Professional Documents
Culture Documents
Please note:
This Handbook is based on the Rules and Regulations of the University under the
Asia e University Statute.
It is accessible through the Asia e University website and students are advised to
use this as a guide.
Whilst every effort has been made to ensure accuracy at the time of preparation,
kindly note that this Handbook is subject to change without notice.
Thank you,
Registrar
AeU
July 2011
TABLE OF CONTENTS
No.
Contents
Page
1.
2.
3.
4.
12
5.
Regulations on Admissions:
15
16
16
17
17
18
6.
Undergraduate Information
19
7.
Postgraduate Information
29
8.
Guidelines for the Writing of Thesis, Dissertation and Project Paper for
Postgraduate Programmes
45
9.
64
10.
Code of Conduct
68
11.
Stand-Alone Courses
72
12.
74
13.
81
14.
83
84
86
87
88
89
90
91
92
93
15.
Message
from
President/CEO
TOC 1
Currently, AeU is offering more than 30 programmes at PhD, Masters (academic and
executive), degree, postgraduate diploma and foundation levels. Student enrolment stands
past 7,000, not only in Malaysia but spread across Bahrain, Cambodia, China, Denmark,
India, Indonesia, Sri Lanka, US, and Vietnam, etc.
To lend support to this achievement, AeU will continue to develop and invest in human
resources, technology, research and innovation to provide quality teaching and excellent
learning programmes. We are committed to providing value-added academic, intellectual
and professional skills to all our students to groom them for market needs and employability.
This booklet aims to provide an integrated reference student guide for undergraduate and
postgraduate, local and international students. It covers rules and regulations on admissions,
assessments, examinations and other general information which will assist you in
understanding the University better.
Focus on the learner and customer service will continue to remain one of our main pillars.
Our Faculty members, academic facilitators and staff are here to assist you in every way we
can to make your pursuit of academic and career goals a reality. However, your own
motivation, drive and initiative will be the primary determinants of your success.
I am confident you will be a winner with sheer commitment and dedication and sincerely
wish you well.
PROF DATO DR ANSARY AHMED
President/CEO
Asia e University
3
TOC 1
Vision,
Mission,
Core Values,
Corporate Principles,
The Seven Es
and
Organisational Structure
TOC 2
VISION, MISSION, CORE VALUES, CORPORATE PRINCIPLES AND ORGANISATIONAL
STRUCTURE
Vision
To be a leader and a premier educational hub in the promotion of affordable and quality elearning in Asia.
Mission
To work in collaboration with universities, institutions and corporations, drawing upon their
collective expertise, prestige and resources to provide quality Higher Education and Lifelong
Learning.
Core Values
Empowerment
We inspire trust and cultivate responsibilities in order to create value for our clients.
Excellence
We aspire to excel in our services and are committed to continuous improvement.
Integrity
We strive to maintain the highest ethical standards and professionalism.
Creativity
We constantly seek new and innovative ways of doing things.
Professionalism
We inculcate the highest standards in carrying out our duties and tasks.
Corporate Principles
Viability
financial sustainability, a clear ROI, a sound business model.
Social Responsibility
with a clear contribution to social transformation.
Flexibility and Relevance
Demand-driven, flexible, relevant, innovative education.
Internationalisation
seamless cross-border, cross-cultural interactions.
Networking
building bridges between academia, business and the public.
TOC 2
The Seven Es
TOC 2
AeU Organisational Structure
TOC 2
TOC 3
THE STUDENT CHARTER
The purpose of the AeU Student Charter is to explain what students can expect of the
university and what is reasonably expected of students by the university.
This Charter reaffirms university commitment to providing a quality learning experience and
to upholding the principle that Customers best interest is the key focus of all academic,
administrative and operational decisions.
1.
General
Students can expect:
To have access to information on the vision, mission and educational goals of the
university.
To have access to the relevant university rules, regulations, policies and procedures
relating to their rights as a student.
To be able to participate freely in all academic and social activities of the university.
To be treated equitably and with respect and courtesy, irrespective of gender, race,
disability or medical condition, cultural background religion, age and political
conviction.
To acquaint and understand the vision, mission and educational goals of the
university.
To acquaint and comply themselves with the relevant university rules, regulations,
policies and procedures of AeU relating to their rights as a student.
TOC 3
2.
Student Selection
All applications will be considered in line with published recruitment and selection
criteria and procedures.
University practices a fair admission policy where all applications will be considered
in a fair, equitable and consistent manner.
3.
Minimum disruption of facilities and services that may affect students during their
course of study and any such disruption would be rectified in a timely manner.
Be informed of the programme and subject requirement and their individual academic
progress.
Make appropriate use of university facilities and service in a responsible manner and
consistent with the University policies governing the use of learning centres, library,
computing and networking facilities.
10
TOC 3
Participate fully in the learning activities to meet all learning and assessment
requirements.
4.
To be treated with respect and courtesy for any university investigative or disciplinary
procedures.
To participate fully with the survey mechanisms that the university uses to get
feedback and opinion.
To be fair and responsible and provide only facts and evidence for any feedback or
complaints.
5.
Alumni
11
TOC 3
12
TOC 5
OPEN & DISTANCE LEARNING IN AEU AND GRADUATE PROFILE
The terms open learning and distance education represent approaches that focus on
opening access to education and training provision, freeing learners from the constraints of
time and place, and offering flexible learning opportunities to individuals and groups of
learners. [UNESCO, 2002]
The Profile of an Ideal ODL Student:
Blended Learning
Self-discipline
Mature, experienced
High emotional quotient
Willingness to ask for help
(which requires self-awareness and high emotional quotient)
Independent
ODL Roadmap
13
Graduate Profile
Flexible Assessments
TOC 5
14
TOC 5
Regulations
on
Admissions
15
TOC 5
REGULATIONS ON ADMISSIONS
Entry Requirements
1.
Degree Programme
A candidate may be admitted into the Degree programme through:
(a) Regular Entry
This applies to candidates who possess the following:
2.
Postgraduate Programme
(1) Masters Programme
A candidate may be admitted into the Masters programme through:
(a) Regular Entry
This applies to candidates who possess:
A Bachelors degree or
Other equivalent qualifications recognised by the Senate of the University.
TOC 5
3.
4.
English Proficiency
All full time international students are required to achieve a level of English Language
Proficiency equivalent to International English Language Testing System (IELTS) of 5.5 or
Test of English as a Foreign Language (TOFEL) overall score of 550 or the AeU Certificate
of Intensive English or any other equivalent qualifications approved by the Senate of the
University before he/she is allowed to graduate.
17
TOC 5
5.
Summary Table
18
TOC 6
UNDERGRADUATE
INFORMATION
19
TOC 6
UNDERGRADUATE INFORMATION
1.
DURATION IN WEEKS
JANUARY
Study Weeks
14
Total
17
MAY
Study Weeks
14
Total
18
SEPTEMBER
Study Weeks
2.
14
Total
17
Grand Total
52
PROGRAMME REGISTRATION
(1) Students who have been offered entry into the University are required to register
within the period indicated in the letter of offer.
(2) Students may request to defer their registration by writing officially to the University
not later than two (2) weeks after the commencement of the semester.
(3) Each deferment is for a period of one semester, unless otherwise indicated.
3.
SUBJECT REGISTRATION
(1) Credit Load Per Semester
(a) The total credit hours for part time students shall normally be 9 credit hours in a
semester.
(b) The total credit hours for full time students shall normally be 15 credit hours in a
semester.
(c) Students are allowed to register for more credit hours in a semester with the
approval of the Dean subject to the students' academic performance.
(d) For programmes in modular mode, the total credit hours at each registration
shall normally be 6 credit hours.
20
TOC 6
(2) Registration Period
Registration is open until the fifth week of the semester.
(3) Adding and Dropping Subjects
(a) Students may add subjects within two (2) weeks of the commencement of the
semester.
(b) Students may drop subjects within seven (7) weeks of the commencement of
the semester.
(4) Withdrawing From Subjects
th
th
(a) Students may withdraw subjects within the eighth (8 ) to the thirteenth (13 )
week of the semester.
(b) Withdrawals made within the specified period will be recorded in
the academic transcript as W, and this grade will not be included in the GPA for
the respective semester.
(c) Students who have been allowed to withdraw are required to re-register for the
subject in the next semester and pay the necessary fees.
4.
CHANGE OF PROGRAMME
(1) Students who wish to change programmes may have their grades obtained for
subjects in the previous programme transferred to the new programme. The grades
will be counted in the computation of GPA and CGPA.
(2) Students may apply to change programme within two (2) weeks after the
commencement of the semester. A payment of RM 50.00 (USD 15) is required for
the application.
5.
TYPES OF SUBJECTS
Subjects offered at different levels are as follows:
(1) Compulsory MQA Subjects
(a) Malaysian students are required to take these subjects as a condition to
graduate. MQA (Malaysian Qualifications Agency) compulsory subjects are
Bahasa Melayu (only for students who did not obtain a credit in the subject at
SPM level), Pengajian Malaysia and Pendidikan Islam/Moral.
(b) International students will be exempted from these subjects and are to replace
them with other elective subjects.
(2) Compulsory University Subjects
These subjects are deemed compulsory by the University. All students are required
to pass these subjects before being eligible for graduation.
21
TOC 6
(3) Core Subjects of the University
Core subjects are designed to provide students with a basic knowledge and
understanding in the areas of study pursued by the student.
(4) Specialisation Subjects
Specialisation subjects are designed to provide students with a broader knowledge
and a deeper understanding of the subjects pertaining to their area of
specialisation.
(5) Elective Subjects
Elective subjects are open to any student who wishes to register.
6.
CREDIT TRANSFER
(1) Applying for Credit Transfer
(a) Students may apply for credit transfer for the purpose of obtaining an
exemption from one or more subjects required by their programmes because
they have taken and passed similar subjects of the same credit value in other
institutions.
(b) Applications for credit transfer shall normally be made within seven (7) weeks
of the first semester at the University for new students.
(c) Applications for credit transfer must be accompanied by the transcripts of
examination results and syllabus or outline of the subjects pursued at the
relevant institutions.
(2) The Principle of Credit Transfer
The principles for credit transfer are as follows:
(a) The institution from which credits for one or more subjects are to be
transferred must be recognised by the University.
(b) Subjects from institutions recognised in (a) above, must be accepted by the
University as credit transferable subjects.
(c) Subjects accepted for credit transfer by the University in (a) must be similar or
close to one or more subjects offered in programmes by the University.
(d) The student must have obtained a pass in the subjects concerned.
(e) Credit transfer is applicable if the date of the result of the subject concerned
was obtained within the last 5 years.
(f) Transferred credits will not be calculated in the GPA and the CGPA.
Transferred credits will be taken into account to fulfill the total credit
requirements for graduation.
22
TOC 6
(3) Maximum Number of Transferable Credits
The maximum number of transferable credits depends on the following conditions:
(a) The total credit hours of subjects exempted due to credit transfer must not
exceed the credit hours of the subjects taken at other relevant institutions,
after taking into account the relevant time taken for the subject at the relevant
institution whether it is quarter semester, half semester or any other semester
period.
(b) The maximum transferable credit is 30% of the credit hours required for
graduation in a University programme. For example, if a University
programme requires 120 credit hours for graduation, the maximum
transferable credit allowed is 36 credit hours.
(4) University Subject Requirement
(a) For the Degree programme, a student shall only be awarded the Degree after
completing the University subjects of at least 70% of the total credit hours
required to graduate from a University programme.
(b) For example, a University Degree programme requires 120 credit hours for
graduation. A student who has received credit transfer from other institutions
is eligible for a Degree after completing 84 credit hours at the University.
7.
GRADE SYSTEM
(1) Grade and Point Values
(a) A students performance in a subject is indicated by the grade received. The
relationship between the grade and the point value is as shown below:
Mark
80 100
75 79
70 74
65 69
60 64
55 59
50 54
45 - 49
40 44
35 39
0 34
Grade
A
AB+
B
BC+
C
CD+
D
F
Point Value
4.00
3.67
3.33
3.00
2.67
2.33
2.00
1.67
1.33
1.00
0.00
Status
Excellent
Good
Pass
Marginal Pass
Fail
TOC 6
(c) Accumulating Points
(i) The points are counted by taking the total credit hours for a particular
subject and multiplying it with the grade received for a particular subject.
For example, a student who receives an A in Principles of Management
which carries 3 credit hours receives 12 points for the subject (3 hours x
4.00 point value for an A)
(ii) The total points is the total of all points accumulated by students of all
subjects taken in one semester as follows:
Subject
Grade
Grade Point
Principles of Management
Principles of Marketing
Principles of Finance
Total Point
A
BC+
4.00
2.67
2.33
Credit Hour
(Counted)
Credit Hour x
Grade Point
3
3
4
10
4.00 x 3 = 12.00
2.67 x 3 = 8.01
2.33 x 4 = 9.32
29.33
TOC 6
I status is also accorded to the following cases:
Non submission of Assignment and absent from Final Exam
Submission of Assignments only and absent from Final Exam
Non submission of Assignments but sat for Final Exam
(ii) IP = In Progress. This status is given to students who have completed
the coursework of a subject but yet to sit for the final examination in the
same semester. This status indicates the work progress of the students
before a final grade is awarded in the later semester. A student is
required to sit for the final examination within the next three (3)
consecutive semesters and if he fails to do so, he needs to re-register for
the subject.
(iii) CT = Credit Transfer. This status is given to students who have been
granted credit transfers for certain subjects in accordance with the
relevant regulations. In such cases, students will be regarded as having
received the credit hours for the relevant subjects.
(iv) W = Subject Withdrawal. This status is given to students who withdraw
from a subject within the allocated time as provided for in 7 (4). The W
status will not be calculated in the GPA.
(v) AU = Audit. This status will be given to students who have registered for
a subject but do not take part in the assessments.
8.
EVALUATION SCHEME
(1) Subject Evaluation
Assessments for each subject will be carried out periodically and continuously
based on works done within the study weeks in a semester in the manner
determined by the School or in accordance with University regulations.
(2) Modes of Assessment
Students performance is assessed in the following manner: (a) Continuous assessment through tests, assignments/project and quizzes.
Normally not more than 60% of the total marks may be allocated to this form of
assessment.
(b) The end of semester examinations is held comprehensively at the end of each
semester for each subject taken. Normally not less than 40% from the total
marks may be allocated for the end of semester examinations.
(c) In special cases (with prior approval of the University), the end of semester
examinations can be replaced with other forms of assessment like mini
project, term paper and others.
(d) Assessment via practical training must follow modes of assessment approved
by the University.
25
TOC 6
(3) End of Semester Examinations
(a) Final examinations must be held within the allocated time and in modes
approved by the University.
(b) Students can apply to defer sitting for the examinations provided all continuous
assessments have been submitted. Applications are to be made before the
final examination week. The subjects will be graded as In Progress (IP) until
students sit for the examinations. Students will be allowed to sit for the
examinations within the next three consecutive semesters. If he fails to do so,
he needs to re-register for the subject.
(4) Announcement of Examination Results
(a) Examination results can only be released to the student concerned and to a
party agreed to by the student in writing.
(b) Appeals for Re-marking of Assessment
(i)
(ii) Appeals for remarking of the examination can be made by filling the
Appeal on Examination Grade form. A payment of RM 100 or equivalent
in other currency is required for each remarking. Applications must be
made to the Registry within 21 days of the announcement of the final
examination results.
(iii) Upon appeals for remarking of the examination, a student can have a
grade change from Lower to Higher grade or Higher to Lower
grade.
(iv) In the event that the student has obtained a Higher to Lower grade upon
appeal, a third examiner may be appointed to evaluate the final
examination.
(v) The Senate shall consider all cases of appeal and reserves the right to
reexamine any other portions of the assessment.
(c) Breach of Academic Integrity
Students reported to have breached the Academic Integrity will be given the
status of I pending the outcome of enquiries. If found guilty, the grade F will be
given for the subject. (See Examination Rules and Regulations)
9.
ACADEMIC STANDING
(1) Students academic performance and standing are evaluated using the GPA.
(2) The term Good Standing (GS) is given to students with GPA 2.00 and
Probational Standing (PS) is for students with GPA < 2.00.
(3) Students with PS will be placed under Academic Probation Period for the following
semester.
(4) The Academic Probation Period will end when the students achieve GPA 2.00.
(5) During the Academic Probation Period, the students are not allowed to register for
more than 6 credit hours. However the Dean will have the discretion of determining
the number of subjects appropriate for the student to register.
26
TOC 6
(6) The candidature of students may be reviewed if they continuously obtain
unsatisfactorily results during the Academic Probation Period.
10. DEANS LIST
(1) Students with GPA 3.70 and have not obtained less than a C for any subject in
the current semester. To be included into the Deans List for that semester,
students must also have registered for a subject load of not less than 9 credit hours
in the semester.
(2) The respective School will issue a Deans List certificate to the students receiving
the award.
(3) Students transcripts will carry the Deans List award notation.
11. GRADUATION
(1) Graduation Requirements
Students are awarded the Degree when they fulfill the following criteria:
(a) Completed the minimum credit requirement for the programme.
(b) Obtained a CGPA of not less than 2.00 for the final semester of studies.
(c) Fulfilled the programme's specific requirements.
(d) Paid in full all financial obligations to the University.
(e) Free from any pending disciplinary action.
(2) Applying for Graduation
(a) The University will give notice to students during the semester when they
have fulfilled the requirements for graduation.
(b) Students are required to apply for Degree graduation within the set dates.
Late graduation applications will be penalised.
12. DEFERMENT OF STUDY
(a) Students may apply for deferment of study anytime before the final examination
week. Each application is for one semester of deferment.
(b) Students are required to inform the University in writing within 2 weeks after the
registration of the new semester if they wish to apply for a second deferment.
(c) Activation fee of RM 50.00 (USD 15) will be charged for each deferred semester
upon registration of new semester.
13. RE-ADMISSION AFTER TERMINATION OF STUDIES
(1) Students terminated by the University in their studies under regulation 13.6 will be
allowed to re-register for the same or other programmes.
(2) In this provision, only ONE re-admission is allowed.
(3) Students who have been terminated by the University due to academic reasons can
appeal to the President through the Dean within 3 weeks after the official
announcement of examination results. Decision made by the President on the
appeal is final.
27
TOC 6
14. GENERAL
(1) The Senate reserves the right to make amendments to the University Rules and
Regulations from time to time as deemed necessary under this provision. Such
amendments must be adhered to at all times with immediate effect.
(2) This rule is applicable to all students admitted into Asia e University.
(3) The President can consider appeals regarding any regulations provided for herein
allow for exemptions where appropriate.
28
TOC 8
POSTGRADUATE
INFORMATION
29
TOC 8
POSTGRADUATE INFORMATION
1.
DURATION IN WEEKS
JANUARY
Study Weeks
14
Total
17
MAY
Study Weeks
14
Total
18
SEPTEMBER
Study Weeks
2.
14
Total
17
Grand Total
52
30
TOC 8
(a) A student undertakes research under the supervision of a Supervisor
appointed by the Dean of School for Graduate Studies. The Supervisor will
ensure that the student is making progress towards completing the research
on time.
(b) Students may be required to audit some subjects before undertaking their
research to strengthen the basic knowledge in areas considered necessary
for the advancement of their research work.
(c) At the end of this programme, the student is required to submit a thesis for
examination. The thesis must be defended in an oral examination and or viva
voce examination.
(3) Structure II Degree by Coursework and Research
A student pursuing under this structure is required to fulfill a minimum number of
credit hours of coursework and examinations. Subject to the students performance
in the coursework component and the approval of Dean of School of Graduate
Studies, the student is allowed to proceed work on his research proposal.
(4) Structure III Degree by Coursework
A student pursuing a postgraduate programme under this structure is required to
attend seminar classes (or under exceptional circumstances are based on a
prescribed mode of study). Assessment will normally be based on assignments
and/or quizzes and/or presentations and a substantial project paper or case study.
The student is required to fulfill the required number of credit hours prescribed and
sit for written examinations in the subjects registered at the end of the semester.
3.
PROGRAMME REGISTRATION
(1) Students who have been offered entry into the University are required to register
within the period indicated in the letter of offer.
(2) Students may request to defer their registration by writing officially to the University
not later than two (2) weeks after the commencement of the semester.
(3) Each deferment is for a period of one semester, unless otherwise indicated.
4.
SUBJECT REGISTRATION
(1) Credit Load Per Semester
(a) The total credit hours for part time students shall normally be 9 credit hours in a
semester.
(b) The total credit hours for full time students shall normally be 15 credit hours in a
semester.
(c) Students are allowed to register for more credit hours in a semester with the
approval of the Dean subject to the students' academic performance.
(d) For programmes in modular mode, the total credit hours at each registration
shall normally be 6 credit hours.
31
TOC 8
(2) Registration Period
Registration is open until the fifth week of the semester.
(3) Adding and Dropping Subjects
(a) Students may add subjects within two (2) weeks of the commencement of the
semester.
(b) Students may drop subjects within seven (7) weeks of the commencement of
the semester.
(4) Withdrawing From Subjects
(a) Students may withdraw subjects within week 8 to week 13 of the semester.
(b) Withdrawals made within the specified period will be recorded in
the academic transcript as W, and this grade will not be included in the GPA for
the respective semester.
(c) Students who have been allowed to withdraw are required to re-register for the
subject in the next semester and pay the necessary fees.
5.
CREDIT TRANSFER
(1) Applying for Credit Transfer
(a) Students may apply for credit transfer for the purpose of obtaining an
exemption from one or more subjects required by their programmes because
they have taken and passed similar subjects of the same credit value in other
institutions.
(b) Applications for credit transfer shall normally be made within seven (7) weeks
of the first semester at the University for new students.
(c) Applications for credit transfer must be accompanied by the transcripts of
examination results and syllabus or outline of the subjects pursued at the
relevant institutions.
(2) The Principle of Credit Transfer
The principles for credit transfer are as follows:
(a) The institution from which credits for one or more subjects are to be
transferred must be recognised by the University.
(b) Subjects from institutions recognised in (a) above, must be accepted by the
University as credit transferable subjects.
(c) Subjects accepted for credit transfer by the University in (a) must be similar or
close to one or more subjects offered in programmes by the University.
(d) The student must have obtained at least a B (65 marks and above) in the
subjects concerned.
32
TOC 8
(e) Credit transfer is applicable if the date of the result of the subject concerned
was obtained within the last 5 years.
(f) Transferred credits will not be calculated in the GPA and the CGPA.
Transferred credits will be taken into account to fulfill the total credit
requirements for graduation.
(3) Maximum Number of Transferable Credits
(a) The maximum number of transferable credits depends on the following
conditions:
6.
(i)
The total credit hours of subjects exempted due to credit transfer must
not exceed the credit hours of the subjects taken at other relevant
institutions, after taking into account the relevant time taken for the
subject at the relevant institution whether it is quarter semester, half
semester or any other semester period.
(ii)
The maximum transferable credit is 30% of the credit hours required for
graduation in a University programme. For example, if a University
programme requires 120 credit hours for graduation, the maximum
transferable credit allowed is 36 credit hours.
33
TOC 8
The following regulations are to be adhered to:
(a) The student:
(i)
has completed at least three (3) semesters or one (1) academic year of
the Masters programme.
(ii)
has shown outstanding research work that merits the conversion; and
TOC 8
(i)
(ii)
(iii)
(ii)
(iii)
(3) Restriction
(a) A Supervisor or members of a Supervisory Committee shall not in any
manner be personally related to the student who is under their supervision.
(b) An academic staff member who is currently enrolled in a full-time or a
part-time Masters or Doctoral study shall not be appointed as a Supervisor or
as a member of the Supervisory Committee.
(4) Change of a Supervisor or Reconstitution of the Supervisory Committee
(a) A Supervisor shall be changed or a Supervisory Committee shall be
reconstituted under the following circumstances:
(i)
(ii)
(iii)
(iv)
35
TOC 8
(b) Establishes with the student a realistic timetable for completion of the various
phases of the research.
(c) Provides the student with a realistic time schedule for provision of feedback
and to ensure that the student adheres to the timetable.
(d) Ensures that student has an understanding of the relevant theories and the
methodological and technical skills necessary for the research, including
provision of information through an ethical review process where applicable.
(e) Makes arrangements to ensure continuity of supervision during leaves or an
extended period of absence.
(f)
(g) Attends the students research proposal defense and decides whether the
proposal is acceptable for the student to proceed to the next stage of the
research.
(h) Continues to guide and advise the student after the research proposal
defense.
(i)
(j)
PROGRAMME EVALUATION
(1) Grading System
(a) Grade and Point Values
A students performance in a subject is reflected by the grade received. The
relationship between the grade and the point value is as shown below:
The Relationship Between Grade and Point Value
Mark
80-100
75-79
70-74
65-69
60-64
55-59
50-54
45-49
40-44
35-39
0-34
Grade
A
AB+
B
BC+
C
CD+
D
F
Point Value
4.00
3.75
3.50
3.00
2.75
2.50
2.00
1.75
1.50
1.00
0.00
Status
Excellent
Very Good
Good
Pass
Marginal Pass
Fail
36
TOC 8
(b) Passing Grade
The general passing grade in all subjects is a B and above.
(c) Accumulating Point
(i) The points are counted by taking the total credit hours for a particular
subject and multiplying it with the grade received for a particular subject.
For example, a student who receives an A in Principles of Management
which carries 3 credit hours receives 12 point for the subject (3 hours x
4.00 point value for an A)
(ii) The total point is the total of all points accumulated by a student from
all subjects taken in one semester.
(d) Calculating the GPA and CGPA
The Grade Point Average (GPA) is defined as the total grade point received
by a student in a semester divided by the number of credit hours counted in
the semester. The Cumulative Grade Point Average (CGPA) is defined as
the total grade point accumulated from all semesters divided by the total
credit hours counted.
(e) Repeating Failed Subjects
A student who obtained F in any subject is required to repeat the subject.
For the purpose of calculating the CGPA, the new grade will be counted.
(f) Repeating Subjects for Grade Improvement
A student is allowed to improve his grade by repeating the subject in the
programme of their study. For CGPA calculation the better grade will be
counted.
(g) Status Indicators Other Than Grades
Other than the A, B, C, D, F above, the following status indicators are also
used to illustrate a students performance:
(i) I denotes Incomplete.
This status is awarded to a student who is unable to sit for an
examination or is unable to complete assignments, like projects in the
time given due to illness verified by a Medical Officer or for other reasons
with the approval of the Dean. The student who obtained the I grade is
required to sit for a supplementary examination as replacement for the
initial examination or has to complete the incomplete assignment at a
date to be fixed by the Dean. Appropriate time extensions will be
considered.
I status is also accorded to the following cases:
Non submission of Assignment and absent from Final Exam
Submission of Assignments only and absent from Final Exam
Non submission of Assignments but sat for Final Exam.
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(ii) IP = In Progress. This status is given to students who have completed the
coursework of a subject but yet to sit for the final examination in the same
semester. This status indicates the work progress of the students before
a final grade is awarded in the later semester. A student is required to sit
for the final examination within the next three (3) consecutive semesters
and if he fails to do so, he needs to re-register for the subject.
(iii) CT = Credit Transfer. This status is given to students who have been
granted credit transfers for certain subjects in accordance with the
relevant regulations. In such cases, students will be regarded as having
received the credit hours for the relevant subjects.
(iv) S or U = Satisfactory or Unsatisfactory. Research work is graded either
as Satisfactory S or Unsatisfactory U. No point value is given to the
research work and thus it is not computed in the cumulative or semester
grade point average.
(v) W = Subject Withdrawal. This status is given to students who withdraw
from a subject within the allocated time as provided for in 5 (4). The W
status will not be calculated in the GPA.
(vi) AU = Audit. This status will be given to students who have registered for
a subject but do not take part in the assessments.
9.
EVALUATION SCHEME
Modes of Assessment
(1) For Structure I and II
Dissertation/Thesis Evaluation
(a) Stage 1: Preparation of the Research Proposal
(i) After having registered for the first semester, the student is required to
prepare a Research Proposal of the intended study which will have to be
approved by the Supervisor or Supervisory Committee.
(ii) A students progress is evaluated in each semester and if he obtains a
grade U for THREE (3) consecutive semesters, he will be referred to the
Academic Advisor.
(iii) The Research Proposal should be submitted within the stipulated period
from date of registration of the first semester to the school.
(iv) Upon fulfilling the conditions of the School of Graduate Studies for a
research proposal, a student is permitted to continue with the Masters or
Doctoral study and proceed to the next stage (Stage 2).
(v) A student shall be given THREE (3) opportunities to pass the research
proposal. Failure on the third attempt shall result on the termination of his
candidature.
(vi) At any stage of the study, a student may be required to audit one or more
subjects upon the recommendation of the Supervisor or Supervisory
Committee.
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(b) Stage 2: Research
(i) The Supervisor or Supervisory Committee shall assist and supervise the
student in the preparation of the dissertation/thesis and to ensure that the
dissertation/thesis meets required standards.
(ii) During this stage of the research process, the student is required:
1.
2.
2.
4.
2.
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(2) Dissertation/Thesis Submission
(a) Notice of Submission of Dissertation/Thesis
A student is required to give three (3) months notice to the School of his
intention to submit the dissertation/thesis by using Notice of Submission of
Dissertation/Thesis Form. This form must be accompanied by a Table of
Contents of the dissertation/thesis.
(b) Submission for Checking of Format.
An unbound copy of the dissertation/thesis shall be submitted to the School to
be checked for conformity to the format requirements.
(c) Dissertation/Thesis Submission for Examination
Five (5) soft bound copies of the completed dissertation/thesis must be
submitted to the School.
(3) Viva Voce of Dissertation/Thesis Examination
(a) Upon approval of the Senate, the University shall appoint an Examination
Committee to conduct the viva voce. The viva voce will be conducted when all
the examiners reports have been received.
The Examination Committee for Masters degree shall comprise of:
(i) the Dean or his representative as Chairman
(ii) one (1) Internal Examiner and
(iii) one (1) External Examiner.
The Examination Committee for Doctoral degree shall comprise of:
(i) the Dean or his representative as Chairman
(ii) one (1) Internal Examiner and
(iii) two (2) External Examiners.
(b) The University shall invite the Supervisor to attend the viva voce but his
presence is not mandatory. The Supervisors role is to provide the examiners
with any assistance they require but will not take an active part in the viva voce.
(c) Following the viva voce a joint report should be prepared and agreed by the
examiners and submitted by the Chairman of the Examination Committee to
the School.
(4) Dissertation/Thesis Examination Results
The recommendation from the Examination Committee shall be one of the
following:
(a) Dissertation/Thesis is accepted
(b) Dissertation/Thesis is accepted subject to:
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(i) Minor modifications being made
Such minor modifications might include errors in grammar and/or syntax
and/or minor changes in phraseology and/or other amendments which do
not significantly affect the conclusion of the dissertation/thesis.
(ii) Major modifications being made
Such major modifications might include serious omissions of sections
and/or
inadequate
argument
in
terms
of
the
research
questions/hypotheses and/or lack of adequate explanations of key
concepts and principles.
(c) Dissertation/Thesis requiring re-submission
This recommendation is used where substantial modifications (e.g. re-writing of
sections or/and further experiments or/and profound correction of a scientific
argument) are required to make the dissertation/thesis acceptable.
The dissertation/thesis following revision would normally be considered again
by all members of the Examination Committee for final approval. A student will
normally only be permitted to revise and re-submit a dissertation/thesis once.
(d) Dissertation/Thesis is rejected with no right of revision or re-submission
(e) If the thesis does not meet the requirements for the Doctoral degree but does
have merits which meet the requirements for the Masters degree, the student
shall be given the opportunity to submit the thesis in revised form for the
appropriate Masters degree.
(5) Information about Modification
In any case where additional work is required, the Dean is responsible for ensuring
that both the student and supervisor are provided [within two (2) weeks after the
viva voce examination] with written notification of:
(a) the details of the additional work required, and
(b) the deadline for the completion of the required additional work.
(6) University Senates Decision
The Registry will notify the student in writing of the outcome of the examination, and
will send the student a copy of the examiners report.
(7) Final Submission of the Dissertation/Thesis
(a) Subject to Rule 9 (4) (9(4)(a)), (9 (4)(b)) a student whose dissertation/thesis is
accepted or accepted with minor or major modifications will have to submit to
the School five (5) hardbound copies of the dissertation/thesis (duly verified
and corrected) together with a compact disc (CD) containing a soft copy of the
dissertation/thesis within the prescribed time. The Supervisor/Supervisory
Committee will be responsible to verify that all the required amendments have
been made in the dissertation/thesis.
(b) A student may, if necessary, apply to the Dean for extension of time for the final
submission of his dissertation thesis. All such applications must be made
through the Supervisor/Supervisory Committee. The Dean may, at his
discretion, extend the time for final submission of a dissertation/thesis for up to
sixty (60) days but only one extension may be granted to a student. During the
extension period, the student must continue to be a registered student.
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(c) If after being required by the Examination Committee, a dissertation/thesis is
not amended and submitted by the student within the prescribed time, the
dissertation/thesis shall be deemed to have been rejected by the Examination
Committee.
(8)
(9)
(ii) Appeals for remarking of the examination can be made by filling the
Appeal on Examination Grade form. A payment of RM 100 or equivalent
in other currency is required for each remarking. Applications must be
made to the Registry within 21 days of the announcement of the final
examination results.
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(iii) Upon appeals for remarking of the examination, a student can have a
grade change from Lower to Higher grade or Higher to Lower
grade.
(iv) In the event that the student has obtained a Higher to Lower grade upon
appeal, a third examiner may be appointed to evaluate the final
examination.
(v) The Senate shall consider all cases of appeal and reserves the right to
reexamine any other portions of the assessment.
10. ACADEMIC STANDING
(1) For Structure I
(a) Research work is graded either as Satisfactory S or Unsatisfactory U. No
value points are given to the research work and thus it is not computed in the
cumulative or semester grade point average.
(b) A student shall be deemed to be in Good Standing if the student achieves S
grade for research work.
(2) For Structure II & III
(a) A students academic performance and standing are evaluated using the
GPA.
(b) The term Good Standing (GS) is given to a student with a minimum
GPA 3.00 and Probational Standing (PS) is for student with GPA < 3.00.
(c) Students with PS will be placed under Academic Probation Period for the
following semester.
(d) The Academic Probation Period will end when the student achieves a
GPA 3.00.
(e) During the Academic Probation Period, the student is not allowed to register
more than 6 credit hours or the Dean will have the discretion of determining
the number of subjects appropriate for the student to register.
(f) The candidature of students may be reviewed if they continuously obtain
unsatisfactory results during Academic Probation Period
11. GRADUATION
(1) Graduation/Conferment Requirements
(a) A student under Structure I is eligible for conferral of a degree after fulfilling
the following conditions:
(i) Passed the Dissertation/Thesis Examination
(ii) Passed the Viva Voce Examination
(iii) Has paid all the due fees
(iv) Has fulfilled other requirements as specified by the University.
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(b) A student under Structure II is eligible for conferral of a degree after fulfilling
the following conditions:
(i) Achieved a final CGPA of at least 3.00
(ii) Passed the Dissertation Examination
(iii) Passed the Viva Voce Examination
(iv) Has paid all the of fees
(v) Has fulfilled other requirements as specified by the University.
(c) A student under Structure III is eligible for conferral of a degree after fulfilling
the following conditions:
(i) Achieved a final CGPA of at least 3.00
(ii) Has paid all the due fees
(iii) Has fulfilled other requirements as specified by the University.
(2) Award of Degree
The Senate shall confer a Masters or Doctoral degree to a student upon
recommendation by the University Examination Committee once all the
requirements for graduation have been fulfilled.
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GUIDELINES FOR THE WRITING OF THESIS, DISSERTATION AND PROJECT PAPER
FOR POSTGRADUATE PROGRAMME
1.
INTRODUCTION
These guidelines provide students with essential information about how to prepare
and submit theses and dissertations in a format acceptable to the Graduate School at
Asia e University. As you begin the process of writing, you will be carefully
documenting the research, theories, methods, results and conclusion f your efforts.
A well-written and well-formatted work will reflect favourably upon you and Asia e
University Graduate School. When completed, your thesis or dissertation must follow
a format and style that are acceptable, consistent with your field of knowledge.
2.
3.
(1) Structure I
(2) Structure II
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Fulfillment
Thesis
Dissertation
Project Paper
Full
Partial
Partial
Length (PhD)
< 80 K words
(Master)
< 60 K words
School of
Management:
Around 12k words
School of Education:
Around 6k words
4.
Purpose
9 semesters
6 semesters
12
semesters
Advisor
At the initial stage of the candidature, students are assigned an advisor from
the respective school. The advisor role is to guide student in preparing the
Intent of Research in the first semester of candidature..
Intent of Research
Before a supervisor can be appointed, a student needs to submit a 2-page of
Intent of Research to SGS by indicating the following;
(2)
(i)
(ii)
(iii)
(iv)
Supervisor
The School may assign a suitable supervisor after admission or the student
may nominate his/her own supervisor by submitting a Nomination of Thesis
Supervisor/Supervisory Committee Form (SGS S001) and the research
prospectus.
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A student with the advice of the Supervisor may nominate a Supervisory
Committee (if required). If a Supervisory Committee is required, the student
must complete and submit a Nomination of Thesis Supervisor/Supervisory
Committee Form (SGS S001) to the School of Graduate Studies.
A Supervisory Committee must consist of a Chairman and at least one (1)
other member who is capable of providing advice and guidance to the
students research.
The Chairman of the Supervisory Committee may be the Supervisor or any
other academic member appointed by the School.
(3)
(4)
Restriction
A Supervisor or members of a Supervisory Committee shall not in any
manner be personally related to the student who is under their supervision.
(5)
(6)
Progress Monitoring
Student and supervisor need to submit the progress report of their research to
SGS at every end of semesters. This is a part of monitoring process and the
SGS shall act for improvement based on the progress analysis report.
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5.
Requirement
During the Stage 1 of Structure I, the research proposal should be submitted
within the stipulated period from date of registration of the first semester to the
School of Graduate Studies.
For Stucture II, a student is required to fulfil a minimum number of credit hours
of coursework and examinations. Subject to the students performance in the
coursework component, and the approval of Dean of School of Graduate
Studies, a student is allowed to proceed work on his/her research proposal.
(2)
(3)
Candidates should conduct an initial literature search and review the existing
literature concerned with content and methodology. This is the most critical activity
before writing the research proposal. The better that your research is grounded in or
tied to the literature, the greater will be its credibility, persuasiveness and authority.
Candidates are required to discuss with their supervisor or supervisory committee
member(s) on the focus and purpose of the research proposal as stipulated above.
A doctoral research proposal should normally be around 10 000 words excluding
appendices and references, whereas a proposal for Master degree programme
(Structures I and II) normally comprises about 8 000 words.
For Structure III, a simple research proposal of about 300 words is required for
Master programme by Coursework. This proposal should include the title, purpose(s)
of research and methodology used.
(4)
The table of content for the research proposal shall consist of the following;
(a)
Synopsis
This section is the face of your proposal. It is written to give an overview of
the context, purpose, objectives, justifications for research, expected results
and what makes you think that the research will make a useful contribution to
knowledge.
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(b)
(c)
(d)
Introduction
(i)
Background of study
Should arouse interest and convince the reader that the research is
justifiable and the problem is worth researching.
(ii)
Problem Statement
This is a statement that clearly defines the problem the intended
study is going to answer. It has to be well framed - clear, precise,
specific, measurable and attainable.
Research Purpose
This section provides the focus of research. Researcher must state the
purpose of the research, and it must be anyone or a combination of
these to explain, to explore, to predict or to describe.
(ii)
Research Objectives
The objectives detailed the reasons why the research is being carried
out. It also provides the scope and parameters within which the study
will be conducted. Objectives set must be SMART (specific, measurable,
attainable, realistic and time bound).
(iii)
Justifications
If in the Background section you provide an overall reason why the
research is significant and merits a more detailed investigation, this
section requires you to justify why the research is necessary in the
context of the purpose and objectives you had stated above.
Review of Literature
(i)
Issues Addressed
This is the first thing to identify in the literature review where need to
identify areas or issues where they had not ventured into. If you are
interested in an issue but other had done some work on it, then look for
past findings that you can improve on and add new dimensions.
(ii)
Methods Employed
Guiding theory(ies) used
Conceptual frameworks used / approach adopted, variables used to
represent the concepts being studied, scales and measurement used,
how variables are being measured and major hypothesis being tested
Data Collection instruments employed
Respondents used in the study
Sampling
(iii)
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(e)
Research Method
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(f)
(g)
References
Use the APA format.
(5)
Submission Process
After student prepared the proposal with the consultation of the Supervisor(s),
students are require to submits final copy of the proposal to Dean for
feedback together with Form SGS T001.
Dean of the Respective School will provides feedback on the quality of the
proposal by using the Form SGS T002. Dean needs to submit the final
proposal with Form SGS T001 and Form SGS T002 to SGS at least one
month before the vetting process. After SGS receive the proposal and the
form, SGS will acknowledge the receipt of the submission and will prepare for
the Proposal Defense Session.
(6)
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6.
DATA COLLECTION
(1)
(2)
(3)
Authenticity of Data
The researcher must declare that the thesis is his/her own work and that all
contributions from any other persons or sources are properly and duly cited.
The researcher further declares that it does not constitute any previous work
whether published or otherwise. Candidate and supervisor(s) have the
obligation to ensure the authenticity of data.
Data must normally be kept in a safe place with a proper security and for at
least two years. Original data must be made available if requested to show
evidence of authenticity.
7.
Introduction
There are many styles of writing theses and dissertations. For consistency,
students are encouraged to conform to the format approved by AeU.
(2)
Format of Thesis/Dissertation
Typically, the format of thesis and dissertation consists of 12 parts as
suggested below.
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(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(n)
The rules for capitalisation in the document title are strict. The first, last, all
principal words and words with 4 letters or more must be capitalised,
including those that follow hyphens in compound terms. The only words that
should not be capitalised are articles (a, an, the), prepositions (e.g., in, to),
and conjunctions (e.g., and, but, for).
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(c) Abstract
For the doctoral dissertation, an abstract not exceeding 350 words or 2,450
characters is to be included--approximately one and one-half pages
doubled-spaced.
The abstract should state the research problem in brief, describe the
methods and procedures used in gathering data or studying, the problem,
and provide a condensed summary of the findings of the study.
If the thesis is written in another language, the abstract in that language
must be translated into English language. The English version must appear
in a separate page.
Acknowledgement
Usually contain written expressions of appreciation for guidance and
assistance from individuals or/and institutions. The acknowledgements
should not exceed 250 words.
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(j) List of Figures
The list of figures follows the list of tables. This list includes the number of
each figure, the title and the page number.
(k) List of Symbols/Abbreviations/Nomenclature/Transliteration
The list of symbols/abbreviations/nomenclature/transliteration follows the list
of tables. This list includes the number of each figure, the title and the page
number.
(l)
Text
There is no specific format for the text. Candidates and supervisors should
ensure that the text follows the agreed conventions of the individual School.
Normally, the text consists of the following chapters;
(i)
Introduction
Review of Literature
Methodology
Findings
Summary, Conclusion and Implications
Spacing
All text must be double- spaced and justified. Each paragraph should be
indented. The double-spacing is even throughout. There should not be
any quadruple spaces.
(ii)
(iii)
Margin
For binding purposes, the left margin should be at least 4cm (1.5
inches) and the right, top and bottom margins should be at least 2.5cm
(1 inch). All information (text, headings, footnotes and figures), including
page number, must be within the text area.
(iv)
Page Numbering
All page numbers should be printed 1.0 cm from the bottom margin and
placed at the right hand side without any punctuation. Roman numerals
(1, ii, iii, etc.) should be used in the preface section. Although the Title
Page is the first page of the Preface, no number is printed on it.
Numbering begins on the second page with (ii). Arabic numerals (1, 2,
3) are used on the pages of the text and supplementary sections.
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(m)
Appendices/ Supplementaries
Specific items which were not included in the main body of the text should be
put in the Appendix /Supplementary Section. Typically, this section may
include the following items:
(i) Research instruments such as questionnaires, maps, interview protocols,
or tests
(ii) Figures
(iii) Equations
(iv) Chapter Layout
(v) Tables
(vi) Footnotes
(vii) Other relevant information
(viii) Selected bibliography or references
(n)
Citation of Sources
Sources are normally cited in footnotes, figures, tables and bibliography or
references. Reference citations based on the editorial styles of the American
Psychological Association (APA).
(4)
: 100,000 words
: 80, 000 words
: 80, 000 words
: 60,000 words
: 12,000 words
: 6,000 words
Typing
All typing must be double spacing between lines. However, in citing references
and quotations, single spacing is recommended.
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LEARNING INSTITUTIONS
ASIA e UNIVERSITY
PhD
2010
2010
57
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February 2010
58
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APPROVAL PAGE
I certify that I have supervised / read this study and that in my opinion it conforms to
acceptable standards of scholarly presentation and is fully adequate, in quality and
scope, as a thesis for the fulfilment of the requirements for the degree of Doctor of
Philosophy.
..............................................
...........................................
Dr Abdullah Husein
Supervisor
..............................................
...........................................
Dr Hassan Ibrahim
External Examiner 2
..............................................
...........................................
Professor K. Palanasamy
Internal Examiner 1
This thesis was submitted to the School of Education, Asia e University and is
accepted as fulfilment of the requirements for the degree of Doctor of Philosophy.
..............................................
...........................................
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Declaration
I hereby declare that the thesis is submitted in fulfilment of the PhD degree is
my own work and that all contributions from any other persons or sources are
properly and duly cited. I further declare that the material has not been
submitted either in whole or in part, for a degree at this or any other university.
In making this declaration, I understand and acknowledge any breaches in this
declaration constitute academic misconduct, which may result in my expulsion
from the programme and/or exclusion from the award of the degree.
Signature of Candidate:
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8.
Publication
A student may choose to submit parts or the entire thesis as a series of
related papers, or manuscripts intended for publication. This requires prior
consent of the supervisor/supervisory committee and appropriate copyright
permission. The paper(s) will normally form one or more well defined thesis
chapters; details of organization and content are determined by the student
and the supervisory committee. The publication status (submitted, in revision,
in press, or published, with dates) and book or journal details (volume, page
numbers, etc.) of any manuscripts or papers included in the thesis must be
specified with each such chapter.
(2)
Authorship
Single or multiple names of authorship is permissible in the publication,
provided that the student has made a substantial contribution to the work.
Academic unit guidelines may specify the number and/or order of authors in
accordance with discipline practice. The student's contribution to both the
research and the writing of any multi-authored paper must be clearly specified
either in the introduction to the thesis or at the beginning of each relevant
chapter.
9.
10.
RESEARCH ETHICS
Research Ethics involves all the moral and professional issues relating to research.
The most serious breach of ethical standards in writing research report / dissertation /
thesis is the offence of plagiarism: the expropriation of then intellectual property of
another. Plagiarism is defined as the use of original work, ideas or actual texts
created by others, without acknowledging the original source. Such
acknowledgement should be made by:
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The use of ideas or words of others must be acknowledged individually in the text. In
addition, each of the work consulted has to be included in the references or selected
bibliography.
If the quoted citation contains more than four sentences, it should be placed within a
paragraph of its own with a 1 cm indentation. For example:
The general theory of relativity, on its own, cannot explain these features or answer
these questions because of its prediction that the universe started off with infinite
density at the big bang singularity. At the singularity, general relativity and all other
physical laws break down: one couldn't predict what will come out of the singularity
(Hawking, 1988:122).
If only part of the quotation is cited, the citation should be marked with an ellipsis (),
for example:
There must be give and take, with the teacher being a participant as well as leader
and.., a source of answers' (Sizer, 7984:9).
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Examination
Rules and Regulations
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EXAMINATION RULES AND REGULATIONS
CONDUCT DURING EXAMINATION
All students are required to adhere to the following instructions:
1.
Check the examination schedule and take note of your examination dates well in
advance.
2.
Bring the Identity Card or passport and Student Card to the examination hall.
3.
Be present outside the Examination Hall at least fifteen (15) minutes prior to the
commencement of the examination.
4.
Enter the examination hall, upon the announcement made by the Chief Invigilator fifteen
(15) minutes prior to the commencement of the examination.Students are required to
enter the hall using the assigned entrance/s.
5.
Students who arrive within the first thirty (30) minutes after the commencement of the
examination will be allowed to take the examination. However, no additional time will be
given to these students.
6.
Students who arrive more than thirty (30) minutes after the examination has
commenced will not be allowed to take the examination.
7.
Students are strictly prohibited from bringing into the examination hall any of the
following: books, papers, pictures, notes, programmable calculator, handbag, cell
phone or any other device or equipment, unless allowed by the Chief Invigilator.
8.
Students are not allowed to bring food and drinks into the Examination Hall. Students
are also not allowed to drink, eat or smoke while in the Examination Hall.
9.
Upon taking their seats in the examination hall, students are required to produce their
Identity Card or passport and Student Card, and place them on the top right hand corner
of the table throughout the duration of the examination for inspection by the invigilators.
Students without a valid Identity Card or passport/Student Card will not allowed to take
the examination unless with the written approval from the Chief Invigilator.
10. Ten (10) minutes prior to the commencement of the examination, students are allowed
to:
(1) Read and follow the instructions on the COVER PAGE OF THE ANSWER
BOOKLET SHEET
(2) Write your name, identity card number/passport, subject code, name of programme
and other pertinent information on the answer booklet, answer sheets and other
attachments submitted as or part of the answer.
(3) Fill-in your particulars in the examination attendance slip and other information as
required in the answer booklet cover sheet.
(4) Ensure that the correct question paper is supplied, with sufficient pages as stated
before attempting to answer the questions.
(5) In the event that the student has been supplied with an incorrect examination paper,
the invigilators present must be immediately informed.
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11. Students are strictly not allowed to either answer the questions before the
announcement of the commencement of the examination nor to continue writing after
the announcement made by the invigilators on the termination of the examination
duration.
12. Students are not permitted to leave the examination hall within first thirty (30) minutes
after the commencement of the examination and fifteen (15) minutes before the
completion of the examination.
Students who wish to leave the examination hall for a short period during the
examination must obtain the permission of the invigilators present.
13. Students are not allowed to receive any books, papers, pictures, notes, programmable
calculator and other materials or devices through any person unless the invigilator
authorises them.
14. Any form of communication among students as well as between students and other
parties is strictly prohibited.
15. Students are not permitted to render or receive any form of assistance on matters
pertaining to the examination, when the examination is in progress.
16. Students must adhere to the instructions of the invigilators.
17. Students who fall ill or are not able to continue with the examination must report to the
invigilator.
18. At the end of the examination period, the answer booklet cover sheet and/or the answer
scripts must be arranged and tied as instructed.
19. Blank, used and spoilt answer sheets and/ or answer booklet cover sheet are not
allowed to be brought out of the examination hall.
20. Items that are loaned to students by the University for purpose of use during the
examination must be returned to the invigilators at the end of the examination.
21. Students must remain seated in the examination hall until they are allowed by the
invigilator to leave the hall.
22. Students must leave the examination hall in an orderly manner.
ACADEMIC OFFENCE
Academic offences are acts which would have the effect of unfairly promoting or enhancing
ones academic standing within the entire community of Asia e University. The following is a
list of some, but not all, academic offences.
1.
Plagiarism. This consists of, but is not limited to, copying portions of the writing of others
with only minor changes in wording, with (a) inadequate footnotes, quotes, or other
reference forms of citation or (b) only providing a list of references. Paraphrasing without
appropriate citation is also plagiarism.
2.
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3.
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Referring and using any prohibited reference material in or outside the Examination
Hall/Room for the purpose of cheating during the examination.
4.
Communicating to other students for the purpose of cheating during the examination.
5.
6.
7.
8.
9.
Infringing upon the right of other students to fair and equal access to any University
library resources and comparable or related academic resources. This may include, but
not limited to, theft, mutilation, unreasonably delayed responses when materials are
requested by the University Library Management or not returning materials upon
deadline.
10. Attempting deliberately to prevent other users access to the University computer
system, deprive them of resources, degrade system performance, or copying or
destroying files or programmes without consent.
11. Falsification of data collected in the conduct of research or the presentation of falsified
data in papers, manuscripts, books or other documents submitted for publication or for
the degree requirements.
The above is not an exhaustive list and other instances of academic offence may occur.
Their identification will require the prudent judgment of the University Academic
Committee. The above definitions and examples apply to all Asia e University students
regardless of the programmes in which they are enrolled.
PENALTY
Students who violate any part of the Examination Rules and Regulations will be referred to
the University Disciplinary Committee. If found guilty, students may be subject to the
imposition of any one or a combination of two or more of the following penalties:
1.
Warning
2.
3.
4.
5.
6.
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Code of Conduct
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CODE OF CONDUCT
1.
No student may possess or have under his control any firearm or explosives.
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(j)
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No student or group of students may organise, conduct or participate in any
activity in the name of the University without permission or written instructions
to do so from the University.
(m) No student or group of students may establish any association or club or any
such body without the permission of the University.
(n) No student or group of students may make any statement to the Press in the
name of the University without the written permission of the University.
(3) Breach of Code
A student who violates any part of the Code is said to have committed a breach of
conduct.
2.
TOC 10
(6) If the student pleads not guilty and his explanation is not being accepted by the
Investigation Committee, the student shall be informed of his offence and required
to appear before the Disciplinary Committee within a period not less than 14 days
from the date of notification.
(7) A student who does not make the explanation statement as in clause 4 or does not
pay the fine imposed or fails to appear before the Disciplinary Committee shall be
suspended until he provides an explanation or pays the fine imposed or agrees to
appear before the Disciplinary Committee.
(8) In a disciplinary proceeding;
(a) If the student pleads not guilty and the Disciplinary Committee finds that there
is a case to answer, the student shall be asked to provide evidence, the
student may call witnesses or present document(s) or other materials in his
defense. The Disciplinary Committee can question the student or any of the
witnesses and examine any document(s) or materials and the student may
cross-examine any of the witnesses.
(b) If the student pleads guilty, the Disciplinary Committee shall explain the facts
of the case to him.
(9)
TOC 10
Stand-Alone Courses
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STAND-ALONE COURSES
1.
Stand-Alone Course(s) are part of longer programmes, but is also offered as single
course(s). There is no entry requirement for admission into the Stand-Alone Course(s).
You may wish to enrol for career development purposes or purely to enhance your
knowledge in that course(s).
2.
3.
Full Course(s)
(a) The students shall be provided with the relevant course materials, be eligible to
attend tutorials and be provided with access to the LMS as well as the Digital Library.
(b) They are required to submit assignments and sit the final examination.
(c) They will receive grades and earn credits.
(d) A student will be able to redeem the credits and given a certificate if he has satisfied
the Universitys requirements, completed the exam and obtained grades acceptable
to the University Senate.
4.
Audit Course(s)
(a) The students shall be provided with the relevant course materials, be eligible to
attend tutorials and be provided with access to the LMS as well as the Digital Library.
(b) They will not be required to submit any assignment or sit the final examination.
(c) The Audit Course will be reflected in the transcript, however, the students would not
receive any grade or earn any credits.
(d) They will be given a Certificate of Attendance indicating the course registered.
5.
Application
(a) Those interested to register for the Stand-Alone Course must complete the
application form (hardcopy / online), submit a certified true copy of IC / Passport and
pay the relevant fees. Application for admission should be made to the Admissions &
Records Unit, Registry Department, Asia e University, Kuala Lumpur, Malaysia.
(b) Students may register for a maximum of three(3) courses in any semester.
6.
Students who drop or withdraw from the Stand-Alone Course(s) will not be eligible to
receive a refund
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The Office of
International Student
Affairs
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THE OFFICE OF INTERNATIONAL STUDENT AFFAIRS
The Office of International Student Affairs (OISA) is the central coordinating body for most of
the universitys international activities. We believe that the quality of education grows when a
classroom is filled with students from around the world, when discussions include crosscultural perspectives, when faculty and staff grow their skills internationally, and when
students can study and work abroad.
OISA provides support and guidance for international students intending to study in AeU
Malaysia. We offer the necessary assistance for all international students by providing the
necessary information and guidance so that the students are able to adapt quickly to the
new environment in Malaysia. The services that we offer are as follows:
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WELCOME AND ORIENTATION PROGRAMME
Every year the University runs the International Students' Welcome and Orientation
Programme one week prior to the start of term to help international students adapt to life at
Asia e University. It is free of charge and we encourage all international students to attend.
This programme will involve several departments e.g. Registry, International Student Affairs,
Library, School of Graduate Studies as well as Information & Communication Technology
Services.
During the programme you will be given briefings, presentations and events to help you
settle in and meet the relevant departments.
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STUDENT PASS
Your acceptance to AeU is subjected to the approval of your student pass for the
entire duration of your stay in Malaysia.
AeU will submit the application on your behalf but is not responsible for the time
taken by the Immigration department in processing the application and whether the
application is rejected by the Immigration department for any reasons.
Your passport should be valid for at least 2 years to enable us to process the Student
Pass.
You should travel to Malaysia with the Approval Letter.
When you present your Approval Letter to the Immigration officer on arrival in
Malaysia, a temporary special pass will be stamped in your passport.
All international students, regardless of country, must submit their passport to the
Office of International Affairs within three days of arrival in Malaysia to receive an
official Student Pass endorsement on your passport.
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Validity of Passport & Student Pass
You must hold a valid passport and student pass for the entire duration of your stay
in Malaysia.
You are responsible for the validity of any kind of immigration pass/visa/social pass
and must abide by the rules and regulations imposed by AeU and the Malaysian
Immigration Department.
Please inform us if you have a change of address, telephone number or any other
personal details. It is your responsibility to do so and vital for us to maintain updated
personal details for correspondence and the mailing of results as well as legal
requirement to update the university for visa purposes.
Postgraduate Students
Postgraduate Students who would like to bring their family are advised to do so after
registration at AeU. Family members also require visa approval before coming to
Malaysia. For application of visa clearance, please submit the following :
Family members who enter Malaysia before receiving the approval letter from
Malaysia, are required to pay a sum of MYR500.00 extra for each person, over and
above the normal fees for dependent visa. [Except for the duration stated above,
accompanying family who would like to stay during the period of candidature of the
student, must apply for visa from the Malaysian Embassy, otherwise the JP visa for
each family member will be enforced]
Airport Pick-up
Once you have received your immigration approval to study in AeU, you can pre-arrange for
our airport pick-up service by informing us ten (10) days in advance prior to flying to
Malaysia. Required details are:
You will then be transported to the university or your own managed accommodation.
An AeU officer who will hold a signage with the AeU logo will be waiting for you at the
arrival hall at the immigration counter to ensure smooth entry into the country.
We strongly advise all students to enter Malaysia with immigration approval. AeU will
not be responsible for students who fail to do so.
Note: Please make arrangements to arrive during office hours (8 am to 5.30 pm) and avoid
arriving
during
weekends
or
on
public
holidays.
(Please
refer
to
http://www.onestopmalaysia.com/holidays-2011.html. Please check with the Office of
International Affairs for a complete listing of public holidays.)
Please also note that AeU will NOT be responsible for missed airport pick-ups if the above
information is not received in time.
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Health Care, Health Insurance and Immunization Requirements
MONEY MATTERS
One of the biggest concerns of international students is how and when they have to pay their
tuition fees. All international students who pay their own fees must pay in full the first year
fees including the personal bond fee prior to arrival in the Malaysia. The full fees for the first
year are between RM15,000 to RM18,000. It will be stated in your letter of offer.
Please bring a copy of the receipt payment with you when you leave your home country.
Payment of fee
You are required to settle your first year fee in full before arriving in Malaysia or you
may risk failing to get your student pass.
The letter of offer will state the amount to be paid for the programme of study. Please
refer to the AeU website for more details.
Fees are payable by cheque/bank draft, credit card or telegraphic transfer to the
following:
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Personal Bond
All international students must pay personal bond which would be refunded upon
completion or withdrawal from the students programme of study, with the condition
that there is no violation against any provision of the Immigration Ordinance 1959
(F.M. 12 of 1969) and Immigration Regulations, 1963 (F.L.N 228/63), as well as
cancellation of the student pass by AeU.
The amount for bond varies from country to country.
Refund Policy
Refund of fees is subject to AeU Finance Policy.
In the event that you are unsuccessful in obtaining the student pass; all fees will be
refunded except for the amount of RM350 for processing and visa processing.
Finance Policy on Study Deferment & Study Withdrawal:
50% of the Research Fee will be charged in the 1st month
100% of the Research Fee will be charged in the 2nd month onwards
Working in Malaysia
The regulation permits International students to do part-time work up to 20 hours per week
during semester breaks.
However, you have to obtain the approval from the Immigration Department before being
employed in any of these establishments; in restaurants, petrol kiosks, mini markets and
hotel (excluding singer, masseur, musician, GRO and other activities deemed to be immoral)
as long as the student pass is valid. You are not permitted to work as cashiers.
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Asia e University
Knowledge Centre
(Library)
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University
Scholarships
and
Awards
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UNIVERSITY SCHOLARSHIPS AND AWARDS
st
1. ACD SCHOLARSHIPS
This scholarship is open to both undergraduate and postgraduate students.
Criteria:
For Undergraduate students
(1) The Scholarship may be offered to students who are entering undergraduate
programmes.
(2) Students who are eligible must have completed a Diploma, Pre-University or any other
recognized certificates.
(3) Students who wish to apply must fulfill the following criteria:
(a)
(b)
(c)
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(4) The scholarship is neither transferable nor exchangeable for cash and is subject to the
availability of funds.
(5) Fulfillment of the requirements does not guarantee the award of the scholarship.
(6) Applications should be made to the Director, Student & Alumni Affairs, AeU, on the
prescribed forms available at AeU or its Learning Centres or can be downloaded from
the Universitys website at www.aeu.edu.my
(7) Application deadlines will be two weeks after the official commencement date of
programme or two weeks after the official release of the examination results. Late or
incomplete applications will not be accepted.
(8) Results of the ACD Scholarship will be made known within three weeks after the closing
date.
(9) The University Senate reserves the right to review the criteria of the scholarships as and
when required.
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2. ACD RESEARCH FELLOWSHIPS
This fellowship is to promote outstanding scholarship and research in the ACD countries at
postgraduate level.
Criteria:
(1) The fellowship is offered to a candidate who has excelled in his/her studies at masters
level. This is as an incentive for the candidate him/her to pursue a PhD/Doctoral degree
at AeU.
(2) The fellowship is open to all nationalities, however preference is given to citizens of ACD
member countries.
(3) The research interest must be in line with AeUs strategic direction.
Terms and Conditions:
(1) The fellowship will be in the form of FULL WAIVER of the tuition fees or relevant fees
(research fees, etc).
(2) Stipend/allowance will be provided.
(3) The fellowship may be terminated by the Senate of the University at any time if the
conduct or progress of the candidates has been unsatisfactory.
(4) The fellowship is neither transferable nor exchangeable for cash and is subject to the
availability of funds.
(5) If no one qualifies for the year concerned, no scholarship will be awarded.
(6) Fulfillment of the requirements does not guarantee the award of the fellowship.
(7) Applications should be made to the Director, Student & Alumni Affairs, AeU, on the
prescribed forms available at AeU or its Learning Centres or can be downloaded from
the Universitys website at www.aeu.edu.my
(8) The closing date for applications and results of the fellowship will be announced in the
university website.
(9) The University Senate reserves the right to review the criteria of the fellowship as and
when required.
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3. AEU ENTRANCE BURSARIES
A bursary is awarded on the basis of financial needs to enable the student to further his/her
studies.
This award is offered to UNDERGRADUATE candidates for selected academic programmes
in the University.
Criteria:
(1) The award is offered to undergraduate candidates for selected academic programmes
in the University.
(2) The award is open to Malaysian citizens only.
(3) Candidates who wish to apply must fulfill the following criteria:
(a) Achieved academic excellence in their past performance at schools/colleges, etc.
(b) Participation in extra-curricular activities or community services.
(c) Fulfill the assessment criteria of the Selection Panel/Committee.
(4) The student must show evidence that his/her personal income is not more than RM3000
per month or RM 36000 per annum.
Terms and Conditions:
(1)
The award is in the form of 50% WAIVER of the total tuition fees to be spread over the
entire period of duration of study.
(2)
The applicant must have registered for not less than three subjects in the semester.
(3)
The application, processing and administration fees must be borne by the applicant.
(4)
If the scholarship awarded is not used for the particular semester, it shall be deemed
as forfeited.
(5)
The award is neither transferable nor exchangeable for cash and is subject to the
availability of funds.
(6)
Fulfillment of the requirements does not guarantee the award of the bursary.
(7)
Applications should be made to the Director, Student & Alumni Affairs, AeU, on the
prescribed forms available at AeU or its Learning Centres or can be downloaded from
the Universitys website at www.aeu.edu.my
(8)
Closing date for all applications is at least two weeks before the official
commencement of the semester. Late or incomplete applications will not be accepted.
(9)
Results of the Entrance Bursaries will be made known within three weeks after the
closing date.
(10) The University Senate reserves the right to review the criteria of the scholarships as
and when required.
(11) The student must show satisfactory academic performance throughout the
programme.
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4. PRESIDENTS AWARD
This award is given to the best overall student(s) who have shown outstanding
achievements at undergraduate levels.
Criteria:
(1) This award is given to a student who has achieved outstanding result in his/her
academic programme.
(2) The student is selected based on the following criteria:
(a)
(b)
(c)
No disciplinary action has been imposed on the candidate during period of study
at AeU.
(d)
(3) The prize will be in the form of a certificate, trophy/medal and cash (RM1000).
(4) The award is not open for application.
(5) This award is conferred during the University Convocation.
(6) If no one qualifies for the year concerned, no prize will be awarded.
(7) If more than one qualifies, selection will be made by the Selection Panel.
(8) The decision of the Senate is final.
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5. CHAIRMANS AWARD
This award is given to the best overall student(s) who have shown outstanding
achievements at the postgraduate levels.
Criteria:
(1) This award is given to a student who has achieved outstanding results in his/her
academic programme.
(2) The student is selected based on the following criteria:
(a)
(b)
(c)
No disciplinary action has been imposed on the candidate during period of study
at AeU.
(d)
(3) The prize will be in the form of a certificate, trophy/medal and cash (RM3,000).
(4) The prize is awarded for a taught programme at Postgraduate level within the stipulated
duration of study.
(5) The award is not open for application.
(6) This award is conferred during the University Convocation.
(7) If no one qualifies for the year concerned, no prize will be awarded.
(8) If more than one qualifies, selection will be made by the Selection Panel.
(9) The decision of the Senate is final.
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6. CORPORATE/EXTERNAL AWARD (OPEN)
These special awards are given to undergraduate students by corporate bodies/individuals.
Criteria:
(1) The award is given to student(s) who has/have achieved outstanding performance in
his/their academic programme in areas of study identified by the sponsoring
organizations/individuals.
(2) Additional criteria may be set by the sponsoring organizations. Examples: age limits,
country of study, etc.
(3) The award will be in the form of the following:
(a)
Certificate/Trophy/Medal
(b)
Cash/Gift award
(c)
(4) The award will be named according to the recommendations of the sponsoring
organizations.
(5) The award is not open for application.
(6) The award is neither transferable nor exchangeable for cash.
(7) If no one qualifies for the year concerned, no prize will be awarded.
(8) This award is conferred during the University Convocation.
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7. MERIT AWARD
(1) Only applicable for a top student in each eligible programme based on current
academic semester performance.
(2) Applicable to both Malaysians and International students.
(3) 100% deduction on Tuition Fee for the following semester, subject to the following
requirements;
(a)
(b)
Has not obtained less than a B+ for any subjects in the current semester, and
(c)
Has registered for a subject load of not less than 9 credits in the semester.
(d)
(4) If there is more than one student to be considered, the following criteria will be taken
into consideration;
(a)
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8. OTHER AEU INCENTIVES
PHYSICALLY DISADVANTAGED INCENTIVE
(1) Eligible to applicant who is physically disadvantaged and registered with Social Welfare
Department of Malaysia.
(2) 75% discount on total Tuition Fee will be given to eligible student.
(3) Other incentives and discounts will not be applicable.
(4) The discount will be deducted by semester/modular/yearly basis depending on the
programme mode.
SENIOR CITIZENSHIP INCENTIVE
(1) Eligible to senior citizen who is 55 years old and above upon registration.
(2) 50% discount on total Tuition Fee will be given.
(3) Applicable to Malaysians only.
(4) Other incentives and discounts will not be applicable.
(5) The discount will be deducted by semester/modular/yearly basis depending on the
programme mode.
INSTITUTIONAL INCENTIVE
(1) Institution must sign MOU with Asia e University (AeU).
(2) 15% discount on total Tuition Fee
(3) Fees can be paid either by student or the institution.
(4) Other incentives and discounts will not be applicable.
(5) The discount will be deducted by semester/modular/yearly basis depending on the
programme mode.
LOYALTY INCENTIVE
(1) Discount of 10% of Tuition Fee/Research Fee will be given to student who enrol for a
new academic programme upon completion of his/her previous academic programme.
(2) Other incentives and discounts will not be applicable.
(3) The discount will be deducted by semester/modular/yearly basis depending on the
programme mode.
(The Senate of AeU reserves the right to review and amend the criteria and policies from
time to time)
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One University,
31 Countries
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94