UNIVERSITY OF THE PHILIPPINES

OPEN UNIVERSITY
BIDS AND AWARDS COMMITTEE

INVITATION TO BID
Supply, Delivery and Installation of Heating, Ventilating
and Air Conditioning Units for UPOU International Convention Center
In accordance with the Government of the Philippines (GOP) General Appropriations Act
(GAA) of 2015, the UP Open University (UPOU) through the Bids and Awards Committee
(UPOU BAC) intends to apply the sum of Sixteen Million Four Hundred Thousand Pesos
(PhP 16,400,000.00) only, this being the Approved Budget for the Contract (ABC) for
Supply, Delivery and Installation of Heating, Ventilating and Air Conditioning Units
for UPOU International Convention Center (Reference No. ITB No. 15-11-002). Bids
received in excess of the ABC shall be automatically rejected at bid opening.
All interested PhilGEPS-registered suppliers, manufacturer, dealers, and authorized
franchised dealers are invited to submit bids for Supply, Delivery and Installation of
Heating, Ventilating and Air Conditioning Units for UPOU International Convention
Center. Delivery of goods is required 360 calendar days after receipt of the Notice to
Proceed.
Bidders should have completed, within the last three years from the date of submission and
receipt of bids, a contract similar to the project and equivalent to 50% of the ABC. The
description of an eligible bidder is contained in the bidding documents, particularly in
Section II. Instructions to Bidders. Bidding is restricted to Filipino citizens/sole
proprietorships, partnerships, or organizations with at least 60% interest or outstanding
capital stock belonging to citizens of the Philippines, and to citizens or organizations of a
country the laws or regulations of which grant similar rights or privileges to Filipino citizens,
pursuant to RA 5183 and subject to Commonwealth Act 138.
Bidding will be conducted through an open competitive bidding procedure using a nondiscretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations
(IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement
Reform Act”.
A complete set of bidding documents may be acquired from the address below and upon
payment of a non-refundable fee for the bidding documents in the amount of Twelve
Thousand Four Hundred Pesos (PhP 12,400.00) only. It may also be downloaded from the
website of the Philippine Government Electronic Procurement System (PhilGEPS) provided
that Bidders shall pay the non-refundable fee for the bidding documents not later than the
submission of their bids.
A Pre-Bid Conference shall be held on 10 November 2015, 10:30 AM at UPOU
Headquarters, Los Baños, Laguna. Only those who have purchased the bidding documents
shall be allowed to attend and participate in the pre-bid conference.

Bids must be delivered to the address below. All bids must be accompanied by a bid security
in the form and in the amount stated in ITB Clause 18.
Bid opening shall be on 24 November 2015, 10:30 AM at UPOU Headquarters, Los Baños,
Laguna. Bids will be opened in the presence of the bidders’ representatives who choose to
attend at the address below. Late bids shall not be accepted.
The UPOU BAC reserves the right to accept or reject any bid, to annul the bidding process,
and to reject all bids at any time prior to contract award, without thereby incurring any
liability to the affected bidder or bidders.
For further information, please contact:
MS. PURA SV. AMOLOZA
UPOU Bids and Awards Committee Secretariat
Supply and Property Management Office (SPMO)
UPOU Headquarters, Los Baños, Laguna
Telephone No.: (049) 536-6001-06 local 210
Telefax No.: (049) 536-5991
Email: bac@upou.edu.ph

(SGD) Prof. PATRICIA B. ARINTO
Chair