Professional Documents
Culture Documents
ORGANIZATIONAL PERFOPRMANCE
(SUMAL FOODS, OLUYOLE, IBADAN AS A CASE STUDY)
PREPARED BY
OLADIPUIPO KAYODE
OCTOBER, 2015
ABSTRACT
TABLE OF CONTENTS
Title page
Approval page
ii
Dedication
iii
Acknowledgement
iv
Abstract
Table of Contents
vi
List of Tables
viii
CHAPTER ONE
1.0
Introduction
1.1
1.2
1.3
1.4
1.5
Research Questions
1.6
1.7
Definition of Terms/Concepts
1.8
1.9
10
CHAPTER TWO
2.0
Literature Review
11
2.1
11
2.2
13
2.3
16
2.4
17
and procedures
2.5
18
Institution
2.6
26
2.7
30
2.8
33
References
36
CHAPTER THREE
3.0
Research Methodology
38
3.1
Research Design
38
3.2
Area of Study
38
3.3
Sample Frame
38
3.4
Sample Size
39
3.5
39
3.6
39
3.7
40
CHAPTER FOUR
4.0
41
CHAPTER FIVE
5.0
59
5.1
Summary of Findings
59
5.2
Conclusion
60
5.3
Recommendations
61
Bibliography
63
Appendix
65
List of Tables
Table 1: Analysis of Questionnaire Administered and Returned
41
42
43
43
44
45
45
46
47
48
48
49
50
50
51
52
52
53
53
54
55
55
56
CHAPTER ONE
1.0
INTRODUCTION
1.1
acquiring
resources
from
outside
suppliers.
In
this
sense,
and
decided
on
its
procurement
requirement.
Public
procurement
practice
include
accountability,
where
effective
1.2
the
impacts
of
public
procurement
on
the
organizational profitability
d. Investigate the ways of managing public procurement to enhance
organizational performance
1.4
1.5
RESEARCH QUESTIONS
Three research questions raised for this research work are:
- Lastly, lack of adequate finance is another issue that may limits how
widespread the data can be collected, as more data would have been
necessary to have a better assessment of respondents.
1.7
DEFINITION OF TERMS/CONCEPTS
In this make-up, there are some technical and registered terms
used in the construction of the project and the terms are defined in
this outline below.
Procurement:- This is the term originated by the armed forces, it
includes the whole process of obtaining goods, services or required
resources.
Public:- This could be describe as member of the community in
general
Public Buyer:- This is the person who is responsible for buying their
goods or services needed for an operation to be enjoyed by the
members of the community in general.
Researcher:- This can be referred to the person conducting the
interview or investing the fact, which concern the topic.
1.8
IBADAN
colors and flavors. In 1997 Mr. Souhail Joseph Nassar and Mr.
Nouhad Joseph Nassar started YaleFoods producing Biscuits. In 2009
Yale Foods Ltd. started Wafer biscuit production line.
In 2011 Yale Foods Ltd started with a completely new product concept,
introducing YALE BREAD to the Nigerian market.
Company Profile
Mission
Our values serve as a compass for our actions and describe how
we behave in the world.
Leadership: The courage to shape a better future
Collaboration: Leverage collective genius
Integrity: Be real
Accountability: If it is to be, it's up to me
Passion: Committed in heart and mind
Diversity: As inclusive as our brands
Quality: What we do, we do well
1.9
Board of
Director
Managing
Director
General
Manager
Financial
General
Manager
Personnel
General
Manager
Production
General
Manager
Marketing
Account
Department/Wages
and Salaries
Department
HRM Department
Ware/Store/Mate
rial house
Department
Sales
Research&
Design Advert
Department
HAPTER TWO
General
Manager
Purchasing and
Supply
Purchasing and
Supply
Department
2.0
LITERATURE REVIEW
2.1
management
of
government
public
procurement
with
inefficiency,
corruption
and
disregard
of
development,
especially
in
developing
and
transition
2.2
4.
Effectiveness:
2.3
DEFICIENCIES
IN
THE
NIGERIA
PROCUREMENT
PROCEDURES
Application
of
selective
tendering
rather
than
competitive
tendering.
2.4
OF
SUSTAINING
REFORMS
IN
PUBLIC
Sanctity of contracts
Societal
values
and
individual attitude
to
accountability
Peaceful environment
Political stability
Government by representation
2.5
they
can
be
more
meaningfully
ordered,
related
and
their
Government
Procurement
Experts
Group
has
and
apprenticeships,
international
obligations
and
through
an
extensive
regulatory
framework
often
implementation
of
policy.
Regulations
control
the
micro-
Construction
and
Services
developed
by
the
United
Nations
costly
and,
while
readily
prescribed
for
simple
procurement, are slow to adapt to changes that require the reengineering of process, or the development of increasingly complex
procurement associated with sophisticated supply chains. Microregulation of the process also has the unintended consequence of
eroding the skill requirements of procurement officials, thereby
undermining professionalism in this activity. Procurement training in
this context consists of learning the rules. This lack of professionalism
can, in turn, be expected to increase the need for further regulation of
process as well as reduce value-for-money in procurement which
requires extensive management skills. This erodes accountability
except in terms of compliance.
Significantly, the transparency goal of this regulatory model can
also be self-defeating: the daunting volume of regulations acts to
obfuscate
transparency
by
making
the
processes
difficult
for
For
example,
this
statement
from
the
Australian
In
seeking
improvements
to
the
accountability
and
TABLE 1
The Changing Nature of Public Procurement
2.6
(2013)
claimed
that
the
significance
of
public
to
the
tension
between
centralisation
and
multiple. The
efficiency and
and
expanding the
potential
customer base for federal IT contracts, with benefits for both buyers
and suppliers (Gikonyo, 2014).
These factors militate against optimum efficiency outcomes
being consistent with complete devolution of contracting for many
simple goods and services as well as for more complex services such
as IT systems and networks and telecommunications arrangements.
These considerations explain the hybrid management systems of some
governments such as Singapore (Gikonyo , 2014), while others employ
consortia approaches.
A
second
avenue
for
efficiency
relates
to
the
costs
of
of
the
generally
more
demanding
requirements
of
example of aggregate buying while the latter ones are examples of more
strategic approaches.
All of these issues and options are further complicated by the
structure
of
public
procurement
which
in
most
countries
is
and
risk
management,
but
also
in
the
ongoing
PROCEDURES
and
the
relationships
with
centralisation
versus
devolution lies at the heart of the debate around the reform of public
procurement, as it has done over its history (e.g. Bamisile, 2012).
Piecemeal government reforms will often seem clumsy, but at least
some of the responsibility for this lies with management itself.
Management often exacerbates the problem by narrowly defining the
scope of procurement such that it cannot be expected to encompass
many higher level demands including often legitimate political agenda
(Bamisile, 2012).
2.8
been
conducted
on
organizational
misbehaviors
and
non-
(Okoduwa
2011),
and
is
regrettably
an
area
vulnerable
to
REFERENCES
Okoduwa Rasheedat A.(2011). Aspects Of Corrupt Practices In Public
Sector Procurement. A Paper Presented At a 2-dayWorkshop on
Public Sector Procurement and Financial Management. Held At
the
17
Jacob Ola Alla (2011): Procurement law in Nigeria, Challenge for
attainment of its Objectives. Journal of Procurement
Management.
USA Pp 1-20
Fayomi, Ikeoluwapo Omolara (2013). Public procurement and due
process policy in Nigeria: Thrust, prospects and challenges. Peak
Journal of Social Sciences and Humanities Vol.1 (4), pp. 39-45,
December, 2013
Gikonyo Peter Kiama (2014).
Public
CHAPTER THREE
3.0
Research Methodology
This chapter contains explicit step by step procedures on what
will be done by the researcher and how it will be carried out. It is the
blue print for the study. This chapter states the source of the data,
methods of data and types of data collection instruments and
analysis, sampling procedure and design as well as the basic
approach applied in this work.
3.1
Research Design
The survey research design will be used in this study. It involves
Area Of Study
The study will focus only on the aspect of the effects of sourcing
Sample Frame
The sample frame of this study will be the entire staff members
i.e total population of the Sumal Foods, Ring-Road, Ibadan, Oyo State,
Nigeria and this is about 150 staffs.
3.4
Sample Size
The sample size that will be used from the population of the
study is 80 staff; this will represent the total population of the study
i.e. 80% of the total population which can be express as 250x32 = 60
staffs
100
3.5
assessment
questionnaire
with
closed
ended
questions.
The
x2 = Chi-square
Fo = Frequency Observed
Fe = Frequency Expected
The operational assumption of 5% level of significance will be
utilized. The method will be use in chapter four (4), which follows suit
to the hypothesis formulated in chapter one.
i) Reject the null hypothesis if the calculated value is greater than the
table value and accept the alternative hypothesis.
ii) Accept the null hypothesis if the calculated value is lower than the
table value and reject the alternative hypothesis
CHAPTER FOUR
4.0
4.1
INTRODUCTION
This chapter deals with the presentation and analysis of data
QUESTIONNAIRE RESULTS
As formerly stated in chapter three, the questionnaires sent to
the staff of Sumal Foods, Oluyole Ibadan were all collected back with
the following statistics of respondents.
Table 1: Questionnaire Administered and Returned
Number
of Number
of Percentage
Questionnaires
Responses Received of Responses
Distributed
60
60
100%
38
Female
22
Total
60
Source: Field Survey, 2015
63
37
100
30
50
31-40yrs
25
42
8
100
24
40
Married
36
60
Divorced
Total
60
Source: Field Survey, 2015
100
20
33
HND/BSc
28
47
12
60
20
100
Professional
Total
Source: Field Survey, 2015
12
respondents
which
represent
20%
of
the
total
Percentage
Received
1-4yrs
13
22
5-10yrs
35
11 & above
12
Total
60
Source: Field Survey, 2015
58
20
100
Percentage
Received
Junior Staff
20
33
Senior Staff
36
60
Management
4
Total
60
Source: Field Survey, 2015
7
100
30
respondents
which
represent
50%
of
the
total
Undecided
Disagree
Strongly Disagree
Total
Source: Field Survey, 2015
60
100
inefficiency and
total
population
believed
that
Sumal
Foods,
has
sound
Received
Strongly Agree
Agree
Undecided
Disagree
Strongly Disagree
Total
Source: Field Survey, 2015
60
60
100
100
that
Procurement
procedures
demands
high
quality
Table 21: Question 20: Special laws and regulation are put in place to
curb fraud and misappropriation of funds Sumal Foods.
Numbers of the responses
Variables
Received
Strongly Agree
Agree
50
Undecided
10
Disagree
Strongly
Disagree
Total
60
Source: Field Survey, 2015
Percentage
83
17
100
Percentage
33
67
-
Total
60
Source: Field Survey, 2015
100
of
Information
Communication
Technology
enhance
sector
procurement
procedures.
24
respondents
which
represent 40% of the total population support the opinion while the
remaining 8 respondents which represent 13% of the total population
were undecided.
It can therefore be deduced that Recruitment and intention of
unqualified purchasing personnel will contribute to the down fall of
public sector procurement procedures.
4.4
TESTING OF HYPOTHESIS
Tool employed:
Formula: x2 = (Fo - Fe) 2
Fe
2
Where
x = Chi-square
Fo = Observed data
Fe = Expected data = Fo = 60 = 12
5
5
Fo
60
60
Fe
Fo Fe
12
12
12
12
12
60
(Fo Fe)2
(Fo Fe)2
144
2500
144
144
144
-
Fe
12
208
12
12
12
256
-12
50
-12
-12
-12
-
Procurement
Performance
has
significant
impact
on
Organisation
CHAPTER FIVE
5.0
SUMMARY
OF
FINDINGS,
CONCLUSION
AND
RECOMMENDATIONS
5.1
SUMMARY OF FINDINGS
The findings revealed that Sumal Foods has a well established
and
regulation
are
put
in
place
to
curb
fraud
and
contribute
to
the
down
fall
of
organization
procurement
procedures.
5.2
CONCLUSION
Measuring and reporting the effectiveness of procurement is a
5.3
RECOMMENDATIONS
Based on the findings it was recommended that:
The
processes
dealing
with
contracting
and
BIBLIOGRAPHY
Bamisile, A.,(2012) Procurement Management in Business Org.
Ethiopian
Journal of Environmental Studies and Management EJESM
Vol. 5 no.4 (Suppl.1)
Beverlyne Awinja. Ingari, Robert Kisavi Mule, Charles Omondi
Ondoro,
Obura John Mark, Thairu Stella Njeri (2012). Procurement
Best Practices, A Potential Solution to Kenyas Supermarket
Performance Problem. Business and Management Review Vol.
2(5) pp. 48 60 July
Duggan, B. (2010). Procurement has no part to play in corporate
strategy
Myth. Journal of TC Strategic and Management
Consultants.
Vol. 1 Pg
Fayomi, Ikeoluwapo Omolara (2013). Public procurement and due
process policy in Nigeria: Thrust, prospects and challenges. Peak
Journal of Social Sciences and Humanities Vol.1 (4), pp. 39-45,
December, 2013
George McIntosh and Brian Sloan (2010). The Potential Impact of
Electronic Procurement And Global Sourcing Within The Uk
Construction Industry. School of the Built Environment, Napier
APPENDIX
QUESTIONNAIRE
THE POLYTECHNIC, IBADAN
DEPARTMENT OF PURCHASING AND SUPPLY
Dear respondent,
Yours Faithfully,
Male
2. Age:
21-30yrs
3. Marital Status:
Single
4. Educational Ground:
Female
31-40yrs
41yrs above
Married
ND
HND/BSc
MSc/MA
Professional
5. Length of Service:
Below 5yrs
5-10 yrs
6. Position Held:
Management level
Senior
Junior
SECTION B
Please respond to each statement by ticking ( ) the appropriate box on the following
scale: SA =Strongly Agree, A=Agree, U=Undecided, D=Disagree, SD=Strongly Disagree
S/N
7.
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
SA
Sumal Foods, has a well established policy and procedures on
Procurement
The use of professionals in the area of procurement procedures improve
operational efficiencies in Sumal Foods
Sumal Foods has formal strategic ways of evaluating and sourcing for
suppliers
Sumal Foods makes use of purchasing order for procurement of Goods
Sumal Foods provides adequate finance for Procurement department
Procurement department of Sumal Foods has for long been overshadowed
with inefficiency and corruption.
Sumal Foods, has sound Procurement policies and practices in place
regulating organizations procurement procedures
Sub-standard materials is seriously affecting the
Sumal Foods
productivity
professional buyers should be appointed as procurer in organizations in
Nigeria
Public Procurement
has significant impact on organisation
Performance
Procurement procedures demands high quality governance in terms of
transparency and accountability
Proper audit and internal control system will reduce the various problems
of finance in Sumal Foods
Accountability is put in place to curb fraud and misappropriation of funds
in Sumal Foods
Special laws and regulation are put in place to curb fraud and
misappropriation of funds Sumal Foods
The adoption of Information Communication Technology enhance
Procurement process in Sumal Foods
Recruitment and retention of unqualified purchasing personnel will
contribute to the down fall of organizations procurement procedures
SD