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Kevin Power Solutions Ltd.

Finance
End user Manual

By

43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad 500034, INDIA

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com

F-01 - Sample Document


Business Process Description Overview
To create and maintain a document as a sample which can be used for posting to G/L after
making necessary changes at the time of posting.
During document entry, you can have data from another document defaulted. The items from
this reference document can be:
Transferred without changes
Used for reverse postings
Changed
Omitted
Enhanced
In contrast to an accounting document, sample documents do not update transaction figures.
They serve merely as data sources for an accounting document. Its advantage is that you
can change or enhance them. You therefore use a sample document rather than an
accounting document if you need a reference document for which you want to define the
layout yourself.

Output - Results

Comments

Document is posted

System generated a sample document


number with document type AB.

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 2 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

PROCEDURAL STEPS
1.1 Access transaction by:
T-code
Menu Path

Last changed on: 6-Dec-15


Version: Final

F-01
Accounting Financial Accounting General Ledger
Posting Reference Documents F-01 - Sample
Document

SAP ECC 6.0

Work Instruction
Page: 3 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

1.2 On the screen Enter sample document: Header Data, enter the information in
the fields as specified in the table below:

Field Name

Description

R/O/C

User Action and


Values
NOTE: The document
date is the date on
which the original
document was issued
Accept default of SA
for G/L Document
Posting
This field can have a
value defaulted in from
the User Parameters
settings.

Document Date

Date of the document

Type

Document type

Company Code

Company code of the first G/L account

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 4 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

Posting Date

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

Posting date of the document which


will determine the period it posts to
Currency that the amounts will be
entered into the system under

Default is system date

Reference

Field allocated to any extra numeric or


name identifiers.

Doc. Header
text
Post Key

Text that may be entered to apply to


the entire document via the header
Key that will determine the type of
account to be posted to and whether it
is a debit or credit

Enter either the local


currency or another
currency defined in your
system
Can be used to contain
external document
reference numbers.
This is helpful as an
additional document
search criterion, and
can be used in
correspondence
printing.
Enter if necessary

Account

G/L account number to post the first


line of the invoice to
The G/L indicator determines how to
handle special postings

Currency/rate

Special G/L
Trans type

The transaction type controls various


system activities when business
transactions are posted.

1.3 Select the Enter

O
O

Enter key to identify this


line properly and to post
to the correct side of the
account
Enter the G/L account to
be posted to
Use system supplied or
customized indicators if
necessary
Enter if appropriate

icon to proceed

1.4 Enter the information in the fields as specified in the table below:

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 5 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

Field Name

FINANCE
Release:
Status:

FI MODULE LEAD

Description

ECC 6.00 EHP5

R/O/C User Action and


Values

Amount in Doc
Currency
Post Key

The amount for the account entered


on the previous screen
Key that will determine the type of
account to be posted to and whether it
is a debit or credit

Account

G/L account number to post the


subsequent lines of the invoice to

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Enter proper
amount
Enter key to
identify this line
properly and to
post to the correct
side of the
account
Enter the G/L
account to be
Work Instruction
Page: 6 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

Special G/L

The G/L indicator determines how to


handle special postings

Trans type

The transaction type controls various


system activities when business
transactions are posted.
Enter the company code that this line
will post to

New co code

posted to
Use system
supplied or
customized
indicators if
necessary
Enter if
appropriate
Enter if you desire
inter-company
posting

Note: There are many other fields which are to be used according to
configuration rules, account dependencies, specific posting transactions, and
company procedures.
Select the Enter icon to proceed to enter more lines until the debits equal the
credits. When satisfied with your entry, proceed as described below.

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 7 of 8

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

1.5 Simulating the Posting


While Selecting the

over view button we can see line items.

1.6 To save the data, select the Save

icon or select \Document\Post.

A system generated message will appear on the screen.

******************End of the Process*******************

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 8 of 8

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