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PreUpgradeFunctionalStepsFirstDarft|eBiz|Desk

OracleGeneralLedger
RunAccountingSetupManagerDiagnosisforMRC
TUMSstepkey:GL_MRC_REVIEW_SETUP
The Accounting Setup Manager replaces many forms and user interfaces in this release. We
recommendthatyouruntheAccountingSetupManagerPreUpdateDiagnosisreporttoidentify
potential incompatibilities that would prevent you from using some new features. The report
identifies Release 11i setup for Multiple Reporting Currencies, General Ledger, Global
Accounting Engine, Assets, Payables, and Receivables. In order to run this report successfully,
applypatch5259121toyourRelease11iAPPL_TOP.Toaccessthereport,runtheAccounting
Setup Manager PreUpdate Diagnosis report in the Standard Request Submission form from a
General Ledger responsibility. Review the report and fix any setup it identifies as problematic.
Notethatmodifyingsetupconfigurationsisnoteasilydoneaftertheupgradeiscomplete.
RuntheAccountingHealthcheckfoundinNote416699.1onMyOracleSupportand
Misclassifiedaccounts(ifavailable)
Resolveanyissuesthatarise
RuntheSegmentValueInheritanceProgramwhenchangesaremadetothesegment
qualifiersforsegmentvaluesofthechartofaccounts.
Next,completeallyourperiodcloseactions/processes.Thisisthetimetovalidateand
accountforasmuchdataaspossibleandmakesurethateverythingistransferredtoGL
RuntheGeneralLedgerPeriodClosingdiagnosticstesttoverifythataledgerperiodis
readytoclose.
Aftersuccessfullyclosingyourperiod,runyourstandardreconciliationandaccount
balancereportsandresolveanyissuesthatarise
runtheAccountingHealthcheckagainandresolveanyremainingdataissues
CheckandClearGL_interfaceTablesforduplicate,errorandunprocessedevents.

OraclePayables
ImportallinvoicesfromthePayablesopeninterface.
TUMSstepkey:AP_IMPORT_INVOICES_CHECK
In this release, global descriptive flex fields (GDFs) are obsolete and are moved into tax and
paymentcolumns.Severalvalidationsareperformedbasedonthecountrytheinvoiceisimported
fromontheseGDFs.Theyarenotupgradedintheopeninterfacetables.Importallinvoicesthat
havenotyetbeenimportedbyrunningtheOpenInterfaceImportprogramonthe11iAPPL_TOP.
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Resolveanyrejectionsandresubmittheprogramuntilallinvoicesareimported.
ConfirmorcancelallUnconfirmedPaymentbatches.
TUMSstepkey:AP__CNFM_PAY_BATCH_CHECK.
WiththeintroductionofOraclePayments,thenewpaymentbatchmodelisnotcompatiblewith
11i payment batches. To ensure that there are no inprocess payment batches included in the
upgradeprocessing,eitherconfirmorcancelallpaymentbatchesbeforeyoubegin.
SubledgerAccounting(onlyifyoutheyhavesubledgeracounting).
TUMSstepkey:N/A
Duringtheupgrade,existingaccountingdatafromthesubledgersisupgradedintothenewOracle
SubledgerAccountingdatamodel.Bydefault,theupgradeupdatesthedataforthecurrentfiscal
year, as well as the necessary periods of the previous fiscal, to ensure that there are at least six
periods included in the upgrade (occurs when the upgrade is performed in the first half of the
fiscalyear).YoumayneedtoruntheSLAPreUpgradeprogramifyouareusingOracleGeneral
Ledgerandatleastoneofthefollowingsubledgers:Assets,CostManagement,EBusinessTax,
Payables, Receivables, or Projects Accounting. This optional program allows you to change the
defaultnumberofperiodsofhistoricdatatobeupgraded.Youcandefinealargerrangeofperiods
tobeupgraded,andyoucandecidetoperformtheupgradeforallormostofthedataduringthe
downtimephase.ThisisanimportantdecisionbecausesomeoftheOracleSubledgerAccounting
functionality,suchasaccountingreversalsandbusinessflows,relyontheexistenceofprevious
accounting
Ifyoudonotperformacompleteupgradeoftheaccountingdata,OracleSubledgerAccounting
allowsyoutoperformanadditionalupgradeofthedatabyrunningtheSLApostupgradeprocess
wheneverthemissingdataisrequired(seeSubledgerAccounting,pageG9inAppendixG,page
G1).Thisprogramisexecutedatthesametimeasdailyoperations.Asaresult,itmayhavean
impactonoverallsystemperformance.
If you need to change the default number of periods of historic data to be upgraded, you must
applypatch5233248toyourRelease11iAPPL_TOPandsubmittheSLAPreUpgradeprogram.
Whensubmittingthisprogram,youcanenterthefollowingparameters
Migrate all sets of books: Possible values are Yes (SLA PreUpgrade program updates the
periodsinallsetsofbooks)orNo(SLAPreUpgradeprogramupdatestheperiodsthatbelongto
theselectedsetofbooks).
Setofbooks:Setofbookstobeupgradedwhereyouhaveselectedtoupgradeonesetofbooks.
StartDate:Datetobeusedtodeterminethefirstperiodtobeupgraded.Doesnothavetobethe
startingdateofaperiodtheinitialperiodisdeterminedasthefirstperiodinwhichthisdatefalls.
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RunthePayablesAccountingHealthCheckscript(MyOracleSupportDocID416699.1to
ensurethattherearenoinconsistenciesinyour11idata.
Resloveanyissuesthataraise.
Next,completeallyourperiodcloseactions/processes.Thisisthetimetovalidateand
accountforasmuchdataaspossibleandmakesurethateverythingistransferredtoGL
runtheAccountingHealthcheckagainandresolveanyremainingdataissue.
pleaseruntheneededreportstobalancewithinPayablesTrialBalance,PostedInvoice
Register,andPostedPaymentRegisterreports.YoullalsoneedtoruntheAccountAnalysis
inGeneralLedgerandreconcilethattoPayables.

OracleReceivables
RunAccountingHealthcheck
Import/ClearAllARinterfaces.
EnsurethattheCreateAccountingprograminReceivableshassuccessfullycompleted.
Resolveanyissuesthatarise
ReviewtheUnpostedItemsreportstoconfirmthatallitemsarepostedtotheGeneral
Ledger
ReviewthePostingExecutionReporttocheckthatjournalentriestransferredfrom
ReceivablesaresuccessfullypostedtotheGeneralLedger.Receivablesautomaticallyprints
thePostingExecutionReportthatdisplaysasummarylineforeachcurrencywithinevery
categoryoftransactionthatyoutransfer.
Next,completeallyourperiodcloseactions/processes.Thisisthetimetovalidateand
accountforasmuchdataaspossibleandmakesurethateverythingistransferredtoGL
runtheAccountingHealthcheckagainandresolveanyremainingdataissue.
ThefollowingstepsarerecommendedforreconciliationofReceivableswithGeneral
Ledger:
RuntheReceivablesReconciliationReportasthefirststepinthereconciliationprocess.It
displayssummaryinformationconsistentwithdetailedregistersandjournalreports.Italso
displaystransactionaldatainanActivitycolumn,andaccountingdatainaJournalcolumn.If
anydiscrepanciesexist,runthefollowingreportsformoredetails:
TransactionRegisterversusSalesJournalAdjustmentRegisterversusAdjustmentJournalApplied
Receipts Register versus Journal Unapplied and Unresolved Receipts Register versus Journal
InvoiceExceptionReportRuntheAgeing7BucketsByAccountORtheAgeing4Buckets
reporttoviewbeginningandendingcustomerbalances,andtocomparewithARReconciliation
Report balances. Run the Journal Entries Report after completing Create Accounting (Final
Accounting) to show the accounting data transferred to Subledger Accounting. This should be
matched with the AR Reconciliation Report to ensure that Receivables versus Subledger
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Accountingreconciliationisdone.
RuntheARtoGLReconciliationReporttoensurethattherearenodifferences.Runthisreport
after transactions in Receivables are posted to General Ledger and there are no unposted
transactions per the Unposted Items report. This report compares the account balances in
Receivables to those in General Ledger and highlights the journal sources where discrepancies
mightexist.

OracleCashManagement.
readersInputrequired

OracleFixedAssets.
Bydefault,transactionsinthecurrentfiscalyearinAssetsbookswillhavetheiraccounting
linesmigratedtotheSubledgerAccountingmodel.Accountingforcurrentperiod
depreciationwillbeupgradedonlyifdepreciationhasalreadyrunfortheperiod,andthe
periodremainsopen.Aftertheupgrade,youcanruntheSLApostupgradeprocessto
updateaccountingforpasttransactiondataasneeded.
Importantreportssuchasthetransactiondiagnosticsreportandreconciliationreports
shouldberunbeforeclosingtheperiodtoensurethattheaccountingentriesarereviewed
andverified.

OraclePurchasing.
readersInputrequired

OracleOrderManagement.
readersInputrequired

OracleProjectCostingandProjectBilling.
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Completedistribution,transfer,andtiebackofexpensereports(conditional)
TUMSstepkey:PA_COMPLETE_DIST_TIEBACK_EXP
IfyoucreateexpensereportsusingPreApprovedExpenditureEntryorimport
unaccountedexpensereportsfromexternalsystems,thenrunthefollowingconcurrent
programsforeachoperatingunitthatusesOracleProjectsasasourceentrypointfor
expensereportcreation,adjustment,orboth:
PRC:DistributeExpenseReportCosts218OracleEBusinessSuiteUpgradeGuide
PRC:InterfaceExpenseReportstoPayablesExpenseReportImport(mustberunfrom
thePayablesresponsibility)
PRC:TiebackExpenseReportsfromPayablesYourProjectsapplicationspecialistshould
ensurethatalltransactionsaresuccessfullyinterfacedandthatnoexceptionsremain.
Completetransferandtiebackofcost,crosscharge,andrevenue(conditional)
TUMSstepkey:PA_JRNL_IMPORT_TIEBACK_REV.
RunthefollowingconcurrentprogramsforeachoperatingunitimplementedinOracle
ProjectsandOracleGrantsAccounting.Ensuretherearenoexceptions.
JournalImport:CompleteJournalImportinGeneralLedgerforallprojectjournalsources
PRC:TiebackLaborCostsfromGeneralLedger.
PRC:TiebackUsageCostsfromGeneralLedger.
PRC:TiebackTotalBurdenedCostfromGL.
PRC:TiebackCrossChargeDistributionsFromGeneralLedger(doesnotapplytoGrants
Accounting).
PRC:TiebackRevenuefromGeneralLedger.

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