2015 BOARD MEETING NABJ FINANCES 101

Gregory Lee Jr.

NABJ FINANCE CHAIR

WHO WE ARE
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NABJ is a $2.5 million non-profit association.

NABJs revenues are derived from several sources
including membership dues, convention registrations
convention sponsorships, contributions and investme
income.

IDEAL PHILOSOPHY
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REMAIN FOCUS, TAKE SMALL RISKS

STRICT DISCIPLINE ON EXPENSES
STRENTHENS ORGANIZATIONS FINANCIAL STABILITY
ADOPT MOTTO: JUST BECAUSE YOU RAISE IT, YOU DONT SPEN
ALL
IF NOT SPONSORED, THEN NO PROGRAM

LOCATION AND
COST CENTERS

Some Locations and Cost Centers generate revenue for

NABJ such as Convention and Memberships
Other Locations and Cost Centers generate no revenue
for NABJ such as Governance

LOCATION AND
COST CENTERS
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National Office
Governance
Chapter Development
Development
Convention

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Membership
Media Institute
Communications
Regions
SEED
Scholarship

The Big Numbers

2009

2010

1,747,058
2,359,837
-612,779

2,451,519
2,013,792
437,727

2,218,947.00
2,072,600
215,579

2,242,227
2,154,455
87,773

2011

2012

2,907,642 2,776,159.90
2,904,279 2,835,792.96
3,363 -59,633.06

2,540,208
2,497,240
42,968

2,922,257
2,916,747
5,510

2013

2014

2,813,048.92 2,345,625.96
2,584,217.27 2,572,608.01
228,831.27 -227,182.03

2,826,770
2,797,430
29,339

2,874,695
2,836,064
38,631

Budget Buzzwards Real meaning

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In the budget
Red
Black
Cash Flow
Accounts receivable
Accounts payable
Deferred revenue

The Real Cost: Salute to Excellence

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The Cost of the Meal is $75 per plate, plus 10% tax
22% percent service charge = $102.50. (600 people
$61,500 on the meal.
The member pays $100 fee. NABJ underwrites ($1,5
$63,000 food expense. NABJ ticket revenue is a bit l
because of tickets tied to sponsors as part of packag
sometimes they dont sell out.

The Real Cost

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AV est. $52,500
Video Production $38,000
Printing STE Books $3,700
Real cost of putting on an STE would be at least
$157,200

Planning an event
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Article II. FINANCIAL MANAGEMENT OF

REGIONAL CONFERENCES
Section 1: Budgets
Regional Directors shall submit budgets for Regional
Conferences to the National Office no later than 45 d
before the Regional Conference. Budgets must be
accompanied by written estimates from vendors for
cost of goods and services associated with the Regio
Conference.

Planning an event
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Section 2: Contracts

Contracts for meeting space, food and beverage, audio-visu

and/or computer equipment, travel, lodging, and other expe
associated with the Regional Conference, must be signed by
NABJ Executive Director and President or Treasurer. Contrac
signed by other persons will not be honored. In the event o
emergency expenses that require out-of-pocket expenditure
receipt must be submitted for reimbursement. Emergency
expenditures shall not exceed $200.

Meeting Finance

d attendance: 100 Participants, including speakers, panelists, moderators, and students (Do you sell tickets?)

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ctions $1,000 Continental Breakfast; Printing $750 Program book; Supplies/Courier $400; Audio Visual $500 in
y; Venue In-Kind Donation from Georgetown Law Chapter of BLSA
s Total: $4,650
omething missing from here: Staff Support expense/time/manpower.

d Sponsors:
2,500; The Washington Post $750; Georgetown BLSA inkind
mmitment: $3,250

Lunch
l Sponsors: Gannett Foundation, Thomson Reuters; CNN; MSNBC; CQ RollCall; AARP; Washington Bar/NBA

NABJ Fundraising 101 for Board Membe

Leverage your connections into possible relationships f

NABJ.
nReview and understand NABJs priorities.
nBe strategic Think more for NABJ bottom line first t
think down. (Example If you feel that a sponsor can
bigger dollars to national rather fund a regional/media
institute program then pass along) Do not sell NABJ sh

NABJ Fundraising 101 for Board Membe

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Understand funding landscape: When are budgets b

processed; when is the end of fiscal year.
Understand where sponsors want to put money:
Education (especially digital); Students; Entertainme
Sports.
Speak to a possible funder like you are on an intervi
Once you get them hooked, connect them with the
national office, where they can take over.