REQUIREMENTS AND USAGE OF

PT PLN (Persero) E-PROCUREMENT WEBSITE

(TERMS AND CONDITIONS)
That each users of PT PLN (Persero) e-Procurement website shall comply with
and / or bonded with all these provisions.
I. GENERAL
1.

PT PLN (Persero) e-Procurement website (abbreviated: PLN e-Proc) is a

web-based application tool to make the process of procurement /
contracting services / other services at PT PLN (Persero) online.

2.

In accordance with PLN capability, PLN may provide a means of Bidding

room which is equipped with a PLN LAN network and printer. If in the
bidding room is not equipped with a computer, the members /
participants will follow the procurement must bring a PC / laptop and
connect to the LAN network PLN.

3.

If Bidding space is not available / not sufficient then the members /

participants can implement the e-procurement process Bidding / eAuction on their respective places (eg: Members / participants office,
internet cafe, etc.) and are connected to the Internet network.

4.

The members / attendees are participants / users of PLN e-Proc, which

must have made their own login ID and registered in PLN e-Proc

5.

Login ID is the User ID and Password that are single / characteristic

(unique) for being used in PLN e-Proc.

6.

The login ID which still active can be used by members / participants to

follow the procurement via PLN e-Proc throughout Indonesia.

7.

The login ID which still active can be directly used to follow a public
tender or e-Auction by PLN e-Proc PT PLN (Persero) throughout
Indonesia.

8.

Manufacturers / contracting services / other services are business

entities, legal entities, individuals whose business activities to provide
goods / services.

9.

Members / participants must comply with all the requirements of these

provisions and rules of procurement of goods / services and other
applicable policies on PT PLN (Persero).

10.

The process of procurement through PLN e-Proc which being done by

pre / post-qualification is accordance with provision of PT PLN (Persero).

11.

The reference time for procurement process through PLN e-Proc is

Western Indonesia Time (WIB) of PLN e-Proc servers.

12.

By becoming members / participants of PLN e-Proc then each provider of

goods / contracting services / other services was considered to have
understood and agreed to all contents in PLN e-Proc Terms and
Conditions.

13.

Members / participants must sign above duty stamp and company

stamped on The Statement of following procurement process of goods /
services by using e-Bidding or e-Auction via PLN e-Proc (attached) and
handed over to PLN before the implementation of procurement activities.

II.
MEMBERSHIP
A. MEMBERSHIP

AND

TERMS

1.

Providers of goods / contracting service / other services (Candidates /

participants) to become a PLN e-Proc member / participant must register
and fill out the company's data correctly and accurately via PLN e-Proc.

2.

Every provider of goods / contracting service / other services are only

allowed to have one (1) ID Login (account ID).

3.

Members / participants must maintain, update the data according the

latest condition and must follow this provision.

4.

Membership will end if:

a) Members / participants resign by sending an e-mail to the local PLN
(where members / participants registered) or in writing and receive email confirmation or a written reply on the revocation of membership.
b) The member / participant membership revoked unilaterally by PLN
because they have violated the conditions set PLN.
c) If a Member / participant has a record of performance / bad track
record based on the judgment PLN.

B. REQUIREMENTS
1. Members / participants must agree that the transaction via PLN e-Proc
must not violate the provisions in force in PT PLN (Persero) and legislation
in force in Indonesia.

2. Members / participants must submit and obey to all regulations in

Indonesia related to the network and data communications usage either in
Indonesia or in and out of Indonesian territory through this site.
3. Members / participants are fully responsible for the content of the
transaction (contents of data) via PLN e-Proc.
4. Members / participants are prohibited from disturbing each transaction
processes or services through PLN e-Proc.
5. Members / participants agreed that an attempt to manipulate the data,
disrupt computer systems and networks are illegal.
III. RESPONSIBILITIES OF ID-Login USAGE
1. Members / participants are fully responsible for confidentiality, security
and misuse of the login ID (user-id and password) hers and all the
activities of procurement / contracting services / other services.
2. Members / participants are required to change their passwords periodically
to maintain confidentiality and the possibility of abusing olehi other parties
who are not eligible.
3. If the members / participants forget the password, should immediately
contact the administrator of e-Proc in local PLN (where members /
participants registered), then the administrator will reset their password
and then members / participants should immediately change the default
password.
4. Members / participants are required to immediately notify the local PLN
(where members / participants registered) if aware of any misuse of IDLogin hers by other parties who are not eligible or if there are other issues
on
the
ID-Login
hers.
IV. RULES FOR GOODS / SERVICES PROCUREMENT
A. GENERAL REQUIREMENTS
1. Members / participants will follow the procurement / contracting services /
other services shall comply with all the requirements of these provisions
and rules of procurement of goods / services as well as other applicable
policies on PT PLN (Persero).
2. The method of procurement / contracting services / other services are
following the guidelines for procurement of goods / services PT. PLN
(Persero) which includes a public auction, limited bidding, direct elections,
direct appointment or direct purchase, the first following the process of pre
/ post-qualification.

3. Members / participants will follow the procurement / contracting services /

other services must be able to meet procurement administrative and
criteria / specification of goods / contracting services / other services
which have been established by the Committee / Procurement of Goods /
Services which have appointed by PLN.
4. Members / participants must enter the bid price of goods / contracting
services / other services in online PLN e-Proc.
5. Delays in entering bid price of goods / contracting services / other services
on sixty (60) seconds before the closure is become participants risk.
6. Members / participants are prohibited from providing the supply of goods /
contracting services / other services which prohibited sold / distributed /
done under the rules of law in Indonesia.
B. BID PRICE
1. Members / participants must provide the best Bid Price of goods /
contracting services / other services and should be accountable.
2. The offer price of goods / contracting services / other services already
incorporate the elements of cost: the price of goods / contracting
services / other services, transport insurance, freight costs and benefits
(ROK).
3. The offer price manually / hardcopy printout is derived from the bid price
at the PLN e-Proc online.
4. Members / participants can enter the bid price of goods / contracting
services / other services more than 1 (one) times and put through PLN eProc direct / online, during the span of the offer price revenue.
5. If the same bid price obtained, then the winner is the determination of
members / participants to submit offers in the PLN e-Proc in advance
online, by e-Proc server time PLN pm in units of time (day, date, hours,
minutes
and
seconds
).
B.1. PRICE OFFERS e-Bidding
1. PLN entitled to establish Own Calculation Price / HPS (Harga
Perhitungan Sendiri) and the total value of HPS is not secret, but the
secret to price details, until proposed winners being set out.
2. Only the lattest bid price of goods / contracting services / other
services were recorded in the PLN e-Proc.
3. The bid price of goods / contracting services / other services which was
submitted manually / hardcopy is derived from bid price printout at

online PLN e-Proc and should be given a sufficient duty stamp and
signed by the Director with company seal.
4. If the bid price of goods / contracting services / services were put
online and manual / hardcopy is not same, then declared as invalid and
disqualified.

B.2. PRICE OFFERS e-AUCTION

1.

PLN entitled to determine the Initial Price and reduction percentage in

bid price of goods / contracting services / other services.

2.

Members / participants must submit bid price of goods / contracting

services / other services in online PLN e-Proc if passed in administrative
and technical specifications of procurement of goods / contracting
services / other services.

3.

All of the bid price that meets criteria will be recorded into PLN e-Proc
and printed in the log book of procurement bidding results.

4.

PLN has a right to clarify the price to get the best of PLN price.

5.

If until the deadline for procurement, there is no conformity with PLN

price, so that PLN is eligible to redo / cancel the procurement process.

C. WARRANTY
1.

OF

OFFER

Members / participants at every procurement in e-Proc PLN must enter

the data / information of bid warranty by online.

2. Value of Bid Warranty is set by the Committee / procurement official

designated by PLN.
3.

Bid Warranty must be delivered to PLN no later than the time of bid
price submission

4. Members / participants who do not submit a Bid Warranty is considered

as resignation.
5.

Procurement members / participants who resign, then the bid

guarantee
will
be
melted
by
PLN.

D. TIME PROCUREMENT
1.

Applicable procurement time for e-Bidding / e-Auction is based on WIB

time unit in PLN e-Proc server.

2.

Procurement time is assigned by Committee / Procurement official who

designated by PLN and registered in PLN e-Proc.

3.

PLN is eligible / can repeat / add more time to procurement process if:
a. Until procurement time limit which has been set become expired,
without any participants bid.
b. Until procurement time limit which has been set become expired,
procurement administration and technical specifications required
by PLN are not in accordance with all participants submission.
c. Until specified procurement time limit expired, no Bid Price
agreement was reached by participants.
d. Participants do not comply with requirements which stipulated in
the provisions and rules of goods / services procurement as well
as other applicable policies of PT PLN (Persero).
e. In terms of goods / services procurement being process via eProc PLN, there are some reason or another which affect goods /
services procurement can not be done perfectly (technical and
non technical disruption).
f. Event of procurement termination by the
procurement official who appointed by PLN.

4.

V.

Committee

Closing of procurement time, in case of there is no cancellation by the

Committee / Procurement official, will be made by PLN e-Proc
automatically.
CONFIDENTIALITY

MEMBERS

1. During the procurement process, members / participants is able to

know the name of other participant company.
2. Members / participants are not given the right to know identity detail of
other members / participants.
3. Members / participants proposed as a winner or declared as the
winner, their identity will be opened to rightful party in accordance
with PLN regulations.
4. For the sake of legal or judicial investigations, audits, and PT. PLN
(Persero) Interest, PLN have a right to provide all members /
participants
data
which
are
required.
VI. PROCUREMENT PROCESS
1. Members / participants who acted as bidders can make a clarification
on the procurement of goods / services are perceived is less clear, in
terms of both administrative and technical, in the period that has been

determined by the Committee / procurement official designated by

PLN.
2. In the e-bidding process, there will be proposed three potential
winners, based on applicable provisions in PLN, as follows:
a)
Administration
(legitimate
or
illegitimate)
b)
Technical
specifications
(meets
or
does
not
meet)
c)
Price
Book
d) Time Offer fastest (time e-Proc servers PLN in GMT)
3. In the process of e-Bidding, the winning proposal is Members /
participants who offer the best prices, has met administrative
requirements and technical specifications as well as meet other
requirements and rules of procurement of goods / services and other
applicable
policies
of
PT
PLN
(Persero).
4. In the process of e-Bidding, if for some reason when PLN failed to make
buying and selling with the best bidder, then the PLN may negotiate
with the second best bidder and so on.
5. In the process of e-Auction, all offers considered under the provisions
applicable
in
PLN,
as
follows:
a)
Specifications
b)
The
lowest
price
c) The fastest time (PLN e-Proc servers time in WIB).
d) The delivery schedule
6. In the process of e-Auction, the proposal is the winner of Members /
participants who offers the lowest price, according to the specifications
and the fastest time and fulfill all requirements of these provisions and
rules of procurement of goods / services as well as other applicable
policies
of
PT
PLN
(Persero).
VII.

PROCUREMENT

PROCESS

COMPLETION

1.

The procurement process is completed, if stipulated as a winner by the

Committee / Procurement officials / designated by PLN, after getting
approval from goods / services user.

2.

The completion of the procurement process through e-Proc PLN, has

not been officially / legally become procurement transactions.
Procurement transactions valid if each parties have responsibilities and
rights in accordance with prescribed rules in PLN.

3.

Winners are required to complete the procurement process procurement

outside the site's e-Proc by PLN.

4.

Having determined the winner via e-Proc PLN, PLN will contact the winner to
complete the transaction pengadaanya immediately after the end of the
procurement process.

5.

VIII.
1.

All the participants who followed a procurement by the end of the

procurement
may
determine
the
winner
via
e-Proc
PLN.

CANCELLATION

TERMINATION

PLN eligible / can cancel / decide the procurement process if :

a. Up to the time limit of procurement / contracting services / other
services that had been set to expire, yet / no bid.
b. Until the time limit had been set to expire procurement, criteria /
specifications required by the company did not correspond to that
presented by all participants.
c. As of the time limit that has been set to expire procurement, no price
agreement.
d. The member / participant does not comply with all the requirements
of this provision, the rules of procurement of goods / services and
other applicable policies of PT PLN (Persero).
e. No designated as the winner by the Committee for Procurement of
Goods / Services Procurement designated or PLN.
f. If the procurement process assessed false / unnatural.
g. In the case of being the process of procurement of goods / services
via e-Proc PLN, for some reason or another that resulted in the
procurement of goods / services can not be done perfectly
(disruption
of
technical
and
non
technical).

IX.

ASSESSMENT

1.

PLN entitled to assess the performance of members / participants who

demonstrate the credibility of the members / participants (track record)
with
the
following
criteria:
a) The price of goods / services contracting / other services (Price)
b) Quality of Products / Services chartering / other services (Quality)
c) The quantity of goods / services contracting / other services
(Quantity)
d)
Time
Delivery
(Delivery
Lead
Time)
e) Services (Services)

2.

Where a Member / participant has a record of performance / track

record is bad, then the PLN entitled to / may prohibit the members /
participants of the procurement process of goods / services and or
revoke the membership is concerned at the e-Proc PLN for a certain
period.