Personnel Administration

Personnel Administration
Personnel Administration manages activities associated with people that

include:
Actions take place on a person, The reason is for an action, Appointments an employees
holds, Historical activities have taken place, Leaves have taken place and Changes on a
person in regards to pay, work schedule and benefits.
Infotype Definition:
Infotype is logical sequence of Data Fields. Recording employee data for administrative,
time recording, and payroll purposes is of primary importance for master data
administration in HR. In the SAP System, the information units used to enter master data
are called infotype.
Some of the important infotypes:
0000 Actions
0007 Planned Working Time
0001 Organizational Assignment 0008 Basic Pay
0002 Personal Data
0009 Bank Details
0003 Payroll Status
0021 Family Data
0004 Challenge
0105 - Communication
0006 Address
0185 Personnel IDs
Actions
Personnel Actions are related to the employee activities within in the employee lifecycle.
Generally Recording employee career events in the system. The Infotypes are to be
maintained for an HR actions are grouped together. Once an infotype is saved, the next
relevant infotype is displayed.
Examples of Personnel Actions
Hiring, Confirmation, Transfer, Promotion, Demotion, Separation.etc.,
Infotype Menu
Many infotype menus are set up to be dependent on the user group. The user groups
correspond to the country groupings. We
define infotype menus for displaying and maintaining HR Master
Data.
Examples of Infotype Menus

Basic Data
Payroll Data
Time Data
Benefits Data.etc.,
Infotype Screen Headers.
The screen header consists of the first three lines displayed on single and list screens.
In the standard delivered SAP HR system, a screen header is already assigned to some of
infotypes. You can change the screen header, but you are limited to three lines and 84
columns.
SAP Standard Screen Headers

00 PA20, PA30, PA40, PA51, PA61
10 Infotype 0000
03 Infotype 0001
01 Infotype 0002
04 Time Management Infotypes
02 All other Infotypes
Infotype Screen Modifications
Different entry screens are delivered for some infotypes. Depending the transaction class
("A" for employee, "B" for applicant) or the country grouping, a different screen can be used.
In addition to this, you can also change the characteristics of the individual screen fields:
For example, you can define fields as required-entry fields or suppress any fields that are
not required. You may want to suppress field attributes in accordance with certain employee
control data.
Examples of screen modification

Hiding unwanted fields in the infotype
Making Required fields to optional
Making Optional fields to required..etc.,
Dynamic Actions
Dynamic actions are really useful in SAP and allow you to automate certain activities
between different infotypes. For example, when one infotype is created, another unrelated
infotype can be automatically created at the same time and values can be pre-populated
from another infotype.
Tasks of the Dynamic Action

On saving of one infotype calling another infotype
Defaulting Values in the Infotype Fields
Maintaining Infotype in the background
Additional Actions
Additional actions allow us to store more than one action for the employee on the same
day. Infotype 0302 Additional Actions allows you to automatically log all of the personnel
action types that are performed for an employee on a specific date. It allows you to perform
and document several personnel action types for an employee in the R/3 System on the
same day.
Examples of Additional Actions

Hiring and Organization Reassignment on same day.
Hiring and Transfer on same day
Transfer and Promotion on same day.etc.,
Personnel Administration implementation steps

ConfigurationstepsofPersonnelAdministration
TheSAPHCMPAimplementationisdividedintofivesteps
1.ConfigurationofCompanycode
2.ConfigurationofEnterprisestructure
3.ConfigurationofpersonnelactionorConfigurationofPA40
4.ConfigurationofPA30TransactionorConfigurationofHRmasterdata
5.ConfigurationofPayscalestructure
FollowingareIMGstepsforimplementationofPAmodule
ConfigurationofCompanycode:
CompanycodeisconfigurationisdoingbyFICOConsultantinrealtimeprojects.
IMG>EnterpriseStructure>Definition>FinancialAccounting>DefineCompany
IMG>EnterpriseStructure>Definition>FinancialAccounting>Edit,Copy,Delete,
CheckCompanyCode
IMG>EnterpriseStructure>Definition>FinancialAccounting>CompanyCode
>Enterglobalparameters
IMG>EnterpriseStructure>Assignment>FinancialAccounting>Assigncompany
codetocompany
IMG>EnterpriseStructure>Assignment>Controlling>Assigncompanycodeto
controllingarea.
ConfigurationofEnterprisestructure
IMG>EnterpriseStructure>Definition>HumanResourceManagement>Personal
Areas
IMG>EnterpriseStructure>Assignment>HumanResourceManagement>
AssignmentofPersonnelAreatoCompanyCode
IMG>EnterpriseStructure>Definition>HumanResourceManagement>Personal
Subarea
IMG>EnterpriseStructure>Definition>HumanResourceManagement>Employee
group
IMG>:EnterpriseStructure>Definition>HumanResourceManagement>Employee
subgroup
IMG>EnterpriseStructure>Assignment>HumanResourceManagement>Assignment
ofPersonnelareatocompanycode.
IMG>EnterpriseStructure>Assignment>HumanResourceManagement>Assignment
ofemployeesubgroupstoemployeegroups.
IMG>PersonnelManagement>OrganizationManagement>BasicSettings>Maintain
NumberRanges>MaintainNumberRangesforpersonnelnumbers.
IMG>PersonnelManagement>PersonnelAdministration>Customizingprocedure>
infotypes>infotypes
IMG>PersonnelManagement>PersonnelAdministration>Customizingprocedure>
infotypes>Definefieldsrelevantforretroactiveaccounting.
ConfigurationofpersonnelactionorConfigurationofPA40
IMG>Personnelmanagement>Personneladministration>Customizingprocedures>
Actions>Defineinfogroups>UserGroupDependencyonMenusandInfoGroups
Actions>Defineinfogroups
Actions>Setuppersonnelactions.
Actions>Createreasonsforpersonnelactions.
Actions>Changeactionmenu
ConfigurationofPA30TransactionorConfigurationofHRmasterdata
IMG>PersonnelManagementPersonnelAdministrationCustomizingProcedures
InfotypeMenusInfotypeMenu
InfotypeMenusDeterminechoiceofinfotypemenus
InfotypeMenusDeterminechoiceofinfotypemenus
ConfigurationofPayscalestructure
IMG>PersonnelManagement>PersonnelAdministration>organizationaldata
>Organizationalassignment>Createpayrollarea.
IMG>PersonnelManagement>PersonnelAdministration>organizationaldata
>Organizationalassignment>Createdefaultpayrollarea.
IMG>PersonnelManagement>PersonnelAdministration>Payrolldata>BasicPay>
DefineEEsubgroupgroupingforPCRandcollectiveagreementprovision.
IMG>PersonnelManagement>PersonnelAdministration>Payrolldata>BasicPay
>Payscaleconversionforbasicpay.
>Checkpayscaletype.
>Checkpayscalearea.
>Checkassignmentofpayscalestructuretoenterprisestructure.
>Definedefaultforpayscaledata
>Setuppayrollperiodforcollectiveagreementprovision.
>Definehourlyrateswithseveraldecimalplaces.
>Revisepayscalegroup&levels.
>Definepayscalesalaryranges
>Wagetypes>Revisedefaultwagetypes.
>Wagetypes>Revisedefaultwagetypes
>Wagetypes>Enterprisestructureforwagetypemodel..
>Wagetypes>Definevaluationofbasicwagetypes.
.
IMG>PersonnelManagement>PersonnelAdministration>Payrolldata>Recurring
payments&deductions>Paymentmodels>Defineperiods.
IMG>PersonnelManagement>PersonnelAdministration>Payrolldata>Recurring
payments&deductions>Paymentmodels>specificdefaultvalues.

Personnel Administration

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Personnel Administration

Personnel Administration manages activities associated with people that

Examples of Infotype Menus

SAP Standard Screen Headers

Examples of screen modification

Tasks of the Dynamic Action

Examples of Additional Actions

Personnel Administration implementation steps

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