UNIVERSITY OF THE PHILIPPINES

OPEN UNIVERSITY

BIDS AND AWARDS COMMITTEE

INVITATION TO BID
Supply, Delivery and Installation of Heating, Ventilating and Air
Conditioning Units for UPOU International Convention Center
In accordance with the Government of the Philippines (GOP) General Appropriations Act
(GAA) of 2015, the UP Open University (UPOU) through the Bids and Awards Committee
(UPOU-BAC), intends to apply the sum of Sixteen Million Four Hundred Thousand Pesos
(PhP 16,400,000.00) only, this being the Approved Budget for the Contract (ABC) for
Supply, Delivery and Installation of Heating, Ventilating and Air Conditioning Units for
UPOU International Convention Center (Reference No. ITB No. 15-11-002). Bids received in
excess of the approved budget for the contract (ABC) shall be automatically rejected at bid
opening.
The UPOU now invites all interested PhilGEPS registered suppliers, manufacturer, dealers,
and authorized franchised dealers to submit bids for Supply, Delivery and Installation of
Heating, Ventilating and Air Conditioning Units for UPOU International Convention Center.
Delivery of goods is required three hundred sixty (360) calendar days after receipt of Notice
to Proceed. Bidders should have completed, within the last three (3) years from the date of
submission and receipt of bids, a contract similar to the project and equivalent to fifty percent
(50%) of the approved budget for this contact. The description of an eligible bidder is
contained in the bidding documents, particularly in Section II. Instructions to Bidders.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations
with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of
the Philippines, and to citizens or organizations of a country the laws or regulations of which
grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to
Commonwealth Act 138.
Bidding will be conducted through an open competitive bidding procedure using a nondiscretionary pass/fail criterion as specified in the Implementing Rules and Regulations
(IRR) of Republic Act (RA) 9184, otherwise known as the Government Procurement
Reform Act.
A complete set of bidding documents may be acquired from the address below and upon
payment of a non-refundable fee for the bidding documents in the amount of Twelve
Thousand Four Hundred Pesos (PhP 12,400.00) only. It may also be downloaded from the
website of the Philippine Government Electronic Procurement System (PhilGEPS) provided
that Bidders shall pay the non-refundable fee for the bidding documents not later than the
submission of their bids.

UPOU will hold a Pre-Bid Conference on 10 November 2015, 10:30 AM at UPOU

Headquarters, Los Baos, Laguna. Only those who have purchased the bidding documents
shall be allowed to attend and participate in the pre-bid conference.
Bids must be delivered to the address below. All bids must be accompanied by a bid security
in the form and in the amount stated in ITB Clause 18.
Bid opening shall be on 24 November 2015, 10:30 AM at UPOU Headquarters, Los Baos,
Laguna. Bids will be opened in the presence of the bidders representatives who choose to
attend at the address below. Late bids shall not be accepted.
UPOU reserves the right to accept or reject any bid, to annul the bidding process, and to
reject all bids at any time prior to contract award, without thereby incurring any liability to
the affected bidder or bidders.
For further information, please contact:
MS. PURA SV. AMOLOZA
Bids and Awards Committee Secretariat
Supply and Property Management Office (SPMO)
UPOU Headquarters, Los Baos, Laguna
Telephone No.: (049) 536-6001-06 local 210
Telefax No.: (049) 536-5991
Email: bac@upou.edu.ph

(SGD) Prof. PATRICIA B. ARINTO

Chair