JONES LIBRARY ‘NortH AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY Proposed Fiscal Year 2017 Town Library Budget ‘Approved December 11, 2015 Prepared by: LEARN * DISCOVER * CONNECT Jonestbraryorg PageJONES LIBRARY ‘Nort Amuersr Liprary * MuNSON MEMORIAL LIBRARY December 11, 2015 10: ‘Town of Amer Fin ‘Town of Amherst Select Board Dave Ziomek, Interim Town Manager Sandy Pooler, Finance Director FROM: Sharon A Sharey, Library Director SharryS@Joneslbrary.org Re: Proposed FY2017 Town Library Budget On behalf ofthe Trustees of The Jones Library, Inc, submit to you the proposed FY2017 Town LUbrary Budget: Enclosed, please find the following: Vision Statement/Mission Statement/Criical Success Factors Strategies/Gaps/Immediate Priorities Recent Accomplishments Current Challenges Value of The Jones Library, Inc. Jones Ubraty FY17 Budget Summary Organizational Chart Impacts ofa 2.5% Increase F¥2017 Budget Concerns Relationships With Other Town Departments ook forward to meeting with you and answering any questions you may have. “Thank you for your time and consideration. LEARN * DISCOVER * CONNECT Jonesitrary.o Page2,JONES LIBRARY ‘Nort AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY | WON STATEMENT ‘+The Jones Library staff will ereate @ welcoming atmosphere for everyone, and willbe deeply engaged and committed to maintalning the highest levels of professionalism and providing exceptional customer service. ‘© The Board of Trustees, Friends ofthe Jones Library System, and staff wil provide Vslonary leadership so that the town of Amherst and its residents wil continue to support the Libraty through financial and volunteer support ‘© The Jones Library will help provide Amherst with abridge to the latest state-of-the-art technologies and will provide those needing traning with instruction and support. ‘© Special Collections, which incudes works by Robert Frost and Emily Dickinson, will draw people from allover the world, helping to ensure a vibrant business community. ‘+ Astrong base of committed volunteers will augment the Library staf and be recognized for their important contributions, helping the Jones Library remain strong and connected tothe entire community. Each volunteer will be matched with appropriate tasks so that thei skis and interests are aligned with the needs ofthe library. +The Jones brary will augment its effectiveness by developing and maintaining mutually beneficial relationships with other Amherst town departments, with ibraries and other relevant departments and offices at surrounding colleges and universities, C/W MARS as well a with other local business and cultural entities. The Library will actively welcome and encourage access by members of our community with economic and social disadvantages. | sion stared | The Jones Library willbe @ community hub to diverse population of Amherst residents, where books are celebrated and all members of the community can enhance their educational, cultural, and lifelong learning pursuits, CRITICAL SUCCESS FACTORS + Fully motivated and engaged staf, including volunteer staf, who are committed to providing patrons with a welcoming atmosphere and exceptional customer service. # Adequate financing to support curcent and future operations, as well as proposed building renovations. ‘+ state-of the-art technology, with flexible responses to changing technologies and the ablity to provide those technologies to patrons. ‘© Support from the residents of Amherst and surrounding townships Page3 LEARN * DISCOVER * CONNECT Jonestbrary.or8JONES LIBRARY Nort AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY ‘Mutually beneficial relationships with other Amherst departments, CW MARS as well as surrounding college ibraries and institutions. Ability to identify needs and serve the community of Amherst Effective marketing and public relations. ‘Strong support from the Board of Trustees and the Friends of the Jones Library System, Visionary leadership from the Board and staf to ensure that the Jones Library continues to be a value-added entity to the Town of Amherst. Full engagement ofall Amherst residents, from youth through seniors, ‘STRATEGIES Provide a pleasant, safe and up-to-date bullding by presenting a concise and focused plan for the renovation/expansion ofthe Jones Library facilites. Provide relevant, quality materials, programs and services to our patrons Maintain exceptional customer service by recruiting and retaining outstanding library personnel. Increase and enhance communication efforts through social media, an interactive website, newspaper and radio. Expand funding through the Town of Amhers's appropriations, the Library's Annual Fund, Capital Fund, Planned Giving program, Sammys and new innovative resources. Offer and promote the latest state-of-the-art technologies to bath staff and patrons. Honor Amherst’ rich history through preservation and promotion ofthe Special Collections. ‘Advocate with local, state, and federal legislators regarding the importance of library funding GAPS Although the Jones Library patrons appreciate the facade ofthe current facility, the Interior fs outdated and inefficient, creating difficulties in serving patrons and managing the physical plant. Kesolution ofthese issues requires physical enhancements and addtional space [A major drawback to patrons and non-patrons alike is inadequate parking. Funding from the Town of Amherst and other sources of funding must adjust to developing service needs and future grout. The current website needs updating and isnot user friendly ‘The Library’ social madia and marketing vehicles are not optimal in order to inform patrons and non patrons about the Jones Library’s services and programs. LEARN * DISCOVER * CONNECT jonestivaryorg, PageJONES LIBRARY Nort AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY IMMEDIATE PRIORITIES Complete Building Program and secure necessary funding for expansion/renovations. ‘Secure additional funding to ensure the Jones Library continues to provide high quality services, programs, and a well-educated and engaged staf. ‘© Create a comprehensive Technology Plan that addresses current and future technology needs. Enhance communication efforts with the community through a more interactive and up- to-date website as well as through newspapers and radio. RECENT ACCOMPLISHMENTS Borrower Services © Five Homebound volunteers delivered 1,247 items (books, CDs, DVDs, Kindle, reference database printouts, and bibliographies) to 46 homebound patrons. Patrons are happy now that the newspaper stcks are gonel Our papers are now displayed on a nice rack against the wall, which also takes up much less floor space. ‘© Hosted "Food for Fines” during the month of January. Patrons brought in non- perishable food items to be donated to the Amherst Survival Center in lieu of paying overdue fines. ‘© Installed a new barcode scanner which reads Library card barcodes stored on iPhones. ‘© Contributed expertise to help the consortium improve the C/W MARS online circulation system. ‘Installed an Online Public Access Catalog near the adult circulation desk to make it ‘easier for patrons who want to check the catalog first when they enter the building ‘© Continued to send welcome letters and give Library tours to all new Library card holders Circulated 32,532 Jones Library items to satisfy system wide holds. ‘Made books-on-C0 easier to locate with newiy added three-letter codes. collections ‘© Now displays for courses, radio, and foreign language learning made nonfiction books- ‘on-C0 easier to browse. ‘© Added to our collection of Chinese books (our 2° most popular foreign language after Spanish, ‘© Assisted with “On the Same Page - Amherst,” by working closely with Carol Ross ofthe ‘Amherst Public Schools. An Began subscribing to the New York Times Large Print Weekly. 4 Began using Wowsbrary to promote Library events and topics. é LEARN * DISCOVER * CONNECT Jonesibrary.orgJONES LIBRARY NoRTH AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY Held a popular program on the literary bestseller Go Set a Watchman, with Amerst College professor Barry O'Connell; Organized a Holiday Book Fair withthe Friends ofthe Jones library System. Information Services The in-house Web Advisory Group designed and built a new, responsive website that highlights our collections resources, and stat. The site will launch in early December 201s. ‘The e-readers and tablets in our lending program circulated frequently over the past year, and have now circulated over 630 times since the beginning ofthe program. Delivered daily drop-in and by-appointment technology support sessions to help both patrons and staff access our expanding digital collections with thelr computers and devices Technology Updated and patched neatly al public and staff computer applications. Installed new applications in half the time using deployment software (PDQ). Upgraded al staff and public computers’ Microsoft Office software Configured and deployed ten adaitional systems (scanning station, digital media station, ESL student station, Youth Services desktop and laptop, North Amherst laptop, ‘Woodbury Room laptop, two ESL Pads, staff breakroom, Technical Services laptop, Office laptop). Upgraded all Online Public Access Computers with better hardware. Upgraded all public computer operating systems from Windows XP to Windows 7. Upgraded all wireless access points Helped numerous staf with technology problems and questions. Helped many patrons with technology in the Woodbury Room and Reference. Programming and Outreach Hosted "The Forgiveness Project” which was 2 collaboration between the Jones Library ‘and Art & Soul onthe theme of forgiveness, including a min-community read based on Desmond Tutu's The Book of Forgiving anda three-session film and discussion series {four programs in total). Collaborated with the Coming Together Projact to bring a monthly flm and discussion series tothe public on issues of race and diversity (nine films and one panel discussion); Hosted the Parker String Quartet Concert for Families, a collaboration with Music at ‘Amherst from Amherst College to make concerts by famous musicians accessible to families and the wider community during a free daytime concert. Collaborated with Amherst Together in a varity of ways, including making surveys and ‘other materials available to the publi, serving as 2 location for information and survey tables, and hosting several programs, including the short documentary Aspirations. LEARN * DISCOVER * CONNECT Jonestivary.org PageJONES LIBRARY “NorTH AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY Collaborated with the Amherst Regional Public Schools, including serving as a drop-off location for Project Backpack and hosting an information table at the "back to schoo!” ‘event on the Common, During Money Smart Week, we offered two adult programs and one children’s story hhour to support consumer financial iteracy. Held a “Banned Book Week” program on intellectual freedom called “From ‘Banned in Boston’ to Ethnic Studies in Arizona.” Organized, sponsored, and hosted many programs which were funded by the Friends of the Jones Library System including: (© “On the Same Page - Amherst,” a community read of The Girt Who Fell From the ‘Sky by Heidi Burrow. ‘© Jubllat/Jones Poetry Reading Series. © Adult Summer Reading Program which Hosted seven local authar events. Offered a chocolate tasting by local cookbook author Dede Wilson, Juded incentives and prizes, Young Adult Services Hosted 2 popular young adult author panel featuring Sarah J Maas, Alexandra Bracken and Dawn Metcalf Participated in the book launch for The Iron Trial by Cassandra Clare and Holly Black. Hosted a "Write Here! Write Now!” writing workshop for teens, featuring young adult authors Cammie McGovern, Dawn Metcalf, Page Morgan, local writer Heather Richard, and Kirkus Reviewer Ann Childs (sic weekly sessions and one wrap-up party) Purchased a cart for new young adult books and a monthly book display. Established multiple social media accounts for teens @jonesibteens Acquired advanced reading copies of books for teens to take in exchange for book Hosted bestselling author Leigh Bardugo. ‘Many thanks to the Friends of the Jones Library System for sponsoring the 2025 Teen Summer Reading Program, which included brining 2 group of teens to see Miranda Sings In concert! Youth Services ‘The youth room staf gracefully handled a year filled with transition as Sondra Radosh, Head of Youth Services for 43 years, retired, Thelr cooperative attitudes and dedication kept youth services running smoothly while dealing with lots of change. Weeding and cleaning efforts helped to hone the collection and the welcoming environment of the ‘youth room remains one of our greatest strengths. Hosted literature programs that ranged from morning preschool torytimes to the afterschoo! comic book club LEARN * DISCOVER * CONNECT Joneshrary. ore Page7JONES LIBRARY ‘Nort Amuerst Liprary * MUNSON MEMORIAL LIBRARY ‘© Organized, sponsored, and hosted many programs which were funded by the Friends of the Jones Library System including: | ©. "Sing with Your Baby,” performed on Tuesday mornings by Wendy Plummer with an average of 8 people attending each week. There were a total of 20 “Sing, with Your Baby” programs, in two 10-weok sessions. © Evelynn Goodhind’s Saturday art program for children ages 10-45, which has been consistently well-attended and enthusiastically recewved. © 2015 Youth Summer Reading Program featuring a superhero theme (Every Hero Has A Story. Inspired by the theme, the youth room showed two movies, Big Hero 6 and The incredibles. Other highlights of the Youth Summer Reading Program include the "Writing with Miss Emily” prograry; reading to Hachi the LUstening Dog; and family storytimes atthe Amherst Saturday Farmer's Market. A total of 110 kids participated in the youth 2015 summer reading program. © Local author and illustrator David Hyde Costello presented an interactive storytelling program that encouraged audience participation inthe creation of art that was later donated to the Jones Library art collection. © Utle Bits Club and Jones Library Makerspace, which highlight inventive creativity, using robotics and STEM tools (plus the impressive imaginations of our youth room patrons) to produce everything from paper tube flashlights (that really work) to Perler bead artwork. We are grateful to Trevor Takayama, the technology teacher from Wildwood Elementary school, who volunteered to help get our Makerspace program up and running Special Collections ‘© Cyndi Harbeson began work in January 2015 as Head of Special Collections. Cyndi ls the first professionally educated and trained Archivist to be emplayed by The Jones ‘© Upgraded Diglal Amherst, our online site for digital collections, and added additional content, Including the exhibit “Robert Francis, At Home & Abroad.” ‘+ Developed and installed a new exhibit, “Highways & Byways of the South: Photographs by Clifton Johnson,” in the reference room. A reception was held in une 2015 to celebrate the exhibt’s opening with 30 people in attendance. ‘© Hosted nine group visits to Special Collections including visits from Smith College Campus School sixth graders; Roberts Wesleyan College students; Gil Scout troop; Lee University students; and the Worcester Women's History Project. We also hosted @ workshop for the Emily Dickinson Museum guides. ‘© Developed exhibits for Special Collections including “Imaginings of Spring” an exhibit of Robert Frost-related material, and “And the Sammy Goes To.” honoring the 2015 Sammys awardees Julius Lester and Pat and Peter Schneider. | ‘+ Exhibited Special Collections materials at the TEDxAmherst Conference held at UMass in ‘April 2018. Over 200 people viewed the exhibit. Page LEARN * DISCOVER * CONNECT jnesibvrary.orgJONES LIBRARY Nort AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY ‘© Received and inventoried many new acquisitions. Highlights include an addition to our Fine Arts Collection, "Cuts with Class” by Edward L. O'Gtvie; donations of historical photographs and scrapbooks from the Amherst Chamber of Commerce; andthe poem Ieicles written and autographed by Robert Francis. English asa Second Language (ESt) ‘© 75 adult learners were placed with volunteer tutors and conversation partners. Conducted four year-round conversation crces four times per week (with an average attendance of 12 people per session). ‘© Four of our students became US. ctizens. All were older women, and three ofthe four hhad no prior formal education. In addition, two students passed thelr driver's permit tests, and one passed her Hiset (high school equivalency) test. ‘= With some assistance from the ESL Center, one of our long-term Tibetan students received scholarship awards from two separate community groups and was admitted Into the nursing schoo! at Holyoke Community College. © The UMass Community Campaign chose to highlight a Jones Library ESL success story, “From Refugee to Citizen” asthe opening blog post for their new web site: © Filmed 13 new videos to be featured on the Library's new web page. in them, ESL volunteers and students talk about their experience in the program: htos://anww.youtube,com/playlistist=PL2i2dxidetU weXAlLcetbptc?y0H0-n Lynne Weintcaub’s teaching suggestions were featured in Protiteracy’s membership Journal, “Notes” (in an article about using children’s literature in adult education context). "Munson Memorial Branch Library © Woodbury Grant funding from the Friends combined with Munson Memorial Library Gift Funds enabled PC Doctor Hank and Branch Head Sue Hugus to help 129 people with computer, eBook, cellphone, and tablet problems from October through May. Private contractor, PCDoctor Hank, has been well received by the public. Throughout the year the Amherst Montessori School used the Munson Memorial Lary for lass projects. The Library hosted a Holiday Tea forthe public in December. Summer Reading came toa close with a party in the Munson Memorial Library Garden, ‘Sue Hugus read Aunt fsabel Tels @ Good One by Kate Duke tothe parents and children 36 children received books and prizes for reading over the summer. ‘© The Munson Memorial Hall was the host forthe “On the Same Page,” program sponsored by the Friends ofthe Jones Library System. ‘© The Munson Memorial Library staff created a Facebook page to promote the Library's programing and book collections. LEARN * DISCOVER * CONNECT Jonestirary.org PageDJONES LIBRARY NortH AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY Many classes and programs used the Munson Memorial Hall when the Library was closed, adding tothe use ofthe building ‘Many thanks tothe Friends for sponsoring the 2015 Munson Memorial Summer Reading Program! North Amherst Branch brary Tye North Amherst Library buildings an anchor to the North Amherst community, drawing Visitors to both the lovely outdoor garden space as well asthe well-stocked interior space filled with print, audiovisual and digital connections with acces fr all +The wonderful and popular children’s story and craft program continued on Wednesday afternoons. * The North Amherst Library staff, with their dedication to service, is one of our most valued resources, and is appreciatéd by the many patrons who vist us ‘© Many thanks tothe Friends for sponsoring the 2015 North Amherst Summer Reading Program! ‘Technical Services * Improved the Library's book ordering process which enables patron-placed holds on the newest books, even before the Library receives them, * Contributed expertise to help the consortium improve the C/W MARS Online Public Access Catalog. + Began several new collections including "New Biography," “New Young Adult,” and “UMass Press Publications" to help patrons browse, Buildings and Facilities Coordinated the design and construction of alighted built-in display casein the lobby for Lbrary/Friends sales with partal funding provided by the Friends ofthe Jones Library system. + Using Amherst Joint Capital Planning Committee (JCPC) funding, oversaw the installation of new rallings and replacement of stars at the entrance ofthe North Amherst ibrar. ‘Hired a parttime, seasonal gardener on staff to maintain the Kinsey and Jones Gardens, + Using JCPC funding, oversaw the replacement of all carpeting inthe North Amherst ibrar. Ault and installed new cavers for the basement exterior window vestibules inthe original Portion of The Jones building, *#Reconfigured the main Jones office and furnished a space fora receptionist LEARN * DISCOVER * CONNECT Jonestibary.or8 page LOJONES LIBRARY ‘Norti AMHERsT LIBRARY * MuNsoN MemortAt LIBRARY ee ee } 4. The Buildings. ‘© Too many unsupervised nooks and erannies provide a high level of safety (for patrons and staff) and security (for materials issues. ‘+ The children’s room of The Jones isnot large enough to house its collection (the collection i located on three different floors of the Ubrary), nor technology (there is not {enough room to house the number of computers necessary to meet the demand of the youth). Patrons and staff have to vie for space because the Children’s Librarian's desk is located in “prime real estate.” ‘© Theentrance to the cildeen’s Room of The Jones is almost hidden. The Jones needs a separate teen/young adult space. The Jones’ adult circulation desk is confusing because there are three service points and Itishard to recognize as the service desk ‘+ Due to poor architectural design, patrons are not greeted upon entering The Jones Library. Consequently, patrons are unsure of which stalrcase/elevator to take to get to the upper floors. The Audio Visual Office needs to be located next tothe circulation desk Inadequate signage at The Jones often frustrates patron. The Jones sin need of new HVAC software because there are environmental issues, such as too het or too cold, throughout the buliding, ‘+ We need more space at The Jones to recelve our dally Massachusetts Library System Intertibrary Loan deliveries. ‘+ TheinterLibrary Loan Office Is not climate controlled and there is not enough space for the delivery bins to be stored at walst-level height. Insuificent space at The Jones for group ESL tutoring sessions. ‘The Amherst Room of The Jones needs renovation and installation of up-to-date | technology. ‘+ Patrons have teouble locating the public restrooms, which are located on the lower level ‘+ Patrons have trouble locating Special Collections. ‘+ Special Collections lacks sufficient storage space at The Jones for new manuscripts and ‘other additions. ‘+ Patrons have trouble finding thelr way out of the bulding once they are at Special Collections/the Burnett Gallery ‘There sno place set aside for consumption of food and drink at The Jones. “Most of the carpeting at The Jones needs tobe replaced. ‘The top floor office spaces are used inefficiently. Insufficient parking at The Jones. ‘The North Amherst Library Branch is not handicapped accessible. LEARN * DISCOVER * CONNECT Jonestioary.ore Pagel 1JONES LIBRARY ‘Norra AMuerst Liprary * MUNSON MEMORIAL LIBRARY ‘The North Amherst ibrary Branch does not have a public bathroom. Funding. ‘The Jones Library remains closed on Monday mornings due to budget cus. (This aso affects the number of evening programs the Library an offer.) The North Branch remains closed on Thursdays due to budget cuts The munson Memorial wranch remains closed on Fridays due to budget cus ‘The Endowment provides fewer operational funds. Personne Insuficlent funds for staff development. Lack of funds for an Assistant Library Director. Lack of funds for @ Volunteer Coordinator. Lack of funds for another Information Technology person. Lack of funds for aditional building maintenance hours Programming and Outreach, Insufficient funds for youth, teen, adult and senior programming LEARN * DISCOVER * CONNECT Jonesibary.org Pagel 2JONES LIBRARY ‘Nort AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY ‘The Value of The Jones library, Inc. Services, Programs and Materials Provided in Fiscal Year 2015: More Than $8 Million Value Quantity Total brary Service of Basedon of Ure sine Swed 168,959 | Adult/Teen Books Borrowed | $17.00 [Amazon average price [$2,872,308 125,562 | Youth Books Borrowed | $12.00 | Amazon average price [$1,506,744 11,608 | Magazines orrowed | $5.00 | Estimated purchase price _| $58,020 107.385 DVD's Borrowed $799 [Average Netfiixrental | $858,006 56,490, ‘u's Borrowed $9.95 | Audllecom average price | $562,076 22529 | __EmateriasBorrowed | $15.00| Amazonaverageprice | $337,935 ‘Amazon overage pice, 52512 | tnteribray Loan Requests Filed | $25.00, pee $1,312,800, 35,215 ‘Computer Usage $12.00 Fedéxprice perhour | $422,580 3617 MeetingRoom Usage | $2500 | —_Eximatedvalue $9025, rogram te agctenbrtarie 7474 | AduitfTeen Programs Attended | $15.00 pre; $107,610 a Tie program 4562 | Youthrograms attended | $7.00 ey $31,934 31,093 | Reference Questions Answered | $7.00 | Averogelibrarycost | $217,658 "TOTAL VALUE OF SERVICES: $8,378,088 | al Year 2015, the Town of Amherst appropriated $1,788,533 for The Jones Library, Inc. Inreturn, The Jones Library, Inc. delivered more than $8 million worth of services to the residents of Amherst and the surrounding towns. LEARN * DISCOVER * CONNECT Jonestioary.or8 Pagel 3ed we ses faa) za ne paneosy py ems enoy coors ine wees we ws ws rs ry pds oun ong. ‘seroae coves Savonet ceca Sopeadovedy uno, Fey ciAd ‘Asewsuuns aagpng /7As Atesgn savorpis WSaT are DoSoRT TS DOCSTERS SRIOL, ooreae'Twes ooresorTses ooress'sves vere ‘00g ES vee “00 000S5 ‘OnDO0"sS. pry aieis ovens pines 005, Aingpoore. ‘oovo0¥ves ‘Aingpoom, co o0'ees oor000'9$ coooo'ees oo'0s oscars ooacz'sazs 9 005'95 suoneredo, ‘or900'vaes. ooracs'zers OO ESTS6S Bay ates oosre'ess IY eS oo'0s Aongpoon vores Aangpoom, corooo'rs ooooros coro0o'acs ourooa'es ‘ooo00'es "s1008 sBuBua oooooors ‘sy008 spu0Hs ‘o0'05'ss seoaiesensouns 000075 | eonyesezewy —GO'OCO'ES ‘00s oo'0s 008 00s ooser'trs ooenz'ars cos ons sreuoreny 008 oo0s sunenouty suave woneudonday wopeudoxsdy —_corono'arzs | _uonepdondely shoidua ovanr'ses'ts pry ateis rv anes ‘oo 00g OES pres seo95 opendoncy wopeudoiddy —opsyc'sss'tg | uopendoxddy —ooegr‘sts'tg | ouuosiog Tes TRS SET TaRS Banas ahs stad stad stad ‘tia ae[ vee — ae) ees = ea mre | alJONES LIBRARY NokTH AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY LIMITATIONS OF A 2.576 INCREASE - Insulfiient funds for fil-in staf (Le, under-20's) who are use to staff the circulation desks as wall as when permanent staff (Le, over-20') use sick, vacation and personal ‘Monday morning open hours atthe Main Library will not be restored, despite increased ‘open hours being the number one patron request. ‘Meeting room space on Monday mornings will not be restored at The Jones ‘Thursday open hours will not be restored at the North Amherst Branch Friday open hours willnot be restored at the Munson Memorial Library. Insufficlent maintenance staff coverage, whose responsibilty for cleaning 67,600 square feet at the Main Library (including four public bathrooms, three staff bathrooms, and three public meeting rooms) and 1,500 square feet atthe North Amherst Branch (including one staf bathroom). Maintenance Staf are aso responsible fr exterior ‘maintenance as well as dally deliveries between the three Library buildings Special Collections is only open half-time on Saturdays and not at ll on Sundays (Le. ‘missing tourist traffic as well as families and working people) Retains a $75,000 per year cut to books and materials budget (.e., 8,000 fewer books, ‘music CD's and DVD's will be purchased), The Municipal Appropriation Requirement (MAR), which applies only tothe Town's appropriation to the Library, will be met, however tightening will have to continue. TPAET OF FONOING REGVE A LER NCRERSE 4 Ait tnras parttin sf altin status inte farm ofa Volunteer Cooratr an stn bray Dretor an an atonal Technolo Specs MORE OPEN HOURS ote procraws LEARN * DISCOVER * CONNECT Jenesibvary.oré Pagel 7JONES LIBRARY NorTH AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY _ FY2017 BUDGET CONCERNS Anticipated Outside Funding Sources In order to receive ful State Ald award, The Jones Library, Ine. mus spend 139 of Its ‘municipal appropriation (minus fringe benefits) on circulating materials. To meet this requirement, the Library must supplement the Town's appropriation with funds from several ‘other sources. The breakdown for FG and FY17 is as follows Account £EY16 Amount to Spend ‘on Materials © Endowment $ 14287 $11,135 ‘© Annual Fund Malling $ 70,000 $ 70,000 © Friends $ 16500 $ 12,000 ‘© Replacements $7,000 $3,000 * Woodbury $1,000 $ 4520 State Aid 5 57345 © Gifts, Fundraising, ete. $95,253 352,000 TOTAL: $204,000 $207,000 Comments: 1. The Trustees of The Jones Library, Inc. have worked to develop a sound management strategy for the Endowment because the ibrary’s Investment Managers advise a spending rate of no more than 4% per year to assure the Endowments viability in perpetuity, The {brary will meet its goal ofa 4% draw from the endowment in FY17. 2. The Library s relying more heavily on the Annual Fund mailing, fundraising, and State Aid ‘monies to fund materials expenses. 3. The Library relies heavily on funds from the Friends of the Library, On the whole, donations {rom the Friends provide programs requested by staff. However, restricted donations such {as the "Beds for Books" funds, which total approximately $3,000 annually, must be used for books. ‘Anticipated funds are based on historical amounts. ‘Any oral funds may not meet anticipated levels. LEARN * DISCOVER * CONNECT Joneslibrary.org, Pagel 8JONES LIBRARY ‘NORTH AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY cc Services Provided by The Jones Library, Inc ‘The Library actively advertises and promotes LSSE Camp programs inthe lobby and sels tickets 10 LSSE musicals, + The chilaren’s Room co-sponsors the teen improve group, ACTSMART, which uses drama to ‘address relevant teen issues such as bullying, peer pressure and social and emotional issues. ‘+ Through the “Every Child a Reader” program, two hundred and ity second graders from the ‘Amherst and Pelham schools vist The Jones to receive a Library card, a free book donated by the Friends ofthe Library, a tour of The Jones, a story time, and an Emily Dickinson poem. ‘+The Library hosts information tables at community events Including the Schools’ Fist Day Celebration and Latino Night Celebration, ‘+ The Reference Department provides access to Town reports and other documents made available for pubic review. ‘+ The Reference Dapartment assists the schools in the selection of textbooks by making potential selections available for public review and comment. ‘The Reference Department provides voter registration forms. ‘+The Reference Department is available to asist Town Departments and officals with research projects. ‘© The Lbrary supports Town-wide surveys (ag., Waste and Recycling Survey) by providing print copies to residents upon request and by assisting residents in completing online surveys ‘+ The Library’s ESL Department works with the ESL Department at the High School to make sure families have access to services. ‘+ The Library helps to promote Health Department seasonal information such as encouraging residents to get flu shots. ‘+ The Library collaborates withthe Kanegasaki Sister City Committee in celebrating the Library's ‘and the Town's relationship with Kanegasaki, Japan. ‘+ The Special Collections staff provides support to Amherst High School students, as they conduct research on Amherst buildings, as part ofa long standing cooperative effort. ‘+ The Library provides meeting room space to other Town Departments, ‘+ Asthe Munson Memorial Library bullding isthe voting location for precinct 8, brary staff are able to help the Tow Clerk's office during elections, ‘+ Munson Memorial staf provide security forthe bullding and inform the Town’s Facilities Supervisor of maintenance issues. ‘+ The Jones Library, in, also collaborates annually with Amherst College and the Frost ibrar, ‘Amherst Community Connections, Business Improvement District, Chamber of Commerce, Cultural Council Emily Dickinson Museum, Garden Club, Historical Society, League of Women Voters, Public Arts Council, Survival Center, Sustainability Committee, andthe University of ‘Massachusetts and the UMass Library. RELATIONSHIPS WITH OTHER TOWN DEPARTMENTS LEARN * DISCOVER * CONNECT jonesibrary.ore PagelJONES LIBRARY NortH AMHERST LIBRARY * MUNSON MEMORIAL LIBRARY Services Received by The Jones ubrary, Inc ‘+The Town funds the majority ofthe Library's personnel costs ‘© The DPW provides lawn and snow-removal service for the North Amherst branch, They also perform some general maintenance on the Library's van and assis with tree-trimming and removal 1+ The DPW provider lawn and enow-removal service for the Munzon Memorial Ubrary branch, ‘+ The Fire and Police Departments play an active role in helping to keep the Library safe. We interact regularly with the police for their help in dealing with problem patrons. The Fire Department has always been helpfl in answering inquiries about various building and fire codes. ‘+ The Town maintains the building and grounds for the Munson Memorial Library. ‘+ TheIT Department works very closely with the Library overseeing ts technological needs, both current and future, ‘+ The Accounting Department provides the Libraty with MUNIS accounting reports as well as generating payroll and other accounting support services. ‘+ The Human Resources Department provides the Library with support services. ‘+ The Community Preservation Act Committee provides financial support to the Library’ Special Collections department. LEARN * DISCOVER * CONNECT Jonestbrary.org Page 0