condition codes that can be used to specify
the condition of parts in distinct lots/batches and of individual serial-handled parts. Example values:
Normal, New, Used, Re-manufactured, Unserviceable. This provides an additional level of defining,
tracking, and differentiating parts with the same part number.
Multiple Unit Of Measure - This functionality makes it possible to enter quantities in another Unit of
Measure than the one specified for the Inventory Part, by specifying a conversion factor or by using
formulas.
Flexible Sales Unit
o Makes it possible to sell the same parts in different units
e.g. to sell in meter, decimeter, foot, inches etc
Varying Handling Unit
o Makes it possible to receive a part in one unit and later on use it another
e.g. to receive in liter, deciliter, bottles, gallons etc and use in e.g. kg
Handling of Multidimensional Parts
o Makes it possible to enter several variables for specifying the qty
e.g. to use a formula with entered variables, for instance, to enter Quantity, Length and
Diameter to calculate pounds (lb)
Catch Unit Catch Unit (Catch Weight) functionality is used to dynamically calculate the price
conversion factor based on the currently delivered Inventory and Catch quantities.
A typical example is frozen chickens, which are stored in pcs but priced in lbs.
Each received lot/batch is reported in pieces and lbs, and when the lot/batch is sold, the system
also knows the exact weight of this delivery, which will be used to calculate the price.
Shipment New Shipment functionality has been added which replaces the previous Package
Verification functionality. The new shipment functionality improves support for the shipping process and
enables handling and packaging structures to be created that reflect the actual structure of the shipment.
This includes the ability to create handling and packing units, record package weights, and etc. A
graphical representation is provided for easy viewing. This new functionality makes shipping a more
automatic flow and can be used for the new Distribution Orders as well.
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Part Ownership - The part ownership feature offers the ability to manage and track inventory that
belongs to various customers and suppliers, transfer ownership of inventory to and from
a customer or supplier, use an inventory value of zero for externally-owned stock that is customer-owned
or supplier-loaned, exclude customer-owned and supplier-loaned stock from inventory valuation,
inventory part statistics, purchase pricing, and planning calculations
Material Review Board (MRB) Improvements New functionality.
Parts can be submitted to the MRB from Inventory Part in Stock, Purchase Receipts and Shop
Order Material as well as Shop Order Work in Process.
Tracked parts, serial or otherwise, continue to be tracked in the MRB Case.
Disposition is no longer limited to Use As Is or Scrap. Any possible disposition, such as rework or
return to vendor, can now be performed.
Multiple, separately identified, inspections can be managed from the MRB Case on a specific part
or group of parts before a disposition is identified.
Contract Management -Sales Contract Management provides lifecycle management of a sales contract
from bid and tendering through completion and handover. It contains functionality for payment terms,
mark-up and retention rules, contract revisions including baseline control, and contract status with staged
workflow and detailed change history logging. It also has links to projects on a granular level including
cost roll-up from projects. The component also includes Application for Payment functionality, which
handles a cumulative valuation payment process by which the company applies for money on a regular
basis based on work progress. It keeps control of defined mark-up and retention rules, certificates and
payments.
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Customer Order Invoicing A number of enhancements have been added. Some of those include
Advance Invoice, Invoice Prepayment, and a new Correction Invoice; all in addition to invoice layout
enhancements.
Advance Invoice Enhancements - When creating an advance invoice, the amount for which the invoice
can be created is determined by existing advance invoices and also existing debit invoices for delivered
goods in relation to the defined base for advance invoices. By introducing new fields for Advance Invoice
Max Allowed Amount and %, the user is now automatically presented with the remaining maximum
amount and % considering existing invoices.
Invoice Pre-Payment - Provides the ability to create an invoice for the received prepaid amount for a
customer order, with accurate tax handling (not to be confused with Advance Invoice).
Correction Invoice - A correction customer invoice replaces the previous invoice by containing two types
of lines, one credit and one debit for each debit line of the reference invoice. The previous invoice can be
a normal debit invoice, a debit collective invoice or a correction invoice (you can correct a correction
invoice).
Self-Billing - The Self-Billing functionality is where the customer sends invoice information to the supplier
i.e. the customer self-bills himself. Evaluated Receipts Settlement (ERS) is basically the same as SelfBilling. ERS is the term used in the US. J-INVO is the term for this in Japan.
Both customer and supplier can minimize the time spent on administration of invoices.
The customer doesnt have to manage any invoices from the supplier.
The supplier doesnt have to communicate any invoices to the customer.
Complete incoming self-billing flow can be managed automatically or manually.
In the incoming self-billing flow prices can be updated automatically or manually.
Follow up on monitored price and quantity deviations.
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New in IFS 7.5
Extended Field Lengths - Extended customer, supplier, and forwarder ID to 20 characters, address ID to
50 characters, extended part description to 200 characters (including an editor for viewing or editing the
part description), customer name in customer order can display customer names with up to 100
characters, extended address name to hold up to 100 characters.
360 Degree Customer View Concept - Provides the end user with a window that acts as a hub for
several customer processes. This window can be used by all users interested in a complete customer
view.
Gives an overview using existing summary information from the financial, distribution and service
components.
This means that the same functionality and the same options are available as when opening the
same window from the Navigator.
Summarizes some of the most important transactions, like sales quotations, customer orders,
work orders, and cases, which occurred for the selected customer.
Possibility to directly create a new sales quotation, customer order, return material authorization,
work order, support issue, or case, by using the customized button for quick entries in the
Summary tab.
Possibility to set a saved query as a filter condition to be used when a tab is populated. This
results in that only relevant data is displayed when activating a tab.
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Mass Create Parts - For companies that have many parts, many sites and short product life cycles, it is
very time-consuming and ineffective to manually enter each part per site. The ability to Mass Create
Parts, by using an assortment and a site cluster, will dramatically facilitate the part-per-site creation
process for these companies.
Reduces the amount of work spent on part creation to a minimum.
Provides an ability to centralize the initial set up of all parts.
Reduces the risk of inconsistent data between sites since the data is initialized from a single
source.
Unified Inventory Unit of Measure Supports the usage of different Systems of Measurement, like the
Metric System (typically meter and kg) in Europe and Canada, and the English System (typically foot and
pound) in the U.S. Each site can work with the inventory quantities in the preferred unit of measure.
Makes it possible to use different units of measure for the same inventory part on different sites.
o Manages the conversion of quantities and prices when moving the same part between
different sites.
o Verifies that the entered units of measure are within the same base unit, e.g. length or
volume, thus ensuring there is a conversion factor between the different units.
Reduces error when entering conversion factors in the Procurement and Sales flows.
o Provides automatic retrieval of the default conversion factor when modifying the
purchase, sales, or price unit of measure on the purchase part or sales part.
o Conversion factors between the different units of measure are retrieved from the Units of
Measure window in IFS/Application Services, as defined at installation of the IFS
Applications.
Centralized Part Description - One centralized part description for selected parts and sites:
Simplifies updates of part descriptions.
Saves time when updating part descriptions in one place.
Minimizes confusion by using the same part description in all flows.
Allows part description translation according to the user-selected session language.
Facilitates entry of a new inventory part that has not yet been entered in the Part Catalog.
Some Part Catalog settings can be specified directly from the Inventory component. A dialog box
opens when saving the new inventory part.
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Tracing Pre-posting Changes (SOX) - Provides traceability to the changes/updates performed on prepostings in purchase orders and customer orders. This change provides an easy way to observe the
changes on the order header history respectively on the order line history. Also provides for analyzing the
history for many lines at a time in the new easy-to-use Query - Customer Order Line History window.
IFRS Net Realizable Value - International Financial Reporting Standards (IFRS) are a set of accounting
standards. Currently they are issued by the International Accounting Standards Board (IASB). Many of the
standards forming part of IFRS are known by the older name of International Accounting Standards (IAS).
New functionality:
Enables you to be compliant with the IFRS standards related to Inventories, e.g., the IFRS
standard related to accounting treatment for inventories (IAS 2). Inventories shall be measured at
the lower of cost and net realizable value (NRV). NRV is the estimated selling price in the
ordinary course of business less the estimated costs of completion and the estimated costs
necessary to make the sale.
Offers a flexible solution to compare inventory values with other comparators. .
You can adjust the financial reports by using the values from the Inventory Value Comparison
Report as input.
Customer Credit Management Provides a flexible solution for credit check by introducing credit control
groups. This improves credit checks for customer orders by creating the flexibility to decide where to
perform the credit check. The credit check can be done when releasing the customer order, when creating
picking proposal, when creating pick list and/or when delivering customer order.
Ship Dates on Customer Order Line - Provides detail information regarding ship dates for partial
deliveries. First actual ship date and latest actual ship date have been added.
Delivered Quantity on Customer Order Line - A new field, Delivered Quantity, has been added in the
customer order line.
Over Delivery Check for No Parts - Helps to make sure that the quantity of no parts delivered from the
supplier matches the quantity on the purchase order. This reduces the risk for problems where the user
accidentally reports too many no parts as arrived.
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Multiple Delivery Overheads - Overhead costs in purchasing are defined per object, cost element and
cost set. It is possible to define the time interval for which the overhead is valid. Multiple delivery
overheads are supported including, percentage of planned purchase price, latest purchase price, average
purchase price, estimated material cost per cost set or fixed cost per inventory unit, per order size, or per
weight unit in inventory part.
Sales Overhead Costs - In the sales process there are a lot of different costs that are not directly
connected to the sales parts, for example, marketing costs, order administration costs, packaging costs,
etc. You can now include these overhead costs in the part cost structure and financially book these costs
separately when parts are delivered. The sales overheads could be registered as general sales overhead
valid for all or a group of parts or part-specific overhead, defined per each inventory part.
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Two-Stage Picking It is now possible to perform the picking process in two stages: picked goods are
transferred to a packing station (shipment inventory) where the packing process based on the delivery
notes.
This solution can be used in parallel with the existing solution for delivering goods.
Provides the ability to create and print the delivery note before the actual delivery step has been
executed in the application.
The delivery can be reported in the system by reading the barcode on the delivery note via a
barcode scanner or manually.
It is not needed to print a separate document for packing such as pack list, reducing the number
of documents printed in this process.
Scrap for Credit at Receipt - Provides the ability to scrap for credit at receipt, which means that the
financial burden is placed on the supplier.
Ability to create a replacement order for parts that are scrapped for credit.
Ability to receive a credit invoice for the scrapped parts or an invoice including only the approved
parts.
Displays separate values for parts scrapped for credit and for parts scrapped at ones own
expense in relevant windows and reports.
Distribution E-mailing Enhancements Enhanced e-mail functionality to send reports as PDF
attachments in Purchasing and Customer Order flows. Covered reports are:
Customer Order Confirmation
Sales Quotation
Pro Forma Invoice
Customer Invoice
Request for Order Quotation
Request for Blanket Quotation
Order Quotation Rejection Letter
Blanket Order Quotation Rejection Letter
Supplier Consignment Consumption
Distribution Allocations - This feature enables you to transfer multiple parts to multiple sites from a
central warehouse on a particular supply site. When stock for a given product range (stock keeping unit
and their variants) is available in a central warehouse and needs to be sent to multiple sites (sub
distribution points or main retail stores), this feature allows you to enter individual part quantities per site
for multiple parts and create distribution orders for respective deliveries.
Facilitates a central planning process of stock availability prior to a main event, e.g., a product
launch, the beginning of a new seasonal demand phase, or seasonal/special promotions.
Allows supplies to be distributed centrally without having to wait for a demand order from the
receiving site.
Quick and easy to select multiple parts and/or multiple sites in a single selection by using
assortments/site clusters.
Contact Concept - Provides a more streamlined solution for handling of contact information in the
supplier/customer record.
Separates contacts and general communication methods.
Ability to connect several ways of communication to a contact.
Easy to maintain the contact information.
All contact information is gathered in one place, i.e., in the person record.
Offers the ability to use the same contact at many customers/suppliers.
Ability to have both a general primary and secondary contact, as well as address-specific
contacts on a customer/supplier.
Built-in duplicate check before saving a new contact/person.
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Ability to extend the contact concept in the future.
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Planning Networks - A Planning Network links multi Sites and Companies into a single entity. A Site can
exist in more than one Network and a Network can include Sites from more than one Company. Parts
that are sourced from an internal supply site in the planning network will be a multi-site planned part. (It
can be supplied externally as well.) Once the multi-site BOM's sourcing rules are defined, multi-site
planning can be performed. The multi-site BOMs are defined regardless of the planning networks. The
system creates MRP planned orders for fulfilling demands, such as purchase or shop order requisitions.
The system also offers suggestions on planning orders for optimal manufacturing considering material
availability. MRP generates the distribution orders for the demands on the sites in the planning network.
Blocked for Use Basic Data - A Blocked for Use check box has been introduced on most Distribution
& Manufacturing person related basic data. It is still possible to process existing transactions which
contain Blocked for Use data.
o Approver
o Authorizer
o Buyer
o Coordinator
o Cost Estimator
o Manufacturing Engineer
o Planner
o QC Analyst
o Reconciler
o Requisitioner
o Salesman
o Technical Coordinator
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Purchase Requisitions - New client for overview of purchase requisitions. From this window you can
perform the following operations for one or several purchase requisitions: release planned purchase
requisitions, change release purchase requisitions back to Planned status, create pre-postings and jump
to the detail window. This makes it possible to query and/or group and sum data for purchase requisitions
and provides the ability to manage several purchase requisitions at a time.
Stage Payments in Purchasing There are enhancements of existing functionality for milestones and
stage payments. An approved stage payment is now available for supplier invoice matching. Milestones
and stage payments are more tightly combined, which provides a better overview and handling of these
features. The milestone template has been updated so that it includes stage payment information as well.
The financial follow-up and tracking of stage payments is improved and covers the entire flow for both
inventory and non-inventory parts.
Transfer Purchase Demand to Shop Order Requisition - Possibility to transfer a demand from a
purchase requisition to a shop order requisition. This new feature supports planners when making
make/buy decisions. It adds additional flexibility to the functionality for manufactured/acquired split by
allowing a planner to make changes when requisitions have already been created. Conversely, it is also
possible to transfer a shop order requisition to Purchasing.
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Inventory Planning and Replenishment or IPR In 7.5 SP5 the addition of Inventory, Planning and
Replenishment or IPR functionality adds the ability to easily differentiate the demand and calculation
models used for planning parameters depending on the part characteristics. The IPR model
enhancements provide a state of the art library of different models/ways of determine when to place an
order and how much to order. Forecasts from IFS Demand Planning are considered in the inventory
replenishment functionality. The calculation of planning parameters (safety stock, order point and lot size)
is executed continuously which gives quick updates to consider any changes in demand pattern or basic
data setup. This will lead to more accurate inventory levels which in turn will reduce the inventory cost.
The released functionality consists of a number of new features in IFS Inventory aimed at letting
customers of IFS replenish their inventory levels more accurately. An important part to make the concept
work is the IPR Server, see conceptual model below in Figure 1. This is a calculation engine included in
the Demand Plan Server and the result from the IPR Server calculations is written back into IFS
Inventory. Also the traditional IFS Demand Planning is included in the concept to handle the creation of
forecasts to be used by IPR.
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Yearly prediction
Forecast
Inventory Part
Indata:
Demand Model
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Lot Size model

IPR
Outdata:
IFS 2004
- IFS Apps 7.5 engine
Safety stock
Order point
Figure
1
Lot size
Conceptual Model for Inventory Planning and Replenishment
----------------------Media Library
In 7.5 SP5 the Media Library makes it possible to attach an image or a small text (items)
order date
to specific IFSNext
business
objects for further use in specific functional flows. All media items are stored in
one central location. The connected item can:
Be printed on sales reports if the user decides to do so.
Be viewed and accessed for editing directly from existing client windows, like Part Catalog, via
the media attachment pane.
Can be displayed for the user in the media viewer to insure it is the correct product.
Be copied and shared between business objects.
Media library is a new attachment function located in Application Base Setup and can be used by specific
IFS business objects from all functional areas in IFS application. Media library is divided in 3 basic
functions:
Media item is the storage of media items like images and texts
Media library manager handles the connection between the items and the business objects
Media attachment pane is where all items connected to a specific business object can be
viewed
A new role, Media Library, exists that must be enabled and connected to the users to be able to use the
new media pane. In the SP5 release of media library, items can be connected and used on 6 different
business objects in 3 windows. The windows are Part Catalog, Configuration Characteristics and Base
Part Revision.
Part catalog record One level, part level. (Both standard parts and configured parts)
Configuration characteristics (CTO) 2 levels: Configuration Characteristic ID and Option value
Base part revision (CTO parts) 3 levels: Part level, Configuration Characteristics ID and Option
value
You can for each item connection decide if and how the item shall be printed. In the first release of media
library, the print setup will have impact on the sales reports, Sales Quotation and Customer Order
Confirmation reports.
The Media Library only works with the IFS Enterprise Explorer Client.
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Manufacturing Enhancements
New in IFS 7.0
Alternate Component - The new functionality introduced in Alternate Component in Planning provides
the ability to identify and use material substitutes. This is an excellent tool for phasing in/out components.
Easy to implement, with or without PDM Configuration.
Possible to work with alternate components in early phases (PDM Configuration).
The MRP calculation recognizes alternate components in the netting process. MRP calculation
identifies alternate components to use up, before creating new supply for the primary component.
The user is in control possible to choose if alternate components should be included or not.
Better ability to identify and use alternate components in Shop Order.
Deliver the product with the components your customer prefers.
Copy Part Data - This makes it easier to copy part data. You can select what data that should be copied.
Each IFS module manages and maintains its own copy parameters.
Facilitate copy of existing part data to another part or site.
Possible to copy from Part Catalog, Inventory Part, Manufacturing Structures, Manufacturing
Routings, Purchase Parts, and Sales Part.
The user selects what to copy from a selection of parameters.
Multi-Site Bill of Materials - Defines Supply Chain part connections in a multi-site environment and is
used for multi site cost roll ups. Also supported are Make/Acquire percentage split definitions and a multisite graphical view.
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Project MRP - Project MRP provides the ability to use classic MRP logic on each activity in a project. This
helps the planner to control how and when project material should be planned. It is possible to define
standard planned parts. Demands for standard planned parts within the project activity are passed from
Project MRP to standard MRP.
Project inventory is maintained within the project activity.
MRP exception messages are generated per activity.
Standard planned parts can be defined in PDM-Configuration and transferred to Manufacturing
BOM.
Option to execute MRP calculation from Project MRP calculation.
Capacity Requirements Planning (CRP) considers the shop order requisitions created from
Project MRP.
Multi-Project MRP Multi Project MRP provides the ability to plan multiple projects in single MRP run.
Project Inventory is maintained across project activities.
Required new orders can be accumulated on single project activity. This reduces the amount of
administration for creating orders.
User is still in control on the part transfer between project activities.
Planning Network - The planning network defines which sites will be planned together by multi-site
planning systems. It does not define a sequence of planning or any sort of precedence relations between
sites. Planning systems will be able to plan all of the sites in a network at once and thereby synchronize
the plans at the different sites in the network to improve the overall plan. There are very few restrictions
on a planning network:
Any combination of sites can exist in a planning network.
A site can exist in more than one planning network
The sites in a planning network can be changed at any time
This new feature will work in parallel to the existing standard process, which will be unchanged.
Company A
Planning
Network I
Site
1
Company B
Site
2
Site
3
Planning
Network II
Multi-Site MRP - Multi-site MRP provides the ability to plan more than one site at a time by viewing the
structure of parts in a group of sites as one single multi-site structure. A Planning Network is defined to
include sites to be planned together in a single supply chain. Distribution Orders are generated to fulfill
demands passed to internal supplying sites.
Allows planning of a multi-site structure in a single MRP run.
Distribution orders offer a streamlined order execution flow for inter-site transactions.
Allows split-sourcing of demands using Make/Buy splits or internal supplier splits.
MRP can be run for a planning network, but retains flexibility to run for single site.
Multi-site planning logic is considered by Next Level Demand functionality as well, with
distribution orders created instead of the usual requisitions or orders.
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Multi-Site Master Scheduling - Multi-site Master Scheduling provides the ability to plan the demand and
supply of master scheduled parts from one or more internal sites during a single-site master scheduling
run. Distribution Orders are generated to fulfill demands passed to internal supplying sites.
Master Scheduling still runs for single site, as opposed to multi-site MRP, which runs concurrently
for a group of sites, i.e. a Planning Network.
Allows planning of demand and supply from multiple internal sites in a single-site Master
Scheduling run.
Distribution orders offer a streamlined order execution flow for inter-site transactions.
Allows split-sourcing of demands using Make/Buy splits or internal supplier splits.
Multi-Site Capability Check - A multi-site capability check provides the ability to calculate a delivery date
based on a multi-site, multi-level analysis of material as well as capacity throughout the whole supply
chain.
Provides the ability to give the customer a more realistic delivery date.
Considers all sites in the supply chain.
Considers actual work load on critical work centers.
Supports companies working with sales sites as well as manufacturing sites in a multi-site
environment.
Can be done manually or automatically.
When the customer order is released, all necessary orders can be created and released
throughout the whole supply chain.
Material Constraints in CBS This added functionality provides:
The ability to schedule shop order operations based on the availability of both resources and
materials.
Makes the production schedule more realistic.
Provides a better shop floor execution plan.
MRB Enhancements - Significant improvements have been made to improve Material Review Board
(MRB) functionality.
Parts can be submitted to the MRB from Inventory Part In Stock, Purchase Receipts and Shop
Order Material as well as Shop Order Work In Process.
Tracked parts, serial or otherwise, continue to be tracked in the MRB Case.
Disposition is no longer limited to Use As Is or Scrap. Any possible disposition, such as rework or
return to vendor, can now be performed.
Multiple, separately identified, inspections can be managed from the MRB Case on a specific part
or group of parts before a disposition is identified.
Dynamic Sample Sizes in the Control Plans - Allows for the automatic adjustment of the Sample Size
when the Order Quantity is less than the Control Plan sample size. Variable sample size and sample
frequency triggers provides the ability to have a more sophisticated setup of the quality assurance data.
Allows a sample size based either on a fixed quantity or a percentage of the received/produced
quantity.
Sample frequency triggers can be defined and connected to data points in the control plans for
shop order and purchasing.
Provides automatic creation of analyses in shop order and purchasing.
Provides possibility to get a notification (mail, SMS, etc) when an analysis is created.
Supports annually analyses for inventory parts via the sample schedule for inventory control
plans.
Scheduled analyses for inventory parts are created automatically.
Manufacturing Scrap - Enhanced functionality to scrap issued components on a shop order, apply the
identified scrapped component quantity to the planned scrap, and adjust the total quantity required if the
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quantity of component material scrapped exceeds the original planned scrap quantity. This was done to
clearly identify and account for the scrap of components against a Shop Order.
Manufacturing Material History - Manufacturing Material History keeps all the history logs of material
transactions performed in Shop Order and Production Scheduling.
It allows the user to view the detailed material history logs in manufacturing, per order, per part,
per site etc.
DOP Improvements - The DOP Improvements and Simplifications make the use of DOP easier and
provide the ability to make adjustments after a DOP structure is released with the changes propagated to
the pegged supply orders.
Propagate the cancelation of a customer order line to DOP orders and their pegged supply
orders.
Propagate a configuration change for a customer order line to DOP orders and their pegged
supply orders.
Propagate a configuration change for a customer order line to its pegged shop order.
Allow structure and routing changes to the DOP structure after release with propagation to
pegged supply orders.
Enhance the peg and un-peg functionality by making it possible to peg different supply order
types to DOP orders, manually peg existing supply orders to DOP orders, un-peg all supply
orders in a DOP structure or branch.
Make the Release option available for the DOP header whenever there are any unreleased DOP
orders to facilitate the release of these orders at one time.
Specify auto-netting for a DOP part and incorporate netting as part of the Release process.
Allow the ability to split a shop order pegged to a DOP order.
Incorporate DOP demand with netted inventory supply within the Inventory Planning queries.
Display only pegged DOP orders as the default in the Gantt chart and DOP structure views.
Make it possible to automatically close DOP orders and the DOP header.
Allow the ability to un-peg a shop order from a customer order line.
Allow the ability to un-peg a purchase requisition or purchase order from a customer order line.
In make-to-order and configure-to-order environments, the DOP Change Management features improve
the co-ordination between customer order lines, DOP orders and supply orders.
A due date change for a customer order line may be propagated to DOP headers, the DOP
orders and supply orders.
A quantity change for a customer order line may be propagated to DOP headers, the DOP orders
and supply orders.
A quantity change on pegged orders may be propagated to DOP orders.
A date change on pegged orders may be propagated to DOP orders.
Any date or quantity differences between supply orders and demand orders cause automatic
alarms to be generated.
Any scrapping or substitute part receipts for supply orders cause automatic alarms to be
generated.
Outside Operation Back-Flushing - Outside operation back flushing enhances outside operation
processing with features to make it easier to setup outside operations and options to automate outside
operation reporting.
Relate a supplier to an outside work center.
Create an outside op item when entering an operation using the supplier associated with the
outside work center.
Release the outside operation to a purchase requisition, planned purchase order or released
purchase order based on a setting the Outside Op. Supply Type setting on the outside operation.
Set outside operations so that the Ship WIP to Supplier activity can be backflushed when
performing the purchase order arrival.
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Set outside operations so that the Ship WIP to Supplier and purchase order arrival activities can
be backflushed when reporting quantity complete for the outside operation.
With the setting to backflush Ship WIP to Supplier and purchase order arrival, outside operations
can be backflushed at the time of shop order receipt.
Shop Order Cost Handling - Manufacturing changes to support improved cost handling provides the
ability to better identify, track and follow-up costs.
Repetitive Production receipts can now be made for manufactured parts with an inventory
valuation method of Weighted Average
Scrap of WIP (Work in Progress) for shop orders is now scrapped at a more appropriate value
based on estimated cost at operation instead of at full inventory value.
Shop order inventory receipt and scrap of WIP transactions are revalued based on manufacturing
costs at close of shop order through support of Weighted Average and cost per serial inventory
valuation methods for manufactured parts. The ability to revalue these transactions on demand
based on current manufacturing costs on open shop orders is available to revalue shop orders
open during period-end reporting.
The valuation of products received on a shop order can be determined by using distribution of the
costs between the manufactured product and the by-products instead of always using standard
cost for by-products.
In order to maintain the appropriate costs when splitting shop orders, it is possible to split a shop
order, transfer issued and reserve material as well as machine and labor reports. This will allow a
split shop order to be in the state of Started after the split.
Control when and how often shop orders are reopened to apply operation reports via Shop Floor
Reporting.
Control Plan Analysis Trigger - Most industries have the need to lessen the frequency of inspection
over time as the supplier or manufacturing process improves. This can now be done dynamically with new
logic on the Control Plan that will trigger creation of an Analysis.
Mandatory Control Plan

Provides functionality for defining if it should be possible to make a purchase receipt or release a
shop order without having an active control plan connected to a part.
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It is also possible to set up whether it should be mandatory to confirm analysis results prior to
receipt of an order. This will secure that analysis are performed and confirmed before and order
can be received.
Dynamic Control Plan
Possible to add, include or exclude data points connected to a specific shop order.
Possible to cancel uncompleted data points.
Easier handling due to increased flexibility which better supports the daily work with control plans.
Lean Manufacturing Improvements - Lean manufacturing techniques are primarily concerned with the
elimination of waste. Production line management offers features used for planning and executing to
meet specific demand levels based on a pull signal, not push forecasting.
Takt time calculation -- Calculation of takt time is a form of production planning performed on a
periodic basis as overall demand for products fluctuates. The average demands for line products
are monitored, factored into the calculation, and then the resulting figure is used to establish a
production line run rate.
Line balance queries -- An extension to takt time calculations, tools to compare takt times to
various routing operation setups.
Schedule Generation Retrieve demands for a time frame, then generate and massage
proposed schedules to meet the demands using a variety of choices to level the schedule. When
satisfied, confirm the proposed schedules as the new actual schedule.
Demand Pull Automatically generate production schedules upon release of customer orders, a
signal to the production floor to respond to new demands.
Graphical displays Bar chart displays to compare demand quantities, proposed production
schedules, actual production schedules. Also simple load chart based on proposed or actual
schedules is available.
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Kanban Improvements - Significant improvements have been made to streamline and enhance Kanban
functionality.
Kanban demand can be calculated directly for finished goods based on Sales Quotations &
Customer Orders or Customer Schedules & Customer Orders.
Kanban cards can be reused after they have been taken out of circulation.
Purchase order receipts can be performed based on the Kanban Card that generated the
purchase order using barcode scanning or manual entry of the card number.
Less manual intervention is required to process Supplier Kanban Circuits.
Shop Order Overhead and Other Rates - A new way of calculating labor and overhead cost for shop
order operations is implemented that is based on an employee hourly rate and overhead cost defined for
different cost sources. This will give a more accurate and actual cost for labor. The implemented solution
includes the following features:
The use of cost source increases flexibility and accuracy in handling of labor and overhead cost.
Simplified handling of cost source for end user by using defaulted values for cost source.
The end user can easily change default values for cost source in all the different clients available
such as
o Time Clock
o Time Card Day
o Man Operation Hours
o Time Registration (Time Management)
Possible to separate labor and overhead cost handling for contract labor from internal employees.
Demand Planning Improvements - Possible to have multiple scenarios for a part or group of parts.
Easier to do what if scenarios with multiple regression without affecting the main forecast.
E.g. worst case, best case, most likely case.
New cannibalism functioncomputes the anticipated effect that increased or decreased sales for
a part will have on other parts.
Improved budget management.
When budget is entered at group level (after the reference is set) each part will get a budget that
reflects the parts historical sales.
Better budget part by part than the old way of distributing it evenly.
Improved speed.
Historical Demand Import for Demand Planning - Makes it easy to manually enter sales data from old
systems and combine them with new transactions from IFS Applications for usage in IFS Demand
Planning.
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New in IFS 7.5
Extended Field Length Part Description - The field length is extended from 35 to 200 characters. This
is valid for, for example, inventory parts, sales parts, purchase parts, engineering parts, objects in
maintenance, part catalog parts. An editor is available for viewing or editing the part description. Most of
the reports have been modified to show the full part description.
Component Lot Rule This feature determines whether the lot-tracked components should be issued or
reserved from only one lot/batch or from multiple lots/batches. This provides an option for customers who
want multiple levels of traceability without the strict quantity enforcement and rigid processing steps
required by multi-level tracking.
Multiple Delivery Overheads - Provides a flexible solution for setting up and maintaining delivery
overhead costs.
Possible to set up combinations and hierarchies of delivery overheads.
Gives the ability to define different delivery overhead costs per part without creating one unique
cost template per each part.
Sales Overhead Costs - The ability to use sales overhead in the part cost calculation and in the posting
of COGS (Cost of Goods Sold) gives several advantages in the pricing and cost follow up areas:
Possibility to generate and review a total part cost, including sales overheads, in costing. This
gives you a more complete picture of the total cost for producing/buying and selling a part and
this will help you when taking strategic decisions. This will both help you work with pricing issues,
but could also be useful when setting the marketing budgets etc.
The sales overhead costs are posted as a part of COGS, using separate posting types. This
gives the possibility to follow up on these figures in general ledger.
Close Tolerance - It is now possible to set up close tolerance for all shop orders that are created for a
manufactured part. This tolerance is set in the Inventory Part/Manufacturing tab and the value will be
copied to the shop order when the order is created.
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Part-Connected General and Material Overheads - The costs defined per part is linked to the part cost
via a user-defined cost element set up as a part specific overhead cost element. This is done by
connecting the user-defined element to one of the new system-generated elements 501 Material
Overhead Trigger, or 502 General Overhead Trigger.
The actual overhead costs are then defined per part, cost element, and cost set. You can use time
intervals to phase in and out different costs. These overheads could be registered as:
Percentage of the total part cost.
A fixed value per unit.
A fixed value per batch/order.
As a fixed rate per weight unit in inventory part.
A cost calculation must be performed and copied to cost set one for the part specific overhead costs to be
effective. It is possible to combine the old way of defining general and material overheads with the part
specific overheads. A feature has also been added to mass update part specific overhead costs
connected to a single or set of inventory parts. You could update the overhead costs either by a
percentage or with a fixed value.
Demand Planner Campaign Handling - Provides a more flexible and accurate planning of campaigns.
Makes it possible to start and end a campaign on any date.
The forecast period can be selected independent of the normal campaign period. Example:
Makes it possible to have month as the forecast period, and run weekly campaigns.
The planned campaign quantity will only increase the forecast demand during the actual
campaign period.
The stock levels will only increase during the actual campaign period.
Crew Size for Each Reporting Occasion - The crew size may be unique for each reporting occasion
and can be defined and saved on the labor transactions when reporting from:
Shop Order Operation Reporting
Work Center Operation Reporting
Dispatch List
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Actual Costing of Shop Orders - Provides the ability to use estimated weighted average costs for actual
costing functionality in shop orders. On the close of the shop order, the estimated costs are replaced with
an actual weighted average cost using the adjustment functionality. This is for parts that are identified as
using LIFO, FIFO, or weighted average actual cost for an inventory valuation method.
Shop Order Requisition Enhancement - To easily identify Shop Order Requisitions where the
components have shortages, and to help the planner to identify the material shortages in a more
proactive way, an optional filter criteria section is introduced in the header section of the window. To
enhance the filter criteria, the shortages will be displayed according to the user selection. The user can
choose to see the shortages in two ways: Including Proposals or Excluding Proposals. Excluding
Proposals means that the logic will not count Purchase Reqs and Shop Order Reqs as supply.
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Availability Check for a Set of Planned Shop Orders - Using the Availability Check logic, for one or
more Planned Shop Orders, you can now select a set of Planned Shop Orders and have the system
check component availability for all selected shop orders.
Improvements to Shop Order Material Planning - There has previously been no function to analyze if a
shop order has one or more components with shortages using a classical projected on-hand analysis. A
new Overview Shop Order Material Planning window has been implemented.
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Enhanced Dispatch List The previous dispatch list is now replaced with a new, user friendly dispatch
list with the following functionality added:
- change of reporting person, filters connected to person ID to customize client data
- different colors showing current operation status (set-up, production, interruption)
- simultaneous start and stop of multiple operations
- reporting of interruption in production, reporting of component scrap
- clocking functionality connected to calendar
- creation of Kanban replenishment
- document button lights up when documents are attached
- touch-screen support
Inspection Sign Off - New logic preventing an operation from being closed if one or several subtasks
with Sign Off set to Required yet not has not been performed. This also prevents the shop order from
being closed if not all subtasks with Inspection Sign Off set to Required yet has been performed. Also
added possibility to perform and revoke subtask sign offs and inspection sign offs from the Guidelines
tab in the Dispatch List.
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CTO Combination Tables Return value results that vary depending on combinations of configuration
values. This enables conditional processing logic in back office actions reducing maintenance for
conditional processing in conditions and actions by keeping the rules in one central place.
Configuration Search Wizard - This wizard offers a new possibility to search in stock on all user allowed
sites for available configurations matching the most important characteristics options and characteristics
quantities. The Configuration Search Wizard provides a more flexible way to work with configured parts
since it is possible to search for and reserve a requested configuration in the same procedure. The wizard
can also be used to define a configuration ID, without the requirement to create or copy a requested
configuration.
Eco-Footprint Management In 7.5 SP5 the Eco-footprint Mgmt (ECOMAN) is new module with the
purpose of doing lifecycle assessments and provides environmental product declarations. Eco-footprint
mgmt lets you reuse existing data such as BoMs, Routings, Parts and Suppliers when calculating the
environmental impact of a product. The substances to be tracked are user-defined.
Saves history records for trend analysis.
Provides graphical means of worst-contributors analysis.
Equivalent calculations for GWP100, ODP100, HTP, EP, AP and POCP
Page 48 of 91

Advanced Planning Board In 7.5 SP5 the Advanced Planning Board (APB) module is a new
Constraint Based Scheduling solution targeted at filling the functional gap between the IFS Infinite loader
and the CBS server solution. The purpose of the APB solution is to have increased focus on planners,
and planner needs for functional and graphical support during the hands on scheduling process.
Benefits for End Users include:
Puts planner in control, no black box scheduling or Scheduling server locked by another user
issues.
Supports decentralized planning and scheduling of one site divided into different planner
responsible areas. For instance based upon planner ID, production lines and/or departments.
Allows manual and/or user defined automatic loading, scheduling of all or user defined Shop
Order subsets from one site.
Makes it possible for two or more planners working simultaneously with scheduling scenarios and
graphical Drag-and-Drop scheduling.
Drag-and-Drop scheduling of entire operation structures like Shop orders, DOP and/or Interim
order structures while still considering all defined constraints.
Enables creation and usage of Resource Break functionality, both from inside IFS and Advanced
Planning Board clients.
Enables Focus window usage for non CBS server sites.
Enhanced Gantt chart pattern recognition with new/enhanced plot settings.
Menu activated functionality that adjusts the schedule based upon reported production progress.
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APB is designed to be a planners tool, suitable for companies having multi-planner environments with a
high need for manual scheduling, supported by advanced constraint based scheduling logic. Planners
select their shop orders, out of e.g. bottleneck work centers, and transfer them to the Advanced Planning
Board, schedule these shop orders from a finite perspective, make any necessary changes and when
satisfied transfer them back to the database. When performing this schedule work the APB empowers
users through a graphical representation of operations and resources, with the ability to schedule them
using the drag-and-drop feature. After scheduling using the Advanced Planning Board, planned shop
orders are saved back to the database and the new schedule is affected.
The solution could also be used for simulations; what-if scenarios by just transferring selected shop
orders to simulate given scenarios e.g. Resource Break downs and analyze the consequences.
APB is also an add-on alternative for existing customers that request a powerful tool for more manual
planning and handling of existing bottleneck resources than the CBS solution could offer.
Page 50 of 91

Sales and Marketing Enhancements
New in Apps 7.0
Enhanced Integration with IFS Document Management - On-line
Multiple document classes.
Check in, check out, and undo check out.
Replicate changes in Sales & Marketing to IFS Document Management.
Modify the document description in Sales & Marketing and the corresponding description in IFS
Document Management will be updated.
Provides the ability to delete a document in Sales & Marketing and thereby delete the document
in IFS Document Management.
Standardized Off-line Order or Quotation - Order Entry is a new Sales & Marketing table.
Enter up to 10 order or quotation lines directly in Sales & Marketing.
Advanced Selections - Setup in S&M Admin Tool and provides select Edit/Advanced selections, Add or
Edit Group, selection, and SQL statement for Oracle.
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New in Apps 7.5

New .net User Interface A new user interface to replace the existing Sales & Marketing Windows Client
that is built on Microsoft .Net technology. This new interface allows the user to create a work space that is
the most efficient for them. The user is able to open, close, auto-hide and move panes (views) as the user
desires to fit their work flow and preferences.
Recent Selections - This feature allows you to quickly find and execute the 10 last executed selections
leading to enhanced user productivity.
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Page 53 of 91

Relation View This view shows the full record relationship navigation tree allowing you to edit records
directly via that menu or simply see how many rows there are in each related table.
You have the capability to auto-hide
views so that they can be hidden or
displayed as required, providing a
better user experience.
User Controlled Columns - User controlled field columns allows a user to drag / drop the order in which
the columns appear in the result pane. You can also click on any of the field columns to sort the data in
ascending or descending order.
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View Undocking - The user has the ability to grab a view and undock it from its current location and
leave it free floating or dock it in another location using the locator tool.
By grabbing the view by the top
panel the user can undock it by
moving the mouse and dragging it
around the screen. As the user
moves the undocked view around
the screen the locator tool will
appear.
By using the locator tool a user can

decide where to dock any view. As
the user moves the view onto the
locator tool it will show where on the
screen the view will be docked.
Page 55 of 91

Embedded Reporting - Allows a user can create a chart for a selection of data via the RMB and display
it in the results pane as another tab. The user can then dive into the details behind the chart by clicking on
one of the data points.
Computer Telephony Integration With the new user interface there is the ability to integrate CTI
functionality into Sales & Marketing.
Document Management Support It is now possible to store documents and emails in IFS Document
Management. This feature gives the user the capability for controlling revisions on important documents
like quotes and proposals.
Microsoft Outlook Integration There is a tighter integration with Outlook as well as support for the
latest versions.
Allow Multiple Edit - It is now possible to set the field attribute Allow Multiple Edit on fields that should be
allowed to be multiple edited. If the field attribute is set in the Administrator it is possible to edit the field in
the Multi Edit Window in the Windows and the Web client.
Excel Text Cells - It is now possible to open all cells as text when exporting to Excel, instead of letting
Excel interpret the data and open the cells in different formats.
Page 56 of 91

Technical (Foundation1) Enhancements
IFS Apps 7.0
Configurable GUI - Increase user productivity and efficiency by tailoring pages and forms to a specific
task or user group. Provide multiple versions of pages and forms, each set up for specific tasks to reduce
stress and increase user satisfaction. Hide and move fields in both IFS Windows Client and IFS Web
Client increase user productivity and reduce customization needs. Mark fields as mandatory and or read
only increases user productivity, reduces user errors, and reduces customization need. Configurable
default value templates for data entry gives faster data-entry and reduces risk of errors. In-field search
and look up of LOV values in IFS Windows Client give faster data entry. It is now possible to hide unused
context menu (RMB) items which streamlines workflow and makes application navigation easier and more
efficient. New ability to cancel a query in the IFS Windows Client reduces user irritation and offloads
server from large jobs.
Easier Profile Handling - All IFS clients (Windows, Web, Rich Web Client) now share a common profile,
rather than having separate profiles for windows and web clients. The profile administration tools have
also been significantly improved, offering greater overview and more support to edit and manage profile
content and assignments. Old profiles can be upgraded.
Full Unicode Compliance - It is now possible to install IFS on a single database instance using a
Unicode character set such as UTF-8. The portal, web client, and mobile clients will be able to
simultaneously show data in various languages on a single PC. The windows client and some specialized
clients will continue to be restricted to showing data in the language that shares the same character set.
However, all of these clients will be able to communicate with the same Unicode database.
Custom Events - Custom Events make it easier to leverage Event Driven Architecture (EDA) and can be
used to trigger action or behavior in other components or systems. Custom events, like application
defined events, can be sent as outbound web service calls and used as a trap in your orchestrated
process, BPEL engine.
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Page 58 of 91

Improved Administration via the IFS Solution Manager - Provides a new way to easily manage system
administration, users, security, including segregation of duties to support SOX compliance. Administration
tools have been redesigned for a better user experience, and implemented with the new rich web client
technology. System administration, including user, security and profile administration are areas where we
have several usability improvements. In the new IFS Solution Manager the administrative functions have
been divided into separate activities such as user account management, permission set management,
application monitoring, report management etc. Through the new activity grants function these activities
can be individually granted to a permission set, which is then granted to users.
Security Checkpoints or Electronic Signatures - Security Checkpoints makes your installation more
secure since it requires a password or similar when passing a Security Checkpoint Gate and provides an
audits for every pass of a Security Checkpoint Gate. This can be used for FDA and other audit needs.
Page 59 of 91

SOX Segregation of Duties Analysis - Sarbanes-Oxley requires separating the duties between people
to insure sensitive workflow duties are separated and not performed by single individuals. This new
Segregation of Duties tool verifies that the security has been setup honoring the separation of duties. The
tool reduces the work needed to achieve compliance by providing:
Instant visual view of current segregation
Drill-down to see offending permission
Speeds up the audit process
Analyzes the rights of all permission sets
Computes the full list of rights given to each and every user
Compares those rights to the segregation rules defined
Matrix shows both violations and warnings
Red crosses shows access to duties that violate the configured rules.
Presentation Object Extractor - Provides easier security administration by providing extracts of

presentation object information from the navigator and allowing the edit of user grants in the tree
navigator structure used by end users. Export and import for easy maintenance as well as providing a
preview result of changed grants.
Cancel Query - New feature that allows the end-user to cancel queries in IFS Windows Client via a stop
button in the toolbar or as a dialog box.
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Page 61 of 91

What's This Help - Click on any field you want to know more about and get help instantly without
switching out of the form. List of field descriptions for an entire screen is also available.
or SHIFT+F1
Drop Down Calendars - Available everywhere a date is shown and in all fields and columns containing
dates, or date/time by double clicking or ALT + Down Key in the date field.
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Context Substitution Variables - A context substitution variable is provides a placeholder such as
#USER_ID# that is replaced with its actual value, for example BoCoUS. The benefit is to make it easier
to reuse default profile configurations, parameter values, query values, etc.
Page 63 of 91

IFS Apps 7.5
Enterprise Explorer (Aurora) Client - A new user interface and working environment for IFS
Applications. In addition to the new design, IFS EE also offers better user ergonomics, seamless use of
web, and many other usability innovations. When you look at the total usability of an application, there
are three key ingredients: how the application looks and is visually designed how the user performs
common tasks, and how the particular real world problem or task has been modeled and visualized in the
application. IFS EE brings significant changes and improvements to the first twodesign and
ergonomics, and provides a platform for IFS to be innovative on the third.
Application Enterprise Search - With IFS Enterprise Application Search, searching in IFS Applications is
as easy as using Google. Results are presented in order of relevance and can easily be categorized to
help users when the number of hits is large. IFS security features guarantee that the search results only
contain information the user is authorized to view.
New Shortcut Key to open List-of-values Dialog - To speed-up the data entry, a shortcut key (Ctrl+K) is
introduced to open LOV windows as in IFS Windows Client today.
Shortcut Key Improvements In 7.5 SP5 you can use Ctrl + F1 to view all available shortcut keys
(function keys).
The shortcut key map is dynamic and shows available shortcut keys in context
Shortcut keys displayed in white text are accessible from your current focus position
Shortcut keys displayed in grey are accessible from the page but not for your current position
Page 64 of 91

Configurable IEE Screens In 7.5 SP5 the configuration of IEE application screen layouts makes it
possible to tailor the application to suit different customer processes:
Hide unused text fields, tabs, tables and other objects
Reorder text fields, tables and other objects
Resize text fields, tables and other objects
Make optional input fields mandatory
Make mutable input fields read-only
Change object tabbing order
New Documentation Framework In 7.5 SP5 a new Online Documentation Framework has been
developed. The major improvements are:
New look and feel
New functions to improve the usability of the framework
Improved readability of the diagrams
Page 65 of 91

Page 66 of 91

Projects Enhancements
New in IFS Apps 7.0
Project Gantt - Integrated Gantt chart and scheduling capability has been added. A Gantt chart gives a
graphical presentation of a project or project portfolio. Users can schedule the project, drill down to
connected objects and verify exceptions.
The Gantt includes timescales for years, quarters, months, weeks and days down to hours and minutes.
Earned Value and Multiple Base Lines - The new functionality makes it possible to create more than
one baseline per project. It will also be possible to choose if the indicators Earned Value and Scheduled
Work should be calculated based on baseline values or planned values.
Improves the quality of performance analysis even when changes occur in the project plan by
allowing multiple baselines per project.
Enables the ability to calculate the project indicators Earned Value and Scheduled Work based on
baseline values.
Improves the ability to track changes in a project by marking activities changed since setting a
baseline.
Project Connections The new functionality insures a project is now constantly up-to-date, since the
various objects that can be connected to the project are automatically updating the project with
information. This means that each change on a project-connected object that has impact on cost and
progress in project, updates the project immediately. The cost and progress information from each object
will still be stored in Project, but will be updated from each object - not from the activity refresh method.
Project Accounting and Reporting IFS Business Analytics now provides the following Meta Data: GL
Project Costrev Transaction, GL Project Balance, GL Project All Transactions, GL Project Costrev
Balance, Project Activity Calculation, Project Activity General Cost, Project Connection Details and Project
History Details. See also separate section on Project Cost Elements.
Integration to third party planning tools Two-way integration is available for MS Project as well as
Primavera 5 and Primavera 6.
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Project Security/Access Security settings can be used to define roles that define access to any
defined part (Sub-project) of a project matrix for internal as well as external project members or groups of
project members on any organizational level.
Project Resource Management- Based on Resource group with finite capacity, a Resource group can
be allocated/assigned to a project activity for defined period of time. Resources can be managed from a
project perspective as well as from a Resource group perspective.
Project Collaboration Portals - Collaborative role based Portlets for the IFS Portal framework that can
be made available for project members within or outside your organization. Supports information for;
High level presentation with drill down
Exchange and review of documents; internally and externally
Report progress and time
Project performance analysis
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Additional New Features:
Documentation requirements Project items can be defined with document requirements. This
will ensure that specified documentation is attached to an item.
Graphical structures for project and product
Create shop orders / requisitions from the project specific structure

Create purchase orders / requisitions from the project specific structure
Characteristics Calculation for Items in Project Delivery
Hand over to Maintenance and After Sales Service
Project Inventory - Project inventory provides the ability to keep track of parts in inventory that have
been acquired or manufactured specifically for a project, i.e., project-planned parts. The solution ensures
that no other projects demand and non-project related demands issue the project-planned material.
Standard inventory can also be used in a project context, e.g., for standard-planned material that is used
by many different projects.
Project Netting Groups (PNG) - PNG minimizes part excess on each project as supply and demand are
balanced across project activities. Multi Project MRP groups several project activities in a Project Netting
Group (PNG) where it will be processed all at once. This also handles borrow/payback situations with
Material Transfer Requisition (MTR).
Page 69 of 91

Project Material Requirement Planning (PMRP) - Project MRP functionality gives the capability to
perform planning on single project with MRP. The netting calculation occurs per project activity. Process
by low level code is from the highest level (level 1) to the lowest level. This avoids recalculation of net
requirements. Standard planned item demand is directly entered in the project misc. demand or as a
component of required parts in the Project is processed by MRP separately.
New in IFS Apps 7.5

Sales Contract Management (SCM) - As part of the Project solution or as a stand-alone component,
SCM is developed for companies managing complex contracts with customers, and need to support the
business of recording invitations to tender, responding to tenders, monitor negotiation process, and track
the conversion from tender to contract. Contracts needs to be cost controlled, have progression of work
recorded, and allow for revisions of contract baselines while managing cash collection activities. SCM
also support the application payment process.
Sales Contract Application for Payment - Part of Sales Contract Management. The Sales Contract
Application for Payment functionality supports the process of where a company applies for money from its
customer on a regular basis based on the work completed.
Sub Contract Management - As part of the Project solution or as a stand-alone component,
Sub Contract Management is developed for companies managing complex contracts with suppliers and
need to support the business of sending out invitations to tender, recording responses, monitor
negotiation process, and track the conversion from tender to contract. Contracts needs to be cost
controlled, have progression of work recorded, and allow for revisions of contract baselines while
managing payment activities.
Sub Contract Valuation - Part of Sub Contract Management. Similar to Applications for Payment in SCM
there is functionality available for Sub Contracts where Applications for Payment from sub-contractors are
received, approved certified and payments made. Self billing is available as an option the Sub Contract
valuation process.
Page 70 of 91

Contract Management Integrated solution
Enq
uiry
Esti
mat
e
Han
dov
er
Ten
Aw
Deli
der Custo
ard
ver
Custo
Send
Customer
Sales
Contract
Invoices , Valuations
Scope
Retentions
mer
Variations
Applications for Payment Status
mer
Value
Re
Certificates & Payments
Receive Order
vis
Order
Estimate &io
Progress
Budget & Actual
ns
Project
Project
Su
Su
b Activity
bActivity
Pro
Pro
ject
ject
Estimate &Committed
Budget
&
Sub Contractor
Purch ActualPurch
Sub
Contract
Invoices , Valuations
Receive
Scope
Retentions
ase
Applications for Payment Status
Work
Instructions ase
Send
Certificates & Payments
Re Value
Order
vis
Order
io
ns
Project Cost Elements - Project Cost Elements provide for more flexible setup for doing project cost
planning, control and follow-up. Hard-coded control categories Work, Misc. and Material are replaced
and user-definable project cost elements are introduced. Project Cost Elements are mapped to accounts,
included in the default setup as part of company template, posting control rules are used as much as
possible to retrieve the correct cost elements and all objects that report cost are updated to support
project cost elements.
Project Budgeting and Forecasting - Project forecasts enables you to view all project cost up to a
specific date, estimate future project cost (ETC), calculate total estimated project cost (EAC), spread
forecasted cost in to accounting periods to identify period cost, create any number of forecast versions
and select one forecast version as the project budget.
Page 71 of 91

Risk Management - Risk Management provides functionality to actively manage risk as a continuous and
controlled process. A risk analysis can be connected to a project, sales contract or sub contract and
manage risk throughout the life of the connected project or contract.
New Microsoft Project Integration In SP5 a new Microsoft project integration has been built based on
the requirement to support handling export and import in IFS Enterprise Explorer client. The new
integration has the following benefits:
Add-in to Microsoft Project that doesnt require F1 Runtime client installation
Client independent, i.e. can be used in environments using Centura, Enterprise Explorer or Web
Works in Citrix installations where local client installation of Microsoft Project is required
HTTP-communication between client/server
Improved performance.
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The new integration is installed as an add-in into Microsoft Project and communicates with IFS Project
through the .Net Access Provider. This approach doesnt require client installation of the F1 Runtime,
SQL*Net or setup of ODBC. An IFS menu pops up within Microsoft Project where the logon can be done
and the export or import processes are started. The solution supports both Microsoft Project 2003 and
2007.
Page 73 of 91

Service Management Enhancements
Service Planning Gantt Charts - A new Resource Planning Graph that visualizes the resource load for a
certain type of resource in a given time period based on service organization, competence and
competence group, resource type, tools and facilities type. User defined colors and bars in Gantt to
create flexibility and provide easy management via a parameter/color matrix.
Service Resource Search Engine - The Service resource search engine can assist you in finding the
correct resources for the job and help determine the allocation of resources to work orders, manage
several technicians per work order or plan a team and allocate technicians.
Service Contract - Provides a new Service Contract that is easy to administrate and provides:
Easier way to find service management related agreement information reduces administration.
Simplified Invoicing by navigating directly from the Service Contract to the Invoices.
Using existing Price logic, available in Customer Agreements and Price Lists.
Possible to define pre posting both on header and row level of the Service Contract.
Handles different invoicing types such as Fixed Price, Resources Used and Free of Charge.
Provides flexible periodic invoicing monthly on some products and annually on others.
ProvidesPro Rata functionality i.e., calculates proportioned Price periods for a product.
Revaluation functionality makes it possible for indexing the service Contract on timely basis.
Possible to follow up both service and support using Service Level Agreement (SLA) values such
as max resolution time for example.
A graphical tree navigator makes it easy to get an overall picture of the service contract and what
it consists of.
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Mobile Client Optimized for Laptops - The Mobile Client for Work Order Management simplifies
assigning work orders to mobile clients, provides for the pooling of work orders, measurement handling,
time reporting, and the possibility to use barcode readers for easier input.
Details tab that contains the most frequent information that a service technician needs.
Work Order Planning tab that contain all pre planned information of type:
Operations
Material
Tools and Facilities
Time and Material Reporting In tab that allows the user to report the following information in a single
window:
Time
Material
Expenses
Tools and Facilities
Object Measurements tab that allows the user to view work order connected objects test points and
parameters in combination with the last measured value. The measurement window also allows the
service technician to view when the last measurement was done and enter the new measurements in a
single window.
Page 75 of 91

Call Center Enhancements
New module added in IFS Apps 7.0 Call Center
The IFS Call Center module enables you to effectively provide call center services to your customers for
field service or product support. The module enables support staff with a broad view of the customer, swift
registration of cases, flexible routing with queues or direct dispatch, and rapid search for existing solutions
in the built-in knowledge base. Support contracts including Service Levels Agreements (SLAs) can be
used as a basis for all work. Cases can seamlessly be entered and verified against the customers
support agreement. Customers can monitor progress through interaction via the Internet with the easy-touse IFS Portal, by e-mail or SMS using IFS Event Management. Cases are tracked and can be easily
hooked up to business object such as equipment, a part or an invoice, and detailed journals can be kept
for each step to ensure traceability and compliance. Calls in the queue can be escalated to other
individuals for resolution if required. A case can easily be handed over to other business process objects,
allowing staff to automatically create and plan service requests or place a customer order. IFS Call Center
also provides support for analytics by bundling a set of prepackaged measures for all parts of the
process.
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Added in IFS Apps 7.5
The key new enhancements in IFS Apps 7.5 Call Center include:
Allow the registration of a case without a Customer or Support Key which will allow external
customers to log errors without using a default customer on the case. This also facilitates the use
of the case wizard in B2B portal.
Improved the creation of handover references by auto accepting the case and task, and
launching the hand over dialog whenever a task is being created on the case.
It is now possible to query on address fields when finding customer and contact information for a
case.
It is now possible to select the support key based on the Business Objects registered to the
customer.
It is now possible to easily find the work items that should be prioritized and querying on
remaining hours.
It is now possible to control the display or non-display of the time parameter on date fields.
It is now possible to send an escalation notification to end users mobile phones using Short
Message Service (SMS).
Call Center case interactions with other objects expanded by including Shop Orders, Change
Requests and Project Activities.
It is now possible to report time for a case or task and synchronize this with Project Time
Reporting.
Page 77 of 91

Human Resources Enhancements
New in IFS Apps 7.0
Availability Planning - Availability Planning is designed for use in the Maintenance and Project planning
processes, providing planners with:
A graphical interface displaying employees scheduled presence.
Information about availability and previous bookings.
Warnings that planned absence exists within the period.
From the HR perspective Availability Planning improves the day to day process of scheduling and rescheduling employees by providing a user-friendly graphical interface for entering schedule assignments,
deviation days and planned absences. The feature is aimed at supporting the user involved in the daily
scheduling activities.
Actual Costing Labor Cost - By enabling the new feature Actual Costing-Labor Cost the internal time
cost used in project reporting, shop order reporting, and work order reporting will be derived from the
employees salary information.
North America Information Exchange - New component for the US market that holds some US specific
information needed for EEO (Equal Employment Opportunity) and workers compensation classification
reporting, plus a new Employee Files/Compensations tab window for Federal Tax Status information.
Work Time Calendar - The Work Time Calendar functionality provides the ability to set up the starting
day for the week individually for a company.
Allows the user to set a fixed starting day, e.g., Monday
or Sunday or have a pre-defined calendar controlling the start day of week. In addition, allows for having
the employees schedule start day to be used for the week start day in windows based on an employee list
box selection.
Labor Class and Work Center in Shop Floor Employee Reporting - Lets you add Labor Class and/or
Work Center to the dialogs.
Dilution of Labor - Lets you have the hourly rate set according to the number of hours worked within the
dilution period. Example: an employee, not entitled to overtime, works 50 hours in a 40 hour week, can
have the internal price reduced by a 40/50=0.8 factor.
Page 78 of 91

New in IFS Apps 7.5
Reason for Leaving - Provides consistency between current and previous employee records. It is now
possible to have an employees reason for leaving previous employment(s) registered in the same way
that employees reason for leaving current employment is registered. A common set of Reason for
Leaving codes is defined by the user for both instances.
Work Experience Breaks It is now possible to record information about work breaks within previous
employments. A single work experience record can have several work break records providing details of
each of the work break experiences separately.
User Defined Protected Information It is now possible to hide or show selected employee information
based on the person.
Auto Numbering of Employees By Company - For multi company organizations, it is now possible to
use a different number series based on the company when defining employees.
Graphical Organization Structure - Provides an option to view the organization structure either with all
positions/units or only with the positions/units which are valid at a specified date. It is also possible to
separately identify positions/units which will be valid on a future date from the positions/units which were
valid on a previous date.
Public HR Information It is now possible to view employment information relating to multi companies in
one window. It is also possible to apply security on selected information fields which need not be
displayed to the public.
Property Codes for Dependents It is now possible to register property values for the dependents of
the employees.
Register User in Users Per Company - Automated registration of an employee as user in a certain
company is now done when creating the employee.
Page 79 of 91

Document Management Enhancements
New in IFS Apps 7.0
Create Complete Document Structures automatically when Checking In Files - A new concept,
structure document, has been introduced. A structure document is different from a normal document in
that its title has the new Structure attribute set.
Expanded Functionality for Document Structures - Operations now work on complete structures:
Approve Document Revision
Release Document Revision
Check in
Check out
Undo Check out
Print
View
Send document by e-mail
New function to display document structures in an overview.
Original File Name is now Saved The original file name is now saved and can be used when checking
out or viewing documents.
Sarbanes Oxley Support Added The following new functionality has been added to support SOX and
other regulatory requirements:
Logging of read, write and delete of document files - New functionality has been added to force
the client to announce each file operation before it is done. This enables logging of these
announcements. If no announcement has been done, no read, write or delete will be allowed for a
particular document. Log records expire after a certain (configurable) amount of time.
GUI to browse logs - In order to make use of the new log, a new GUI have been added where
you can see information about reads and writes of document files. Information like username,
timestamp and document number are available. Access to these logs can be restricted to an
administrator using normal IFS security concepts.
Real-time disclosure - Upon each announcement, a normal IFS event is fired in the database.
This event can be configured to generate certain actions, like sending an e-mail or a net
message. This makes sure that manipulations and viewing of sensitive documents can be require
notification when they happen and just not found in the log. Typically you would configure event
actions for certain document classes.
Database Storage of Document Files - A new repository type called Database has been added. Using
this makes it possible to store the document files in the Oracle database itself, requiring no external file
repository. A new wizard for transferring files between repositories has been added. The primary use for
this wizard is for migrating document files from the old repository types FTP and Shared to the new
Database repository. Using database repository removes the need for securing a FTP-server where your
document files are kept.
Simplified Administration of Temporary Files - Operations that only use copies of the document files
(View, Print, and Send by e-mail) now puts the files in an extra sub-folder under the users local check out
path. The benefit here is that it will be easier for the IT-department, or for the users themselves, to delete
old copies without risking deleting documents checked out for edit.
Linked Document Numbers - As a complement to the default way of jumping to Document Info from a
page, where you earlier had to click the little menu and select Document Info, now the Document
Number is used in many places a link to Document Info.
Page 80 of 91

Page 81 of 91

Drag and Drop Support - Drag and drop support has been added to Document Management Web
Client:
A new portlet, with the single purpose of accepting drag and drop files, has been added.
Drag and drop support in Document Information has been added
Drag and drop support in Object Document connection page has been added.
Drag and drop in the File Import page has been added.
Office Add-In for Uploading Documents - This addition that will enhance the user experience and make
it easier to work with Document Management:
Easy to check in e-mails into IFS Document Management
Plugs into the tool bar of Microsoft Office programs
o Supports Microsoft Word, PowerPoint, Excel and Outlook.
Extra functionality in Outlook
o Upload many e-mails at the same time.
o Upload full e-mail or only attached files.
Uses File Import functionality in web client to import the files
Deleting Local Files when doing the First Check-in - This is now an option that can be configured per
user and PC.
Quick Release - In order to make the release process quicker, especially when releasing complete
document structures (or just multiple documents selected in the overview form or page), a new Accept all
defaults option has been added to the release wizard.
Support for Security Checkpoints (Electronic Signatures) - Security Checkpoints, formerly known as
Electronic Signatures is now supported in Document Management for two operations, Set Document to
Approved and Approve Step. There is a setting in Document Management where the administrator can
decide, per document class, which document classes need extra authentication when executing the
Approve command. For Approve Step, a new option has been added on Approval Routing and the
Approval Routing Template in Basic Data. When this new option is enabled, the user needs to make an
authentication when doing Approve Step on that row.
Default Document Class for File Import and Create New Document Wizard - In order to make it
easier for a user to use File Import, especially when using it together with Drag and Drop in web, a new
default value, Doc Class, has been added so that the user does not need to select this each time.
Content Search uses Oracle Text - Content Search now uses Oracle Text search for searching through
the content of document files stored in the database.
New Search Tab for Content and Attribute Search - The window client has been enhanced with a new
Search tab where you can do content search or attribute search (or combine both).
File State moved to the upper part of the Document Information Page in Web - This improvement
increases usability.
Configurable Title Prefix for Imported Documents - Previous to this release, when you imported files
they would get FILE_ prefixed to the generated documents title field. This can now be configured, per
document class.
Page 82 of 91

New in IFS Apps 7.5
Document Transmittals and Tracking - Within most projects there are a lot of documentation of different
types. Common for most of this documentation is that it has impact on the project itself, related to what
will be made or delivered, financial terms etc. This means that handling and controlling of this
documentation is very important for projects. To handle these issues within IFS Applications, the
functionality for Document Transmittals has been added and provides the following benefits:
Creating Document Transmittals
Connecting a Document Transmittal to a Project
Connecting Document Revisions to a Document Transmittal
Document Transmittal Info Report
Receive Document Transmittal Approvals and Comments on Document Revisions in a Document
Transmittal
Document Transmittal ID Number Counters used to generate project specific Transmittal IDs
Project specific Transmittal Receivers and Document Classes
Sending a Document Transmittal by e-mail
Send Transmittal Acknowledgement
Receive Transmittal Acknowledgement
History Logging
Events for warning about missed Sent and Receive dates
Tracking Transmittals from Projects
Admin Access in the Access Template - It is now possible to configure the Admin access in the Access
Templates in Basic Data.
Default Approval Template - It is now possible to configure a default Approval Template to be added
when new documents are created. This is configurable per document class. The functionality is
implemented as a new Default Value that you can configure per document class or for all documents. The
value to enter is the name of the template (not the description).
Default Document Access Type is now Configurable - The default Document Access Type (User,
Group, All) is now configurable per document class. It is implemented as a new Default Value,
ACCESS_TYPE, and you can configure it per document class or for all classes.
Update Allowed during Approval is now Configurable per Class - The flag Update Allowed During
Approval is now configurable per document class. It is implemented as a default value,
UPDATE_DURING_APPROVAL that you set to Y or N.
Page 83 of 91

Page 84 of 91

New Portlets in Web New portlets have been added to the web client that adds the following
functionality:
My Checked Out Documents - The portlet lists all documents that are currently checked out to
you and from the portlet you can either:
o Jump to Document Info
o View the document
o Edit the document
o Check In the document
Create Document The portlet makes creating simple documents very easy, just type in a
document class and a title and click a link. Optionally, the user can customize the portlet to
include the Format and Language fields as well, enabling control over the file template used.
Multiple Object Document Connections - It is now possible to connect more than one object to a
document in the same operation, or more than one document to an object. It is implemented by modifying
the existing List of Values to enable multiple selections.
Format Field added to Document Object Connection - In the connected objects - documents form, it is
now possible to enter Format, when you create a new document from the form. This eliminates extra
steps that the user previously had to do if they wanted to set the format for the new document.
Creating Links to Documents - A new function has been added to the web client. The function makes it
possible to create links for directly viewing a document. These links can then be used on an intranet or
pasted into an e-mail. It is implemented in a new dialog, where the user can select which action to
execute (View, Edit etc) and which kind of "document type" (Original or View) to operate on.
New Document Navigator in Enterprise Explorer - A new navigator has been developed in Enterprise
Explorer allowing for navigating in Document Class, Folder, Package and Briefcase structures. This
provides:
Tree view concept gives freedom to define different types of navigation globally, per group or per
user
Navigation tree(s) synchronized with application forms
Filtering possibilities allowing for hiding of obsolete documents
Navigation to related business objects where Business Object Explorer plug-ins have been
developed. Currently Equipment Objects, Design Objects and Design Parts are supported.
The navigator facilitates exploring document structures directly in the Enterprise Explorer and the
content area is dynamically showing what you are selecting in the tree.
Different presentation options are available such as Document Revision, Document Titles,
Document Object Connections and more are available from the RMB-menu.
The explorer shows structures supported for Documents like Class, Folder, Package and
Briefcase and document title can either be shown or hidden.
Document status is visualized with overlaid images.
Page 85 of 91

Business Scorecards Enhancements
New in IFS Apps 7.0
Administration of Scorecard Hierarchies - The previous releases included functionality for importing
hierarchies of scorecards from an accounting structure and a predefined scorecard IAL. In this release we
have added new sources, streamlined the wizard for importing the scorecards and added options for how
to import the scorecards. We have also changed the way scorecards are created. Instead of using e.g.
the company identity as a scorecard identity, we are now using a sequence number as the scorecard
identity and automatically creating an attribute for the Company identity. The new sources that we have
added are Company, Site and Organization. The new functionality has the following benefits:
The administration of scorecard hierarchies can be automated.
The risk for errors is smaller when the process is automated.
Cross-functional scorecards can be implemented and automated.
Automatic Scorecard Options - In this release we have moved the measure calculation functionality so
that the same calculation rule can be used both for calculating actual measure values in the automatic
update process as well as calculating e.g. target measure values in the planning functionality. A wizard
has been implemented, which makes it easier to define the calculation rule. Basic calculation logic can be
used in the measure calculation rule and a new automatic scorecard update action has been added to
create an automatic update job for the execution of the measure calculation. This provides:
The user can create calculated measures within the application. No programming knowledge is
needed for configuring measure calculation rules.
Measure Library measures can be used since these measures can also be used as components
in the scorecard application and you can define calculated measures based on these
components.
The user can configure aggregated measures within the application. No programming knowledge
is needed for configuring the aggregation logic.
Page 86 of 91

New in IFS Apps 7.5
Business Analytics Toolkit - Business Analytics is a business intelligence solution that extends
Microsoft Excel from a desktop productivity tool to a full-fledged, enterprise-scale client for planning,
reporting and analysis. Business Analytics provides easier, more efficient, secure reporting no matter
what your function is in the organization. Meta data presented in Excel transforms data from any business
process within IFS Applications into logical maps that makes the information easily accessible, even for
non technical business managers. You dont need to mine transactional data sources or join tables.
Reports created are deployed and delivered through IFS Applications providing a secure, centralized way
of generating, managing and delivering Excel spreadsheet reports. Reports can be scheduled and
automatically stored within IFS Document Management, creating secure workspaces for collaborating and
sharing information. Report users can take advantage of parameterized reports with drill-down and zoomin functionality that provides instant access to related details through embedded links. It is even possible
to move seamlessly to IFS Applications for the details to enable instant investigation or actions in the
correct business context for the details.
Designyour own
reports using
standardExcel
functionality
Updatedatain
IFSApplications
fromExcel
spreadsheets
Makeanalyses
withdatafromIFS
Applications in
Excel Pivot
Enterprisereporting
Planning
Ad-hoc
Framework Enhancements In BA 3.0, a new framework that supports Data Mart and On Line versions
of Information Sources has been introduced together with additional administrative support.
Page 87 of 91

New Information Sources In 7.5 SP5, BA 3.0 information sources have been developed using the new
framework. The information sources available either online or in the Data Mart are:
Information Sources in IFS Financials:
GL Balance
GL Transaction
GL Period Budget
IL Period Budget
Internal Ledger Transaction
Tax Ledger Items
Budget Template Transaction
GL Project Costrev Transaction
GL Project Balance
GL Project All Transaction
GL Project Costrev Balance
Information Sources in IFS Distribution:
Inventory Transaction History
Customer Order Lines
Purchase Order Lines
Information Sources in IFS Manufacturing:
Shop Order
Eco Footprint Management
o Emissions per Part and Period
o Part Emissions per Unit
Information Sources in IFS Maintenance:
Work Order Budget
Work Order Planning
Work Order Postings
Information Sources in IFS Engineering:
Project Activity Calculation
Project Activity General Cost
Project Connection Details
Project History Details
Information Sources in IFS Plant Design:
Design Object Bill of Material
Page 88 of 91

Design Object Specification
Information Sources in IFS Human Resources:
Invoicing Plan
Project Transactions
Enhanced Write-back Functionality - In BA 3.0 we support modified write-back with options on how to
handle null and zero values when using the write-back functionality.
Structure Reports - New functionality that makes it possible to create reports based on IFS Structures.
In 7.5 SP5 BA 3.0 we support structure reports based on Accounting and Project structures.
Enhanced Security - BA Design and the end user results can be protected from unintentional
modifications with Excel Protection Tools:
Sheet, cell or workbook can be protected.
Protection given in designer mode is applied after execution in the end-user mode as well.
Protection with password currently not supported.
Page 89 of 91

Page 90 of 91

Reporting Enhancements
New in IFS Apps 7.0
Report Designer - Report Designer provides a Drag-n-drop tool to create and edit business document
layouts without the need of a modification.
New in IFS Apps 7.5

Business Graphics in Report Designer Added support for pie, bar and line charts
Page 91 of 91

IFS Apps 2004 - 7.5 SP5 Enhancement Summary

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